DESIGNATE KPERS REPRESENTATIVE Tom Fell was appointed the KPERS Representative for USD 465 for the school year.
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1 Page 1 ORGANIZATIONAL CONSENT AGENDA ITEMS ORGANIZATIONAL APPOINTMENTS The Board of Education approved the organizational consent agenda items Organizational Appointments. CLERK, BOARD OF EDUCATION Tom Fell was appointed as the Clerk of the Board. Mark Littell and Karen Cornejo were designated as Deputy Clerks of the Board to serve in the absence of the Clerk. DESIGNATE KPERS REPRESENTATIVE Tom Fell was appointed the KPERS Representative for USD 465 for the school year. TREASURER, BOARD OF EDUCATION The Board of Education retained Doris Beeney as the Treasurer of the Board of Education for the school year with a yearly retainer fee of BOARD OF EDUCATION ATTORNEY The Board of Education approved an agreement with the firm of William Muret, L.L.C. to provide legal counsel for the school year with a yearly retainer fee of $ DEPOSITORY OF DISTRICT FUNDS The Board of Education designated Union State Bank as the depository of the school district and school activity accounts respectively. DESIGNATE TREASURER TO BE CARRIER OF FUNDS FOR THE BOARD OF EDUCATION The Board of Education designated Doris Beeney, Treasurer of the Board of Education, as the Carrier of Funds for the Board of Education for the school year. AUTHORIZED REPRESENTATIVE FOR THE BOARD OF EDUCATION TO PARTICIPATE IN FEDERAL PROJECTS The Board of Education designated the Superintendent of Schools, J. K. Campbell, to sign applications for Federal Projects. AUTHORIZED REPRESENTATIVE FOR THE BOARD OF EDUATION TO PARTICIPATE IN THE SCHOOL LUNCH PROGRAM The Board of Education designated the Clerk of the Board, Tom Fell as the authorized representative for the school lunch program and appoints the Superintendent, J. K. Campbell, as Hearing Officer for Free and Reduced Priced Meal Application Appeals. AUTHORIZED OFFICIAL NEWSPAPER FOR THE BOARD OF EDUCATION The Board of Education designated the The Cowley Courier Traveler as the official newspaper for USD 465 for the school year. DESIGNATE TRUANCY OFFICERS The Board of Education appointed Winfield High School Principals, Winfield Middle School Principals, Elementary School Principals as truancy officers for the students assigned to their respective administrative units. DESIGNATE FREEDOM OF INFORMATION OFFICER The Board of Education appointed Mark Littell, Assistant Superintendent, as the Freedom of Information Officer. DESIGNATE TITLE VI, TITLE VII, TITLE IX, AND SECTION 504 COORDINATOR The Board of Education appointed Mark Littell, Assistant Superintendent, as the Title VI, Title VII, Title IX, and Section 504 Coordinator for USD 465.
2 Page 2 DESIGNATE HOMELESS COORDINATOR The Board of Education appointed Mark Littell, Assistant Superintendent, as the Homeless Coordinator for USD 465. DESIGNATE HEARING OFFICER The Board of Education appointed Mark Littell, Assistant Superintendent, as the Hearing Officer for suspension/expulsion hearings for USD 465. DESIGNATE DISTRICT QPA COORDINATOR The Board of Education appointed Mark Littell, Assistant Superintendent, as the QPA Coordinator. DESIGNATE FEDERAL ANTI-DISCRIMINATION LAW COMPLIANCE OFFICER The Board of Education appointed J. K. Campbell, Superintendent, as the USD 465 Federal Anti-Discrimination Law Compliance Officer. ORGANIZATIONAL CONSENT AGENDA ITEMS ORGANIZATIONAL BUSINESS The Board of Education approved the organizational consent agenda items Organizational Business. RE-ESTABLISH ACTIVITY ACCOUNTS The Board of Education re-established activity accounts as required by KSA A. DESIGNATE COUNTER-SIGNATURE OF ACTIVITY ACCOUNTS The Board of Education designated Trenton Creeden, Winfield High School Principal, Dave Hammer Winfield Middle School Principal, as the appropriate countersignatures for the Secondary Schools Activities Account. ESTABLISH CREDIT CARD LIMITS AND RESTRICTIONS The Board of Education approved the list of district issued credit cards with designated limits. ESTABLISH MILEAGE REIMBURSEMENT RATE The Board of Education established the reimbursement rate for travel on district business in vehicles not owned by USD 465 be at the rate of 54 cents per mile. ESTABLISH FEE FOR COPIES OF PUBLIC RECORDS The Board of Education set the fees for copies of records as allowed through the Kansas Open Records Act as: a. $0.15 cents per copy b. Hourly rate of employee generating requested records or data at actual cost of payroll APPROVE ORGANIZATIONAL CHART The Board of Education approved the Organizational Chart for as presented. RE-ESTABLISH PETTY CASH FUNDS The Board of Education re-established the Petty Cash Fund of $1,000 for the District Office Petty Cash Account and $1,000 for the High School Athletic Account for the fiscal year.
3 Page 3 AUTHORIZATION TO PAY NECESSARY BILLS The Board of Education authorized the Superintendent and/or Assistant Superintendent to cause payment of any necessary operational bills incurred by USD 465 during the period between July 1, 2016 and the adoption of the budget. The Board of Education authorized the Clerk to pay in advance claims which provide for a discount for early payment or for the assessment of a penalty for late payment if payment of the amount of such claim is required before the next scheduled regular meeting of the Board. APPROVE PARTICIPATION IN THE FOOD FOR KIDS PROGRAM The Board of Education approved the participation in the Food for Kids Program for the school year. COOPERATIVE ADVISORY BOARD Th Board of Education appointed Jamie Kaiser to the Cooperative Advisory Board. PROFESSIONAL DEVELOPMENT COUNCIL The Board of Education appointed Brent Wolf to represent the board on the Professional Development Council. GOVERNMENT RELATION NETWORK The Board of Education appointed Lyle Weinert to the KASB Governmental Relation Network. BOARD TEACHER PANEL The Board of Education appointed Gail Sawyer and Tim Nihart to the Board Teacher Panel. ESTABLISH REGULAR BOARD OF EDUCATION MEETINGS, TIMES, AND PLACES FOR The Board of Education of USD 465, Cowley County, Kansas, by resolution duly adopted the following schedule for regular Board of Education meetings to be held during the school year Day Date Time Location Monday, July 11, :30 P.M. Wm. Medley Admin. Ctr. Monday, July 25, :30 P.M. Wm. Medley Admin. Ctr. Monday, August 8, :30 P.M. Wm. Medley Admin. Ctr. Monday, August 22, :30 P.M. Wm. Medley Admin. Ctr. Monday, September 12, :30 P.M. Wm. Medley Admin. Ctr. Monday, September 26, :30 P.M. Wm. Medley Admin. Ctr. Monday, October 10, :30 P.M. Wm. Medley Admin. Ctr. Monday, October 24, :30 P.M. Wm. Medley Admin. Ctr. Monday, November 14, :30 P.M. Wm. Medley Admin. Ctr. Monday, November 28, :30 P.M. Wm. Medley Admin. Ctr. Monday, December 12, :30 P.M. Wm. Medley Admin. Ctr. Monday, January 9, :30 P.M. Wm. Medley Admin. Ctr. Monday, January 23, :30 P.M. Wm. Medley Admin. Ctr. Monday, February 13, :30 P.M. Wm. Medley Admin. Ctr. Monday, February 27, :30 P.M. Wm. Medley Admin. Ctr. Monday, March 13, :30 P.M. Wm. Medley Admin. Ctr. Monday, March 27, :30 P.M. Wm. Medley Admin. Ctr. Monday, April 10, :30 P.M. Wm. Medley Admin. Ctr. Monday, April 24, :30 P.M. Wm. Medley Admin. Ctr. Monday, May 8, :30 P.M. Wm. Medley Admin. Ctr. Monday, May 22, :30 P.M. Wm. Medley Admin. Ctr. Monday, June 12, :30 P.M. Wm. Medley Admin. Ctr. Monday, June 26, :30 P.M. Wm. Medley Admin. Ctr.
4 Page 4 APPROVE RESOLUTION TO PARTICIPATE IN FEDERAL PROJECTS The Board of Education approved the resolution to participate in federal projects. APPROVE RESOLUTION TO WAIVE THE ANNUAL REQUIREMENT OF GENERAL ACCEPTED ACCOUNTING PRINCIPLES AND FIXED ASSET ACCOUNTING The Board of Education approved the resolution to waive the annual requirement of general accepted accounting principles and fixed asset accounting. APPROVE RESOLUTION TO DESTROY RECORDS The Board of Education approved the resolution to destroy certain records in pursuant to K.S.A and APPROVAL OF BILLS MONTHLY BY BOARD OF EDUCATION MEMBERS The Board of Education moved that a BOE member meet with the budget department to review bills on a monthly as listed below: July Brent Wolf August Brent Wolf September Julie Thompson October Julie Thompson November Tim Nihart December Tim Nihart January Gail Sawyer February Gail Sawyer March Cheri Hulse April Cheri Hulse May Jamie Kaiser June Jamie Kaiser DESIGNATE SCHOOL YEAR FOR (1,116 HOUR CALENDAR) The Board of Education approved the school year be a minimum of 1,116 hours of instruction and approved activities. APPROVAL OF BOARD OF EDUCATION MINUTES The Board of Education moved that the minutes of all meetings during the fiscal year be approved as submitted or revised. APPROVE RESOLUTION FOR STUDENT ACTIVITY FUND MANAGEMENT The Board of Education approved the resolution for student activity fund management. WHS STUDENT HANDBOOK Trent Creeden, Suzie Cochran, and Billy Tipps discussed the WHS student handbook. WHS SUMMER SCHOOL REPORT Mark Littell reported the WHS summer school report. BOE SELF EVALUATION AND GOALS J.K. Campbell presented the BOE self-evaluation and goals. UNENCUMBERED CASH BALANCE REPORT The Board of Education approved the unencumbered cash balance report.
5 Page 5 ANNUAL PETTY CASH REPORT The Board of Education approved the annual petty cash report. BUDGET WORK SESSION The Board of Education set the budget work session on July 18, 2016 at 5:30 p.m. in the William Medley Administration Center. EMPLOYEE HEALTH INSURANCE The Board of Education approved the triple option availability of employee health insurance. PRIVATE SCHOOL FOOD CONTRACTS The Board of Education approved the private school food contracts STUDENT FEES The Board of Education approved the student fees as presented. CONSENT AGENDA The Board of Education approved the consent agenda as presented. PAYMENT OF BILLS The Board of Education approved the payment of bills totaling $4,684, PERSONNEL Transfer: Please transfer Melissa Evans from Custodial to Whittier Recess/Classroom Aide, effective August 22, 2016.
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