MINUTES NORTH IOWA AREA COMMUNITY COLLEGE BOARD OF DIRECTORS. Regular Board Meeting April 19, 2018

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1 MINUTES NORTH IOWA AREA COMMUNITY COLLEGE BOARD OF DIRECTORS Regular Board Meeting April 19, :00 p.m. - Board Lunch Activity Center, Room 128A 500 College Drive Mason City, Iowa 12:30 p.m. - Board Retreat Activity Center, Room 128A 500 College Drive Mason City, Iowa 5:30 p.m. - Board Dinner/Workshop Activity Center, Room 128A 500 College Drive Mason City, Iowa Topic: IACCT Conference Update 7:00 p.m. - Regular April 2018 Meeting - NIACC Campus - Administration Building, Room College Drive Mason City, Iowa 1. Preliminary/Information Items A. Call to Order and Declaration of Quorum - President John Rowe called the meeting to order at 7:00 p.m. A quorum was declared with the following persons in attendance. MEMBERS PRESENT: EXECUTIVE OFFICER: BOARD SECRETARY: RECORDER: 1 - Mr. David Steffens, Jr., Lake Mills 2 - Ms. Cathy Rottinghaus, Charles City 3 - Mr. Jim Niemants, Clear Lake 4 - Mr. John Rowe, Mason City 5 - Mr. Doug Krabbe, Osage 6 - Mrs. Jean Torgeson, Manly 7 - Mrs. Karen Knudtson, Mason City 8 - Mr. Dean Cataldo, Garner 9 - Mr. John Heilskov, Hampton Dr. Steve Schulz Mrs. Kathy Grove Mrs. Ronda Smith VISITORS: Dr. Terri Ewers Vice President for Student Services NIACC Mr. Jay Friday Biology Instructor - NIACC Mr. David Massey Vice President for Academic Affairs NIACC Mr. Tim Putnam Director of Pappajohn Center - NIACC Dr. Shelly Schmit Vice President for Institutional Effectiveness and Human Resources - NIACC Mr. Terry Schumaker Dean of Continuing Education/Economic Development - NIACC B. Additions and Deletions to the Agenda and Adoption of the Agenda - There were no additions to the agenda. A motion was made by Director Knudtson and seconded by Director Niemants to adopt the agenda. Ayes-all. Motion carried. 1

2 C. Pappajohn Center Monitoring Report Tim Putnam presented his monitoring report noting they have worked on cobranding the Pappajohn Center and the SBDC this year. He highlighted topics shared in the following PowerPoint: 2

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4 Board members thanked Tim for his report. 2. Board Items - A. IACCT Report Director Torgeson passed around the Community College Education Outcomes Report AY and the Joint Enrollment Report FY2016 compiled by the Iowa Department of Education. She stressed the importance of the Department of Education to the community colleges. Director Torgeson thanked those who attended Community College Day on the Hill. Next year s date is March 5, and they hope to quadruple the number of trustees in attendance. The PTK All-Iowa Academic Banquet is scheduled for March 4, B. Legislative Report - President Schulz will inform the Board when he hears about state general aid. C. Board Member Forum There were no reports. 4

5 E. Agenda Items for May Board Meeting No items were requested. 3. CONSENT AGENDA - President Rowe asked if anyone would like to discuss or remove items from the Consent Agenda. A motion was made by Director Torgeson and seconded by Director Heilskov to approve the Consent Agenda. Ayes-all. Motion carried. A. Approval of Minutes I. Board Workshop Minutes March 15, 2018 II. Board Meeting Minutes March 15, 2018 B. Financial Report and Actions I. Bills for the Month of March 2018 and Budget Statements through March 31, Director Torgeson reviewed the bills this month and found them to be in order. II. Third Quarter Investment Report A copy of the investment report was included in the Board packet. C. Personnel Items The personnel recommendations were included in the Board packet. I. Retirements, Resignations, and Terminations Authorizations Appointments Other D. Progress Reports The following progress report was included in the Board packet. I. AQIP Action Projects 4. Action Items A. Request for Approval of College Calendar Terri Ewers requested approval of the FY college calendar. There are no significant changes to this calendar other than the addition of a third summer session which initiated amendments of formerly approved calendars in prior Board meetings. A motion was made by Director Knudtson and seconded by Director Krabbe to approve the FY college calendar. Ayes-all. Motion carried. B. Iowa Industrial New Jobs Training (260E) Program Preliminary Agreements I. Lightyear Dealer Technologies, LLC - Board approval was requested of a preliminary Iowa Industrial New Jobs Training (260E) Agreement with Lightyear Dealer Technologies, LLC, of Mason City, Iowa. A motion was made by Director Rottinghaus and seconded by Director Steffens to approve the following resolution: Resolution Approving the Preliminary Industrial New Jobs Training Agreement for Lightyear Dealer Technologies, LLC 5

6 II. Trustile Doors, LLC - Board approval was requested of a preliminary Iowa Industrial New Jobs Training (260E) Agreement with Trustile Doors, LLC, of Northwood, Iowa. A motion was made by Director Knudtson and seconded by Director Krabbe to approve the following resolution: Resolution Approving the Preliminary Industrial New Jobs Training Agreement for Trustile Doors, LLC C. Iowa Industrial New Jobs Training Program Final Agreements I. Golden Grain Energy, LLC - Board approval was requested to approve the final Industrial New Jobs Training Agreement for Golden Grain Energy, LLC, of Mason City. A motion was made by Director Torgeson and seconded by Director Knudtson to approve the following resolution: Resolution Approving the Final Industrial New Jobs Training Agreement for Golden Grain Energy, LLC II. Stellar Industries, Inc. Board approval was requested to approve the final Industrial New Jobs Training Agreement for Stellar Industries, Inc., of Garner, Iowa. A motion was made by Director Knudtson and seconded by Director Cataldo to approve the following resolution: Resolution Approving the Final Industrial New Jobs Training Agreement for Iowa Stellar Industries, Inc. 6

7 III. McKesson Corporation - Board approval was requested to approve the final Industrial New Jobs Training Agreement for McKesson Corporation, of Clear Lake, Iowa. A motion was made by Director Steffens and seconded by Director Heilskov to approve the following resolution: Resolution Approving the Final Industrial New Jobs Training Agreement for McKesson Corporation IV. Zinpro Corporation - Board approval was requested to approve the final Industrial New Jobs Training Agreement for Zinpro Corporation of Garner, Iowa. A motion was made by Director Knudtson and seconded by Director Niemants to approve the following resolution: Resolution Approving the Final Industrial New Jobs Training Agreement for Zinpro Corporation V. Cambrex Charles City, Inc. - Board approval was requested to approve the final Industrial New Jobs Training Agreement for Cambrex Charles City, Inc., of Charles City, Iowa. A motion was made by Director Rottinghaus and seconded by Director Krabbe to approve the following resolution: Resolution Approving the Final Industrial New Jobs Training Agreement for Cambrex Charles City, Inc. 7

8 VI. Metalcraft, Inc. - Board approval was requested to approve the final Industrial New Jobs Training Agreement for Metalcraft, Inc., of Mason City, Iowa. A motion was made by Director Knudtson and seconded by Director Steffens to approve the following resolution: Resolution Approving the Final Industrial New Jobs Training Agreement for Metalcraft, Inc. VII. Sukup Manufacturing Company. - Board approval was requested to approve the final Industrial New Jobs Training Agreement for Sukup Manufacturing Company of Sheffield, Iowa. A motion was made by Director Heilskov and seconded by Director Krabbe to approve the following resolution: Resolution Approving the Final Industrial New Jobs Training Agreement for Sukup Manufacturing Company VIII. Global Fabrication, Inc. - Board approval was requested to approve the final Industrial New Jobs Training Agreement for Global Fabrication, Inc., of Hampton, Iowa. A motion was made by Director Heilskov and seconded by Director Steffens to approve the following resolution: Resolution Approving the Final Industrial New Jobs Training Agreement for Global Fabrication, Inc. 8

9 D. Iowa Industrial New Jobs Training Program Bond Sale I. Resolution Approving Preliminary Operating Statement and Approving Electronic Bidding Procedures - Board approval was requested of the preliminary official statement for NIACC s Iowa Industrial New Jobs Training Program Project, Board approval was also requested for the use of electronic bidding procedures as it relates to the selling of the training certificates. A motion was made by Director Knudtson and seconded by Director Steffens to approve the following resolution: Resolution Approving Preliminary Official Statement and Approving Electronic Bidding Procedures II. Resolution Directing Publication of Notice on the Proposition of the Issuance of Not to Exceed $2,250,000 in Industrial New Jobs Training Certificates - Board approval was requested to allow NIACC to publish public notice of intent to issue Iowa Industrial New Job Training Certificates. A motion was made by Director Niemants and seconded by Director Krabbe to approve the following resolution: Resolution Directing Publication of Notice on the Proposition of the Issuance of Not to Exceed $2,250,000 in Industrial New Jobs Training Certificates. E. Equipment Request Two memorandums were included in the Board packet. The first was from Josh Mack requesting approval of a Nimble storage device to replace the current network-attached storage that supports all College operations. This device will transition to hold most of the College s data as the current system is phased out of service. A motion was made by Director Steffens and seconded by Director Cataldo to approve the Nimble storage device. Ayes-all. Motion carried. The second memorandum from Kathy Grove requesting approval of an autoclave for the Natural Science Division was included in the Board packet. The current unit is in need of repairs for which parts are no longer available. A unit was previously approved, but is no longer available. Additional funding is now required for replacement. A motion was made by Director Knudtson and seconded by Director Torgeson to approve the autoclave. Ayes-all. Motion carried. 9

10 F. Amendment of Public Budget A memorandum from Kathy Grove was included in the Board packet requesting approval to amend the FY2018 public budget and authorization to publish the notice of a public hearing and certificate to amend the current budget. The amendment is for an additional $2,000,000 to be added to the Plant Fund. It will increase the spending limit. It doesn t change the levy. A motion was made by Director Cataldo and seconded by Director Krabbe to approve amendment of the FY2018 public budget and to authorize publishing the notice of public hearing on May 17 at 7 p.m. and certificate to amend the current budget. Ayes-all. Motion carried. G. Amendment of President s Contract A memorandum from Director Steffens and Kathy Grove was included in the Board packet requesting approval to amend the President s contract and add language for additional compensation that would be available to Dr. Schulz if he would remain with the College until at least This new amendment would include early retirement language and compensation for Dr. Schulz if he meets the vesting requirements to include ten (10) years of service to the College, older than 59½ years of age and prior to age 65, and giving appropriate notice of retirement. Kathy noted that the original term of the contract is three years. We ve been doing a rolling continuing contract; this is not changing that and is written for the same three-year period. The amendment is an addition that as long as the vesting events are satisfied, the retirement contribution shall consist of $500,000, plus any increase or earnings contributed by the College, to be paid from early retirement. Director Steffens reminded Board members that when they found out that Dr. Schulz was a finalist in another community college s presidential search, they decided to take some action, do the research, and try to work out a way to maybe convince him that the other opportunity probably wasn t the best course of action. Because that discussion occurred in a closed session related to personnel, he thought it would be good to share some of the rationale behind why the Board is making this decision and their desire to move forward on it. He would like to read a few of those items on the record. A motion was made by Director Steffens and seconded by Director Knudtson to approve amending the President s contract to include the early retirement option. Director Steffens commented that at the time that this was occurring I, as well as other Board members, had been contacted by faculty, staff, students, and community leaders saying we have a good leader here, we don t want to lose him. The Board needs to do something. The Board unanimously agreed they have been very happy with Steve and his performance. He has been a very strong leader. In just four years, Dr. Schulz led us through some of the most difficult economic challenges in the College s 100-year history, strengthened NIACC s reputation, and improved service in our region. Under his leadership, NIACC has consistently been recognized as one of the top academic community colleges in the nation. He has led a successful capital campaign resulting in the new health simulation lab, diesel technology center, and the remodeling and construction of the STEM center. This campaign has allowed NIACC to invest almost $14,000,000 in improvements for our students learning without increasing the property tax burden in our region or negatively impacting our employees. This is the kind of leadership NIACC, and the region we serve, deserves. The NIACC Board of Directors has conducted two presidential searches in the last nine years, both of which I ve participated in, and we understand the financial cost, the cost of turnover, the process, and the availability in the recent candidate pool. The NIACC Board does not desire to take a step backward at this important point in NIACC s history. This early retirement bonus requires Dr. Schulz to meet the ten-years-of-service requirement, the minimum age of 59½ years, and retire prior to age 65 to be eligible for this bonus. Those are the same vesting requirements that all employees have to achieve here at NIACC for their early retirement option. This retirement bonus will be funded through the College s early retirement levy and, therefore, will have no negative impact on student tuition, programs offered, or faculty/staff salary and benefit packages which was key to being able to make this work. This would be one of the few tools we have in our toolbox to make something like this happen. At the current property tax rates, NIACC would levy 6.9 cents per $1,000 of assessed valuation to fund this obligation. So, for example, this equates to $1.38 per year over a ten-year period of time on a $200,000 10

11 home. Pretty reasonable in my opinion. The NIACC Board believes this to be a sound investment to provide a strong, effective leader for NIACC. Director Rowe shared some of his comments from the last several months. From the get go in September and October, faculty, staff, and again students asked us to do what we could to keep him. It was reiterated over and over and over Don t let him go. Do what you need to do. I went through one of the hiring searches. There is a substantial cost to hiring a search firm. Then there is the cost of hiring an interim, and for how long, and moving expenses things like that. We were right in the middle of a critical capital campaign. To weigh the cost of keeping him versus the loss of fundraising. What would it look like to potential donors as we re asking them for money to help fund the College when we lose our figurehead of the College and our leader? At what cost to replace him? Just recently the Mason City City Council hired a new City Administrator with less experience for $20,000 more than the person that left. What would it cost to replace Steve? Several of us watched the online interviews that took place at the other college that Steve had applied to and was being considered as a candidate. We liked the person we had. We wanted to keep the person we had. We didn t want to go through the pool of candidates that the other school did for months. So then, what could we do to keep him here or offer him to keep him here? Students liked him, staff liked him, faculty liked him, we liked him, parents liked him, and the communities that he deals with liked him. We had just finished his job performance appraisal. We liked what we had so that s one of the reasons we came up with what we did and what we offered. He was a known entity, and we liked him. That s why I support this. Director Heilskov stated, It s not just a regional effort too here as far as Dr. Schulz. You ve gained quite a reputation in Des Moines. You re a leader down there. You re a great resource to help us with the legislators and getting things through down there too. You re a great asset not only to North Iowa, but to Iowa, and we re glad to keep you here. We like you. Director Rowe commented, It was not a decision that we all took lightly. That s extremely important. Director Torgeson also noted that there was considerable discussion that evening. We thought very carefully and threw out a lot of ideas. Director Rowe thanked Steve and Cathie for being patient and understanding through the process. President Schulz thanked the Board members. He said, Your support means more than anything. It s a pleasure to be here to serve you, and I ll do my best to continue to do that in a way that you can be proud of. We ve got a great team, great faculty, and great staff, so it s pretty easy to stay. Director Knudtson said, I think we all agree. Ayes-all. Motion carried. 5.0 Additions to the Agenda There were no additions to the agenda. 6.0 President s Report - Dr. Schulz thanked and presented Director Niemants with an award for his service on the Foundation Board. Sukup Manufacturing opened a clinic for their employees in Sheffield. Molly Knoll and Dr. Schulz attended their open house. Commencement is on Friday, May 4, with an alumni reception from 5:00-6:30 p.m. Directors Knudtson, Torgeson, Cataldo, Heilskov, and Steffens will be in attendance. The nursing pinning ceremonies are also on May 4 beginning at 1:00 p.m. in the Activity Center. The Spring Grill is Monday, May 7. Quodlibet starts tonight at 7:30 p.m., and is also scheduled tomorrow night and Sunday afternoon. The Performing Arts Preview is Monday, May 7, at 7 p.m. Dr. Schulz thanked Directors Rottinghaus, Torgeson, Steffens, Knudtson, and Beverly Cataldo for 11

12 representing the Board at the Pathways to Success Luncheon. The AACC Conference is April Dr. Schulz will attend the NACCE Board meeting at the AACC Conference, April 28-30, in Dallas, Texas. Dr. Schulz thanked the Board members for their time and work during the Board retreat, workshop, and meeting. 7.0 Adjournment - A motion was made by Director Knudtson and seconded by Director Steffens to adjourn the meeting. Ayes-all. Motion carried. The meeting adjourned at 8:04 p.m. Respectfully submitted, John Rowe, President NIACC Board of Directors Katherine Grove, Secretary NIACC Board of Directors 12