Knights of Columbus. 109 th State Convention. New Mexico State Council. May 3-6, 2018 Crowne Plaza Hotel Albuquerque NM. Ad Majorem Dei Gloriam

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1 New Mexico State Council 109 th State Convention Ad Majorem Dei Gloriam Crowne Plaza Hotel Albuquerque NM

2 Ad Majorem Dei gloriam (for the greater glory of God)

3 Registration Packet To aid you in registration please find the following information enclosed: Pg. Form Deadline 1 Invitation Hotel Reservation Information ASAP for discount No Later than April 19 3 Convention Registration Form April 15, Delegate Registration Form April 15, Convention Summary Agenda Subject to change 7 Ladies Activities Information Subject to change 8 Deceased Members Information Form April 1, Advertising Form, Convention Book March 25, Advertising Letter Convention Shirt Order Form April 1, 2018 Completed forms and checks made out to KofC, NMSC should be returned in a timely manner to the Chairman listed on the form. Please indicate, on memo line, reason for check.

4 Brothers All, Invitation 11/28/2017 Your New Mexico State Council invites you to join us in Albuquerque for our 109 th Annual State Meeting. A time of celebration, fraternity and remembrance. This year s events; Meetings, Masses and Banquets, will be held at the Crowne Plaza Hotel allowing you to check in and enjoy the weekend. Events have been scheduled to flow from one event to the next, allowing those staying at the Crowne Plaza the full fraternal experience. Rooms at the special convention rate are limited, please make your hotel reservations early to ensure your savings. (See Crowne Plaza flyer for details) Banquets will be professionally plated and ticketed, ensuring all registered attendees enjoy the evening. Musical entertainment is included during the banquets and the Ladies Lunch. A cash bar will be available, for your enjoyment, during the evening s events. New this year, In addition to our Convention Memorial Mass there will be an Opening Day Mass. Plus Confession and Adoration are being scheduled during the weekend. For your convenience, Ministry tables and vendor tables will be set up during the convention. An official convention Polo Shirt is being offered, for both men and women, on a preorder basis only. (see Shirt order form for details) Also, the convention book is being revamped to a year book style allowing local councils a chance to promote their members and/or their local activities. A copy of this book is included in your registration fee. (see advertising form for details) The ladies and children activities are currently being finalized and are sure to provide a memorable experience for all. Note: Delegates should register with State Secretary, prior to the Convention, to ensure Per-Diem payment. Please come join your state council, our Brother Knights and our families from around the state in this annual celebration of Charity, Unity and Fraternity! Vivat Jesu! Your NM State Council 1

5 Hotel Reservation Information You are responsible for making your own hotel reservations! Reserve early to ensure your savings. For your convenience, all events will be held at the: Crowne Plaza Hotel 1901 University Boulevard NE Albuquerque, NM Reservation Phone Numbers: Direct, Fax Room Rates: Room Single Rate Double Rate Without Breakfast $ tax $ tax Including Breakfast $ tax $ tax Notes: Specify with or without breakfast when reserving room. To receive the preferred rate, you must identify yourself with the KofC State Convention when making reservations. Members making reservations outside the reserved block should also identify themselves with the KofC State Convention. Reservations made after April 19 th will not receive the preferred rate, Rates cannot be changed at check-in or check-out. Preferred rates are available three days before and three days after the convention. Check in time is 3:00 PM and check out time is 12:00 PM. Amenities Centrally Located in Albuquerque Free self-parking, $5 Valet Park/day Outdoor Pool, hot tub and courtyard 24-hour fitness center Lounge and restaurant Business center 2

6 Member: Convention Registration Form Submit to State Secretary by April 15, 2018 for Early Discount. 3 Title: Wife: Council #: Address: Phone: Council Delegate? Number of guests including any children over age 12: Yes No Registration Couple: Includes (1) Collectible Convention Book (2) Friday Banquet (1) Saturday Ladies Lunch (2) Saturday Banquet $215 value if purchased separately Single: Includes (1) Collectible Convention Book (1) Friday Banquet (1) Saturday Banquet $100 value if purchased separately Youth Dinner and Movie: Ages 12 and under included in member registration Men s Luncheon: Number of children age 12 and under@ no charge: Friday and Saturday, Youth dinner and movie are incl. with registration. Total Persons Attending (including member): Before April 15 Cost After April 15 Quantity $170 $190 $ $85 $95 $ Friday Evening Saturday Evening On Your Own Ladies Saturday Luncheon: Additional Guest Tickets, each $30 $35 $ Friday Banquet: Additional Guest Tickets, each $40 $50 $ Saturday Banquet: Additional Guest Tickets, each $45 $55 $ Extra Collectible Convention Book: Limited Number Available $15 $15 $ Make Check Payable to KofC, NMSC Please note Convention Registration on memo line Total Due: $ Total List any dietary restrictions in the right margin. Please include names. For More Information Contact Mail this Registration Form & Check to: John Brault, State Secretary 7 Corte Viernes N. Edgewood, NM jrbrault@gmail.com (C) No Refunds After April 15, 2018 Wheeler Green, Convention Coordinator wheelergreen@aol.com (H) , (C) Inc.

7 DELEGATE REGISTRATION To ensure Delegate Per-Diem Payment, submit to State Secretary by April 15 COUNCIL INFORMATION Council No: Council Name: City: Home Parish: DELEGATES GRAND KNIGHT COUNCIL SELECTED, PAST GRAND KNIGHT Name: Membership No: Phone Number: Mailing Address: City, State, Zip: Name: Membership No: Phone Number: Mailing Address: City, State, Zip: ALTERNATE DELEGATES ALTERNATE TO GRAND KNIGHT ALTERNATE TO PAST GRAND KNIGHT Name: Membership No: Phone Number: Mailing Address: City, State, Zip: Grand Knight Signature, Date Attested To By: Name: Membership No: Phone Number: Mailing Address: City, State, Zip: Financial Secretary Signature, Date Council Seal 4

8 ARTICLE I, of the New Mexico State Council, ; By-Laws (2002) COMPOSTITION 0F THE STATE COUNCIL SECTION 1 - NAME This organization shall be known as the New Mexico State Council, ". SECTION 2 - PURPOSE The purpose of the New Mexico State Council,, is to govern the Subordinate councils, herein after referred to as Councils, within the New Mexico Jurisdiction in accordance with the Charter, constitution and Laws of the Supreme Council, herein after referred to as Supreme Laws; and to organize, establish and maintain fraternal, charitable, educational, religious, public, community or civic projects to be supported in whole or in part by the New Mexico State Council or the Subordinate Councils under its jurisdiction. SECTION 3 - DATE AND PLACE The State Council shall be convened annually by the State Deputy on the first weekend of May of each year at such place within the State of New Mexico as designated by the last previous convention or, in the event of a conflict in either time or place, by a majority of the vote of the State Officers. SECTION 4 - MEMBERSHIP A. The membership of the New Mexico State Council shall consist of the Grand Knight and Past Grand Knight, or their alternates in good standing, actually residing, in the State of New Mexico, from each Council in good standing, having been elected in accordance with the Supreme Laws, and, in addition, all State Officers, ex-officio, and the last living Past State Deputy residing in New Mexico. B. Past State Deputies, residing in New Mexico, District Deputies, State Program Directors, and Chairmen of standing committees, in any, but not to exceed twelve, of the New Mexico State Council shall be Permitted the privilege of membership in the State council, but without the right to vote therein. SECTION5-PRESIDING OFFICER The State Deputy shall be the presiding officer at the annual meeting of the State Council. SECTION 6 - CREDENTIALS The financial Secretary of each council shall prepare and certify delegates' credentials on forms furnished by the State Secretary, said forms to be mailed to the Grand Knight of said Councils at least thirty days prior to the annual meeting. Credentials shall be signed by the Grand Knight and Financial Secretary, who shall cause the seal of his Council to be affixed. Said credentials shall bear the names of the duly elected delegates and alternates and shall be transferable to such alternates if for any reason the duly elected delegates are unable to serve. The original of said credentials shall be forwarded to the State Secretary at least two weeks prior to the State Council annual meeting, and copies of said credentials shall be furnished to each delegate for presentation at the State Council annual meeting. SECTION 7 Temporary Roll Call The State Secretary shall prepare a roll of the names of all delegates and alternates who have presented credentials to him prior to the call to order of the meeting of the State Council. The said roll shall be the temporary roll of the State Council until the committee on credentials has presented its report, which upon approval by the State Council, shall become the permanent roll of the meeting of said State Council. SECTION 8- MEETINGS CONDUCTED All meetings of the State council shall be conducted in the third section. Any duly qualified third degree member in good standing shall be admitted 5

9 Summary Agenda *Unless noted all events will be held at the Crowne Plaza Hotel *Agenda is subject to change Thursday, May 3, /28/2017 3:00 pm 5:00 pm: State Officer Meeting (Business Suit) 5:00 pm 7:00 pm: Attendee Registration Friday, May 4, :00 am 12:00 noon: Attendee Registration 9:00 am: Opening Mass (Business Suit) TBD: Confession TBD: Adoration 12:30 pm 4:00 pm: Business Meeting (Business Suit) 6:00 pm: Reception (Men, Business Suit; Ladies, Semi-Formal) 6:30 pm: Awards Banquet (Dinner Served) (Men, Business Suit; Ladies, Semi-Formal) Saturday, May 5, :00 am 11:30 am: Business Meeting (Business Suit) Lunch 11:30 am 1:30 pm: Men s Lunch (On Your Own) 11:30 am 1:30 pm: Ladies Luncheon (Business Causal) 1:30 pm 3:30 pm: Afternoon Session (Business Suit) 4:30 pm: State Convention Memorial Mass (Men, White Tuxedo Jacket or Business Suit; Ladies, Semi-Formal) 5:30 pm 6:30 pm: Reception (Men, White Tuxedo Jacket or Business Suit; Ladies, Semi-Formal) 6:30 pm: State Banquet (Dinner Severed) (Men, White Tuxedo Jacket or Business Suit; Ladies, Semi-Formal) Sunday, May 6, :00 am 12:00 pm: Business Meeting (Business Suit) Adjourn 11:30 am 2:30 pm: Farewell Lunch at Lamy Council Hall 6

10 Ladies Agenda 11/28/2017 (Lady Rachel and Lady Janice) The ladies and children activities are currently being finalized and are sure to provide a memorable experience for all. *Unless noted all events will be held at the Crowne Plaza Hotel *Agenda is subject to change Thursday, May 3, :00 pm 7:00 pm: Attendee Registration Friday, May 4, :00 am 12:00 noon: Attendee Registration 9:00 am: Opening Mass (Business Suit) TBD: Confession TBD: Adoration 6:00 pm: Youth Dinner and Movie (ages 12 and under) 6:00 pm: Reception (Men, Business Suit; Ladies, Semi-Formal) 6:30 pm: Awards Banquet (Dinner Served) (Men, Business Suit; Ladies, Semi-Formal) Saturday, May 5, 2018 TBD: Ladies Tour/Activity 11:30 am 1:30 pm: Ladies Luncheon (Business Causal) 4:30 pm: State Convention Memorial Mass (Men, White Tuxedo Jacket or Business Suit; Ladies, Semi-Formal) 6:00 pm: Youth Dinner and Movie (ages 12 and under) 5:30 pm 6:30 pm: Reception (Men, White Tuxedo Jacket or Business Suit; Ladies, Semi-Formal) 6:30 pm: State Banquet (Dinner Severed) (Men, White Tuxedo Jacket or Business Suit; Ladies, Semi-Formal) Sunday, May 6, :00 pm: Convention Adjourn 11:30 am 2:30 pm: Farewell Lunch at Lamy Council Hall 7

11 Deceased Members Information for Publication Submit to State Church Director by April 1, 2018 Please submit the names and highest office held (if any) of any member of your Council who has passed away since the last State Convention by April 1 st (printing cutoff date). Those names submitted by the cutoff date will be listed in the Convention Memorial Mass Program. Those members passing away after April 1 st will be mentioned at the Mass and are eligible to be printed in next year s program, if submitted next year by the member s Council. Please type or clearly print information Illegible submissions will not be entered Council Name & No: Member s Legal Name Highest Office Held Grand Knight: Attested To By: Sign Below Date: Financial Secretary: Date: Curtis Chambellan State Church Director curtischa@msn.com (C) Please Completed Form To Both: Gilbert Perez State Executive Secretary gil.per@zianet.com (C)

12 Program Advertising Rates Submit to Program Book Chairman by March 25, 2018 Full Page $300 (7.9 x 10.3 ) Inside Front Cover $500 (7.9 x 10.3 ) Half Page $200 (7.9 x 5.03 ) Inside Back Cover $400 (7.9 x 10.3 ) Back Cover Sold (7.9 x 10.3 ) Council, Assembly and District Deputy Discounted Advertising Rate (For council, assembly and district promotion only) Councils, Assemblies obtaining $900 in ads from local business will receive a full-page ad at no charge. Councils and Assemblies Rate District Deputy Rate Convention Book Letter N/C Convention Book Letter N/C Full Page $150 (7.9 x 10.3 ) Full Page $150 (7.9 x 10.3 ) Half Page $100 (7.9 x 5.03 ) Half Page $100 (7.9 x 5.03 ) Non-Profit Organization Discount, same as council rate Ordering Instructions All cover ads must be reserved by calling Program Book Chairman listed below. Indicate the desired ad size above. All Ads and payments must be received by March 20 th Provide Own Ad copy must be submitted in PDF Format or camera ready art work. Make Check payable to KofC, NMSC please note Ad in memo line. Advertiser s Name: Total Due, $ Phone & KofC Rep. Council No: Advertiser Signature: Submit Payment, Form and Ad to: Wheeler Green Program Book Chairman 5805 Open Sky Dr. NW Albuquerque, NM , wheelergreen@aol.com The MNSC reserves the right to refuse publication of certain advertisements No Refunds after March 20, 2018 Date: K of C Rep. Signature: Date: 9

13 Advertising Request Dear Friend, For the last 115 years the in New Mexico have sought to assist those in need. We reach out through community service programs such as Coat for Kids, Food for Families, and assistance for People with Intellectual Disabilities among many other programs. Annually the NM Knights meet to celebrate our successes and plan for the coming year. As you can imagine there are many expenses related to bringing 110 local councils together for the three-day meeting. We are asking for your support by placing an advertisement in the Annual Convention Book. The book is set in year book style and is a treasured memento. Annually we distribute print books depending on attendance and forward an e-book version state wide for our 10,000 members. Full Page, $300 Half Page, $200 Rates Order instructions Inside Front Cover, $500 Inside Back cover, $400 All cover ads must be reserved by calling Program Book Chairman listed below. Indicate the desired ad size above. All Ads and payments must be received by March 20 th Please provide Ad copy must be submitted in PDF Format or camera-ready art work Business Information Name: Business: Address Phone: Please make Checks Payable to KofC, NMSC. Please note AD in memo line. 10 Total Enclosed: $ For more information, please contact Wheeler Green at , wheelergreen@aol.com Thank You for helping us carry our mission of Charity forward!

14 109 th New Mexico State Convention Convention Shirt Pre-Order Form Submit to Chairman by April 1, 2018 Men This year s official convention polo shirt is red with the KofC logo embroidered on the breast of the shirt bordered by the wording 109th State Convention; 2018 in addition the NM state outline and Zia are embroidered on the right sleeve. Member Information Women Name: Council No: Address: Phone Number: Order Information To ensure delivery at the State Convention all orders must be received no later than April 1 st. Enter quantity desired next to size desired. Men S M L XL XXL XXXL XXXXL Women S M L XL XXL Make Check Payable to KofC, NMSC Please note Shirt on memo line 11 Mail this Shirt Form and Check to: Quantity Price Sub-Total Ben Bernabe Shirt Chairman S, M, L, XL $50 Ea. $ 9508 San Rafael Ave. NE 2XL, 3XL, 4XL $55 Ea. $ Albuquerque, NM Total Due, $ , bernabe06@msn.com No Refunds After April 1, 2018