WVBA Members. DATE: February 12, Early Bird Regsitration Offering WVBankers Annual Convention

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1 TO: FROM: WVBA Members Debbie Polen DATE: February 12, 2019 RE: Early Bird Regsitration Offering WVBankers Annual Convention Mark your calendars and make plans today to attend the 2019 Annual Convention at The Greenbrier, beginning Sunday, July 28 through checkout on Wednesday morning, July 31. Enclosed is a preliminary Convention agenda. New this year is a Bank Director Workshop, Sunday afternoon, 2:30 5:00 p.m., and a Corn Hole Tournament on Monday, July 29. See enclosed flyers for more information. Details regarding keynote speakers, breakout sessions, and entertainment will be available in future communications. Register before March 30 to take advantage of an Early Registration discount. The early registration offer allows members to attend the convention at a savings of nearly $300 per couple on regular registration fees, but only if they are pre paid in full by March 30, Credit card payments not accepted for this discount. I am also very pleased to announce that lodging rates at The Greenbrier will remain the same for the third consecutive year. Traditional (formerly standard/intermediate) rooms are available at $275 per room, single or double occupancy, and $345 for Superior rooms, single or double occupancy rates are also available on Deluxe Rooms, Draper Suites, Spring/Paradise Row cottages, and Guest House bedrooms. When registering for the convention, don t forget to include your completed Greenbrier reservation forms (make additional copies as needed) and required $275 per room deposit fee, payable to The Greenbrier. Credit card information accepted for Greenbrier deposit. All forms are to be returned to the Association office. Reminder: Do not include your room deposit with convention registration fees. NOTE: If you are interested in securing a room with two beds, please register and retun your Greenbrier reservation as soon as possible! There is a very limited number of Superior rooms with two beds. Traditional rooms with two beds are not available. Make the commitment to attend the 2019 Annual Convention and book your early discount reservations today. Remember, early registration discounts are only available until March 30, so you must register and pay applicable fees by that deadline to enjoy the full discount. If you have any questions, please contact me at dkpolen@wvbankers.org. Thank you again for your support. With your help, we look forward to another successful Convention.

2 PRELIMINARY AGENDA Sunday, July 28 Noon 5 p.m. Registration 2:30 5:00 p.m. Bank Director Workshop Hot Topics for Bank Boards Balancing Banking Strategies for Community Banks 3 5:00 p.m. Welcome Refreshments & Snacks 6:30 7:15 p.m. Welcome Reception 7:30 9:00 p.m. Opening Night Buffet Dinner at Kate s Mountain Lodge Monday, July 29 7:30 8:30 a.m. Buffet Breakfast 8:30 10:15 a.m. First General Session Chairman Sheils Opening Remarks & Business Nominating Committee Report Washington Update James Ballantine, ABA, EVP of Congressional Relations & Public Policy Keynote: Robert Morgan The FinTech Ecosystem 10:30 11:45 a.m. Concurrent Breakout Sessions 1:00 6 p.m. Convention Golf Tournament The Meadows Course 1:30 3:30 p.m. Corn Hole Tournament 6:30 7:15 p.m. Chairman s Reception Dinner on your own Tuesday, July 30 7:30 8:30 a.m. Buffet Breakfast 8:30 10:00 a.m. Concurrent Breakout Sessions 10:15 a.m. Noon Closing General Session Keynote: Robert Tucker Managing the Future: Capitalizing on the Driving Forces of Change 6:30 7:15 p.m. Cocktails on the Terrace 7:30 10:30 p.m. Closing Banquet Entertainment: Alter Ego Wednesday, July a.m. Greenbrier Hotel Checkout Check online for updates:

3 Registration Information Registration fees include access to all scheduled convention business sessions and meal functions, including Opening Night Dinner, Monday and Tuesday breakfast buffets, Annual Banquet, and nightly Receptions. Return registration form and all applicable fees to the attention of Debbie Polen, West Virginia Bankers Association, 3601 MacCorkle Avenue, SE, Suite 100, Charleston, WV For more information, call or Name of Person(s) Attending List names as they should appear on nametags. Please include address of bank or associate member. Registration Fees (The registration fee includes a $100 nonrefundable transaction fee. Please note Cancellation Policy.) Bank $ Associate $ Member $ $1, Non-Member $1, Contact Company Address City/State/Zip Telephone Registration Fees Beginning April 1, 201 Bank $ Associate $ Member $ $2, Non-Member $1, Total payment enclosed to West Virginia Bankers Association $

4 Bank Director Workshop The Bank Director Workshop - Balancing Banking Strategies for Community Banks, presentation by David L. Kemp, President of Bankers Management, Inc. discusses current banking industry market trends and future concerns. We hope you will be able to join! Workshop Overview This two and a half hour session will explore the future of branches in the community bank s future. Will branches become obsolete? In one word, NO! The future will not be Digital vs. Physical, but more likely to be Phygital which is combination of both. As technology continues to develop, the concept of high tech and high touch becomes ever more important. The number one challenge facing community bankers will not be the evolution of technology but the development of bank staff and its ability to interface with technology and customers. The concept of quality customer service never goes out of style. The session will also delve into other hot topics facing bank boards in today s environment. Name of Person(s) Attending List names as they should appear on nametags. Please include address of bank or associate member. Company Address City/State/Zip Telephone Registered Convention attendees can participate at no additional charge, but advance registration is required. Registration Fees - Nonconvention Attendees (The registration fee includes a $50 nonrefundable transaction fee. Please note Cancellation Policy.) WVBA $ $ Registered Convention $0 Total payment enclosed to WVBankers $ Registration fee includes Director Workshop and the invitation to attend Sunday s Opening Welcome Reception & Dinner on Kate s Mountain. Return registration form and all applicable fees to the attention of Debbie Polen, West Virginia Bankers Association, 3601 MacCorkle Avenue SE, Suite 100. For more information call Cancellation Policy - Cancellations for the Directors Workshop must be received in writing. A 100% refund (minus a $50 transaction fee per registrant) will be made if notification is received by July 15. No refunds will be made following that date. The Greenbrier s Cancellation policy differs form the WVBankers and can be found at the bottom of their registration form.

5 Golf Tournament Monday, July 29, 1:30 p.m., Shotgun Start $175 per person includes golf cart. Fees will be charged to your room by The Greenbrier, prepayments cannot be accepted by the WVBA. The Meadows Course (Par 70, 6,602 Yards) After sustaining substantial damage during the flood of 2016, The Meadows underwent a full restoration and reopened for play during the summer of This new and exciting routing features dynamic green complexes, breathtaking mountain vistas and our signature stacked sod bunkers throughout the course. NOTE: The Convention Golf Scramble can accommodate a maximum of 72 participants limited to registered convention attendees only. Advance registration is required. To make your reservation, complete the information below and return to Debbie Polen. As in previous years, final pairings will be selected by the Greenbrier. Box lunches provided to all tournament participants. Handicap Handicap Handicap Handicap No shows and cancellations received less than 7 days prior to the event will be assessed a cancellation fee by The Greenbrier. Recreational Golf If you prefer to play golf on your own, or would like to play a round in addition to the Convention Golf Scramble, individual tee times may be scheduled for the Greenbrier and Meadows courses. Advance reservations recommended. To schedule tee times, please contact The Greenbrier Activities Reservations Office at

6 CASH PRIZES! CORNHOLE TOURNAMENT Monday, July 29, 1:30 p.m. Join the first annual WVBankers Cornhole Tournament on Colonial Lounge and Terrace. Enjoy adult beverages and snacks during Double Elimination competition for the honor of becoming WVBankers Cornhole Tournament Champion. Cash prizes for first and second place winners. A minimum of eight two person teams are needed to hold the tournament. Register individually or as a team. Team Name (if applicable): Player 1: Player 2: Player 3: Player 4: Contact To make your reservation, please return the completed form to Debbie Polen.

7 White Sulphur Springs West Virginia RESERVATION FORM We are delighted The West Virginia Bankers Association has selected The Greenbrier for their 2016 meeting and look forward to welcoming you. Many times rooms become available prior to and following the official dates listed below. If you would like to enjoy a longer stay, please indicate below. Return to: Debbie Polen West Virginia Bankers Association West Virginia Bankers Association 3601 MacCorkle Avenuse, SE - Suite 100 July 28-31, 2019 Charleston, West Virginia Or copy to: dkpolen@wvbankers.org Name(s) Firm Phone Number Address City/State/Zip Address Arrival Date Departure Date Transportation: Auto Plane Train Accommodations shared with Arrival Date Departure Date Please indicate preference of king bed or two beds. Guest room assignments are based on availability and will be honored in the order in which the registration form is received. All rates are based on the European Plan; meals are billed a la carte. All Greenbrier accommodations are non-smoking. HOTEL GUEST ROOMS Traditional Room (formerly Standard/Intermediate) Superior Room Deluxe Room Draper Suite (formerly Junior Suite) Spring Row/Paradise Row Multi-bedroom Guest Houses Estate Houses Third person occupancy rate available upon request. $ per room, per night $ per room, per night $ per room, per night $ per room, per night $ per room, per night Rates available upon request Rates available upon request DEPOSIT POLICY: A deposit in the amount of $ per room is required. The Greenbrier will accept deposits by check or major credit card. Rooms will be available only to those requests secured by deposits. Please indicate method of payment: Charge my deposit in the amount of $ to AmEx Visa M/C Discover Card Diner s Card. Card # exp.date Your deposit is applicable to the fulfillment of your designated length of stay. When requesting reservations; please note arrival and departure dates carefully. LATE ARRIVAL or EARLY DEPARTURE causes forfeiture of deposit, unless cancellation or changes are made 14 days in advance of your scheduled arrival date. Please make checks payable to The Greenbrier. Your deposit will be returned if cancellation is received by The Greenbrier at least 14 days prior to your arrival date. Reservations will be filled in the order in which they are received, and must be received by June 28, RESORT FEE: A resort fee of $35.00 per room, per day is added to your account for service provided under the European Plan. This includes morning coffee service in the Main Lobby, Afternoon Tea, Historical Tours, on property ground transportation, wireless Internet connectivity, Champagne Toast in the Casino Club each evening, use of the swimming pool and fitness center plus local and toll-free phone charges. Bellmen, doormen and others who render intermittent personal services are not included in the service charge. Subject to 6% West Virginia state sales tax, 3% county occupancy tax & 6.5% Historic Preservation Fee. VALET PARKING: $15.00 per day; complimentary self-parking is available.