BUSINESS PARTNER REGISTRATION. Montana & Wyoming Bankers Associations 2016 Annual Convention

Transcription

1 BUSINESS PARTNER REGISTRATION Montana & Wyoming Bankers Associations 2016 Annual Convention Big Sky Resort, Big Sky, MT June 19-21, 2016 Business Partners: Associate Members, Non-Members, Exhibitors, Sponsors and Advertisers Photo Credit: Gleniss Indreland

2 B A N K E R S C O N V E N T I O N Page 2 Business Partner The Montana and Wyoming Banker s Association Convention provides opportunity for business partners to meet with bank executives from across the states of Montana & Wyoming. We hope you mark your calendar and plan to join us in Big Sky, Montana from June 19-21, Various levels of sponsorship opportunities are available to fit a variety of budgets and provide your company with added exposure during the Convention. Sponsors are invited to attend the general sessions to hear outstanding speakers and visit with prospective clients. As a Convention sponsor, you will receive a ribbon on your badge to convey your sponsor status. In addition, sponsors receive significant exposure through all advance promotional materials and in the official convention program distributed to all convention attendees. Sponsors also receive recognition of their contributions on prominently displayed signage. HOTEL INFORMATION The Convention will be held at the Big Sky Resort located at 50 Big Sky Resort Road in Big Sky Montana. Room Rates: Summit Hotel/2 Queens: $199(1-2 ppl.) /$209(3 ppl.) / $219 (4 ppl.) + tax & service fees max 4 guests) Summit Hotel/1 bedroom Suite (corner): $259 + tax & service fees Shoshone Condominiums/1 bedroom Suite: $209 + tax & service fees The room block will be held until Tuesday, May 17 (rates apply for the dates of June 19 & 20,2016. Based on room availability, the discounted rate will be extended for 3 days before and after). Check in is 5 p.m. and check out is 11 a.m. Reservations: Phone: select option 2 Make reservation under the MT/WY Bankers Association Convention group to receive above rates. One night s deposit (room + tax) is required at time of reservation. Cancellation Policy: As a reminder, if reservation is cancelled at 30 days or less prior to your arrival date, a penalty equal to one night lodging plus tax will be charged to the credit card. How to Get to Big Sky Bozeman Yellowstone International Airport (BZN) is serviced by Alaska, Allegiant Air, American, Delta, Frontier, United & United Express Airlines. Big Sky Resort is located approximately one hour (less than 50 miles) from the Bozeman Yellowstone International Airport (BZN). Transportation to and around the Resort Airport Shuttle Karst Stage Motorcoach: Shuttle service for individuals or groups all over the area. Reservations, schedules, and rates available at karststage.com. or by calling (406) or (800) Reservations required. Skyline Bus: Free shuttle. Visit skylinebus.com or call (406) 995-6BUS for schedules and routes. Shuttle to Big Sky & Taxi: Big Sky's local taxi service with over 20 years of experience. Safe, comfortable and affordable. Airport transportation or door to door services available with friendly and knowledgeable drivers. Information available at bigskytaxi.com or by calling (406) or (888) Big Sky Shuttle, Inc.: Luxury Travel Service specializes in private yet very affordable luxury travel for airport transportation and also local dinner service and excursions. Big Sky Shuttle travels to all points in Montana and across state lines. Learn more at bigskyshuttle.net or by calling (866) Limo Service Offers private airport transportation directly to your hotel or condo. Fleet includes luxury SUVs, Mercedes van, and a stretch SUV limo for larger groups. Complimentary grocery stop included. Book online at bozemanlimo.com or call (406) Rental Car The following rental agencies are located in the airport or provide dropoff service for airport arrivals. Avis (406) Hertz (406) Bozeman Ford (406) Phasmid Rentals (406) Budget (406) Thrifty (800)

3 AGENDA AT A GLANCE S U N D A Y, J U N E 1 9 1:00 p.m. 4:00 p.m. Board Meetings 2:00 p.m. -4:30 p.m. Exhibitors Set Up Tables 2:00 p.m. 7:30 p.m. Registration Open 4:30 p.m. -7:00 p.m. Exhibit Area Open 5:00 p.m. 7:00 p.m. Opening Reception M O N D A Y, J U N E 2 0 7:00 a.m. 11:30 a.m. Registration Open 7:00 a.m.-8:00 a.m. Breakfast in Exhibit Area 8:00 a.m.-11:30 a.m. Exhibit Area Open 8:00 a.m. 11:30 a.m. Business Session 10:00 a.m.-10:15 a.m. Break in Exhibit Area 12:00 noon Scenic Float with Lunch 12:00 noon White Water Rafting with Lunch 1:00 p.m. Golf Tournament (box lunches) 6:00 p.m. -7:00 p.m Reception in Exhibit Area 7:00 p.m. 9:00 p.m. Dinner and Entertainment T U E S D A Y, J U N E 2 1 7:30 a.m. 8:45 a.m. MT & WY Annual Meetings with Breakfast (bankers only) 7:30 a.m.-8:45 a.m. Breakfast in Exhibit Area 8:30 a.m.-12:00 noon Exhibit Area Open 9:00 a.m. 11:30 a.m. Business Session 9:45 a.m.-10:00 a.m. Break in Exhibit Area 11:30 a.m. Convention Concludes Page 3 Scenic Float & Whitewater Rafting Luncheon Float & Rafting Trip 11:45 a.m. Meet in front of the Huntley Lodge 12:00 noon Departure for Float/ Rafting Trip Cost is $80 per adult and $75 per child (ages 6-12) (Minimum age could increase in the event of high water) The trips includes round-trip transportation, a 2 hour guided tour that winds down the Gallatin River. We will have a picnic box lunch and then head out on the water. Approximate 5:30 p.m. arrival back at the Huntley Lodge. Golf Scramble Big Sky Golf Course 2100 Black Otter Road 1:00 p.m. Shotgun Start Cost is $150 per person Transportation is on your own. The course is approx. 8 miles (20 minutes) from Big Sky Resort. Participation in this year s golf scramble will allow you the opportunity to meet with the attendees in a relaxed and beautiful setting. The shotgun start will begin at 1:00 p.m. Box lunches will be provided for all participants and prizes will be awarded at Monday night s dinner. 11:30 a.m. Exhibit Tables Tear-Down

4 SPONSORSHIP OPPORTUNITIES Page 4 All sponsorships include the following: Recognition in the conference program Signage at sponsored event Access to attendee list in electronic format (except other sponsorship) Sponsor identification on name badge P L A T I N U M L E V E L $ 5, Monday Dinner (3 Sponsorships Available) Complimentary exhibit table during 2016 Bankers Convention ($1,000/$2,000 value) 1 full Convention registration ($695/$895 value) Opportunity to include promotional material in registration packet ($500 value) - sponsor to provide G O L D L E V E L $ 3, Dinner Entertainment Monday Reception Bar (2 Available) Monday Breakfast (2) Tuesday Breakfast (2) Opportunity to include promotional material in registration packet ($500 value) - sponsor to provide S I L V E R L E V E L $ 2, $ 2, Welcome Reception Bar $2,500 (2 Available) Convention Printed Program $2,000 Opportunity to include promotional material in registration packet ($500 value) - sponsor to provide B R O N Z E L E V E L $ 1, $ 1, Welcome Reception Food $1,500 (2 Available) Golf Beverage Cart $1,500 Monday AM Break $1,000 Name Badge Holders w/logo $1,000 Monday Reception Food $1,500 Tuesday AM Break $1,000 Golf Prizes 1st/2nd/3rd $1,000 Questions regarding sponsorship opportunities: contact Cheryl Johnston at the Wyoming Bankers Association or cheryl@wyomingbankers.com.

5 SPONSORSHIP OPPORTUNITIES Page 5 O T H E R $ Registration Bag Inserts sponsor to provide Promotional Literature at Registration Area sponsor to provide Annual Business Meetings (MT or WY) Board Meetings (MT or WY) Tee Box Give-a-ways Golf Prize: Closest to Pin (Man & Woman) Golf Prizes: Longest Putt (Man & Woman) Golf Prizes: Longest Drive (Man & Woman) Sponsorship of each event is on a first-come, first-served basis. Promotional Materials Platinum, Gold and Silver Level sponsorships provide a unique opportunity to include promotional materials in the conference attendee packets. Sponsors are allowed one 8 1/2 x 11 double-sided marketing piece per attendee. To take advantage of this opportunity, 250 copies of your marketing material must be delivered by Friday, May 20 to: 2015 Bankers Convention Wyoming Bankers Assn. Attn: Cheryl Johnston 200 E. 8th Avenue, Ste 201 Cheyenne, WY ADVERTISING For the duration of the Convention, leading regional bank directors, presidents and CEOs will be utilizing the conference program your ad will have GREAT exposure to a broad audience! Every effort will be made to prevent placement of competing business ads in the same layout. Ad placements will be at the discretion of the Convention Committee. Electronic Submission Advertisements must be submitted in either.pdf or.jpg format via to Cheryl Johnston at the Wyoming Bankers Association, cheryl@wyomingbankers.com. Please submit ads fitting the correct dimensions listed above with a minimum density of 300 DPI. All ads will be printed in black and white and must be submitted and paid in full no later than Friday, May 20th. $50 Discount if submitted by April 1. Any questions regarding submission please contact Cheryl at cheryl@wyomingbankers.com. Please note that advertising opportunities are limited and are available on a first-come, first-served basis. Questions on advertising contact Cheryl at or cheryl@wyomingbankers.com. Rates & Specifications (jpeg or gif format) Full Page: $250 8 w x 10.5 h Half Page: $175 8 w x 5 h Suggested Attire Suggested attire for the entire conference, including meetings and evening functions, is business casual, unless otherwise noted.

6 E X H I B I T H A L L -Only 22 Booths Available Page 6 We invite you to participate in the Trade Show at the 2016 Bankers Convention at the Big Sky Resort in Big Sky, Montana. Don t be left out...sign up today. Reserve your table for this exciting annual event that welcomes banking professionals. To sign up...simply complete the enclosed registration form and return it with your payment. Tables will be assigned on a first-come, firstserved basis. To assure the best selection, please register early. Exhibit Schedule Sunday: 4:30 7:00 p.m. Opening Reception-exhibit area Monday: 8:00 11:30 a.m. Business Session-exhibit area 10:00 10:15 a.m. Break-exhibit area 6:00 7:00 p.m. Group reception-exhibit area Tuesday: 8:00 12:00 noon Business Session-exhibit area 9:45 10:00 a.m. Break-exhibit area Exhibit tables will be located in the ballroom in the heart of most all the convention events. The Exhibit Table Fees are: $1,000 member $2,000 non-member Each Table purchase includes: 1 full Convention registration (does not include golf scramble, white water rafting or scenic float trip) 6 skirted table 1 chair 1 identification sign To reserve an exhibit table, please fill out the form included in this packet. Payment is required in full to reserve a table no exceptions. For additional representatives to attend, they have to register as a full registrant at $695/$895 each. (Complete a Convention Business Partner registration form). Cancellations must be received in writing by 5/20 for 50% refund. No refund after 5/20. P O L I C I E S The 2016 Bankers Convention Committee reserves the right to assign all tables. Only companies that have paid in full will be assigned a table no exceptions. Every effort will be made to avoid placing an exhibitor next to their competitor. Confirmation of table space and a copy of the floor plan will be sent to all exhibitors approximately one month prior to the conference. Questions regarding exhibitor table contact Cheryl Johnston at the Wyoming Bankers Association or cheryl@wyomingbankers.com Cancellation Policy P R I Z E S & G I V E A W A Y S This year s attendees will have the opportunity to enter to win a grand prize drawing, with little work on your part no card game just your initials on an exhibitor card. However, we would like to extend the opportunity for you to give away an individual gift by gathering names at your booth. If you wish to award a prize, please contact Cheryl Johnston at the Wyoming Bankers Association no later than Friday, May 20 at or cheryl@wyomingbankers.com. A refund of 50% of table price will be given if cancellation is received in writing prior to Friday, May 20th. No refunds will be given if cancellation is received after May 20th; however a substitute participant may attend if notification is provided prior to the Convention.