Lisa Shipley, Veteran' s Service Officer reviewed Exhibit A, Department Update with the Board.

Transcription

1 APPROVED ON APRIL 3, 2013 BY THE BOARD OF COUNTY COMMISSIONERS AT THE WEEKLY BUSINESS SESSION County Administration Workshop: Thursday, March 14, 2013, 9: 00 a. m. Board Conference Room Attending: Commissioners Simon G. Hare, Cherry) Walker, and Keith Heck; Linda McElmurry, Recorder Chair Simon G. Hare called the meeting to order at 9: 00 a. m. 1. DEPARTMENT REPORTS& BUSINESS UPDATES A. Department Updates 1) Emergency Management( Excused) 2) Veterans Services Lisa Shipley, Veteran' s Service Officer reviewed Exhibit A, Department Update with the Board. 3) Fairgrounds a) Order In the Matter of Authorization of Execution of a Sign Location Lease Agreement Addendum, with CBS Outdoor, Inc., for Lease of Real Property at the Josephine County Fairgrounds; and Lease Agreement No Addendum A Commissioner Hare asked if Legal Counsel had reviewed the contract. Mary Groves, Fairgrounds Manager said yes and explained this is an addendum. Rosemary Padgett, CFO commended Mary for getting fair market value for the sign. Staff was directed to place this on the Consent Calendar of the WBS agenda. Terry Canavello, Fair Board Chair reviewed Exhibit B, Fair Board Notes with the Board. A discussion regarding revenue from a lease agreement dedicated to horse racing ensued. Livestock at the upcoming fair was also discussed. 4) Public Health Diane Hoover, Public Health Administrator reviewed Exhibit C, Public Health Update with the Board. A short discussion regarding enforcement ensued. 2. CFO REPORT& BUSINESS UPDATE A. Economic Development Requests 2 Applications Rosemary Padgett, CFO said she has received two applications for Economic Development funds, one for$ 60,000 from Koapt, Inc. and one for$ 5, 000 for a grant to start a small business program. She requested the Board decide to move the applications forward, table or deny them. Commissioner Hare felt the startup business program had merit but needed to be refined and offered to talk with Dave Wechner. The Board agreed. In regards to the Koapt, Inc. application, Commissioner Heck said he would rather provide support or develop businesses rather than be a catalyst. The Board agreed they did not currently have infrastructure on existing money available, the portfolio needed to be refined, and agreed to table the application. B. Property Reserve Request, Facilities Study( Johnson) Ryan Johnson, Building Maintenance Program Supervisor requested a facility study to review space requirements as the County downsizes. Commissioner Hare said with limited options he couldn' t justify$ 25, 000 for the study. He suggested moving Community Corrections to the Justice Building and combining the front window for Tax, Surveyor, and the Assessor. The Board encouraged Ryan to look at the facilities and bring them some options. C. Budget Update Rosemary Padgett, CFO said the Budget Workshop has been scheduled for April 15t and the first budget meeting will be April 30` h. Budget documents have gone out to the departments and they should be contacting their liaisons. She added that the Public Safety Departments are not happy and should be setting a meeting with the Board for later this month. A short discussion ensued and the Board agreed to determine a range of allocations to the seven programs. D. Financial Update Rosemary Padgett, CFO said the software conversion was progressing, there is a conference April 1 3, she requested and received two scholarships to attend. E. Miscellaneous None heard.

2 3 County Administration Meeting March 14, : 00 a. m. BCC Conference Room Page 2 of 2 3. BOARD BUSINESS A. Resolution In the Matter of a Reappointment to the Local Alcohol and Drug Planning Committee B. Resolution In the Matter of an Appointment to the Local Alcohol and Drug Planning Committee Staff was directed to place both Resolutions on the Consent Calendar. C. Matters from Commissioners The Board discussed pending State and Federal legislation. D. Liaison Update None heard. E. Miscellaneous Items None heard. F. Other: None heard. Meeting adjourned at 10: 37 a. m. Exhibit A VSO Update Exhibit B Fair Board Notes Exhibit C Public Health Update

3 i3 Josephine County, Oregon Veteran Service Office Josephine County Courthouse Dept NW 6`h Street/ 541) / FAX ( 541) or.us 03/ 14/ 2013 BCC Veterans Update ODVA appoints new director Cameron Smith HUD VASH vouchers. Clarification there are 5 HUD- VASH vouchers from SORCC being ported into Josephine County. April 2013 will mark the second round of vouchers distributed to our region. It is unknown at this time if Josephine County will receive any of them. Meetings are coordinated at UCAN, the first Wed of the month, for veterans who need placement in subsidized housing. SORCC VASH program is coordinating these monthly meetings. Josephine County VSO will attend these meetings for benefit referral and updates. - Ire Monthly VA Elepatmlit++res COU + j We track our claims awarded with retroactive compensation payments monthly. The totals for February are as follows: 404, DOD Tuition Assistance severed Army and USMC have severed this program as part of sequestration. Navy and Air Force have not made a decision on their programs as of yet. VBA Inventory claims nationwide 70% are over 125 days old Hiring Our Heroes Veterans event Jackson County Expo May 16th 10-1 Free hiring fair for both employers and job seekers Retiree Cards/ DEERS enrollment Medford Armory Wednesdays only Veterans Community Interface As stated last month a list of local and national stakeholders See attached Lisa Shipley, CVSO/Program Manager

4 OF o OREGON MILITARY DEPARTMENT HEADQUARTERS, OREGON NATIONAL GUARD 1: 111t 1776/ 1776 MILITIA WAY P. O. BOX a5e SALEM, OREGON NGOR-PER- D March 7th, 2013 Subject: DEERS/ RAPIDS Operating Facilities in the State of Oregon ANDERSON READINESS CENTER( Salem) 3225 STATE ST, ROOM NE 65th St ARMY RESERVE CENTER( FT Vancouver) SALEM, OR VANCOUVER, WA WALK- IN HOURS: MON- THUR WALK- IN HOURS: MON- THUR APPOINTMENT ONLY: FRIDAY APPOINTMENT ONLY: FRIDAY SGT Angel Payne POC: Darcy Office:( 503) Fax:( 503) Office:( 360) Fax:( 360) ARMY NATIONAL GUARD( La Grande) TH AIR NATIONAL GUARD( PANG) ST 6801 NE CORNFOOT RD, BLDG 170 LA GRANDE, OR PORTLAND, OR APPOINTMENT ONLY ON WEDNESDAY APPOINTMENT ONLY: MON/WED/ FRI SGT Ettig, SSG Young TUES/ THURS Office:( 541) EXT 1533 Office:( 503) Fax:( 503) ARMY NATIONAL GUARD( Medford) 1701 S PACIFIC HWY 6735 N BASIN AVE MEDFORD, OR PORTLAND, OR WALK IN, WEDNESDAY ONLY NAVY/MARINE CORPS RESERVE CENTER CALL FOR HOURS( varies) SSG Neer Office: (503) Office:( 541) ARMY NATIONAL GUARD( Bend) U.S COAST GUARD 875 SIMPSON AVE 2000 CONNECTICUT AVE BEND, OR NORTH BEND, OR APPOINTMENT ONLY: tues or thurs( alternating) APPOINTMENT ONLY SGT Alex Zhang HOURS: TUE & THUR Office:( 541) NAVY/MARINE CORPS RESERVE CENTER Daniel Garlington Office:( 541) , Fax: ( 541) AIR NATIONAL GUARD ( Kingsley Field) 3106 PEIRCE PKWAY, SUITE A 211 Arnold Ave, Bldg 211, Room 306 SPRINGFIELD, OR Klamath Falls, OR WALK- IN HOURS: MON- FRI: WALK IN HOURS: Office:( 541) Fax:( 541) Office: ( 541) , 6529 Fax: ( 541) YAKIMA TRAINING CENTER USACE PORTLAND (CAC CARDS ONLY) 970 Firing Center Rd 333 SW 151 Ave Yakima, Washington Portland, OR WALK- IN HOURS: MON- FRI APPOINTMENT ONLY Debra Dimico Mary Shoals Office: ( 509) Office: ( 503) POC FOR THIS MEMORANDUM IS: SGT ANGEL PAYNE, ORARNG DEERS LEAD

5 State Congressmen Walden John Howard ( liaison) Community Connections Adult and Family Services ( DHS) 726 NE 7th St 14 N. Central Ave., Suite 112 Medford, OR Boy Scouts for Flag Burning River Valley Church, Troop 77 Rep. Defazio East 8th Ave.# 2030 Eugene, OR Chamber of Commerce Vine St Senator Ron Wyden West 6th St. Room 118 Medford, OR, St. Vincent DePaul 541) SE H St Grants Pass, OR ODVA 541) Salem/ Portland Easter Seals 406 S Riverside Ave, Suite 101 Oregon Air National Guard Medford OR Arnold Ave Kingsley Field Klamath Falls, OR Goodwill 1101 NE D St Oregon Army National Guard 666 Brookside Blvd National Association Gospel Rescue Mission 120 SE J St Of County Veterans Service Officers ODVA Home Loans 700 Summer St NE HASL Salem, OR NE E St Wheelchair Transport Oregon Department of Fish & wildlife NE Cherry Ave Salem, OR Illinois Family Coalition Cave Junction Outreach Veteran of Foreign Wars Portland, OR

6 Senior Disability Services 2166 NW Vine Street, Suite J Sheriff Department 601 NW 5th Street Grants Pass OR Cemeteries Eagle Point National Cemetery 2763 Riley Rd Eagle Point, OR Color Guard UCAN 124 NW" D" St Granite Hill Cemetery 2551 Upper River Rd VFW Post E Main St Rogue River OR Hillcrest Cemetery 945 NE Hillcrest Dr Medford Armory 1701 S Pacific Hwy Medford, OR Hull & Hull 612 NW A St HUD 1205 NE 7th St Josephine County Parks Department 125 Ringuette Street Grants Pass, OR Willamette National Cemetery Portland, OR 503) Arlington National Cemetery 1 Memorial Drive Arlington, VA ) ) Josephine county Public Health 715 NW Dimmick St

7 Education/ Employment Assisted living / Nursing Homes Employment Department The Bridge Medford 201 SW Bridge St Job Council/ Work Source 119 N Oakdale Ave Oak Lane Medford, OR SW Rogue River Ave Rogue Community College 3345 Redwood Hwy., Redwood Terrace Grants Pass, OR Canal Grants Pass, OR Southern Oregon University 1250 Siskiyou Blvd Spring Pointe Ashland, OR Redwood Circle 541) Grants Pass, OR Local Medical Three Rivers Hospital Spring Village 500 SW Ramsey Ave 1420 Redwood Circle Grants Pass, OR Grants Pass, OR Three Rivers Home Care 1550 NW 6th St The Suites 1301 SE Parkdale Dr Grants Pass, OR Providence Medford Medical Center 1111 Crater Lake Avenue Medford, OR ) Mercy Medical Center 2700 NW Stewart Pkwy 2201 Roseburg, OR ) Rogue Valley Medical Center 2825 E Barnett Rd Medford, OR ) Heritage House 1415 NE Heritage Dr Highland House NW Highland Ave Grants Pass, OR Royal Gardens 2075 NW Highland Ave

8 Veterans Community Interface FEDERAL Coast Guard Station 2000 Connecticut Ave North Bend, OR Board of Veterans Appeals Appeals Management Center Washington, DC Portland Regional Office 1220 SW 3RD AVE PORTLAND, OR Southern Oregon Homeless Program 8495 Crater Lake Hwy White City, OR Department Of Veteran Affairs Education Division 125- Main St Suite B Muskogee, OK National Personnel Records 1 Archive Drive St. Luis, MO Roseburg VA Medical Center 913 NW Garden Valley Blvd, Roseburg, OR VA West Clinic 520 SW Ramsey Ave, Suite 102 Grants Pass, OR Grants Pass Vet Center 211 S. E. 10th St SORCC 8495 Crater Lake Hwy White City, OR Pension Maintenance Center St. Paul, MN TriCare/ Champus TRICARE Service Center 1684 NW Ocean Blvd. Coos Bay, OR DFAS Defense Finance& Portland VA Hospital 3710 SW US Veterans Hospital Rd Portland, OR Accounting Service

9 t N, c. ' a r 1k. 3..., 1. k9._ k,-,. late) e; US. CHAMBER OF COMMERCE HIRING OUR e.. `. a e HEROESTI US. CHiSt t OF comme V k' NAT'IO?\AI, CIiAMBER FOUNDATION 2013 Hiring Our Heroes Veterans Event Medford, Oregon Padgham Pavilion at the Jackson County Expo 10: 00 AM- 1 : 00 PM May 16, 2013 Join us May 16th, 2013 from 10: 00 AM to 1: 00 PM, for a job fair for veteran job seekers, active duty military members, guard and reserve members, and military spouses at the Padgham Pavilion at the Jackson County Expo, 1 Peninger Road, Central Point, OR. This event will be a one- of-a- kind FREE hiring fair for both employers and job seekers. Employers and job seekers are strongly encouraged to pre- register for FREE. Walk- ins are welcome but space is limited. EMPLOYERS Must register for FREE at HOH. Greatiob. net JOB SEEKERS Register for FREE at HOH. Greatiob. net to guarantee admission. Walk- ins welcome but space not guaranteed. This American Legion sponsored hiring event is being conducted by the U. S. Chamber of Commerce, the Department of Labor Veterans' Employment and Training Service ( DOL VETS), the Oregon Committee of the Employer Support of the Guard and Reserve ( ESGR), the U. S. Department of Veterans Affairs, The American Legion, Hero 2 Hired, WorkSource Oregon, NBC News, and other local partners. For registration questions, please contact us at hirinqourheroesuschamber.com or call y f ' a3ri 1 C P 9 e ti lcji r 1 S ^ VETERANS' EMPLOYMENT ANO TRAINING SERVICE MI7EU 5"f.AiLS[ LPA(i' MEki Of LABC Ak. 3}' Vsa2It C 4 c.. i' 4 EMPLOYER SUPPORT OF t j THE GUARD AND RESERVE i, CV` = t+ r L' 4 j r++ 4* U. S. CHAMBER OF COMMERCE v ry" 00t MY ati QURC: il.+'y`. 9E+ KT+s6ut HERO 2HEED ti;:. ;. -- r NEWS ORG St:er I MINTER' is the official online partner for Hiring Our Heroes I Find Hiring Our Heroes online: flij

10 I,il,hi I. n 3 Fair Board Meeting Notes 1. Fair Financials for February Negative dollar amount has dropped to-$ 290,409. We received the $ 48,000 State Grant from the Oregon Fair Association and we spend $ 8320 on 80 new 8' folding tables from the funds received from the Christmas Basket Donation 2. We have been credited$ 1233 from the City of Grants Pass Water Dept as a credit on our water billings for the leak. It actually amounts to a couple of months of Commercial Sewer Rate 3. We are in the process of getting the CBS Outdoor contract signed by the commissioners and in place so we will receive $ 3, in rental fees covering 2013 and back rent from 2011 & Posse had another successful show. I attended their Posse meeting just before the show. I guess it was only the 3`d time a Manager has ever attended a meeting. They understood we have limited staffing and pitched in to help where we needed help 5. The paperwork has been completed for our Farmers & Crafters Market, been through legal and we will now roll out to the Farmers & Crafters for sign ups. Market begins April 25th and each Thurs from 3: 30 to 7 PM. Right now we will run through the second week in Nov. In September we will determine if we want to run all year around. 6. We are working on acts and displays for fair as well as working with the superintendents to get the premium book put together. 7. We have 2 new part time persons working through the Experience Works Program. Each works 20 hours per week. Kenny is working with Dale in the Maintenance and Maureen is helping in the office with putting fair information together for us. Fairgrounds has no expense for this help. 8. I will be going through the applications for another on call position so we are prepared ahead of fair time 9. Linda Cowie is helping put together the Pet Fair Fundraiser planned for May 18th and 19th 10. Rick Wilson and Friends of Fairgrounds have asked for some available dates to put on another Music Fest in July tentatively July 14th 11. I will be working with Terri Lewis and some others to get the inside of the Commercial Building ready for the Market as soon as the lighting is finished. 12. Valley Electric and BOM have been working on getting the electrical upgrade finished 13. Wheeler Toyota will be our partner sponsor at$ 15K 14. We will soon be selling advertising around the Covered Arena

11 March 14, )(/)/ 6/ if5 C F din/ r Josephine County, Oregon Board of Commissioners: Simon Hare, Don Reedy, Harold Haugen TTD# Diane Hoover, PhD, MPA, F. A.C. H. E. Josephine County Public Health Director titi, t 715 NW Dimmick 541) Fax ( 541) E- mail From: Josephine County Health Director To: Board of County Commissioners Subj: MONTHLY UPDATE MARCH 1. We were one of 5 counties awarded a CLHO Mini-Grant of$980 to highlight the release of the County Health Rankings. I will present the findings at a future SOS meeting. 2. The funding proposal submitted through the Office on Women' s Health to support Breastfeeding was approved by the technical review panel for funding in the amount of$2, National Public Health Week is April 1-7, A proclamation will be forthcoming. This year' s slogan is " Public Health is ROI. Save lives, Save money. Attached is a summary of quick public health facts regarding public health' s return on investment at a broad level. 4. The Public Health Department collaborates with local fire and public safety officials to identify and screen clients that could benefit from the free car- seat program. Clinics are held every other month and last month we had 19 families registered for this service. 5. A time- study was conducted for a 4- week period at the Public Health Department front window. We are open to the public 4 days a week, from 9: 00 a.m. to 3: 00 p.m. and staffed with only 1. 8 FTE' s. We received a total of 771 phone calls ( averaging 32 calls per hour). There were a total of 1041 walk in clients, averaging per hour ( see enclosed). 6. Significant communicable/reportable disease issues for February 2013 include: 2 rabid foxes diagnosed from the Illinois valley area; no human or other animal involvement. OFW will not be testing wildlife as much as they have since 2010 as their funds are now limited exhausted). Increased testing over the past 2 years has determined distemper in many animals which can look very similar to rabies. 5 pertussis cases in February; to include 2 infants, 2-8 year olds and a 12 year old. Immunizations were found to be complete in 2; partially complete in 2; and no immunizations in 1 case. An Investigations was performed in an elementary school within the District 7. We have a new dogs chasing livestock case. Respectfully, Partners In Prevention- Josephine County is an Affirmative Action/ Equal Opportunity Employer and complies with Section 504 of the Rehabilitation Act of 1973"

12 Public Health is RO I SAVE LIVES, SAVE MONEY 4) jorgier,11 At,... N ili. ' I., OVERVIEW NATIONAL PUBLIC HEALTH WEEK April 1-7, 2013 :: www. nphw. org N* t 411It ' 4 t 4. 4 Of- American 4i0 Public Health APH i Association f 1 tiiisamallife*

13 Quick Facts: The Value of Public Health To Our Lives and Pocketbooks The U. S. spends far more on health care than any other country, with such costs rising ten- fold from 1980 to 2010 and expected to rise faster than national income during the foreseeable future. However, investing just$ 10 per person each year in proven, community- based public health efforts could save the nation more than $ 16 billion within five years. That' s a $ return for every$ 1 invested. Routine childhood immunizations save$ 9. 9 million in direct health care costs, save 33, 000 lives and prevent 14 million cases of disease. A$ 52 investment in a child safety seat prevents$ 2, 200 in medical costs, resulting in a return of$ 42 for every$ 1 invested. Similarly, a $ 12 investment in a child' s bicycle helmet can prevent$ 580 in medical costs, resulting in a return of$ 48 for every$ 1 invested. The cost of providing dental care for children enrolled in Medicaid and living in communities without fluoridation is twice as high as for children who receive the oral health benefits of drinking water fluoridation. Childhood health problems linked to preventable environmental exposures, such as lead poisoning, asthma complications and developmental disabilities, cost the U. S. $ billion in Such costs have increased from 2. 8 percent of total health care costs in 1997 to 3. 5 percent in Each 10 percent increase in local public health spending contributes to a 6. 9 percent decrease in infant deaths, a 3. 2 percent decrease in cardiovascular deaths, a 1. 4 percent decrease in deaths due to diabetes, and a 1. 1 percent decrease in cancer deaths. Every year, newborn screening efforts test nearly every baby born in the U. S. for health conditions that if detected early enough can be treated in time to prevent developmental problems, disability and death. For example, testing the 4 million infants born every year for congenital hypothyroidism costs$ 5 per newborn and prevents 160 cases of intellectual disability. By 2020, the direct benefits of the federal Clean Air Act will have reached almost$ 2 trillion, much more than the $ 65 billion it will have cost to implement the law. About 85 percent of the$ 2 trillion is attributable to decreases in premature death and illness related to air pollution. Twenty-three to one: That' s the rate of the return on investment in clean water technologies in the first half of the 20th century. Widening access to care by investing in expanded Medicaid eligibility, which is encouraged and funded via the Patient Protection and Affordable Care Act, results in better health outcomes and reductions in mortality, especially among communities already struggling with health problems. In 2009, seat belts saved about 13, 000 lives and could have saved thousands more if all drivers and passengers had buckled up. Expanding the diagnosis and treatment of depression has an ROI of$ 7 for every $ 1 invested. Also, substance abuse treatment has an ROI of$ 4 $ 7 for every$ 1 invested.

14 Diane Hoover From: Sent: To: Subject: Rebecca Robinson Monday, March 11, :09 AM Diane Hoover Front Office Time Study - results PHONE CALLS WINDOW TRAFFIC Feb Feb SCHOOL EXCLUSION WEEK Feb Mar OFFICE HOURS 9AM - 3PM AVG CALLS PER HOUR AVG WALK- INS PER HOUR Feb Feb SCHOOL EXCLUSION WEEK Feb Mar Rebecca Robinson Josephine County Public Health Office Manager 541) Fax ( 541) rrobinson@co. josephine. or.us 1

15 DOG LICENSE CHECKS COMING SOON TO YOUR NEIGHBORHOOD! A f I According to Oregon law, all dogs over 6 months old are required to be licensed. Licenses are $ 20 for altered dogs and $40 for unaltered dogs and can be obtained at the Animal Shelter or the Public Health Department, Bring aroof of current rabies vaccination. All license fees directly support animal shelter operations and animals. Animal Shelter Hours: Tues Fri 10-3, Sat 9-3 at 1420 Brookside Blvd in Merlin. Cash or check only. Public Health Department Hours: M- Th 9-3 at 715 NW Dimmick Street, Grants Pass. Cash, check or charge.

16 Josephine County March 11, 2013 Board of County Commissioners March Report for Emergency Services State Health Capability Assessment o Oregon Health Authority is working with all Counties to assess current emergency response plans, response capabilities, exercise and training plan. This review is based off 15 capabilities set forth by Federal standards. This will give the State and us a baseline of our current plans and capabilities. From there we will build a work plan for the next 3 years. This is an ongoing effort, first phase of the assessment has already begun, and a meeting with the State end of March will review 3 of the 15 capabilities. Fairgrounds meeting- Sheltering o Post winter storm a review has begun to assess human and animal sheltering at the fairgrounds. Public Health has hired a contractor to develop a plan for both animal evacuation, sheltering and human sheltering. This meeting with the fairgrounds highlighted functions and key infrastructure needed to facilitate both animal and human sheltering. A separate meeting was held with Red Cross to further discuss sheltering in the Grants Pass, Cave Junction and Wolf Creek areas. Going forward, concerns I have about Red Cross Shelter capabilities are focused on limited resources and manpower. I am working with the contractor to evaluate a need to offer training within the County for shelter operations staff. MRC meeting with State, Jackson - Regional Concept o A meeting with State Medical Reserve Corps ( MRC) representatives and Jackson County personnel was held in February to address a regional and collaborative approach to the Josephine and Jackson MRC' s. The Emergency Services Manager is the designated MRC Coordinator for Josephine County. With limited time to dedicate to the revitalization of the program we are looking to do more with less by combining some administrative functions into a regional approach. This will require significant time to set up and the program need to be restructured to fit the future sustainment of the program, however I see this benefiting all citizen of Josephine County. Jackson County Flood Exercise o Jackson County hosted a two- day exercise focused on flood response and utilizing volunteer based organizations. The event was primarily designed to test City of Phoenix and Talent response efforts and County trigger points. It was a well-attended event with a good mix of City Officials, first responders and volunteer organizations. It reinforced the need for Incident Command training at all levels, continuous exercising together so we all speak the same language and understand differing capabilities.