3rd GNSSN Steering Committee (SC) Meeting December 2013, Vienna, Austria H. Teske (GRS, Germany)

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1 National Nuclear Regulatory Portals (National knowledge management and collaboration, NNRPs as mechanism for regional harmonization of KM and Progress of NNRP implementation) 3rd GNSSN Steering Committee (SC) Meeting December 2013, Vienna, Austria H. Teske (GRS, Germany)

2 Content NNRPs and national knowledge networks Knowledge Management on Nuclear Safety in Germany Three level of national Information resources on nuclear safety matters Information and knowledge plattforms used by the German regulatory body BMU NNRPs as platforms for knowledge management German NNRP as interface between national resources and GNSSN/RegNet NNRPs as a mechanism for regional and global harmonization of KM and progress of NNRPs implementation Background and previous activities Function and architecture Overview of NNRP activities NNRP in regional networks Experiences and Recommendations 2

3 NNRPs as platforms for knowledge management and collaboration

4 Knowledge Management on Nuclear Safety in Germany Using web-based platforms to make nuclear safety and security information, knowledge and experience visible and available A well-structured national IT-platform on several levels was established and is being permanently maintained Beside national also international resources are included in this system by using the different nuclear safety networks 4

5 Three level of national Information resources on nuclear safety matters Internet Extranet: InfoServer Intranet BMU Internet GRS Internet RS-Portal Intranet BMU/GRS InfoServer GRS Intranet SharePoint basiert 5

6 Internal BMU information and knowledge portal on reactor safety BMU RS-Portal The first facet of the BMU nuclear safety platform: Internal RS-Portal designed to facilitate its own employees and to enhance their expertise and performance IT security rules does not allow access for other nuclear safety stakeholders Another facet is the BMU Internet designed for sharing information, with the general public and other stakeholders 6

7 External information and knowledge center of BMU and GRS Extranet: InfoServer A web-based platform for nuclear safety matters NEXTRA or InfoServer (screenshot) 7

8 External information and knowledge portal of BMU Extranet: Portal for nuclear safety (PNS) BMU Extranet is the collaboration facet with authorized access The PNS is a platform for nuclear safety and security including radiation protection, transport and waste safety. It is used by BMU for national purposes (exchange of information and collaboration with German state authorities, advisory bodies, TSOs and others) It is used by BMU for international purposes (storage of information and space for collaboration to prepare German positions) 8

9 External information and knowledge portal of BMU Extranet: Portal for nuclear safety (PNS) BMU Extranet is splitted into 8 different areas, shown below (similar to the parts of the BMU Intranet) Networks: Acess to global and regional nuclear safety and security networks like GNSSN/RegNet incl. NNRP, ETSON, ANSN, GSAN, FORO. 9

10 Interconnection of national and international Information Resources Internet Extranet: InfoServer/GNSSN Intranet BMU Internet GRS Internet RS-Portal Intranet Extranet BMU/GRS InfoServer GRS Intranet SharePoint based RegNet German NNRP IAEA TSO Forum open and restricted areas restricted areas GNSSN IAEA Nucleus open areas IAEA Intranet IAEA Internet 10

11 NNRPs as platforms for knowledge management Regulatory Knowledge Base National radiation and nuclear facilities and activities National Reports National event reporting and feedback system National Networks Review and Appraisal Services performed for the country Regulatory body and involved parties National and International Databases with information related to the country 11

12 German important organisations, agencies, committees, commissions and other network and framework activities dealing with nuclear safety 12

13 NNRPs for regional harmonization of KM and Progress of NNRP implementation

14 Content Introduction Background and activities Function and architecture Progress of NNRPs implementation Overview of NNRP activities Activities in regional networks Experiences and Recommendations 14

15 Background 2008/11-1 st Technical Meeting on the Establishment of the RegNet Proposal to establish an integrated and uniform approach to regulatory country profiles 2009/02 - Consultants Meeting (CS) on the Establishment of the RegNet Content/Structure of the RegNet Contributor Country Site (CCS) and Country Nuclear Regulatory Profile (CNRP) was drafted 2009/11 - CS on the Development of the Country Nuclear Regulatory Profile Further specification of the designs, templates and contents Completion of the template for CNRP Establishment of a mastercopy for the CCS- and the CNRP-website Application of the drafted websites and templates for selected countries (Germany, Russian Federation, Ukraine and Belarus) 2010/12-2 nd Technical Meeting on the GNSSN/RegNet Clarification of role and function of the CCS and of related subsites Change of the CCS name to the National Nuclear Regulatory Portal (NNRP) 15

16 Activities Several Consultant Meetings were held to develop the Pilot NNRPs of Germany, the Russian Federation, Ukraine and the Republic of Belarus st Workshop on the National Nuclear Regulatory Portal (NNRP) Presenting and discussion of NNRPs current status Several CS Meetings on the further development of NNRP Pilots with Germany, the Russian Federation, Ukraine and Belarus Expansion of the use of NNRPs for own national purposes (as a platform for national [international] information and cooperation) 2013/06-2 nd Workshop on the National Nuclear Regulatory Portal (NNRP) Presenting and discussion of NNRPs current status 2013/08 - ANNuR and FNRBA -Training Course on Knowledge Safety Networks Introduction to NNRP concept and development of NNRP Websites for respective countries 2013/10-3 rd Workshop on the NNRP for Contact Points This workshop was designed for persons who were nominated to serve as NNRP Contact Points of their country under the Global Safety and Security Network (GNSSN) framework. 16

17 National Nuclear Regulatory Portal (NNRP) as an National Entrance to the GNSSN/RegNet The "National Nuclear Regulatory Portal" is an interface ( National Entrance ) between the relevant nuclear safety infrastructure webbased platforms of the Member States and other RegNet and GNSSN resources. For each contributing IAEA members states a National Nuclear Regulatory Portal is considered, where the national regulator could present their specific profiles following an agreed format. National Nuclear Regulatory Portals Belarus Germany Russia Ukraine Bulgaria France Tunesia. 17

18 Industry Functions and benefit of the National Nuclear Regulatory Portal (1) In the RegNet, all contributing IAEA Members States as well as international organizations should be represented by their specific nuclear energy and regulatory profiles following an agreed format. The National Nuclear Regulatory Portal (NNRP) is on one hand a part of the RegNet and on the other hand the Entry Page to the national network that contains relevant information on the national governmental and regulatory framework of the IAEA Member States. NNRP is there for an interface between national web-based information resources and IAEA-based networks with a global, regional or thematic focus. NNRP will be mainly used by national regulatory bodies and their TSOs as well as the IAEA staff member. Regulatory Peer Review Services Thematic Regulatory Networks Regional Regulatory Networks Embarking Countries Member States Area NNRPs Expert Organisations Government and Bodies Operators Research and Development National Networks 18

19 Functions and benefit of the National Nuclear Regulatory Portal (2) NNRPs include information on nuclear facilities and radiation activities and the role of government and regulatory bodies in the peaceful uses of nuclear energy. The information available on these portals helps to understand how nuclear regulatory framework is organized in Member States and how it can contribute to improving nuclear safety and security. NNRP sites are only accessible to authorized GNSSN users. What could be the Benefit of NNRP? for MS: better access for regulators to restricted IAEA resources for MS: use National Entrance Portal also inside the country itself for MS: easy access to similar information of other MS for IAEA: better access to MS information (available on one place!) IT Network is only the umbrella for the Human Network 19

20 Approach to NNRP development Gathering of information The first step in the effective development and maintenance of the NNRP is the gathering of country nuclear information as well as further country specific information on items of interest for nuclear regulatory purposes. There are 5 items for updating of the information on the NNRP: General Country Information Country Nuclear Regulatory Profile (CNRP) Regulatory Knowledge Base Review Missions Event Reporting & Feedback The content shall be compiled by using already existing documents and references to external resources: The main sources of information are national reports (CNS, JC, reports from review missions and appraisals, etc.). In addition there are also a large number of other sources including government, authorities, regulatory body, expert organizations, operators, industry, diverse IAEA data bases and so on. 20

21 Architecture of the NNRP as agreed at the TM on Establishment of the International RegNet in : Navigator 2: Main info 3: Quick infos 21

22 Implementing the designed architecture The agreed structure had been translated into SharePoint website templates. Agreed Structure of NNRP February 2009 Migration of the GNSSN Prototype May 2010 NNRP Pilot Germany 2013 Today 22

23 German NNRP Site 1: Navigator 2: Main info 3: Quick infos 23

24 Joint activities.. to develop national entry pages of Germany, the Russian Federation, Ukraine and the Republic of Belarus 24

25 Overview of NNRP activities ( today) Several CS Meetings to develop pilot NNRPs Germany, Russian Federation, Ukraine and Republic of Belarus 1st NNRP Workshop July 2011, Bonn, Germany Several CS Meetings on further development of pilot NNRPs Germany, Russian Federation, Ukraine and Republic of Belarus 2nd NNRP Workshop June 2013, Vienna, Austria Arab Network of Nuclear Regulators (ANNuR) August 2013, Tunis, Tunisia 2013 Sept - CS Meeting on GNSSN/RegNet/NNRP Forum of Nuclear Regulatory Bodies in Africa (FNRBA) October 2013, Nairobi, Kenya 3rd NNRP Workshop October, Berlin, Germany Involved Countries IAEA MS Countries attended 25

26 Map of NNRP activities involved countries ( today) Activities conducted: 8 Countries involved: 50 Participants involved: 98 Europe North America South America Africa (FNRBA) 9 Middle East (ANNuR) 8 Asia- Pacific 26

27 2nd Workshop on NNRP June 2013, Vienna, Austria 25 representatives from 19 countries Purpose of the workshop was to present and discuss the current status of NNRP Summary and Conclusions (Workshop documents) NNRP concept, objectives, scope and main features were presented. Training and practical hands-on exercises for all modules of NNRP were conducted. With assistance the participants developed their respective NNRP websites. Participants presented their developments, their expectations and recommendations related to NNRP. National or regional training and support should be provided. It is proposed to have a workshop for all national contact points. Next steps should be country-specific and regional (RegNet together with the regional networks) activities to go ahead with the further NNRP development. NNRP should be promoted globally and nationally 27

28 3rd Workshop on NNRP October 2013, Berlin, Germany 7 representatives from 6 countries Purpose of the workshop was to train NNRP Contact Points to fill out, use and promote their respective NNRP Summary and Conclusions NNRP concept, objectives, scope and main features were presented. Presentation of the Role and Responsibilities of the GNSSN Contact Point. Training and practical hands-on exercises for all modules of NNRP were conducted. With assistance the participants developed their respective NNRP websites. Jordan and Vietnam agreed that they will promote NNRP to their respective authorities to decide how to make use of NNRP official in their countries It is suggested that countries embarking on nuclear power (Belarus, Jordan, Vietnam) use NNRP to demonstrate in transparent way their achievements in infrastructure (integrated or safety) developments Next steps should be to go ahead with the further NNRP development. NNRP should be promoted globally and nationally, during the 2014 review meeting of CNS and in the IAEA General Conference. 28

29 NNRP activities in regional networks Implementation of an NNRP interface on the ANNuR and FNRBA Homepage Homepage of Arab Network of Nuclear Regulators Homepage of Forum of Nuclear Regulatory Bodies in Africa Each of the 22 ANNuR member countries reaches its NNRP over the respective flag (link). Each of the 33 FNRBA member countries reaches its NNRP over the respective flag (link). 29

30 NNRP activities in regional networks Arab Network of Nuclear Regulators Training Course on Knowledge Safety Networks August 2013, Tunis, Tunisia NNRP related activities Introduction to NNRP concept and functions Promoting Benefits of NNRP Introduction to NNRP-Websites 9 Countries and 19 Participants Hands-on SharePoint for NNRP Developing NNRP-Websites Countries presented their regulatory body strucutre and national system 30

31 NNRP activities in regional networks ANNuR - NNRP develompents I. e.: Developing Tunisias NNRP NNRP for Egypt, Libya, Lebanon, Tunisia, Sudan and Yemen was updated with content and the regulatory pyramid updated with the hierarchy of the national rules and regulations 31

32 NNRP activities in regional networks Forum of Nuclear Regulatory Bodies in Africa Training Course on Knowledge Safety Networks October 2013, Nairobi, Kenya NNRP related activities Introduction to NNRP concept and function Promoting Benefits Roles and responsibilities of a National Contact Point 18 Countries and 24 Participants Introduction to NNRP-Websites Hands-on SharePoint for NNRP Developing NNRP-Websites Countries presented NNRP expectations, development results and recommendations 32

33 NNRP activities in regional networks FNRBA - NNRP Develompents I. e.: Developing Cameroon NNRP NNRP for South Africa, Egypt, Kenya, Ethiopia, and Cameroon was updated with content and the regulatory pyramid updated with the hierarchy of the national rules and regulations. 33

34 Experiences and Recommendations Presently the structure of the NNRP is adequate and comprehensive enough to comply with the expectations and requirements of respective Member State. Highlighting of Member States with comprehensive and qualified content (i.e. Bulgaria) Nominated Contact Points should be made visible and addressable in NNRP. NNRP content could be expanded to include country specific needs (sub-websites) for those who do not have a national regulatory website. National and regional training and support should be provided in smaller groups and with materials and available online courses about SharePoint (i.e. HelpCenter). Technically, no limitations exist to submit comprehensive regulatory content based on the given national structures. General application of Wiki principle to allow versioning, check-in/out and coauthoring functions on every page. 34