MARAE CONSULTATIVE STANDING COMMITTEE AGENDA

Transcription

1 MARAE CONSULTATIVE STANDING COMMITTEE AGENDA Meeting to be held TUESDAY 11 August pm In the Manawatū District Council, Council Chambers, 135 Manchester Street, Feilding Lorraine Vincent Chief Executive 1

2 MEMBERSHIP Chairperson Her Worship the Mayor, Margaret Kouvelis Deputy Chairperson To be appointed Members Oriana Paewai Aorangi Marae Rose Tait Kauwhata Marae Maria Maraku-Harrison Kotuku Marae Piri-Hira Tukapua Paranui Marae Amiria Arapere Parewahawaha Marae Kipa Arapere Poupatate Marae Ted Devonshire Te Au Mary-Jane Scott Te Rangimarie Marae George Kereama Taumata O Te Ra Marae Atiria Reid Te Hiiri Marae Norah Walker Te Iwa Marae Aroha Paranihi Te Tikanga Marae Councillor Barbara Cameron Councillor Alison Short 2

3 ORDER OF BUSINESS PAGE 1. KARAKIA 2. APOLOGIES 3. CONFLICTS OF INTEREST Notification from members of: 3.1 Any interests that may create a conflict with their role as a committee member relating to the items of business for this meeting; and 3.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members Interests) Act NOTIFICATION OF EXTRAORDINARY BUSINESS: Where an item is not on the agenda for a meeting, that item may be dealt with at that meeting if: 4.1 The Committee by resolution so decides; and 4.2 The Chairperson explains at the meeting at a time when it is open to the public the reason why the item is not on the agenda, and the reason why the discussion of the item cannot be delayed until a subsequent meeting. 5. CONFIRMATION OF MINUTES 5 Draft resolution That the minutes of the Marae Consultative Standing Committee meeting held on 14 April 2015 be adopted as a true and correct record. 6. MATTERS ARISING FROM THE MINUTES 7. PRESENTATIONS 8. DISCUSSION POINTS 8.1 Name change of Marae Consultative Standing Committee 8.2 Māori Artwork in Council s Reception Area 8.3 LTP Submission Outcome Report back from Marae Consultative Working Group 9 Draft resolution That the notes of the Marae Consultative Working Group meetings held on 15 May, 22 May and 10 July 2015 be received. 8.4 Makino Aquatic Centre Blessing - verbal report 8.5 Library Update verbal report 3

4 PAGE 8.6 Dates of future meetings 9. OFFICER REPORTS 9.1 Urupā Funding Applications ITEMS OF INTEREST Report of the General Manager Community & Strategy dated 29 July EXTRAORDINARY BUSINESS 12. CLOSING KARAKIA 13. MEETING CLOSURE 4

5 MINUTES MEETING TIME MARAE CONSULTATIVE STANDING COMMITTEE TUESDAY 14 APRIL PM Minutes of a meeting of the Marae Consultative Standing Committee held on Tuesday 14 April 2015, commencing at 6.10pm in the Manawatū District Council Chambers, 135 Manchester Street, Feilding. PRESENT: Mayor Margaret Kouvelis (Chairperson) Oriana Paewai Aorangi Marae Rose Tait Kauwhata Marae Ted Devonshire Te Au Wiremu Te Awe Awe Te Rangimarie Marae George Kereama Taumata O Te Ra Marae Norah Walker Te Iwa Marae Cr Barbara Cameron Cr Alison Short APOLOGIES: Mary-Jane Scott Te Rangimarie Marae Amiria Arapere Parewahawaha Marae Kipa Arapere Poupatate Marae Piri-Hira Tukapua Paranui Marae Aroha Paranihi Te Tikanga Marae Maria Maraku-Harrison Kotuku Marae IN ATTENDANCE: Doug Tate (Community Facilities Manager) Nicki Moen (Libraries and Community Planning Consultant) Janine Hawthorn (Community Development Officer) Sonya Stevens (Business Support Officer) Manurere Devonshire MCSC 15/001 KARAKIA MCSC 15/002 APOLOGIES Wiremu Te Awe Awe opened the meeting in prayer. The Committee were advised of a change of representative for Te Tikanga Marae. Aroha Paranihi would be the new representative, replacing Lance Iwikau. Apologies were received from Amiria Arapere, Kipa Arapere, Piri-Hira Tukapua, Maria Maraku-Harrison and Mary-Jane Scott. RESOLVED That the apologies received be accepted. Moved by: Rose Tait Seconded by: George Kereama CARRIED 5

6 MINUTES MEETING TIME MARAE CONSULTATIVE STANDING COMMITTEE TUESDAY 14 APRIL PM MCSC 15/003 CONFLICTS OF INTEREST There were no declarations of conflict of interest. MCSC 15/004 NOTIFICATION OF URGENT BUSINESS There were no items of urgent business. MCSC 15/005 CONFIRMATION OF MINUTES RESOLVED That the minutes of the meeting held 10 February 2015 be adopted as a true and correct record. Moved by: Oriana Paewai Seconded by: George Kereama CARRIED MCSC 15/006 MATTERS ARISING FROM THE MINUTES Feilding Health Trust Representation - the Committee discussed the following: Manawhenua Hauora was explained by Oriana Paewai: A consortium of four Iwi who have manawhenua status in Manawatū, Horowhenua, Tararua and Otaki districts. It is established to advance Iwi Māori health and work together to achieve the best possible health outcomes for Iwi Māori people residing in Manawatū, Horowhenua, Otaki and Tararua districts. A Memorandum of Understanding between Mid Central District Health Board and Manawhenua Hauora underpins this partnership. Following discussion regarding the new Feilding Health Centre, Her Worship the Mayor looked to invite members of the Manawatū Community Trust and members of Council to a meeting. Sir Mason Durie would be invited to present his concept of Whanau Ora in the context of Iwi health. It is hoped that this would then provide a context in which to consider representation on the Feilding Health Trust. MCSC 15/007 PRESENTATION MANURERE DEVONSHIRE DISCUSSION PAPER WE ARE ONE PEOPLE Manurere Devonshire presented her discussion paper We Are One People to the meeting. Atiria Reid Te Hiiri Marae joined the meeting at 6.35pm Manurere Devonport s Discussion Paper was seen as the starting point for a Submission from the Committee to Manawatū District Council s Long Term Plan. It was asked that the Discussion Paper be appended to the minutes. 6

7 MINUTES MEETING TIME MARAE CONSULTATIVE STANDING COMMITTEE TUESDAY 14 APRIL PM The Committee discussed the possibility of a number of projects that the Focus Group would work together on: Kitchener Park, Makino Aquatic Centre, Feilding Library, Cleaning up Oroua River. Additional areas could be in Signage, Art Work and Te Reo with a focus on pronunciation. RESOLVED That a Focus Group be established to develop a submission to Manawatū District Council s Long Term Plan that contributes towards a sustained partnership between Māori and Pākeha in the Manawatū District. Moved by: Rose Tait Seconded by: Atiria Reid CARRIED MCSC 15/008 PRESENTATION DRAFT LONG TERM PLAN AND CONSULTATION DOCUMENT Her Worship the Mayor informed the committee of the draft Long Term Plan, the consultation document and the key issues to be discussed over the period of consultation. She invited members to notify their Marae regarding the dates for submissions. Copies of the consultation document were then handed to members. MCSC 15/009 DISCUSSION POINT LIBRARIES FUTURE DIRECTIONS DOUG TATE AND NICKI MOEN Doug Tate, Community Facilities Manager and Nicki Moen, Library and Community Planning consultant, presented to the committee regarding a proposal to transform Manawatū s Library services and create a hub for Feilding and the wider community. They sought assistance from the committee to understand the community s needs now and in the future. The library s future directions would embrace many of the aspirations raised in Manuhere Devonshire s discussion paper We Are One People and would be seen as a significant community learning hub. Following discussion there was interest in having Mr Brian Elliot, the Architect of Te Takeretanga o Kurahaupo, present to the Committee to understand the journey in the development of Te Takere Library. MCSC 15/010 DISCUSSION POINT NAME CHANGE OF MARAE CONSULTATIVE STANDING COMMITTEE This matter was deferred for consideration at the next meeting of the Marae Consultative Standing Committee. MCSC 15/011 DISCUSSION POINT MĀORI ARTWORK IN COUNCIL S RECEPTION AREA This matter was deferred for consideration at the next meeting of the Marae Consultative Standing Committee. 7

8 MINUTES MEETING TIME MARAE CONSULTATIVE STANDING COMMITTEE TUESDAY 14 APRIL PM MCSC 15/012 ITEMS OF INTEREST It was noted that on Sunday 12 April 2015 the ANZAC Commemoration exhibition at the Coach House Museum was opened to the public by Her Worship the Mayor. ANZAC Day Services were planned for many of the Communities. George Kereama would be speaking at 28 th Māori Battalion Commemoration. MCSC 15/013 CLOSING KARAKIA Wiremu Te Awe Awe closed the meeting in prayer. MCSC 15/014 MEETING CLOSURE The Chairperson declared the meeting closed at 8.37pm. Approved and adopted as a true and correct record: CHAIRPERSON DATE 8

9 Notes of Meeting ATTENDEES: Councillor Alison Short George Kereama Rose Tait Ted Devonshire Manurere Devonshire Rarite Mataki Manawatu District Council (MDC) Officers Janine Hawthorn Sonya Stevens Apologies Mayor Margaret Kouvelis Marae Consultative Working Group Manawatū Room, Manawatū District Council Buildings, 135 Manchester Square, Feilding Friday 15 May 2015 Opened 1.07pm and Closed 2.20pm Taumata O Te Ra Marae Kauwhata Marae Te Au Independent Adviser Community Development Adviser Business Support Officer 1 WELCOME AND APOLOGIES: Ted Devonshire opened the meeting with a prayer at 1.07pm. Apologies received and listed above. 2 PURPOSE OF MEETING: To review Manurere s Discussion Paper and develop a submission to MDC s Long Term Plan (LTP) Copy of Discussion Paper circulated. Manurere expressed her appreciation for the opportunity. Todd Taiepa, Cultural Adviser to Palmerston North City Council, provided a draft key point summary of the Discussion Paper Copy of Key Point Summary circulated. Rā Mataki was invited to assist the Working Group. 3 DISCUSSION: 3.1 Tangata Whenua/Mana Whenua: The understanding and importance of Mana Whenua and Tangata Whenua. Tangata Whenua are people from the region. Mana Whenua are people who have lived in the region. It is vital to engage all generations. 3.2 Key Parties: Include: Māori Woman s Welfare League, Local Māori Business Association and Māori Members of Parliament. 3.3 Marae: Representatives are crucial in the delivery of key information back to respective Marae. 9

10 Importance placed on attendance at Marae Consultative Standing Committee meetings and the appointment of deputy representatives to ensure participation which strengthens consultation. 3.4 Feilding Library: Some changes have been made in recent weeks. Identify local Artists, Carvers and Weavers in the region. 3.5 Information Centre: Establish a Communication Matrix of important contacts; Iwi and Marae. A Pipi Trail historical walk of sites of significance to Iwi. Marae Visits - Photos of Marae or people of significance to Iwi. Calendar of major Māori events this could be piggy backed off Te Puni Kokiri s website. 3.6 Training: A Corporate training package that should involve MDC Council, Executive and staff in all locations; Library and Makino. Suggested items to include in the training: Introduction to the region Te Reo lessons Treaty of Waitangi Noho Marae one night sleeping on a Marae Paddle down the river Visit sites of importance to Iwi. 4 LTP SUBMISSION: Submissions close Monday 18 May 2015 at 12noon. Hearings for submissions are made on the week of Monday 25 May to Wednesday 27 May The Working Group were able to attend on Monday 25 May in the afternoon. Her Worship the Mayor is happy for the Working Group to take 30 minutes to present. 5 NEXT MEETING: Friday 22 nd May 2015 at 1pm. The purpose of this meeting is to review the presentation before the LTP Hearing. 6 CLOSURE: Ted Devonshire closed the meeting with a prayer at 2.20pm. 10

11 Notes of Meeting ATTENDEES: Councillor Alison Short Rose Tait Ted Devonshire Manurere Devonshire Rarite Mataki Manawatū District Council (MDC) Officers Janine Hawthorn Sonya Stevens Marae Consultative Working Group Council Chambers, Manawatū District Council Buildings, 135 Manchester Square, Feilding Friday 22 May 2015 Opened 1.00pm and Closed 2.20pm Kauwhata Marae Te Au Marae Independent Adviser Community Development Adviser Business Support Officer 1 WELCOME AND APOLOGIES: Rarite Mataki opened the meeting with a prayer at 1.05pm. Apologies received from George Kereama (Taumata O Te Ra Marae representative). 2 PURPOSE OF MEETING: To practise the presentation for the submission to MDC s Long Term Plan. 3 PRESENTATION: Powerpoint developed final copy to Sonya by Sunday 24 May 2015 Projects, key parties, objectives and outcomes 20 copies to distribute on day Waiata Titles - Your Worship the Mayor, Councillors and Staff Time limit total of 30 minutes, 20min presentation, 5min waiata, 5min questions Feedback Use of experiences and examples enhance the presentation, submission is from Marae Consultative Committee, Councillors will have a copy of the handout so no need to read directly from the handout. 4 NEXT MEETING: Not set. 5 CLOSURE: Rarite Mataki closed the meeting with a prayer at 2.20pm. 11

12 ATTENDEE Ted Devonshire Manurere Devonshire George Kereama Manawatū District Council (MDC) Officers Mayor Margaret Kouvelis Councillor Alison Short Janine Hawthorn Sonya Stevens Te Au Taumata O Te Rā Marae Taumata O Te Rā Marae Community Development Adviser Business Support Officer Notes of Meeting Marae Consultative Working Group Manawatū Room, Manawatū District Council Buildings, 135 Manchester Square, Feilding Friday 10 July 2015 Opened 1.09pm and Closed 2.06pm WELCOME AND APOLOGIES: TED DEVONSHIRE PROVIDED KARAKIA AND HER WORSHIP THE MAYOR OPENED THE MEETING AT 1.09PM. PURPOSE OF MEETING: Looking for a way forward to progress the outcomes of the Marae Consultative Committee s submission to Manawatū District Council s Long Term Plan. Terms of reference possibly required for the Working Action Group. Marae representatives considered this group will develop a plan then make a recommendation to the Marae Consultative Committee for approval at the next meeting. RESOURCES: 1.1 PNCC: Todd Taiepa 1.2 Internal Staff: 1.3 Te Puni Kokiri: 1.4 Hone Morris: Whare idea on the awa. PROJECTS: 1.5 Library: Started changes. Local Kura performed haka/waiata. MDC Facebook used as a communication tool. Timeframe: 2015/2016. NEXT MEETING: To be confirmed. CLOSURE: TED DEVONSHIRE CLOSED THE MEETING WITH A KARAKIA AT 2.06PM. 12

13 .PROJECTS KEY PARTIES OBJECTIVES AND OUTCOMES ACTIONS 1 TOWN LIBRARY: Build and maintain relationship and profile of Tangata Whenua and Māori history, values and information. 1.1 Iwi/hapū/marae representatives and Māori community representatives (in particular local education sector) 1.2 Te Roopu Whakahau national Māori Librarians Association (regional network) (Emma Jacobs Te Takere Levin) 1.3 MDC staff, especially library personnel. OBJECTIVE: To engage MDC/Library staff in a professional development programme that will enhance, increase and strengthen their understanding and knowledge of te reo and tikanga Māori and history in our rohe and beyond. OUTCOMES: A multifunctional hub that will entice, captivate and enthral our people from Kōhanga reo pēpē to school children Rangatahi, Mātua and Kaumātua. Encourage activities, demonstrations, static displays, exhibitions, workshops, etc. that reflect staff commitment to raising the profile of Tangata Whenua. Engage with Early Childhood centres/kōhanga reo and schools/kura, encouraging participation with programme planning in library activities including Māori activities. Ongoing communication with information Centre and Coach House Museum. Create an exciting dedicated Māori section that contains all books of Māori content and Māori authorship. What design aspects are being incorporated in the Town Library to incorporate Māori Art, Craft, Literature, History or Language? Carving Seminars Weaving Workshops Tukutuku or kōwhaiwhai Workshops Matariki Celebrations Exhibitions of Māori Artists, Māori Writers or Māori Craft Carved Chair Tamariki sit on to read their stories outloud. 13

14 2 INFORMATION CENTRE: Ensure iwi/hapū/ and Māori Institutions/networks are recognised in contact lists and profiled where appropriate, at Library and Information centre. Visual images that will draw visitors inside. 2.1 Iwi/hapū/marae representatives. Te Puni Kōkiri, local Maori business representatives and/or tourism services with strong Māori components local Business Association. 2.2 Information centre staff representation. OBJECTIVE 1: To engage staff in a professional development programme that will enhance, increase and strengthen their understanding and knowledge of te reo and tikanga Māori and history in our rohe. OUTCOME: Staff are better able to reflect what they have learned in providing a better balanced service of information about our people and our rohe. OBJECTIVE 2: To provide up to date information on aspects of Māori activity. To have visual information that will invite response and inquiry. OUTCOME: Staff will be able to assist visitors and newcomers to the area, who and where the contact people are. Where they can learn te reo Māori/learn to weave etc. Which marae are available to visitors A calendar of events that involve tangata whenua Photos and brochures with exciting presentation design that will capture the imaginations of our visitors. 14

15 3. TOWN AND MARKETING EVENTS: Identify the current gaps ie. Major Māori events not marketed, or opportunities for Iwi and wider Māori community participation in existing events. 3.1 Iwi, hapū, marae and wider Māori community representatives. 3.2 Te Puni Kokiri calendar of Māori events. OBJECTIVE 1: A co-ordinated inclusive approach to events, where participation from kōhanga reo, kura or Colleges eg. May be options. OBJECTIVE: Participants and whanau gain a sense of worth and belonging. Where wider community members develop their appreciation of tangata whenua. Strengthened community relationships. District Projects around the river/awa; Himatangi, Tangimoana, Halcombe Matariki Day 15

16 4. DEVELOPING SHARED UNDERSTANDINGS Identify events and/or specific awareness training opportunities for the community and relevant organisations including MDC staff. Corporate training, including understanding concepts such as rangatiratanga, manaakitanga, kaitiakitanga, wairua and ukaipotanga in relation to local government responsibilities. 4.1 Iwi, hapū, marae and wider Māori community representatives. 4.2 MDC staff including Human Resources. 4.3 Te Wānanga o Raukawa. 4.4 Community Organisations. 4.5 Noho Marae/Seminars. OBJECTIVE: Training packages for all staff from Council to Business Associations. OUTCOMES: A greater appreciation and understanding of basic reo Māori and improved pronunciation. A repertoire of appropriate waiata. A developing understanding of tikanga Māori. A greater understanding of historical events and their impact on whanau, hapū and iwi. Staff will have an improved understanding of partnership responsibilities, enabling Māori to realise their aspirations. PRONUNCIATION SEMINARS: Peoples names District names Place names Street names Rivers Mountains MUSIC SEMINARS: Waiata Haka Poi TIKANGA: Linguist required POTENTIAL DATES: Wednesdays 8am-9am TOURS: Marae Noho Marae Site visits of significant areas for Iwi NOHO MARAE KAUPAPA: Pepeha Introductions 16

17 Marae Consultative Standing Committee Meeting of 11 August 2015 Business Unit: Community and Strategy Date Created: 29 July 2015 Urupa Funding Applications Purpose To present to the Marae Consultative Standing Committee for consideration the Urupa funding applications for the 2015/16 financial year. Significance of Decision The Council s Significance and Engagement policy is not triggered by matters discussed in this report. Recommendations That the Marae Consultative Standing Committee considers the following applications for funding under the Private Cemetery/Urupa criteria and make recommendation to Council: Taumata O Te Ra Marae Hikungarara Whanau Trust (2) Aorangi Urupa Rongopai Cemetery Committee Te Tikanga Marae Reservation Trust Report prepared by: Janine Hawthorn Community Development Adviser Approved for submission by: Brent Limmer General Manager - Community and Strategy 17

18 1 Contribution to the Council Vision and Council Outcomes 1.1 Relationship to the Council Outcomes that underpin the Council s Vision: Connected, vibrant and thriving Manawatu the best rural lifestyle in New Zealand Manawatu District will improve the natural environment, stewarding the district in a practice aligned to the concept of kaitiakitanga. The Manawatu will attract and retain residents. Manawatu district develops a broad economic base from its solid foundation in the primary sector. Manawatu and its people are connected via quality infrastructure and technology. Manawatu s built environment is safe, reliable and attractive. Manawatu District Council is an agile and efficient organisation. 2 Background 2.1 Applications are invited to the Private Cemetery/Urupā Fund closing in the second to last Friday of July each year. 2.2 The Community Funding Subcommittee consider applications for private cemeteries with the Marae Consultative Standing Committee responsible for considering applications for Urupa. 2.3 The Private Cemetery/Urupā Funding Policy and Guidelines were reviewed by the Marae Consultative Standing Committee in October The following recommendation was made to Council as a result of the review: That the Marae Consultative Standing Committee request Council s consideration to increasing the funding available for Private Cemetery/Urupā from $2, to $6, with $1, to be tagged for Private Cemetery and remaining of $5, for Urupa. 2.4 Council adopted the above recommendation as part of its Long Term Plan. 2.5 No other changes were made to the policy and guidelines (copy attached). 3 Discussion and Options considered 3.1 The following five applications were received by the closing date. They all meet the funding criteria: Taumata O Te Ra Marae $ Hikungarara Whanau Trust $ Aorangi Urupa $2, Rongopai Cemetery Committee $ Te Tikanga Marae Reservation Trust $2, Total $5,

19 3.2 Hikungarara Whanau Trust has also submitted a second application for consideration by the Marae Consultative Standing Committee, which seeks funding of $ for the purchasing of tools to be housed in an on-site shed, which would prevent having to pay someone to do maintenance work in the future, as Whanau could carry out this work. 3.3 This application is the Trust s preferred application but they are mindful that it does not fit in with the current criteria. They have therefore submitted a further application, which is listed in 3.1 above in case their preferred application is not considered. 3.4 The Marae Consultative Standing Committee do have the option of being able to deviate from the criteria within the policy on a case-by-case basis. If it is agreed to support this application the Committee just needs to note in its recommendation to Council that it wishes to deviate from the criteria within the policy in approving the application and provide a reason why. 3.5 Set out below for information is a list of previous funding recipients: Year Marae Amount ($) 2014/2015 Te Tikanga Marae $2, /2014 Hikungarara Whanau Trust Te Hiiri O Mahuta Marae 1, /2013 Taumata O Te Ra Marae Te Tikanga Marae Committee Maungatauari Urupa Committee Poupatate Marae Inc 1, , /2012 Aorangi Urupa Maintenance Committee 1, Hikatoto Urupa 1, /2011 Aorangi Urupa Committee 1, /2010 Te Tikanga Marae Committee 1, Aorangi Urupa Committee Rongopai Cemetery Committee /2009 Rongopai Urupa Committee Hikungarara Whanau Trust Aorangi Urupa Committee , /2008 Te Rangimarie Marae Committee 1,

20 Year Marae Amount ($) Aorangi Urupa Committee Hikungarara Whanau Trust /2007 Rongopai Urupa Committee /2006 Rongopai Urupa Committee /2005 Rongopai Urupa Committee Hikungarara Whanau ( rolled over from 2003/04) Te Hiiri Marae (rolled over from 2003/04) Te Tikanga Marae Aorangi Marae Committee , /2004 No grants made 2002/2003 Kauwhata Marae Maungatuari Urupa /2002 Kauwhata Whanau Cemetery Trust Te Tikanga Marae 1, Operational Implications 4.1 There are no capital/operating expenditure implications or maintenance costs associated with this paper. 5 Financial implications 5.1 The amount of funding available for Urupā applications is $5, from a total budget of $6, The amount of funding being requested is $5, or $6, with the second funding application of Hikungarara Whanau Trust. 6 Statutory Requirements 6.1 There are no statutory requirements relating to this paper. 7 Delegations 7.1 The Marae Consultative Standing Subcommittee do not have delegated authority to make a decision on this matter. 20

21 8 Consultation 8.1 Letters were sent to all Marae and Urupā Committees inviting applications for funding which also included a copy of the reviewed and adopted Private Cemetery/Urupā Policy. 9 Cultural Considerations 9.1 There are no cultural considerations to be taken into account for this paper. 10 Conclusion 10.1 The purpose of the Private Cemetery/Urupā policy is for funding to only be used for the maintenance of private cemeteries/urupā. Maintenance is broadly defined and includes such items as: Fencing Restoration of headstones Installation of beams Mowing, weeding or other similar maintenance Gravelling of tracks or paths Recording or registration of urupā/private cemeteries Other similar maintenance items 10.2 With the exception of Hikungarara Whanau Trust s second application, all other applications received fit in with the above criteria. 11 Attachments Private Cemetery - Urupā Policy Taumata O Te Ra Marae - Urupā Application Hikungarara Whanau Trust - Urupā Application (1) Hikungarara Whanau Trust - Urupā Application (2) Aorangi Urupa Management Committee - Urupā Application Rongopai Cemetery Committee - Urupā Application Tikanga Marae Reservation Trust - Urupā Application 21

22 Private Cemetery/Urupa Policy Original Policy: Marae Consultative Standing Committee 8/8/00 Policy reviewed: Council - January 2009; Marae December 2014 Policy THAT Council adopt the following policy guidelines/criteria for uplifting funds for the upkeep of private cemetery/urupā: Criteria for Application These criteria apply to both private cemeteries and urupā: Eligibility Only existing urupā or private cemeteries within Manawatu District Council boundaries are eligible for funding assistance. Purpose The fund can only be used for the maintenance of private cemeteries/urupā. Maintenance is broadly defined and includes such items as: Fencing Restoration of headstones Installation of beams Mowing, weeding or other similar maintenance Gravelling of tracks or paths Recording or registration of urupā/private cemeteries Other similar maintenance items Maintenance does not include the capital development of new or existing urupā, such as the development of roads, levelling of land or other similar items. Any application for funding associated with these items should be forwarded through the Manawatu District Council Annual Plan process. Application: Applications to the fund must include the following information: Details of proposed work Indicative costings, including one (1) quote Amount being requested Contact Details, including a phone number Applications should be forwarded to the Community Development Adviser, Manawatu District Council, Private Bag , Feilding 4743 by the date specified in the letter inviting applications. 22

23 Funding Amounts: A sum of $1,000 annually (out of the $6,500) would be initially tagged for private cemetery funding applications. If no applications were received from private cemeteries or they were not approved for funding, this amount would be applied against urupā applications. In addition, any leftover funding may be carried over to the following year. Application Process Timeframes: Applications to the fund close around the end of July each year. Urupa and private cemeteries are advised of the specific date (which varies slightly from year-to-year) when letters are sent out inviting applications. Applications will only be received once annually. Consideration: District urupā applications these will be annually considered by the August meeting of the Marae Consultative Standing Committee or a subcommittee of the Marae Consultative Standing Committee. Where the amount requested exceeds the budgeted amount, members would be requested to prioritise projects according to need. Private cemetery applications these will be considered by a meeting of the Community Funding Subcommittee. Recommendations from both committees would be forwarded to next scheduled Council meeting. Approvals: Successful applications will be notified following the Council meeting. Work must be completed by the 30th June of the financial year in question. On completion of the work, where grant monies had been paid out the applicant was required to forward to Council a certificate of completion detailing the work that had been completed and copies of receipts. Alternatively, if the grant had not been paid out, a tax invoice should be sent to the Manawatu District Council to ensure payment up to the approved grant. 23

24 24

25 25

26 26

27 27

28 28

29 29

30 30

31 31

32 32