COMMUNITY FUNDING COMMITTEE AGENDA

Transcription

1 COMMUNITY FUNDING COMMITTEE AGENDA Meeting to be held TUESDAY 13 FEBRUARY am In the Manawatu District Council Manawatu Room 135 Manchester Street, Feilding Richard Templer Chief Executive

2 MEMBERSHIP Chairperson Councillor Hilary Humphrey Deputy Chairperson Councillor Alison Short Members Councillor Barbara Cameron Councillor Stuart Campbell Councillor Shane Casey Her Worship the Mayor, Helen Worboys 2

3 ORDER OF BUSINESS PAGE 1. MEETING OPENING 2. APOLOGIES 3. CONFIRMATION OF MINUTES 5 Draft resolution: That the minutes of the Community Funding Committee meeting held on 7 November 2017 be adopted as a true and correct record. 4. NOTIFICATION OF LATE ITEMS Where an item is not on the agenda for a meeting, that item may be dealt with at that meeting if: 4.1 The Council by resolution so decides; and 4.2 The Chairperson explains at the meeting at a time when it is open to the public the reason why the item is not on the agenda and the reason why the discussion of the item cannot be delayed until a subsequent meeting. 5. DECLARATIONS OF CONFLICTS OF INTEREST Notification from elected members of: 5.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 5.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members Interests) Act PRESENTATIONS 7. OFFICER REPORTS There are no presentations 7.1 REPRESENTATIVE GRANT APPLICATION BROWN, KYLE 8 Report of the General Manager Community and Strategy dated 1 February REPRESENTATIVE GRANT APPLICATION FAHS FEILDING HIGH SCHOOL Report of the General Manager Community and Strategy dated 1 February CONSIDERATION OF LATE ITEMS 3

4 9. MEETING CLOSURE 4

5 MINUTES MEETING TIME COMMUNITY FUNDING COMMITTEE TUESDAY 7 NOVEMBER AM Minutes of a meeting of the Community Funding Committee held on Tuesday 7 November 2017, commencing at 9.00am in the Manawatu Room, 135 Manchester Street, Feilding. PRESENT: Cr Hilary Humphrey (Chairperson) Cr Shane Casey Cr Stuart Campbell Cr Alison Short Her Worship the Mayor Helen Worboys APOLOGIES: Cr Barbara Cameron IN ATTENDENCE: Janine Hawthorn (Community Development Adviser) Michael Hawker (Project Delivery Manager) Colleen Morris (Chief Financial Officer) Nichole Ganley (Governance Support Officer) CFC 17/149 CONFIRMATION OF MINUTES RESOLVED That the minutes of the Community Funding Committee meeting held on 10 October 2017 be adopted as a true and correct record. Moved by: Seconded by: Councillor Shane Casey Her Worship the Mayor Helen Worboys CARRIED CFC 17/150 APOLOGIES RESOLVED That the apologies from Councillor Barbara Cameron be accepted. Moved by: Seconded by: Councillor Hilary Humphrey Councillor Shane Casey CARRIED CFC 17/151 NOTIFICATION OF LATE ITEMS There were no requests for late items. CFC 17/152 DECLARATIONS OF CONFLICTS OF INTEREST Councillor Hilary Humphrey Partnership Fund Accountability Report Manchester House Social Services Society. 5

6 MINUTES MEETING TIME COMMUNITY FUNDING COMMITTEE TUESDAY 7 NOVEMBER AM CFC 17/153 PRESENTATIONS MANCHESTER HOUSE SOCIAL SERVICES SOCIETY Councillor Hilary Humphrey left the meeting at 10.01am. Councillor Alison Short took the chair Manchester House Social Services Society Chief Executive Officer Marilyn Craig was in attendance and spoke to their Partnership Fund Accountability Report. CFC 17/154 PARTNERSHIP FUND ACCOUNTABILITY REPORT MANCHESTER HOUSE SOCIAL SERVICES SOCIETY Report of the General Manager Community and Strategy dated 26 September 2017 presenting for consideration the 12-month accountability report from Manchester House Social Services Society who had received partnership funding and entered into an agreement with Council for the period 1 July 2016 to 30 June RESOLVED That the Partnership Fund 12-month accountability report for the period 1 July 2016 to 30 June 2017 from the Manchester House Social Services Society be received and noted. Moved by: Seconded by: Her Worship the Mayor Helen Worboys Councillor Stuart Campbell CARRIED Councillor Hilary Humphrey returned to the meeting at 9.39am and resumed the chair CFC 17/155 REPRESENTATIVE FUND APPLICATION ALDRIDGE, BRADLEY Report of the General Manager Community and Strategy dated 26 October 2017 presenting for consideration an application for a Representative Grant received from Bradley Aldridge who has qualified to compete at the World Championship Fire Fighter Combat Challenge being held in Louisville, Kentucky, USA from 23 to 28 October RESOLVED That the Community Funding Committee approve a Representative Grant of $1000 to Bradley Aldridge who has qualified to compete at the World Championship Fire Fighter Combat Challenge being held in Louisville, Kentucky, USA from 23 to 28 October Moved by: Seconded by: Her Worship the Mayor Helen Worboys Councillor Alison Short CARRIED CFC 17/156 CONSIDERATION OF LATE ITEMS There were no late items for consideration 6

7 MINUTES MEETING TIME COMMUNITY FUNDING COMMITTEE TUESDAY 7 NOVEMBER AM CFS 17/157 MEETING CLOSURE The Chairperson declared the meeting closed at 9.45am Approved and adopted as a true and correct record: CHAIRPERSON DATE 7

8 Community Funding Committee Meeting of 13 February 2018 Business Unit: Community and Strategy Date Created: 01 February 2018 Representative Fund Application - Brown, Kyle Purpose To consider an application for a Representative Grant received from Kyle Brown who has been selected to represent Manawatu at the New Zealand Junior Touch Tournament being held in Papakura, Auckland from 8 to 12 February Significance of Decision The Council s Significance and Engagement policy is not triggered by matters discussed in this report. Recommendations That the Community Funding Committee considers the Representative Grant application received from Kyle Brown who has been selected to represent Manawatu at the New Zealand Junior Touch Tournament being held in Papakura, Auckland from 8 to 12 February Report prepared by: Janine Hawthorn Community Development Adviser Approved for submission by: Brent Limmer General Manager - Community and Strategy 8

9 1 Contribution to the Council Vision and Council Outcomes 1.1 Relationship to the Council Outcomes that underpin the Council s Vision: Connected, vibrant and thriving Manawatu the best rural lifestyle in New Zealand Manawatu District will improve the natural environment, stewarding the district in a practice aligned to the concept of kaitiakitanga. The Manawatu will attract and retain residents. Manawatu district develops a broad economic base from its solid foundation in the primary sector. Manawatu and its people are connected via quality infrastructure and technology. Manawatu s built environment is safe, reliable and attractive. Manawatu District Council is an agile and efficient organisation. 2 Background 2.1 Kyle Brown has been selected for the 2018 Manawatu Under 16 Boy s Touch Team who are competing at the New Zealand Junior Touch Tournament being held in Papakura, Auckland from 8 to 12 February Kyle has previously represented Manawatu having been a member of the 2016 Under 15 Boy s Touch Team which competed at the nationals in Christchurch. He was also selected in the Feilding High School s Condor 7 s Rugby Team which competed at the Nationals in November Discussion and Options considered 3.1 Kyle has been a previous recipient of a Representative Grant having received at grant in 2016 to attend the nationals in Christchurch. 3.2 Kyle s application fits in with the Regional Development Strategy of Manawatu having the highest involvement in sport and active recreation. It also supports Council s vision of being an activity that supports sport and recreation. 3.3 Although Kyle would have already competed at the nationals by the time the Community Funding Committee considers his funding application, I can confirm that the application was received on 1 December 2017 which was well before the event. His application could not be considered any earlier as the December Community Funding Committee meeting was cancelled two days prior and there were no meetings scheduled for January. 4 Operational Implications 4.1 There are no capital/operating expenditure implications or maintenance costs associated with this paper. 5 Financial implications 5.1 The amount of funding requested is $ The balance available for allocation from the Representative Fund is $11,

10 6 Statutory Requirements 6.1 There are no statutory requirements relating to this paper. 7 Delegations 7.1 The Community Funding Committee has delegated authority to approve up to $2, for Representative Grants. 8 Consultation 8.1 There is no consultation required. 9 Cultural Considerations 9.1 There are no cultural considerations to be taken into account for this paper. 10 Conclusion 10.1 The applicant has been able to demonstrate that he meets the criteria and guidelines contained within the Representative Grant policy. 11 Attachments Representative Fund Application Brown, Kyle 10

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16 Community Funding Committee Meeting of 13 February 2018 Business Unit: Community and Strategy Date Created: 01 February 2018 Representative Fund Application - FAHS Feilding High School - Operation Wallacea Expedition Purpose To consider an application for a Representative Grant received from the FAHS Feilding High School for 12 students who will be representing the school at Operation Wallacea Expedition on Buton Island, Indonesia from 3 to 16 July Significance of Decision The Council s Significance and Engagement policy is not triggered by matters discussed in this report. Recommendations That the Community Funding Committee considers the Representative Grant application received from the FAHS Feilding High School for 12 students who will be representing the school at Operation Wallacea Expedition on Buton Island, Indonesia from 3 to 16 July Report prepared by: Janine Hawthorn Community Development Adviser Approved for submission by: Brent Limmer General Manager - Community and Strategy 16

17 1 Contribution to the Council Vision and Council Outcomes 1.1 Relationship to the Council Outcomes that underpin the Council s Vision: Connected, vibrant and thriving Manawatu the best rural lifestyle in New Zealand Manawatu District will improve the natural environment, stewarding the district in a practice aligned to the concept of kaitiakitanga. The Manawatu will attract and retain residents. Manawatu district develops a broad economic base from its solid foundation in the primary sector. Manawatu and its people are connected via quality infrastructure and technology. Manawatu s built environment is safe, reliable and attractive. Manawatu District Council is an agile and efficient organisation. 2 Background 2.1 A total of 12 students from Years 11, 12 and 13 have been selected by the Feilding High School and Operation Wallacea to attend a two week expedition to Indonesia from 3 to 16 July 2018 where students will have the opportunity to investigate the culture of the area, and work and live with the local people. They will be directed by scientists to assist with the collection of data in the rain forests on Buton Island, Indonesia and in the marine area known as the Coral Triangle. 3 Discussion and Options considered 3.1 The Feilding High School sees this as a life-changing event/experience for their students who are all from the Manawatū District. The students will be able to contribute to the sustainable development and contribute to the world-wide research to ensure the long term protection of the forests and marine life. 3.2 The students that have been selected are currently reported as being good role models that show leadership potential at the school and are motivated to impact their local communities. This opportunity will give them the confidence and enthusiasm to act. 3.3 There is one teacher that will be travelling with the students. The School has confirmed that they will cover the cost of her attendance. Half of the remaining total cost is to be covered by the parents of the students with the other half paid for through a combination of fundraising, grants and donations. 4 Operational Implications 4.1 There are no capital/operating expenditure implications or maintenance costs associated with this paper. 5 Financial implications 5.1 The total cost for the 12 students to be part of the expedition is $62,400 which equates to $5,200 per student. The amount being requested is $6,000 which is $500 per student. 5.2 The balance available for allocation from the Representative Fund is $11,

18 6 Statutory Requirements 6.1 There are no statutory requirements relating to this paper. 7 Delegations 7.1 The Community Funding Committee has delegated authority to approve up to $2, for Representative Grants. 8 Consultation 8.1 There is no consultation required in relation to this paper. 9 Cultural Considerations 9.1 There are no cultural considerations to be taken into account for this paper. 10 Conclusion 10.1 The application has been able to demonstrate that they meet the criteria and guidelines contained within the Representative Grant policy. 11 Attachments Representative Fund Application FAHS Feilding High School Operation Wallacea Expedition 18

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