SCIENTIFIC AC FA S CONFERENCE. MONDAY, FEBRUARY 11 thru THURSDAY, FEBRUARY 14, Las Vegas MANDALAY BAY RESORT & CONVENTION CENTER

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1 AC FA S SCIENTIFIC CONFERENCE EXHIBITOR PROSPECTUS and SPONSORSHIPS MONDAY, FEBRUARY 11 thru THURSDAY, FEBRUARY 14, 2013 Las Vegas MANDALAY BAY RESORT & CONVENTION CENTER

2 The American College of Foot and Ankle Surgeons invites you to exhibit at our 71st Annual Scientific Conference, February 11-14, 2013 in Las Vegas, Nevada. Come and join us! We have the nation s largest gathering of foot and ankle surgeons and primary care podiatric medicine physicians. CONTENTS Section 1 Exhibit Opportunities Exhibit Opportunities...1 Conference Overview... 2 Exhibit Hall Floor Plan... 4 Exhibit Space Application...5 Exhibitor Rules and Regulations...7 Commercial Poster Exhibit Application...11 Commercial Poster Rules and Regulations...12 Exhibitor Request for Function Space...13 Section 2 Sponsorship Opportunities Sponsorship Opportunities Index...14 Educational Grants...15 Event Sponsorships...16 Product Sponsorships...17 Promotional Opportunities...18 Sponsorship Recognition...19 Sponsorship Form...21

3 2013 EXHIBIT OPPORTUNITIES Experience all the benefits of exhibiting at our 2013 Annual Conference! OFFICIAL PROGRAM LISTING Your complete address and product description will be published in the conference program for year round reference by all attendees and listed on the Annual Scientific Conference Mobile App. UNOPPOSED VIEWING TIME Seminars and other activities are scheduled so that there are free blocks of time each day for all attendees to visit the Exhibit Hall. WHO ARE THE EXHIBITORS? More than 140 companies exhibit at the ACFAS Annual Scientific Conference to showcase their products and services. You will find the 2013 Annual Scientific Conference the right place to exhibit products in the following categories: Pharmaceuticals Publishers/Video Orthoses Producers Orthopedic Devices Practice Management Orthobiologics Resources Osteobiologics One-Step Patient Financial Systems Medical Publications Wound Management Products Implants Instruments Laboratory Equipment and Office Supplies Medical Records Software Patient Satisfaction Surveys Complete Medical Group Management Software WHO ARE THE CONFERENCE DELEGATES? The ACFAS is the surgical arm of the podiatric profession, and a national association dedicated to the advancement of podiatric surgical skills and quality patient care. We anticipate more than 1,400 foot and ankle surgeons and primary podiatric physicians in attendance. Again this year, we will have Young Member, Clinical and Business Tracks. We continue the tradition of excellent Instructional Course Lectures, Hands-on Workshops, Practice Management Tracks and Scientific Abstract Presentations. THE EXHIBITION HALL The 71st Annual Scientific Conference (ASC) will offer special events, displays and services to attract registrants and keep them in the Exhibit Hall longer. Interactive Product Demos Poster Exhibits Refreshment breaks served exclusively in the Exhibit Hall Luncheons (Monday, Tuesday and Wednesday) served at Food Stations strategically located throughout the Exhibit Hall CME Badge Scanning ACFAS Member Services Resource Center displays all the products and services available to members Reserve your space at this premier meeting today!

4 Section 1 CONFERENCE overview SHOW HOURS Monday, February 11, :30 am 4:00 pm 9:30 10:00 am Break in Exhibit Hall 12:00 noon 2:00 pm Extended Lunch in Exhibit Hall (No educational programs scheduled during this time.) THE PLACE Mandalay Bay Resort & Convention Center 3950 Las Vegas Boulevard South Las Vegas, NV Exhibit Hall Bayside B THE DATES February 11-14, 2013 SLEEPING ROOM RESERVATIONS We need your help: please use our official hotels To secure the amount of meeting and exhibit space required to hold our meeting, ACFAS must guarantee our attendees will occupy hotel rooms at our official hotels. If they don t, the College incurs financial penalties which would increase our costs and attendee fees. So, it s very important that all attendees and exhibitors stay in official ACFAS hotels to keep our costs as low as possible. For more information on this subject, please see our FAQ section at The link to onpeak, our official housing partner, will be available on the ACFAS website September 20, Room blocks have been reserved at the Mandalay Bay Resort & Convention Center. 3:30 4:00 pm Break in Exhibit Hall 6:30 8:00 pm Welcome Reception Separate Location Exhibitors Invited Tuesday, February 12, :30 am 4:00 pm 9:30 10:00 am Break in Exhibit Hall 12:00 noon 2:00 pm Extended Lunch in Exhibit Hall (No educational programs scheduled during this time.) 3:30 4:00 pm Break in Exhibit Hall Wednesday, February 13, :30 am 2:00 pm 9:30 10:00 am Break in Exhibit Hall 12:00 noon 2:00 pm Extended Lunch in Exhibit Hall (No educational programs scheduled during this time.) INSTALLATION OF EXHIBITS 10:00 am 6:00 pm Installation will be Sunday, February 10,

5 Section 1 DISMANTLING OF EXHIBITS Dismantling will begin after 2:00 pm Wednesday, February 13, 2013 and conclude that evening. Complete details will be in the Exhibitor Service Manual (Online). THE COST Booth by 10/1/12 after 10/1/12 Fee if you use a non-acfas hotel 10 x 10 Inline: $1,920 $2,090 +$ x 10 Corner: $2,095 $2,265 +$ x 20 Inline: $3,715 $4,060 +$ x 20 (1) Corner: $3,890 $4,235 +$280 Island Booth: $20 per S.F. $21 per S.F. +$570 (Minimum 20 x 20 Island Booths) PREMIUM SPACE (see blue booth space on page 4): add an additional 5% to the fees listed above. Island Booth payments not received by 10/31/2012 will be invoiced at the $21 rate. EXHIBITOR BOOTH SPACE Includes: Booths are 10' Deep x 10' Wide Pipe & Drape: 8' back with 3' sides (Blue & White) for linear booths Company Identification Sign: 7" x 44" for linear booths Company listing with a 30-word description in the Final Conference Program and on the ASC Mobile App TO RESERVE YOUR BOOTH Return the enclosed Exhibitor Application with your Certificate of Insurance, 30-word Company Description and Payment to the address listed on the application (page 5). American College of Foot and Ankle Surgeons Phone: or Fax: hjelm@acfas.org or meyers@acfas.org Exhibitor Information available at General Perimeter Exhibit Hall Security Service Complimentary Exhibitor Badges per booth: 3 Badges: 100 Sq. Ft. 5 Badges: Sq. Ft. 8 Badges: 400 1,000 Sq. Ft. 15 Badges: 1,100 3,600 Sq. Ft. The booth space DOES NOT include electrical, carpet, tables or chairs. The online Exhibitor service kit will include forms for your additional requirements. Complimentary Food & Beverage in Exhibit Hall during Breaks & Lunch Monday Welcome Reception Complimentary Attendee List to record leads & copy of Final Program on-site Complimentary Post-Meeting Attendee List Optional Lead Retrieval 3

6 Section 1 EXHIBIT HALL floor plan THE BOOTHS Premium Space (see blue booth space on floor plan): add an additional 5% to the fees listed Booths shown are: 10' Deep x 10' Wide Islands (minimum) are: 20' Deep x 20' Wide Inline booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. A Corner booth is an Inline booth exposed on two sides. End-Cap booths are not available. HEIGHT RESTRICTIONS Inline Booths: Maximum 8' Island Booths: Maximum 16' Booth set up and contents may not obscure the view of surrounding Exhibitors booth space. Hanging signs permitted above Island Booths Only: Maximum 20' from Exhibit Hall floor to top of sign. FOR MORE INFORMATION ON EXHIBITS, PLEASE CONTACT: American College of Foot and Ankle Surgeons (ACFAS) 8725 West Higgins Road, Suite 555 Chicago, IL Telephone: or Maggie Hjelm or Mary Meyers to: hjelm@acfas.org or meyers@acfas.org Exhibitor information available at U 4

7 EXHIBIT HALL SPACE APPLICATION ACFAS 2013 ANNUAL SCIENTIFIC CONFERENCE Section 1 INSTRUCTIONS Please read the entire application and Exhibitor Rules and Regulations carefully. Complete the application and return it with your Certificate of Insurance, 30-word Company Description and Payment. Exhibitors are not allowed to set up their exhibit unless their company s Certificate of Insurance is on file with the ACFAS office. This application is not accepted until exhibit space is assigned. OFFICIAL COMPANY INFORMATION List your company information as it should appear in the Final Program and on your booth identification sign. Company Name Address City State Zip/Postal Code Telephone Fax BOOTH FEES by 10/1/12 after 10/1/12 Added Fee if you use a non-acfas hotel 10 x 10 Inline: $1,920 $2,090 +$ x 10 Corner: $2,095 $2,265 +$ x 20 Inline: $3,715 $4,060 +$ x 20 (1) Corner: $3,890 $4,235 +$280 Island Booth: $20 per S.F. $21 per S.F. +$570 (Minimum 20 x 20 Island Booths) PREMIUM SPACE (see blue booth space on page 4): add an additional 5% to the fees listed above. Island Booth payments not received by 10/31/2012 will be invoiced at the $21 rate. BOOTH LOCATION PREFERENCES Please consult the Exhibit Hall Floor Plan and indicate 6 choices in different areas of the hall. Every effort will be made to accommodate your request, but cannot be guaranteed. Space will not be assigned to companies that have not paid in full. 1st Choice: 2nd Choice: 3rd Choice: 4th Choice: 5th Choice: 6th Choice: Principal Product/Service To Be Exhibited (Required) Exhibitors You Prefer Not To Be Near (Required) EXHIBITOR APPOINTED CONTRACTOR Exhibitors planning to use an independent contractor must complete the Request for Exhibitor Appointed Contractor form found in your online service manual. The contractor must submit an EAC Form and Certificate of Insurance no later than January 9, 2013 (see Exhibitor Rules & Regulations #11 & #20). COMPANY DESCRIPTION To be included in final program and ASC Mobile App, please submit typed copy (30 word limit subject to final editing by ACFAS staff), plus company name, address, telephone, and fax, via to hjelm@acfas.org or on a separate sheet via fax at ACFAS does not guarantee narratives will be listed if received after December 7, OFFICE USE CONTACT PERSON (to receive all meeting mailings) Contact Name Mr. Ms. Contact Title Mailing Address (if different from the company) Telephone Fax Website Designation PAYMENT Please reserve our booth(s) at the ACFAS 71st Annual Scientific Conference. Complete all that apply. Booth Fee $ Premium Space-add 5% (if applicable) $ Non-ACFAS Hotel Fee (if applicable) $ Sub-Total $ Credit Card Payment-add 3% of Sub-Total $ Total Payment $ PAYMENT BY CREDIT CARD AMEX MasterCard Visa Credit card payment is subject to a 3% merchant processing charge. Card No. Exp. Date Security Number (VISA/MC last 3 digits on back; AMEX 4 digits on front) Print Name on Card Signature Return Completed Application with your Certificate of Insurance and credit card information via fax or by mail to: American College of Foot and Ankle Surgeons 8725 West Higgins Road, Suite 555, Chicago, IL Phone: or Fax: PAYMENT BY CHECK Check No.: Return Completed Application with your Certificate of Insurance and Check made payable to: American College of Foot and Ankle Mail to: American College of Foot and Ankle Department 4528, Carol Stream, IL AUTHORIZATION Void without signature I am an authorized representative of the company with full power to sign and deliver this application. The company listed agrees to comply with all instructions, rules and regulations and agrees to promptly submit all information required by the ACFAS. Authorized Officer Name Authorized Officer Signature (Required) Title Date Batch# Approval# Check# Amount Booth# 5

8 Section 1 EXHIBIT RULES and REGULATIONS Please review these rules and regulations carefully. Your signature on the application binds you and your company to this contract and the terms expressed herein. 1. ELIGIBILITY TO EXHIBIT The American College of Foot and Ankle Surgeons (ACFAS) reserves the right in its sole discretion to decline applications for exhibits. In addition, ACFAS will not sell exhibit space to any for-profit or non-profit organization whose programs, products, and/or services, in whole or in part, compete with ACFAS programs, products, and/or services. (See also, Section 17) 2. BOOTH SPACE ASSIGNMENT Exhibit Applications are date-stamped as received by ACFAS Headquarters and allotment of booth(s) will be made with priority to Corporate Sponsors and previous Exhibitors. Indicate your choices on the application and advise us of those companies you do not wish to be near. ACFAS reserves the right to assign the next best space when requested choices are not available. Please do not concentrate all your space choices to one area of the Exhibit Hall. 3. EXHIBIT SPACE Booth space fees include the following: Booths are 10' Deep x 10' Wide Pipe & Drape: 8' back with 3' sides (Blue & White) for linear booths Company Identification Sign: 7" x 44" for linear booths Company listing with a 30-word description in the Final Conference Program General Perimeter Exhibit Hall Security Service Complimentary Exhibitor Badges per booth: 3 Badges: 100 Sq. Ft. 5 Badges: Sq. Ft. 8 Badges: 400 1,000 Sq. Ft. 15 Badges: 1,100 3,600 Sq. Ft. Complimentary Food & Beverage in Exhibit Hall during Breaks & Lunch Monday Welcome Reception Complimentary Attendee List to record leads & copy of Final Program on-site Complimentary Post-Meeting Attendee List Optional Lead Retrieval Exhibit rental does not include electrical use, tables, chairs or carpeting. The online Exhibitor service kit will include forms for your additional requirements. 4. EXHIBIT FEES AND PAYMENT FOR SPACE Booth costs are as follows: Premium Space (see blue booth space on page 4): add an additional 5% to the fees listed below. 1 booth $1,920 by October 1, $140 if booked outside official room block $2,090 after October 1, $150 if booked outside official room block 2 booths $3,715 by October 1, $270 if booked outside official room block $4,060 after October 1, $280 if booked outside official room block Island Booth $20.00 per Sq. Ft. by October 1, 2012 $21.00 per Sq. Ft. after October 1, $570 if booked outside official room block (Minimum 20' x 20' island booth) Add a surcharge of $175 for each corner booth unit. Island Booths are not subject to a corner surcharge. Island Booth payments not received by 10/31/2012 will be invoiced at the $21 rate. 5. EXHIBITOR REGISTRATION All booth personnel must be identified with an Exhibitor badge. Physicians or other individuals that are registered for this meeting must remove any other badges and/or ribbons and display the Exhibitor badge when staffing or working within an exhibit booth. False certification of an individual as an Exhibitor s representative, or any other methods used to assist unauthorized personnel to gain admittance to the exhibit floor and/or instructional courses may be cause for expelling the violator from the exhibition, removing a violator s exhibit from the exhibit P floor without obligation on the part of the College, and other ramifications. 6. COMPLIMENTARY EXHIBITOR BADGES Per Booth: 3 Badges: 100 Sq. Ft. 5 Badges: Sq. Ft. 8 Badges: 400 1,000 Sq. Ft. 15 Badges: 1,100 3,600 Sq. Ft. Includes: Complimentary Food & Beverage in Exhibit Hall during Breaks & Lunch and the Monday Welcome Reception. Additional badges are available for $75.00 each. After January 4, 2013, additional badges, or changes to badges must be made on-site. 7. UNREGISTERED COMPANY REPRESENTATIVES Representatives of any company that is NOT a registered Exhibitor company at the ACFAS 2013 Annual Scientific Conference will not be admitted to the Exhibit Hall. No Exhibitor or Guest badges are available for purchase by unregistered Company representatives. 7

9 Section 1 EXHIBIT RULES and REGULATIONS (continued) 8. SHARING/SUBLETTING OF SPACE No part of any exhibit space assigned to an Exhibitor may be reassigned, sublet or shared with any other party. Sharing of exhibit space is permitted only for divisions of the same company and must be noted on the application form. 9. CANCELLATIONS OR REDUCTIONS IN SPACE Requests for cancellations or reductions in exhibit space must be made in writing. Refunds will be made in accordance with the following schedule: Prior to September 10, 2012: Full refund less $ administrative fee September 11 to October 1, 2012: 30% retained October 2 to October 22, 2012: 50% retained After October 22, 2012: 100% retained Refunds will be mailed approximately 30 days after the Conference. 10. REGISTRANT LISTS Pre-conference registrant list requests are evaluated on a case-by-case basis and limited to ACFAS Sponsors Only with pre-approval of material by the ACFAS Director of Education Curriculum and Alliances. 11. EXHIBITOR APPOINTED CONTRACTOR Exhibitors planning to use an independent contractor must complete the Request for Exhibitor Appointed Contractor (EAC) form found in their online service manual. The contractor must submit a Certificate of Insurance. (See also Section 20) Exhibitors should note that the Exhibitor Service Manual will be available online at and in a PDF at it is the Exhibitor s responsibility to provide third parties with the necessary information and forms from their manual. EAC forms and Certificates of Liability are due no later than December 14, FLOORING Booth space is NOT carpeted. 13. OFFICIAL SERVICE CONTRACTOR FREEMAN EXHIBITOR SERVICES DEPARTMENT Phone: SHIPMENTS All shipments must be PREPAID and consigned as follows: ACFAS Exhibiting Company Name Booth No. No. of Pieces c/o FREEMAN 6675 West Sunset Road Las Vegas, NV Exhibit material will be accepted for storage 30 days prior to show dates with FREEMAN s pre-approval. 15. INSTALLATION AND DISMANTLING Exhibit installation is Sunday, February 10, 2013 from 10:00 am 6:00 pm. All exhibits must be completely installed by 8:00 am, Monday, February 11, The ACFAS staff reserves the right to reassign space to another Exhibitor or to make other use of space, as deemed necessary or appropriate, with no refund being made to the original Exhibitor. Booths must be kept intact until the closing of the exhibits (presently scheduled Wednesday, February 13, 2013 at 2:00 pm). Early dismantling of exhibits is strictly prohibited. Dismantling, or preparing to dismantle prior to the show closing will result in a $500 penalty, loss of future space priority considerations and/or ineligibility to exhibit at future meetings. All display materials must be fully removed by midnight Wednesday, February 13, If displays are not removed by midnight, management has the right to remove them and charge the expense to the Exhibitor. 16. EXHIBIT HALL HOURS Tentative hours are as follows, but are subject to change in which case Exhibitors will be notified in writing: Monday, February 11, 2013: 9:30 am 4:00 pm Tuesday, February 12, 2013: 9:30 am 4:00 pm Wednesday, February 13, 2013: 9:30 am 2:00 pm 17. CHARACTER OF EXHIBITS The ACFAS reserves the right to decline to permit an Exhibitor to conduct and maintain an exhibit if, in the judgment of the management, said Exhibitor or exhibit or proposed exhibit shall in any respect be deemed unsuitable. ACFAS expects Exhibitor s booth staff, employees and models to conduct themselves professionally and dress in a professional manner. Professional dignity and discretion should be observed at all times. Booth set up and contents may not obscure the view of surrounding Exhibitor s booth space. Display area may not reasonably exceed the 3' sidewall or extend into an aisle causing the obstruction of an adjacent booth. ACFAS may also decline to permit persons, conduct, articles of merchandise, printed matter, souvenirs, catalogs and any other items without limitation, which affect the character of the exhibit. All efforts to advertise, demonstrate and operate the exhibit must be conducted so as not to trespass the rights of other Exhibitors and visitors. All exhibit material must be on the table or floor within the allotted space. Attachment of display material to walls will not be permitted. Nothing can exceed booth dimensions. No other area can be used for display purposes. Exhibitors will be allowed in the Exhibit Area 90 minutes before the exhibit hall opens the first day and 45 minutes before the exhibits open on Days 2 and 3. Exhibitors may remain in the area for 30 minutes after the hall closes. Each booth must be staffed during show hours. Exhibitors may not enter another Exhibitor s booth without permission. 8

10 Section ADVERTISING Advertising materials cannot be distributed outside the Exhibitor s booth. This applies to distributing flyers, handbills, invitations, magazines, or other advertising materials to hotel rooms of ACFAS Annual Scientific Conference attendees. Except for the Exhibitor s booth space, canvassing or distributing materials in the facilities used by ACFAS is forbidden, unless approved by the ACFAS Director of Education Curriculum and Alliances. 19. FIRE REGULATIONS No combustible oils or bottled gases, open flames of any type, no batteries containing electrolyte, nor any corrosive will be permitted in the Exhibit Hall. Questions regarding specific problems should be referred to management who will obtain the necessary rulings from the Las Vegas Fire Marshall. 20. INSURANCE AND LIABILITY The Exhibitor must surrender space occupied by him in the same condition as it was at the time of occupation. The exhibitor is responsible for all damages to the Exhibit Hall, and for any and all claims or demands on account of any injury or death or damage to property occurring in or upon the Exhibitor s tabletop display area or because of the acts of the Exhibitor, his employees, agents, licensees or contractors. Each Exhibitor must make provision for the safeguarding of his goods, materials, equipment and display at all times. General overall security will be provided by the ACFAS, however, neither the ACFAS members, officer representatives or employees, nor Mandalay Bay Resort & Convention Center officers, representatives or employees are responsible for any injury, loss or damage that may occur to the Exhibitor or the Exhibitor s employees or property from any cause whatsoever, prior to, during or subsequent to the period covered by the exhibit contract. Exhibitor assumes responsibility and agrees to indemnify and defend ACFAS and the Mandalay Bay Resort & Convention Center, its subsidiaries and affiliates and their respective owners, employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither the ACFAS nor the Mandalay Bay Resort & Convention Center maintain insurance covering the Exhibitor s property and it is the sole responsibility of the Exhibitor to obtain such insurance. Each Exhibitor shall carry comprehensive general liability coverage, including premises, operations and contractual liability coverage of at least $1 million for personal injury liability and $1 million for property damage liability and statutory Workmen s Compensation coverage with Employers Liability limits of at least $100,000. A Certificate of Insurance must be furnished to the ACFAS with final booth payment and is a condition of being permitted to exhibit. The Certificate of Insurance shall name the American College of Foot and Ankle Surgeons and Mandalay Bay Resort & Convention Center as additional insureds. 21. EXHIBITOR HOUSING Reduce Costs! Stay at an ACFAS Hotel! As you may already know, convention centers allocate exhibit space to shows based on the amount of hotel rooms picked up. To ensure that our hotel block is full and that we receive the needed exhibit floor space at the convention center for you, we ask that all Exhibitors book their housing through onpeak, the official ACFAS housing partner. Failure to do so will lead to increased costs to conduct this event. The link to onpeak, our official housing partner, will be available on the ACFAS website September 20, Room blocks have been reserved at the Mandalay Bay Resort & Convention Center. 22. CANCELLATION OF EXPOSITION It is mutually agreed that in the event of total or partial cancellation of the annual conference due to fire, strikes, natural disasters (either threatened or actual), government regulations or causes which would prevent its scheduled opening or continuance, this agreement shall be terminated immediately, and the ACFAS shall determine an equitable basis for the refund of a portion of the exhibit fees, after due consideration of expenditures and commitments already made. Under no circumstances is the ACFAS responsible for any Exhibitor s expenses (such as travel, lodging, or exhibit shipping), or any other incidental or consequential damages. 23. NON-CONTRACTED EXHIBIT SPACE Persons, companies or organizations that have not contracted with the ACFAS to occupy space in the Exhibit Hall will not be permitted to display or demonstrate products or services, solicit orders, or distribute advertising materials in the Exhibit Hall, parking lots, or outside or inside the hotel(s), and convention center contracted by the ACFAS. Noncompliance with this regulation will result in the prompt removal of the offending person and property from the area. 24. PRIZE DRAWINGS/GIVEAWAYS/ FOOD & BEVERAGE Prize Drawings and Giveaways are permissible within an Exhibitor s booth only, with prior approval of the ACFAS Director of Education Curriculum and Alliances. You may post winners names in your booth; announcements will not be made over the public address system. Food & Beverage distributed from an Exhibitor s booth for hospitality is permissible with prior approval of the ACFAS Director of Education Curriculum and Alliances. All supplies must be purchased through the official convention center caterer. 25. SELLING AND ORDER TAKING The purpose of the exhibits is to further the education of meeting attendees through product displays and demonstrations. Order taking within the booth is permitted if conducted in a professional manner. Items sold for delivery on the show floor are not permitted. 9

11 Section 1 EXHIBIT RULES and REGULATIONS (continued) EXHIBITOR MEETINGS AND SOCIAL EVENTS The ACFAS must review and approve ANY event affecting ACFAS meeting attendees during the inclusive dates of the Annual Scientific Conference, whether they are being held at ACFAS contracted facilities or otherwise. For events beginning February 10, 2013 through February 14, 2013 a form is provided on page 13. Otherwise, Exhibitors must confine their activities to their allotted exhibit space. No entertainment functions, meetings, courses, or social functions may be scheduled to conflict with ACFAS Annual Scientific Conference hours, activity hours, or exhibit hours. Entertainment and social functions must be in good taste and conform to the purpose of the meeting. Failure to comply with this request will be in violation of Rules & Regulations. (See also, Section 17) Announcements and invitations addressed to members of the medical profession concerning such industry sponsored events should clearly indicate the name(s) of the sponsor and must in no manner imply, directly or indirectly, that the event is a part of or an official activity of the ACFAS. 27. HOSPITALITY SUITES Hospitality suites are only available to companies that exhibit at the 2013 ACFAS Annual Scientific Conference. Hospitality functions cannot conflict with the official College scientific programming, and may not be scheduled during the following times: Date Functions Not Permitted Sunday, February 10 7:30 am 7:00 pm Monday, February 11 7:30 am 7:30 pm Tuesday, February 12 6:30 am 7:30 pm Wednesday, February 13 6:30 am 9:00 pm Thursday, February 14 7:30 am 12:00 noon 28. EXHIBITOR ATTENDANCE AT ASC CLINICAL SESSIONS Exhibitors are welcome to attend the open clinical sessions (excluding programs titled workshops ) to gain new perspectives on surgical techniques and the perspective of the speakers and attendees. With the increased scrutiny of federal and state governments, and medical organizations themselves, on industry-physician relationships, it is imperative that the College ensures its clinical sessions maintain their objectivity and independence from industry, and foster professional behavior by speakers, attendees, and industry representatives. Therefore the College expects that industry representatives/exhibitors: Refrain from asking any questions of the speakers in the meeting room Do not approach the podium/stage at any time and sit in the rear half of the room to avoid any perception of undue industry presence, and Hold any questions you may have for speakers until you and the speaker are outside of the meeting room. Your cooperation is greatly appreciated. 29. VIOLATION OF RULES AND REGULATIONS As a condition of exhibiting, each Exhibitor shall agree to observe all ACFAS policies. The action taken against an Exhibitor for violation of policies will be determined on the basis of the particular circumstances of each case. For example, some infractions will be communicated in a warning notice that may not result in a violation if, in the sole discretion of the ACFAS Exhibits Manager, it is deemed that corrective measures were completed within a timely fashion and no other parties were negatively impacted. Prior year s warnings and actions may be taken into account in determining actions for the 2013 Annual Scientific Conference. The College reserves the right to determine a more severe action, including refusal of or termination of the exhibit, at its sole discretion without progressing through a series of steps. 30. RESERVATION OF RIGHT TO MAKE CHANGES Any matters not specifically covered herein are subject to decision by the American College of Foot and Ankle Surgeons. The College reserves the right to make such changes, amendments and additions to these rules as it considers advisable for the proper conduct of the exhibit, with the provision that all Exhibitors will be advised of any such changes. 31. AMERICANS WITH DISABILITIES ACT Each Exhibitor shall be responsible for compliance with the Americans with Disabilities Act of 1992 (ADA) with regard to their booth space, including, but not limited to, wheelchair access.

12 Section 1 P COMMERCIAL POSTER EXHIBIT APPLICATION ACFAS ANNUAL SCIENTIFIC CONFERENCE Las Vegas FEBRUARY 11-14, 2013 PLEASE TYPE OR PRINT LEGIBLY Company Name Company Contact Contact Title Address City State Zip/Postal Code Telephone COST: $250 PER POSTER Fax Commercial posters may be exhibited only by companies that also reserve a booth in the Exhibit Hall at the February 11-14, 2013, Annual Scientific Conference. MAIL OR FAX COMPLETED FORM AND ABSTRACT TO: American College of Foot and Ankle Surgeons Attn: Maggie Hjelm 8725 West Higgins Road, Suite 555 Chicago, IL Fax: Phone: PAYMENT BY CREDIT CARD AMEX MasterCard Visa Card No. Exp. Date Security Number (VISA/MC last 3 digits on back; AMEX 4 digits on front) Print Name on Card Signature PAYMENT BY CHECK Return Completed Application and 250 words or less abstract with your Check in the amount of $250 made payable to: American College of Foot and Ankle Mail to: American College of Foot and Ankle Department 4528, Carol Stream, IL AUTHORIZATION The Company listed agrees to comply with all instructions and Rules and Regulations appearing on the next page and agrees to promptly submit all information required by the ACFAS. APPLICATION MUST BE RECEIVED BY DECEMBER 14,

13 Section 1 COMMERCIAL POSTER RULES & REGULATIONS APPLICATION MUST BE RECEIVED BY DECEMBER 14, DESCRIPTION OF FORMAT A commercial poster is designed to display a product, but typically will not include new (i.e. previously unpresented) research data to support usage. The poster may appear as a billboard type presentation, or may include data that has previously been published. GENERAL INFORMATION Commercial poster exhibit space may be reserved only by companies that have reserved an exhibit booth. Posters will be displayed at the Mandalay Bay Resort & Convention Center, Las Vegas, Nevada, for 2-1/2 days during the ACFAS 71st Annual Scientific Conference. Posters are displayed on 4 x 8 poster boards. Commercial Posters will be listed in the Final Program in alphabetical order by company name. A copy of the scientific poster guidelines is available at These guidelines may assist you in your thought process when you design your poster exhibit. Poster presenters will provide to the ACFAS Education Department, a 250-word or less abstract that must be received by December 14, GUIDELINES FOR COMMERCIAL POSTER ABSTRACT Make the title brief and clearly indicate the nature of the study/procedure. Short summarization (250 words or less) of purpose, methods, procedures, results, significance of findings. Abbreviations may be used. Spell out the term at first mention and follow with abbreviation in parentheses. Thereafter, abbreviations only may be used. COMPLETED COMMERCIAL POSTER APPLICATIONS MUST BE RECEIVED BY DECEMBER 14, 2012 AND SENT TO: American College of Foot and Ankle Surgeons 8725 West Higgins Road, Suite 555 Chicago, IL Attn: Maggie Hjelm/Mary Meyers 12 11

14 Section 1 EXHIBITOR REQUEST FOR FUNCTION SPACE ACFAS ANNUAL SCIENTIFIC CONFERENCE Las Vegas FEBRUARY 11-14, 2013 U DEADLINE DATE IS DECEMBER 3, COMPLETE ONE FORM PER FUNCTION; DUPLICATE THIS FORM AS OFTEN AS NEEDED. Function Name Contact Name On-Site Contact Name Company Name Address City State Zip/Postal Code Telephone Fax FUNCTION INFORMATION Day/Date Start Time (AM/PM) No. Attendees Expected AUDIENCE Physician Company Personnel Other Focus Group Corporate Business Meeting End Time (AM/PM) *Satellite Programs: Breakfast Dinner Reception CME Non-CME CME Provider *Satellite Programs are only available as sponsor events if offered to physicians. Please see Exhibitor Rules & Regulations 23 and 26. Food service is the responsibility of the event sponsor. Date Sunday, February 10 Monday, February 11 Tuesday, February 12 Wednesday, February 13 Thursday, February 14 PLEASE RETURN THIS FORM NO LATER THAN DECEMBER 3, 2012: If this form is not completed in its entirety, your confirmation will be delayed. In the event approval for your meeting or social event is not granted by ACFAS, the College will not be held responsible or accountable for any hotels or other entities with whom you have entered into contractual agreements. Functions Not Permitted 7:30 am 7:00 pm 7:30 am 7:30 pm 6:30 am 7:30 pm 6:30 am 9:00 pm 7:30 am 12:00 noon 8725 West Higgins Road, #555 Chicago, IL Attn: Mary Meyers Phone: Fax: meyers@acfas.org 13

15 Section 2 P SECTION TWO SPONSORSHIP OPPORTUNITIES 2013 SPONSORSHIP OPPORTUNITIES Educational Grants...15 Events Sponsorships...16 Product Sponsorships...17 Promotional Opportunities...18 Sponsorship Recognition...19 Sponsorship Form

16 Section 2 EDUCATIONAL GRANTS* The Annual Scientific Conference offers a variety of educational grant sponsorships that reach a targeted audience based on their specific areas of interest. Sponsor an educational grant! Extend your presence beyond the Exhibit Hall at the American College of Foot and Ankle Surgeons (ACFAS) 71st Annual Scientific Conference. We offer an extensive selection of choices that: Create and reinforce name recognition for your company and its products and services. Expand your company s/products visibility beyond the Exhibit Hall to achieve maximum exposure. Promote the latest in scientific advances and discoveries. Demonstrate your commitment to education and support for the College and its members. The highly regarded Scientific Program at the ACFAS Annual Scientific Conference attracts foot and ankle surgeons representing the full spectrum of practice types. KEYNOTE LECTURE $20,000 1,400+ physicians. Sponsor the Featured Speaker with appeal to the entire audience. Sponsorship recognition includes the opportunity to introduce the speaker, and your company is recognized in promotional copy at the event, in the final program, ASC Mobile App, special press releases and features in Update (our bimonthly newsletter) and ACFAS (our electronic breaking news flash sent weekly). We will mutually agree on featured speaker. INSTRUCTIONAL COURSES $15,000 Sponsoring a 2-hour instructional course offers a unique opportunity to reach an audience of attendees that have selected a session because of their interest in the topic. (Attendance: physicians) CONCURRENT EDUCATIONAL PROGRAMS $8,500 These (1-1/2 or 2 hour) sessions truly offer something for everyone; the topics are scientific, case study interactive programs, debate forums, business, and marketing. There are as many as 9 sessions concurrently. (Attendance: physicians) HANDS-ON WORKSHOPS $9,500 These popular 3-1/2 hour sessions fill up quickly and offer an intimate environment for attendees to learn one-on-one by performing the procedures. Appropriate Sponsor will be requested to provide instrumentation to conduct the workshop. (Attendance limited per session) STUDENT CLUB SCHOLARSHIP FUND $20,000 (Multiple sponsorships available) This sponsorship provides funding for ACFAS Student Club Members to attend the Annual Scientific Conference education programs by underwriting registration fees for students. Sponsor Benefits include: Verbal acknowledgement, recognition at the Student Clubs, acknowledgement in the Update newsletter and in correspondence with medical students. PRE-CONFERENCE CLINICAL WORKSHOP $50,000 Preceding the Annual Meeting, a full day of clinical workshops are offered. The content is developed by the Education and Scientific Affairs Committee. These popular courses offer a hands-on opportunity to physicians traveling to the Annual Scientific Conference. PRE-CONFERENCE COURSE: PRACTICE MANAGEMENT $5,000 This popular event with physician attendees offers the sponsor company visibility on take-home course material distributed to attendees and signage at the course. This is an ideal opportunity for companies offering practice management products and services. EDUCATIONAL GRANTS* All educational grant sponsors will be listed on the Web Site Corporate Sponsor Mall, acknowledged in the Final Program, ASC Mobile App, on signage at the actual educational activity, and at the ACFAS Honors and Awards Ceremony, and after the conference in the Update (bimonthly newsletter). Continuing Podiatric Medical Education (CPME) guidelines will be strictly adhered to. Invest your resources where they count. 15

17 Section 2 EVENTS SPONSORSHIPS P BUILD YOUR BUSINESS SPONSOR AN EVENT! SATELLITE SYMPOSIUM $15,000 (6:30 7:30 AM) These non-cme sessions held prior to the daily programs, or at other non-conflicting time periods, are an ideal opportunity to launch a new product or train physicians in the use of an existing product. The sponsor provides and coordinates food and audio-visual. THE ROAD TO BOARD CERTIFICATION ABPS BREAKFAST MEETING $15,000 Board certification is a critical element in a foot and ankle surgeon s career path. Physicians seeking certification will have a chance to meet with Board members of the American Board of Podiatric Surgery to discuss Making the Transition to Board Certification, Taking the Exam, Maintenance of Certification (MOC) and Case Preparation Do s and Don ts. SHORT TAKES $8,000 PER 30-MINUTE SESSION A 90-minute session is planned on Tuesday evening after the daily programs. Thirty-minute segments are available for non-cme programs. These popular events are perfect to launch a new product. Refreshments (beer, wine, soft drinks and light hors d oeuvres) will be provided by ACFAS. EXHIBIT HALL LUNCHEON (3 Days Available) $10,000 Per Day To assure an even higher traffic flow among the exhibits, luncheons are scheduled daily in the Exhibit Hall. This time is unopposed. Physicians are focused on your message during these peak times. Sponsorship will be recognized with signage in the luncheon area and elsewhere throughout the Conference. EXHIBIT HALL REFRESHMENT BREAKS COFFEE CUPS $5,000 PER BREAK Morning, unopposed refreshment breaks are scheduled daily in the Exhibit Hall. Your company logo will be posted on signage in the refreshment area and elsewhere throughout the Conference. The coffee cups will be imprinted with your company logo. YOUNG MEMBERS NETWORKING $20,000 The perfect venue for corporate supporters to connect with young members, residents and students. This event is held one hour prior to the Opening Reception and provides an informal environment that promotes networking opportunities and socializing. Supporting company representative(s) welcomes attendees, may distribute a promotional video via jump drive with both organizations logos, signage will be displayed at event and elsewhere throughout the Conference, acknowledgement in the Final Program, ASC Mobile App, other ACFAS publications and Web site. WELCOME RECEPTION MONDAY EVENING $15,000 The largest social event of the Conference. The reception is open to all Conference attendees, guests, and Exhibitors. Your company logo will be posted on signage at the entrance and elsewhere throughout the Conference. PRESIDENT S CELEBRATION WEDNESDAY EVENING $10,000 The evening celebrates the inauguration of the new ACFAS President (Jordan P. Grossman, DPM, FACFAS) at this final social event of the 2013 Annual Scientific Conference. A variety of recognition opportunities are available for exclusive sponsorship (optional additions: tent cards, cocktail napkins with logo, ice sculpture of logo). POSTER AWARDS (3 DAY SPONSORSHIP) $10,000 Scientific Posters are displayed in a prominent location. Sponsorship will provide 1st, 2nd and 3rd place awards for each of three categories (Scientific Format, Case Studies and Student). Sponsorship recognition includes company name and logo on signage in poster area and acknowledgment in the Final Program and ASC Mobile App. TAKE FIVE EXPRESS SPA (3 DAYS) $7,000 Attendees may have their stress released in the form of a 5-minute chair massage administered by a team of certified massage therapists. In addition to the benefits listed for this category, you may provide signature clothing, such as polo shirts, which the massage practitioners can wear, and sponsor may provide paper cups with company/ product logo for each station. Sponsorship includes company name on signage at station and elsewhere throughout the Conference. 16

18 2 PRODUCT SPONSORSHIPS All lights are on you sponsor a product! U Section HOTEL KEY CARDS $15,000 The sponsoring company designs the hotel keys with their company logo and/or booth number for ACFAS official hotel block room keys. MOBILE CHARGING STATION $7,000 Mobile charging stations provide attendees with a unique and interactive tool that will allow them to quick charge their mobile devices during the Scientific Conference and ensure they stay connected 24/7. The unit is compatible with over 90% of all mobile phones and portable electronic devices (PDAs and MP3 players). Includes an LCD display for sponsor branding. FINAL PROGRAM $12,000 This valuable conference resource contains the Annual Scientific Conference schedule and list of poster presentations. Approximately 1,400 program attendees will receive this on-site at registration. Sponsor s name and logo will appear on the front cover and ASC Mobile App, and sponsor will receive a full-page ad in the program. MEETING POCKET GUIDE $6,500 This is a condensed schedule of events and is a quick reference tool small enough to fit in a pocket. All attendees receive a copy. CONFERENCE JOURNAL $7,500 All registrants receive this spiral bound note book which contains a condensed daily schedule and lined paper for note taking. Include your logo on the cover and inside lower corner of every page; this is a resourceful tool for meeting attendees. EDUCATION SESSION HANDOUTS $3,500 ACFAS Speaker Handouts, downloaded from our website, available during and after the conference. Your company logo/banner ad will appear on the website amd ASC Mobile App. REGISTRATION/PORTFOLIO BAGS $12,000 These nylon/canvas briefcases with zipper top and adjustable shoulder strap are provided to all attendees onsite. Your company logo as well as the ACFAS logo will be printed on the bag. BADGE HOLDER & LANYARDS $12,000 A 3-pocket name badge holder, imprinted with your company logo, includes one compartment for a sponsor product item (optional). Attendees wear name badges throughout the Conference. LUGGAGE HANDLES $5,000 Your message (and their luggage) will stand out from all those look-alike bags. The gripper is foam padded for extra comfort and can be used on computer cases, sports bags and luggage. REGISTRATION PACKET ENVELOPES $3,000 Registration packets, holding name badges, tickets, and other conference essentials are distributed to all attendees. Your company name and logo will appear on the outside of the envelopes. WIRELESS INTERNET LOUNGE $3,000 EACH Highly visible lounge type area in exhibit hall to provide meeting attendees with a relaxed area where they may access the Internet remotely. Your company logo will be posted on signage at the entrance and elsewhere throughout the conference

19 Section 2 PROMOTIONAL OPPORTUNITIES U ACFAS ANNUAL SCIENTIFIC CONFERENCE Las Vegas FEBRUARY 11-14, 2013 ADVERTISING ACFAS offers the following opportunities to place your advertising message in front of foot and ankle surgeons. ACFAS UPDATE Update is the official ACFAS member newsletter. Published on a bimonthly basis in full color, Update reaches an audience of over 6,400 foot and ankle surgeons. Multiple insertion discount rates are available to advertisers. For advertising rates and specifications, or to download an insertion order, visit JOURNAL OF FOOT & ANKLE SURGERY (JFAS) The Journal of Foot & Ankle Surgery is the official peerreviewed journal of the ACFAS. It is published six times a year by Elsevier Science. JFAS is provided as a membership benefit to all members of the College. Subscriptions are available for other interested individuals and institutions. All subscribers have full access to the online version of JFAS. For advertising information contact Nicole Johnson, CORPORATE PARTNER MALL All ACFAS Corporate Partners receive a complimentary listing, with a link to the partner s Web site, in the ACFAS Corporate Sponsor Mall on the Members Only and the Healthcare Community areas of ADVERTISING DETAILS FOR CONFERENCE PROGRAM Ad Specifications Program trim size is 8-1/2" wide x 11" deep. For Bleed Ad border must extend 1/8" beyond the trim marks. Otherwise leave 1/4" white space or margin on all sides of ad. Ads must be a HIGH RES PDF FILE with crops. Please indicate ad type and size when submitting the ad and state whether or not it is a bleed ad or non-bleed ad. Ads must be received at ACFAS Headquarters by December 7, With Bleed (please allow for 1/8" bleed) Without Bleed (size allows for 1/4" margin or white space around ad) Full Page Ad 8-1/2" x 11" 8" x 10-1/2" Half Page Ad (Horizontal) 8-1/2" x 5-1/2" 8" x 5" Contact ACFAS for more detailed Ad Specifications. PLEASE TELEPHONE ME TO DISCUSS PLACING AN AD IN THE CONFERENCE PROGRAM Company Name Telephone RATES Inside Front Cover $800 Inside Back Cover $800 Outside Back Cover $825 1-Page Spread $330 1/2-Page Spread $180 PLEASE COMPLETE AND THEN DETACH THIS FORM AND SEND TO: 8725 West Higgins Road, Suite 555 Chicago, IL Attn: Maggie Hjelm/Mary Meyers Phone: Fax:

20 Section 2 SPONSORSHIP RECOGNITION Say it loud and...be recognized! DIAMOND $150,000 and above PLATINUM $100,000 $149,999 GOLD $50,000 $99,999 SILVER $25,000 $49,999 BRONZE $10,000 $24,999 PEWTER $2,500 $9,999 FRIENDS $1,000 $2,499 Your company representative will be the VIP to cut the ribbon and lead participants into the Exhibit Hall Selection of priority exhibit space for Annual Scientific Conference Your company product ad on 6' tall panel in designated area A Special banner with company logo at entrance to Conference Complimentary ad in final Annual Scientific Conference Full Full Half Program Complimentary tickets to President s Celebration Door Drops allowed Your company name and logo will appear in signage at the event Your company name listed with all sponsors in a streaming video at the Opening General Session and throughout the Conference Your company name acknowledged in the final Annual Scientific Conference Program and ASC Mobile App Your company will be recognized in the ACFAS Member Newsletter Listing in ACFAS Web site Corporate Sponsor Mall, including link to your Web site Designation as a member of ACFAS 2013 CORPORATE CIRCLE at your booth at the Annual Scientific Conference Current company logos required in BOTH EPS and JPEG versions. 19

21 Section 2 SLEEPING ROOM RESERVATIONS The link to onpeak, our official housing partner, will be available on the ACFAS website September 20, Room blocks have been reserved at the Mandalay Bay Resort & Convention Center. For more information on this subject, please see our FAQ section at 20

22 Section 2 SPONSORSHIP FORM ACFAS ANNUAL SCIENTIFIC CONFERENCE Las Vegas FEBRUARY 11-14, 2013 YES! YOU CAN COUNT ON MY SUPPORT OF ACFAS. Please sign me up to sponsor the following event(s). Invoice me for $ Name Note: Partial sponsorships are available for items totaling $5,000 or more. Please contact Mary Meyers, Director of Education Curriculum and Alliances, for further information. Phone: , x meyers@acfas.org PLEASE COMPLETE AND THEN DETACH THIS FORM AND SEND TO: 8725 West Higgins Road, #555 Chicago, IL Attn: Mary Meyers Phone: Fax: Company Name Address City State Zip/Postal Code Telephone Fax P 21