North Texas Giving Day

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2 TABLE OF CONTENTS We are so excited you are a part of North Texas Giving Day! We are here to help and this toolkit, filled with messaging, tools and tips is meant for you to use as little or as much as you like in order to meet the unique needs of your organization. The North Texas Giving Day Team General Information...3 New and Different Marketing Support...6 Key Messages...7 Reasons to Give...8 Incentives to Give...9 Matching Funds...10 Scheduled Giving...11 Peer-to-Peer FUNdraising...12 Social Media Center...13 Strategy Checklist...14 Planning Timeline /Direct Mail Templates Defining Your Goals Nonprofit Registration Additional Informtaion

3 North Texas Giving Day General Information and Eligibility What is North Texas Giving Day? Communities Foundation of Texas North Texas Giving Day is an annual 18-hour online giving event designed to empower every person to give back to their community by supporting local nonprofits and causes they care about using one easy-to-use platform! North Texas Giving Day is the largest community-wide giving event in the nation and builds awareness and support for nonprofits like nothing else! In 2017, $39 million was raised through more than 137,000 gifts benefiting 2,723 local nonprofits, bringing the nine-year total to $195 million for our community. Now in its 10th year, this online event has transformed from an easy way for people to give wisely, to a movement that has ignited a broad culture of community-wide giving. During North Texas Giving Day, everyone has the opportunity to be a part of building a stronger and more vibrant North Texas. When is North Texas Giving Day? Thursday, September 20, from 6 AM Central Midnight at Going out of town? You can schedule your gift early between September 10 at 8am and September 19 at midnight. Who created North Texas Giving Day? In 2009, Communities Foundation of Texas (CFT) created North Texas Giving Day as one of the first community-wide giving events in the world! Powering North Texas Giving Day is one of the many ways CFT serves as a hub for philanthropy. With a goal of creating a thriving community for all, CFT professionally manages more than 1,000 charitable funds for families, companies, foundations and nonprofits and has awarded more than $1.8 billion in grants since its founding in ELIGIBILITY: To participate in North Texas Giving Day, a nonprofit must: 1. Have a physical location/mailing address in one of these North Texas counties: Collin Ellis Hood Montague Rockwall Cooke Erath Hunt Navarro Somervell Dallas Fannin Johnson Palo Pinto Tarrant Denton Grayson Kaufman Parker Wise 2. Dedicate 100% of proceeds raised through North Texas Giving Day to the organization s North Texas programs, services or beneficiaries in the counties listed above; 3. Have a completed North Texas Giving Day registration by August 15, 2018; and 4. Be a 501(c)(3), 509(a)2, or 509(a)3 type I, II, and III functioning integrated in good standing with the state and the IRS and not be in violation of any applicable state or federal law, ordinance or regulation. NOTE: 509(a)(2) organizations must provide additional documentation before their profile will be approved. Not eligible: Private foundations, 509(a)(3) type III non-functionally integrated, foreign organizations, individuals and disqualified supporting organizations are not eligible to participate. Please note: Each nonprofit s page will include a link to their GuideStar profile to provide donors with more detailed information on the organization s mission and use of its charitable dollars. Approval of an organization s participation in North Texas Giving Day does not constitute an expressed or implied endorsement of a nonprofit or its mission by CFT or any other Giving Day partner. 3

4 New and Different 10 Days of Scheduled Giving In honor of our 10th anniversary, this year scheduled giving will be open September 10 to September 19. Peer-to-Peer FUNdraising A new feature this year is that donors can create peer-to-peer FUNdraising pages! These pages will allow donors to activate their networks and fundraise for their favorite nonprofit. Volunteer Opportunities In an effort to help donors give their time as well as their dollars, your organization will have the ability to add volunteer needs to your nonprofit page. Donors will be able to see volunteer opportunities and let you know if they want to help. Plus, there will be volunteer events throughout scheduled giving! New Nonprofit Portal The new nonprofit portal makes maximizing your profile easy. Through the portal you can add customized donation levels, photos and videos, volunteer opportunities and approve FUNdraisers. Approved nonprofits can access additional training on the Resources tab. Through the portal you can access your donor report during scheduled giving and on North Texas Giving Day. You can also resend donor receipts through the portal. Donor Accounts Donors will have the ability to create donor accounts to keep track of their donations year after year! Through their donor account, they can also create FUNdraising pages for their favorite nonprofits and download their North Texas Giving Day receipt. NOTE: Donors don t have to create a donor account to donate through NorthTexasGivingDay. org on September 20, but will have to create a login to schedule a gift between September 10 and September 19. Shopping Cart This year making multiple donations is easier than ever! With the shopping cart feature donors can shop for all their favorite nonprofits and check out through one easy process! Offline Gifts Nonprofits will be able to enter checks, cash and other offline gifts to be counted toward their Giving Day total. These gifts are not eligible for Bonus Funds, but do count toward prizes. Electronic Check Distribution To help nonprofits receive their donations faster, this year we are launching electronic check distributions. During the registration process, you must have your CEO/ED s address verified. This is the address that the electronic distribution for your organization. Registration Fee A part of signing up for giving day this year, nonprofits will be charged a registration fee. The fee is based on budget size. Organizations with budgets up to $249,999 will have a $50 registration fee, while organizations with budgets $250,000 and over will have a $100 registration fee. Fee is payable by credit or debit card. 4

5 New and Different Regional Events: Events will occur throughout scheduled giving and on North Texas Giving Day to rally the community to come together and get up and give! Dallas Date: Sunday, September 16 Time: 1pm -4pm Location: NorthPark Center (8687 N Central Expressway, Dallas, TX 75225) NOTE: Organizations must have their registration submitted by June 15, fill out the PR survey and be selected by the North Texas Giving Day team to have a booth at this event. Contact us at NorthTexasGivingDay@cftexas.org if you have questions. Fort Worth Date: Wednesday, September 19 Time: 5:30pm-8:30pm Location: Shipping & Receiving Bar (201 South Calhoun Street, Fort Worth, TX 76104) Contact Amy Radcliffe, events@northtexascf.org, if you have questions about participating in this event. Denton Date: Thursday, September 20 Time: 5pm - 8pm Location: Denton Courthouse Lawn (110 W. Hickory Street, Denton, TX 76201) Contact givingdaydenton@gmail.com if you have questions about participating in this event. Collin County Date: Thursday, September 20 Time: 4pm - 7pm Location: Finch Park (301 W. Standifer Street, McKinney, TX 75069) Contact Dana Riley, dana.riley@volunteermckinney.org, if you have questions about participating in this event. Plano Date: Thursday, September 20 Time: 6pm-8pm Location: The Heritage Farmstead Museum (1900 W. 15th Street, Plano, Tx 75075) Contact Kathy Strobel, kstrobel@heritagefarmstead.org, if you have questions about participating in this event. Arlington GIVES! Concert Date: Thursday, September 20 Time: 6:30pm - 9:30pm Location: Levitt Pavilion (100 W Abram Street, Arlington, TX 76010) Contact staff@arlingtonfoundation.org if you have questions about participating in this event. Visit NorthTexasGivingDay.org/Events for the latest information on regional events! 5

6 Marketing Support North Texas Giving Day Graphics Download materials at Go to the For Nonprofits section and click on Resources. Why I Give Filter Logos Facebook Cover Photo Rack Card Business Card Post Card Poster YOUR GIFT MATTERS! Our impact is greater when we give together. Donate to [ORGANIZATION] on Sept. 20 from 6am midnight at YOUR LOGO HERE NorthTexasGivingDay.org YOUR LOGO HERE Media Outreach and Advertising Significant PR support with outreach to all local TV, print, radio and online outlets in Dallas and Fort Worth - Billboards - Events throughout the Metroplex - Blog for Good - Prizes - Radio Advertisements - Lighting up Reunion Tower - Retail Partnerships - PSAs leading up to the event Media Sponsors WFAA Channel 8 BubbleLife Studio Movie Grill Cumulus Radio The Dallas Morning News My Sweet Charity DFWChild Social Media #WhyIGive Campaign Social Media tips and sample posts provided in toolkit Videos Video-recorded kickoffs and trainings to provide additional support and flexibility to nonprofits One-to-One Matching Fund video, Bonus Fund video, Board Engagement video NOTE: Videos can be found under For Nonprofits and then Resources 6

7 Key Messages Please use the following messages when promoting North Texas Giving Day: 1. Communities Foundation of Texas 10th annual North Texas Giving Day is back on September 20, 2018! Help us set another national record by donating to one or more of 2,700+ nonprofits at NorthTexasGivingDay.org! 2. Go to NorthTexasGivingDay.org and give to one or more of the 20+ causes to help build a stronger and more vibrant community! 3. To mark our 10th anniversary, donors have 10 days to schedule their North Texas Giving Day gifts starting September 10. Simply go to NorthTexasGivingDay.org between September 10 and September 19, and you will be able to schedule gifts to all your favorite nonprofits! 4. Now donors can donate more than just their dollars! Volunteer to share your time and talent through North Texas Giving Day s marquee volunteer events between September 10 and 19. Watch your and the website for details and to sign up. 5. Donors can stretch their dollars further with 1:1 matching funds secured by nonprofits. Last year 373 nonprofits raised over $3.4 million in their own dedicated matching funds. 6. Join the fun in person at events that take place throughout scheduled giving and on September 20! Visit the events page to learn about donation stations throughout the North Texas region. 7. Be an ambassador for your favorite local nonprofit by signing up for your own FUNdraising page and activating your network! Our impact is greater when we give together! 8. North Texas Giving Day is powered by Communities Foundation of Texas, a 65-year-old community foundation that has presented North Texas Giving Day since The foundation professionally manages more than 1,000 charitable funds for families, companies, foundations and nonprofits and has awarded more than $1.8 billion in grants since its founding in Communities Foundation of Texas provides a variety of training opportunities to participating nonprofits. CFT equips nonprofit staff to engage their audiences and raise funds, and provides free and customizable marketing materials to use for promotion across various channels. 10. The North Texas Giving Day leaderboards are fun to watch all day. Follow the progress of your favorite nonprofits! 7

8 KEY MESSAGES Reasons to Give 10 Reasons why donors should give via NorthTexasGivingDay.org: 1. It s a Community-wide Celebration! North Texas Giving Day is an event that lifts up giving by engaging the entire community to support local nonprofits, celebrating their important role in strengthening the region. 2. Your Gift Matters Everyone can be a philanthropist on North Texas Giving Day! Every gift, no matter what size, truly makes a difference! 3. Fundraising Efficiency North Texas Giving Day is an efficient way for charitable organizations to raise funding for critical services to support North Texans. It s much easier than hosting a gala! 4. Powerful One-Stop Shop NorthTexasGivingDay.org provides an easy way for everyone to give back with a one-stop shop website featuring more than 2,700 nonprofits. Support all your favorite local causes in one place. 5. To Make Tomorrow Better North Texas Giving Day creates a sense of urgency and excitement to support the needs in our own backyard. 6. Be a Part of Something Bigger! When we all give together on one day, it shows how much we believe that our nonprofit sector makes North Texas a great place to live. North Texas Giving day is an effective way to stimulate giving in our region. 7. Prizes! By giving through North Texas Giving Day, you re helping your selected nonprofit qualify for one or more of approximately 100 prizes. 8. We is Greater Than Me. Giving together is more powerful (and fun) than giving alone. 9. Pride Point Our Big-as-Texas giving spirit also becomes a great pride point to share with prospective new families and businesses who may relocate here. A community that gives together, grows together! 10. Set a National Record! We re Texan we do things bigger and better. What s more fun than setting a world record in giving!? 8

9 KEY MESSAGES Incentives to Give Matching Funds Matching funds are additional dollars contributed directly to your nonprofit from a donor, company or community partner (or some combination) to help encourage donations to your nonprofit. Matching funds should be 1:1 matches, which allows you to say your dollar will be doubled! Your matching fund will appear on your nonprofit page and will count down as they are satisfied. Prizes Each year, Communities Foundation of Texas partners with foundations, companies and individuals in order to award prizes throughout North Texas Giving Day, creating excitement for both nonprofit partners and donors. Prizes are designed to be won by new participants to Giving Day, returning organizations and agencies of all sizes. Prizes range from random hourly Golden Ticket drawings to geographic and cause-related prizes to rewards for the most donors and more. Continue to check the Prize section of NorthTexasGivingDay.org for a complete list of 2018 prizes. Bonus Funds Communities Foundation of Texas raises approximately $1MM in bonus funds in partnership with local foundations, companies and individuals. The bonus funds boost gifts from the community made on NorthTexasGivingDay.org. The bonus funds are distributed proportionately to partially match gifts up to $10,000 given during scheduled giving or on September 20. For example, if a nonprofit raises $5,000 on North Texas Giving Day, and the bonus percentage is 2.5%, then that nonprofit will earn $5,125 (before processing fees.) Watch a video. Bonus Calculation: Example: Total Bonus Funds Total Amount Raised on North Texas Giving Day Bonus Fund % $1,000,000 = = 2.5% $40,000,000 The bonus percentage for 2018 will be determined on September 21 (the day after the event.) Peer-To-Peer A new feature this year is that donors can create peer-to-peer giving pages or FUNdraising pages! These pages will allow donors to activate their network and fundraise on their favorite nonprofit s behalf. Did you know Giving Day donors have the option of covering the technology and processing fees when they check out? Last year 64% of donors helped cover these fees for their nonprofit. Help your donors gifts go further by encouraging them to cover the fees, ensuring that nonprofits get the most out of donations! 9

10 1:1 Matching Funds What are Matching Funds? Matching funds are additional dollars contributed directly to your nonprofit from a donor, company or community partner (or some combination) to help encourage donations to your nonprofit. Matching funds should be 1:1 matches, which allows you to say your dollar will be doubled! Your matching fund will appear on your nonprofit profile and will count down as they are satisfied. Nonprofits that participate in North Texas Giving Day take the lead on securing their matching funds. Nonprofits will be able to add matching funds to their profile until 5pm on September 19. Did you know... Who are potential matching fund donors? In 2017, Start with your inner circle: 373 nonprofits raised Board members their own matching Major donors to previous Giving Days funds, totalling Fall/year-end donors $3.4 A group of donors, or anyone who loves your nonprofit million!$ Reach out to businesses in your community: Approach businesses that you have previously partnered with Partner with businesses that are willing to promote your cause to their customer base Create unique partnership opportunities with local businesses to help broaden your giving base Engage the employees of local businesses to make a large impact with one collective gift Matching funds allow donors to: Multiply the impact of their gift for a nonprofit about which they care deeply. Does the matching fund money get bonused? No. Each nonprofit should receive the matching fund money directly from their donors. Matching fund donors can write a check or grant directly to your organization, outside of the Giving Day platform. Are matching funds a dollar-for-dollar match? Yes, matching funds must be dollar for dollar. Will my matching funds appear on my nonprofit profile? Yes, your match amount will be listed on your profile page. As you raise money on NorthTexasGivingDay.org, your match goal will count down until the match is satisfied. 10

11 Scheduled Giving From September 10 to September 19, donors will be able to schedule gifts to their favorite nonprofits! Things to know about scheduled giving: 1. Donations scheduled between September 10 at 8am and September 19 at midnight will be processed on North Texas Giving Day, September Donors have to create a donor profile to schedule a donation between September 10 and Donors can gather all their favorite nonprofits in the new shopping cart feature and can checkout all at once through one easy checkout process. 4. Scheduled donations are eligible for bonus funds once processed on September 20. They are also eligible for prizes that are specific to scheduled giving, and other prizes through North Texas Giving Day. 5. Donors who make an error while scheduling their donation can call to make a correction to their scheduled donation before the gift is processed on September 20. Once the donation is processed, they can contact the North Texas Giving Day team at the same number for adjustments. 6. Once a donor schedules their gift, they will receive an confirming the donation has been scheduled and reminding them that it will be processed on September 20. Once the donation is processed on the 20th, the donor will receive their tax receipt as a confirmation that their donation went through. Should the transaction fail, they will get an indicating that their donation did not go through and to try making their donation again. 7. Nonprofits can see their scheduled donations through the nonprofit portal under My Organization and Donation Information. Scheduled Giving Ideas: Scheduled giving is a great time to rally supporters! Work with a community partner to host an event. Host a site visit to give your prospective donors a backstage pass to your organization. Encourage your board members to host a coffee, lunch or dinner for their network to learn more about your organization. Activate your ambassador network to create FUNdraising pages for your organization. In 2017, 11% of donors who scheduled a donation came back and gave again on North Texas Giving Day. 11

12 KEY MESSAGES Peer-to-Peer FUNdraising A new feature this year is that donors can create peer-to-peer giving pages or FUNdraising pages! These pages will allow donors to activate their networks and fundraise for their favorite nonprofit. Things to know about Peer-to-Peer FUNdraising: 1. FUNdraisers must have a donor account to create a FUNdraising page. 2. All FUNdraising pages must be submitted and approved by September 14 at midnight. 3. FUNdraising pages are a great way to activate your organization s army of ambassadors! 4. Nonprofits must approve all fundraising pages through the nonprofit portal. Peer-to-Peer Ideas: Encourage your board members to create FUNdraising pages. Reach out to your network of volunteers and super fans and suggest they create FUNdraising pages to rally their networks for their favorite cause. Recruit your employees to create FUNdraising pages to share with their networks. Post to your online network about creating FUNdraising pages. 12

13 Connect With Us Connect with #NTxGivingDay on our social media networks. Like, share and repost from our feeds. Be sure to tag North Texas Giving Day when you post about Giving Day! Facebook: Twitter: Instagram: #NTxGivingDay Social Media Center to tag to tag to tag Use #NTxGivingDay across all social media to join in the online conversation! Sample Facebook & Twitter Posts For Facebook, each of the following messages should be accompanied by an image Before Giving Day Thanks to you, last year we raised [enter total raised in 2017] on #NTxGivingDay! Will you help us blow that out of the water? We can t wait to be a part of such a BIG day! What s your favorite part of #NTxGivingDay? #NTxGivingDay 2018 planning has begun! Save the date: 9/20/18 is #NTxGivingDay! About 7 million people live in North Texas and together we can make a HUGE difference on #NTxGivingDay! We give to [insert cause] in North Texas #WhyIGive #NTxGivingDay Scheduled Giving A little goes a long way when North Texans give all at once. Schedule your donation today for #NTxGivingDay! Did you know that you can schedule your #NTxGivingDay donation early? Do it today! [enter link to donation page] Make a difference and schedule your donation today! [enter link to donation page] Day of Help build a stronger and more vibrant North Texas by donating today![enter link to donation page] Today is #NTxGivingDay! Donate today to help us change North Texas for the better: [enter link to donation page] Join me and donate to your favorite causes TODAY on #NTxGivingDay! How wonderful that no one needs to wait a single moment to improve the world. Anne Frank. Don t wait - #NTxGivingDay is today! Your gift matters! Let s show the world how North Texas Gives back and donate today! Help us get to the top of the #NTxGivingDay leaderboard! Donate here today: [enter link to donation page] For more social media tips, download our new Social Media Toolkit. 13

14 Strategy Checklist North Texas Giving Day is a great way for local nonprofits to reach new donors and raise more money. Maximizing the opportunity can be difficult with all the normal responsibilities on your plate. You have two options: work harder or work smarter...did you know Last year, 31% of donors were first-time donors to their selected nonprofit. Here s a comprehensive checklist for you to ensure success on North Texas Giving Day by working smarter: STEP #1: What Are Your Goals? Analyze your data to define your goals. Analyze your current donor database to discover new opportunities and develop the best approach. Establish your overall fundraising goal based on insights from your data. Determine the number of new donors and total participants you want to reach. Set segmented participation goals (young donors, lapsed donors, new donors, etc.). STEP #2: What s Your Story? How are you going to engage your donors? Create a compelling case for support. Consider tying your campaign to a matching fund or specific program. Create an omni-channel experience. Be sure to coordinate your communication efforts across every channel (web, print, social media, direct mail), and don t forget mobile. Be intentional with your strategy. Start early, but beware of donor fatigue. Segment donors and tailor messages to reach them. Target donors with relevant content and contextualized asks. Personalize your communications. People give to people. Create a personal experience that resonates with each individual donor. Optimize your website. Consider launching a homepage takeover. Redirect your donate button to your North Texas Giving Day page on September 20. Equip social ambassadors with social content and images for your campaign. Create templated s for your key influencers and board members to share. Reward participants for recruiting donors. Think about an incentive that would inspire them to share. STEP #3: Build Your Team Who is going to help you make North Texas Giving Day a success? Analyze who in your internal organization could best help you achieve your North Texas Giving Day goals. Who are the board members that would best help spread your message? Think about current donors or volunteers who would be great ambassadors for your organization. Activate your ambassador army by encouraging them to create FUNdraising pages, spread the word to their networks, and donate on September 20. STEP #4: How Will You Follow-Up? Be intentional with your follow-up Create a simple thank you video in advance and assemble a team to write handwritten thank you notes. Thank immediately via , phone call or text. (Your donor report provides live donation data!) Develop a specific follow-up campaign to steward donors and thank them. Attend Donor Stewardship training in Dallas on October 2 or in Arlington on November 7. Make North Texas Giving Day more than simply something else your organization participates in. Consider how you can maximize the opportunity to transform your fundraising efforts by working smarter not harder. 14

15 Planning Timeline Month-by-Month Guidelines Here is a month-by-month guide to help you prepare for North Texas Giving Day on September 20, Now Attend a Kickoff Event and Develop Your Goals New Nonprofits: Read eligibility requirements to ensure you re eligible to participate in North Texas Giving Day After attending a kickoff event, create a login and begin Giving Day registration. Returning Nonprofits: Reclaim your organization s profile. Update your profile to complete registration (address, mission statement, agency needs, budget size, etc.) Be sure to upload your logo, add photos, check links to social media pages and website, and ensure written content is simple, concise and appeals to prospective donors. All Nonprofits: Mark September 20, 2018, North Texas Giving Day, on your organization s calendars. Attend a NTGD Kickoff Event (Dallas, Tarrant, Collin, Denton and Grayson Counties) Learn about the Early Bird Perks Club for submitting your profile or updating an existing profile early. Inform your board, staff, and volunteers of your participation in North Texas Giving Day. Share your results and key data from 2017 to inspire your supporters. Develop a fundraising goal, a strategy and a timeline. Sample goals: 1. Acquire 20 new donors, 2. Raise $5,000 in donations, 3. Re-engage 20 lapsed donors. Select a staff member or high-level volunteer as a point person who has strong leadership and organizational skills who can commit to the North Texas Giving Day timeline choose someone to own North Texas Giving Day for your organization. Nonprofit Registration for North Texas Giving Day Opens May 30 June Train and Prepare Make plans to participate in the summer training sessions. Build your social media outreach create a plan, an editorial calendar and your social media posts. Familiarize yourself with the helpful tools located on the Resources tab in the nonprofit portal. Watch, and share with key staff, the kickoff videos, review FAQs, read the press release and key messages. June 15: Early Bird Perks Club deadline #1...Learn about perks for submitting your profile in June. July Secure Matching Funds...Print Materials... Activate Social Media Incorporate North Texas Giving Day logo and other branding materials into your promotions. Announce your participation on social media. Read the Social Media Guidelines/Tips on the Nonprofit Resources page. July 13: Early Bird Perks Club deadline #2...Learn about perks for submitting your profile in July. Double check the information is correct and complete registration before the August 15 deadline. If you missed the kickoff events, schedule time to watch kickoff videos or watch webinar. Work on securing a Matching Fund from current donors, community partners or your board. 15

16 Planning Timeline Month-by-Month Guidelines July, continued Use NTxGivingDay graphics in your print newsletters, s and website. Metropolitan Press is a great resource for printed material (postcard, flier, business card, rack card, etc.). Use content you know will resonate with your audience; be sure to include images, videos, links to stories on your own website or blog and other identifying/unique information. Fine-tune your strategy to reach your goals. Share with board members, staff and volunteers. Ensure they understand their roles. August Last Chance to Register...Increase Your Outreach Begin an and social media campaign, starting slowly and building in frequency during September. August 15 at 5:00 pm: Deadline to pay your registration fee and submit registration. Begin increasing outreach efforts. Amplify promotion on your website, print materials and word of mouth. Mail #NTxGivingDay co-branded postcard or other direct mail piece (see Nonprofit Resources page). Share any events you have planned for NTxGivingDay by completing this events survey. North Texas Giving Day marketing team will review events to post on the Events page, and to find media, photo and video opportunities with nonprofits. September Promote at Maximum & All Hands on Deck! #NTxGivingDay Public Service Announcements begin running on WFAA. Communities Foundation of Texas continues extensive press outreach for NTxGivingDay. Increase social media posts. Review best practices video, social media webinar and Social Media Guidelines. September 7 is the last day that nonprofits can edit information, except for adding matching funds and approving FUNdraising pages, on your approved profiles. Scheduled giving opens September 10th! September 19 at 5pm is the last day you can add matching funds to your profile. Promote your organization s chance to win prizes with the help of your supporters. Send reminders about North Texas Giving Day. Share your goals. Let supporters know when you reach key milestones. North Texas Giving Day is Thursday, September 20 at 6am! It s go time, alert your audience, thank your donors, watch the leaderboards, consider attending an event in your community (events are being held all across the North Texas region.) October Thank & Steward your Donors After North Texas Giving Day: Thank your supporters. (Ideas: hand-written notes, with photos of the day, inspiring story from the day, upbeat thank-you video). Share your results on your website, newsletter and social media networks. Consider designing an infographic to represent your results in a fun, graphical way. Begin donor retention plan for new donors. Make plans to attend Donor Stewardship Training October 2 in Dallas or November 7 in Arlington 16

17 Save the Date Template Can be used for or direct mail The following example offers ideas and language you can use as part of your outreach for North Texas Giving Day. Below is an example of an or letter that could be sent to a previous year donor, staff or board member to help them get involved. Feel free to copy, paste, or adjust as you see fit for your organization. Dear [Donor Name], This year, on Thursday, September 20, 2018, [ORGANIZATION NAME] is participating in Communities Foundation of Texas 10th annual North Texas Giving Day, a one day online giving extravaganza for our whole region. Last year, we were part of the success as Communities Foundation of Texas brought together more than 2,700 organizations to raise $39 million. [If you didn t participate last year use this language: Last year Communities Foundation of Texas brought together more than 2,700 organizations to raise $39 million, and we are excited to be a part of the movement this year!] Since its founding in 2009, North Texas Giving Day has inspired people to give, resulting in increased donations and services provided in North Texas. We invite you to join the movement and help us reach our goal of [$XX,XXX] on September 20. Here s how you can join the movement: 1. Get up and give on September 20th! Your gift matters! On September 20th if you donate to [our organization] on NorthTexasGivingDay.org between 6am and midnight your dollar will be stretched with [insert your own matching funds] plus bonus funds and prizes raised by Communities Foundation of Texas! Not available on September 20? No worries! Schedule your donation between September 10 and September 19 and make your gift count! [insert a link directly to your NorthTexasGivingDay.org donation page]! 2. Spread the word! Spread the word to your friends and loved ones about [our organization] and North Texas Giving Day! Don t forget to tag [organization social handle] and #NTxGivingDay if you re posting online! Encourage your friends and family to get up and give as well! 3. Follow us! Follow our social media [social media account] and facebook.com/northtexasgivingday to stay up to date on North Texas Giving Day! For more information on North Texas Giving Day, visit NorthTexasGivingDay.org! For more information on how you can help our organization on North Texas Giving Day, September 20, please reach out to [person of contact]! Thanks, [NAME] 17

18 Matching Funds Template Can be used for or direct mail The following example offers ideas and language you can use as part of your outreach for possible North Texas Giving Day matching fund donors. Feel free to copy, paste, or adjust as you see fit for your organization. Dear [Donor, Board Member, Business Owner], This year, on Thursday, September 20, 2018, [ORGANIZATION NAME] is participating in Communities Foundation of Texas s 10th annual North Texas Giving Day, a one day online giving extravaganza for the whole region. Our organization provides [core mission constituency, e.g. homeless youth, children with cancer, collies and dachshunds], and North Texas Giving Day helps us provide even more services to North Texans. Last year, more than 2,700 organizations across the region came together to celebrate North Texas Giving Day and raised over $39 million. Since 2009, North Texas Giving Day has inspired giving from around the world, resulting in increased donations and services provided in North Texas. We invite you to join the movement and help us reach our goal of [$XX,XXX] on September 20. Dollar-for-dollar matching funds are a great way to inspire donors to give and to help nonprofits reach their goal on North Texas Giving Day. Would you be interested in supporting our mission this year by providing a matching fund that we could promote and leverage on North Texas Giving Day? This past year, 54% of donors reported that North Texas Giving Day inspired them to give more. Your help with a matching fund will encourage donors to rise to the challenge on September 20. For more information on North Texas Giving Day visit NorthTexasGivingDay.org, the online website for North Texas Giving Day. To discuss being a matching fund sponsor, please contact [CONTACT INFORMATION]. Thanks, [NAME] [Title (Executive Director, Board Chair, Volunteer)] According to the North Texas Giving Day 2017 donor survey, 34% of donors were influenced to give because of nonprofit-specific matching funds. 18

19 Board Engagement Template The following example is a board engagement tool. This template can help get your board involved in your #NTxGivingDay campaign. Feel free to copy, paste or adjust as you see fit for your organization. Board of Directors Giving Day Fundraising Plan Name: Date: North Texas Giving Day 2018 is September 20! In support of [INSERT ORG NAME], and as a dedicated board member, I will support and raise money for our North Texas Giving Day campaign in the following ways: Between now and September 20, I will: Follow our [organization s Facebook] and [Twitter/Instagram accounts] and share posts about #NTxGivingDay. Watch the North Texas Giving Day Board Engagement Video Ask my friends and colleagues to connect with [Org profile] on Facebook, Twitter, Instagram and LinkedIn. Send an appeal letter to my contacts. Send an appeal to my contacts. Phone people I know and ask them to join me in giving to [our organization]. Phone current donors even if I don t know them, to ask them to consider a gift on North Texas Giving Day. Provide names and contact information of prospective donors to staff so we can build our mailing list. Contribute to matching funds for [our organization]. Setup a FUNdraising page to support [our organization] On North Texas Giving Day (September 20), I will: Promote our campaign by forwarding s and liking, commenting and sharing social media posts. Make an online donation to our organization at Ask my friends and colleagues to donate to our organization on North Texas Giving Day. Participate in our organization s North Texas Giving Day event. Throw a party/host an event at which I will ask my friends to donate. Following North Texas Giving Day, I will: Sign thank you cards and letters for our North Texas Giving Day donors. Make calls to thank our North Texas Giving Day donors. Other great ideas I have for attracting individual donations on North Texas Giving Day include: I will act on these ideas with a goal to raise $ on September 20,

20 Thank You Template Can be used for or direct mail The following example offers ideas and language you can use as part of your North Texas Giving Day thank you s, letters or videos. Feel free to copy, paste or adjust as you see fit for your organization. Dear [Donor Name], Thank you for donating to [organization name]! Your generous support makes a meaningful difference to [core mission constituency, e.g. homeless youth, children with cancer, rescue dogs], as we continue to change lives every day. Communities Foundation of Texas North Texas Giving Day gives us a chance to introduce our organization to a new audience and raise funds to continue to keep our mission going. Your donation on North Texas Giving Day brings us one step closer to reaching our overall fundraising goal for the year! A huge thank you to the [number of people] who donated, these contributions helped us raise [$XX,XXX] during the 18 hours of North Texas Giving Day! The money raised will help us [what the raised money will help do, e.g. feed so many dogs, provide programing to so many more families]! Follow us on Facebook/Twitter/Instagram [insert a link to your social media page] to see just how these donations will help us reach our mission. Sincerely, [Name] [Title (Executive Director, Board Chair, Volunteer)] Personalize your thank yous for your North Texas Giving Day constituents. Send a video, a card, an or make a phone call. It doesn t matter how you choose to thank your donors, but that you remember to thank them! Do you need more guidance on how to retain your North Texas Giving Day donors? Attend our stewardship training in Dallas on October 2 or in Arlington on November 7. 20

21 Define Your Goals Planning Templates What is your specific, urgent campaign objective? What is the challenge, obstacle, or problem that your campaign will solve? What is the solution, action, or result that your campaign offers? Whose support are you working to earn and what do they value most? Audience What will move them to give? Whose voice is most meaningful to the audience? (i.e. client, donor, board member, CEO or staff member ) 21

22 Define Your Goals Planning Templates Facebook Likes Twitter Followers Subscribers Postal Addresses Phone Numbers Donors giving between $10 and $100 Donors giving between as of date: / / $100 and $1,000 Donors giving over $1,000 For each metric, quantify the total results likely and the total results possible for a fundraising campaign. Add additional metrics if you d like. Metric Dollars Raised ($) Board Participation (%) Matching Gift Increased Gift (#) Unique Donors (#) Returning Donors (#) New Donors (#) Social Media Impressions Matching Gift Earned (%) Next, calculate a goal between likely and possible, then rank by priority. Total Likely Total Possible Goal Priority Based on the metric goals prioritized above, write out meaningful, measurable goals for your campaign team, for reporting to your board and for sharing externally. Internal Goal Public Goal 22

23 North Texas Giving Day Nonprofit Registration Introduction to the Registration Process Nonprofit registration is an easy 4-Step process. New nonprofits and returning nonprofits start at different points of the process. The next few pages break down the registration process step by step, so that registration can be completed quickly. NOTE: Returning organizations are considered organizations who participated in You are able to save your progress throughout the registration process. All profiles must be submitted by August 15 (Step 4). 23

24 North Texas Giving Day Nonprofit Registration Step 1 New Nonprofits Start Here Go to NorthTexasGivingDay.org and click the login button at the top right corner. Then select Nonprofit. Once you are on the login page click New Organizations to NTxGivingDay click here to begin registration. To complete Step 1, you will need the following: 1. Primary Contact Information 2. Organization Name (as it will appear on the website) 3. Organization Address 4. County of Your Office 5. EIN (the 9-digit Employer Identification Number assigned to your organization by the IRS) 6. Organization Website 7. Link to Your Organization s GuideStar Profile 8. IRS Letter of Determination (required if your organization is not found in GuideStar) Step 2 Returning Nonprofits Start Here (2017 participants) New Nonprofits Continue Here Returning nonprofits will receive an on May 30 with a link to reclaim their profile. New nonprofits, upon completing Step 1, will receive an with a link to complete Step 2. After you set your password using the link, go to the My Organization link and then click Edit My Profile to complete this step. To complete Step 2, you will need the following: 1. Organization Alias (if applicable) 2. Organization Logo (PNG, GIF, JPG or JPEG that is less than 1MB) 3. Image File for Hero Image (PNG, GIF, JPG or JPEG that is 1140x300 pixels) 4. Organization Operating Budget 5. Cause Areas (you can select up to 3) 6. Organization s Demographic/Population focus 7. Counties Served 8. Organization Main 9. Organization Main Phone Number 10. Matching Fund Amount and Donors (optional) 11. Primary Contact Information 12. CEO/Executive Director Contact Information 13. Marketing Contact Information 14. Organization Website 15. Organization Twitter URL 16. Organization Facebook URL 17. Organization Instagram URL 18. Mission Statement 19. Current Agency Needs Note: Look for the? icon for help text as you complete your registration If you run into any problems or have questions you can reach us at NorthTexasGivingDay@cftexas.org 24

25 North Texas Giving Day Nonprofit Registration Step 3 All Nonprofits Upon completing Step 2, all nonprofits will return to the My Organization section of the nonprofit portal. Verify your Executive Director or CEO s address for electronic check distribution. Your ED/CEO will receive an with instructions and a link to verify their address. This verification must be completed before you can progress to step 4. Pay your registration fee ($50 for organizations with budgets under $250,000 and $100 for organizations with budgets of $250,000 or more). The registration fee must be paid by credit/ debit card and online. The registration fee receipt will be sent to the user logged in to make the payment and to the billing address entered with the payment. Step 4 All Nonprofits Return to the My Organization section of the nonprofit portal. Submit your profile for approval. If the Submit Profile for Approval button is grayed out, click Edit My Profile and at the very bottom unselect the Save Profile Progress checkbox. The Submit Profile for Approval button will not display until all required fields (marked with an *) from Step 2 and Step 3 are complete. All active users in the nonprofit portal will receive an once your profile has been reviewed. Note: Look for the? icon for help text as you complete your registration If you run into any problems or have questions you can reach us at NorthTexasGivingDay@cftexas.org 25

26 Additional Information: Donation Levels Once your registration has been approved, you can add information on the other tabs including creating donation levels, adding photos and videos to your page and speaking to your organization s volunteer opportunities. New this year, nonprofits will have the ability to create customized donation levels on their nonprofit pages to help tell your story. To create customized donation levels you will login, go to the My Organization section and select the Donation Levels tab. An example of custom donation levels would be the following: $50 $100 $500 $1,125 $2,500 covers the cost of two hope bags for our clients the average cost for medical appointment pays for two clinical counseling sessions covers rent for one month three-month awareness tour Use these custom donation levels to tell donors how much impact their donation can have. If an organization decides not to create custom donation levels, standard North Texas Giving Day donation levels will appear on their page. Donation levels have a 40 character limit. Each organization is allowed to create up to six donation levels. Note: You are not required to customize your donation levels 26

27 Additional Information: Photos and Videos To simplify the nonprofit registration process, adding photos and videos is now a separate step from registration. To add photos and videos you will login, go to the My Organization section and select the Multimedia tab. Your photos and videos will appear on your nonprofit page leading up to and on North Texas Giving Day. You can upload up to 8 images and/or videos related to your nonprofit profile page. Images must be.png,. jpg,.jpeg, or.gif. Videos and images must not exceed 5MB in size. Images will appear on your organization s public page and are a great way to help explain how your organization impacts our community. Multimedia Tips: Make sure your videos have a call to action for donors to give. Choose videos and photos that help differentiate your organizations from others. Show whom donations will benefit by using photos of clientele from whom you have media releases. 27

28 Additional Information: Volunteer Opportunities In an effort to help donors give their time as well as their dollars, you will have the ability to add volunteer needs to your nonprofit page. To add volunteer opportunities, simply login, go to the My Organization section and select the Volunteer tab. Here you will have the opportunity to enter volunteer opportunities. These volunteer opportunities will be displayed on your nonprofit profile page. When they give to your organization, donors will have the opportunity to tell you they are interested in volunteering so you can follow-up with them. 28

29 Additional Information: Peer-to-Peer FUNdraising A new feature this year is that donors can create peer-to-peer FUNdraising pages! These pages will allow donors to activate their networks and to fundraise on your organization s behalf. Each of these FUNdraising pages require the nonprofit s approval before they go live on the website. To approve FUNdraising pages, simply login, go to the My Organization section and select the FUNdraisers tab. When an individual creates a page for your organization, they will appear in your portal under FUNdraisers tab, in FUNdraisers to be Reviewed section. From here you will click view and approve or decline the page. When you click view on a pending FUNdraising page, this screen will appear. From here you are able to review who the donor is, their mission statement, their stated goal, and other information they provide for their FUNdraising page. Once you have reviewed the information you will have the opportunity to approve, decline, deactivate or edit the page. If you decline or deactivate a page, there is no reversing this decision and the donor will have to create a new FUNdraising page. As you approve and decline FUNdraising pages, they will appear in the Active FUNdraisers and Deactivated & Declined FUNdraisers section on the FUNdraisers page. 29