TEMPLE INDEPENDENT SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES July 11, Minutes

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1 TEMPLE INDEPENDENT SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES July 11, 2016 Minutes The Board of Trustees met in regular session on Monday, July 11, 2016 in the Joe Everton Conference Room of the TISD Central Administration Offices, 200 North 23 rd Street, Temple, Texas in accordance with Chapter 551 of the Government Code. President Wright called the meeting to order at 6:01 p.m. and declared a quorum present. The Pledge of Allegiance was led by Mr. Wright. Members Present Members Absent Others Present Public Forum Board President s Mr. Steve Wright, President; Mrs. Jennifer Davis, Secretary; Mrs. Linell Davis, arrived at 6:04 p.m.; Mr. Ronnie Gaines; Mrs. Shannon Gowan; Members. Mr. Dan Posey, Vice President; Ms. Virginia Suarez, Members. Dr. Robin Battershell, Superintendent; Mrs. Marilyn Krumnow, Secretary to the Superintendent; representative of the news media; and various staff members and citizens. No one requested to address the Board of Trustees during the Open Forum section of the meeting. Mr. Wright and Dr. Battershell presented Mr. Charlie Kimmey the Friends of Temple ISD Wildcat Award. Nominees for the school year were submitted by members of the Temple ISD Board of Trustees, reviewed by the Board Policy Committee and discussed by the Board of Trustees. The second recipient of Friends of Temple ISD Wildcat Award for goes to Charlie Kimmey to recognize his numerous contributions to Temple ISD over the years and specifically for taking a lead role in the partnership developed between Temple ISD and the Ralph Wilson Youth Club. Congratulations, Mr. Kimmey! Superintendent s Report Fine Arts students were recognized for their accomplishments in the State One Act Play, Theatrical Design, and Prose/Poetry One Act Play. On May 24th, Temple High School swept the UIL 5A One Act Play State Finals. The play Bug was named State Champion! THS students also took home the top 3 state acting awards. Andrew Tye was named Best Actor and Emma Tolleson was named Best Actress and awarded the Samuel

2 French Award (Best Performer in Texas). To reach this amazing goal, Temple students advanced through 4 levels of competition to qualify for state. Along the way, they earned 4 Best Actress/Best Actor Awards, 5 All-Star Cast Awards, 5 Honorable Mention Awards, 4 All-Star Technical Awards, and 1 Best Technical Crew A schools began the journey to UIL State One Act Play contest - through a great deal of hard work and amazing teachers, Temple HS came out on top! On a side note, this is the 7th time Temple HS has made it to the UIL State One Act Play Finals and the 2nd time they have won the State Championship. Six of these trips to state finals were under the direction of Natasha Tolleson. The 7th trip to State was in Cast & Crew: Emma Tolleson - Agnes Latrice Scott - R.C. Andrew Tye - Peter Ta Shawn Chunn - Jerry Goss Daniel Eshbaugh - Dr. Sweet Chase Yerkes - Stage Manager Derresha Webb - Sound Lights - Sam Little Dylan Prather - Backstage Lights Taylor Wilson - Props Gabe Fontanes - UIL Alternate Grace Mellett - UIL Alternate Mikayla Craig - UIL Alternate James Equels - UIL Alternate D Andre Wright - On-Stie Crew - Lights Christopher Brown - On-Site Crew - Lights Rebecca Alley - On-Site Crew - Lights Oliver Marshall - On-Site Crew - Costumes Kaiya Fowler - On-Site Crew - Costumes Arreyon Blocker - On-Site Crew - Costumes Sierra Adalbert - On-Site Crew - Sound Chantal Cyrus - On-Site Crew - Sound Seth Little - On-Site Crew - Sound Bailee Poelker - On-Site Crew - Hair & Make-Up Callie Ortega - On-Site Crew - Hair & Make-Up Anaya Harris - On-Site Crew - Hair & Make-Up Nick Winkler - On-Site Crew - Props Adore Felix - On-Site Crew - Props Chris Apgar - On-Site Crew - Props Robert Solar - On-Site Crew - Props Isabel Suarez - Cruz - On-Site Crew - Set Emma Poehlmann - On-Site Crew - Set Theatrical Design: Seven Temple HS students were named State Finalists in Board Minutes Page 2

3 the 1016 UIL Theatrical Design Contest. Six of these students went on to place at the State contest. This year s designs were based on Shakespeare s MacBeth, but had to be set in a different historical location and/or time period than the original play. UIL received over 700 entries in the Theatrical Design contest - congratulations to the following students for representing Temple HS with excellence: Group Design - placed 3rd place in Division 2 (Class 5A & 6A) Zach Elliot - set design Aryanna Ingram - costumes Callie Ortega - hair & make-up Emma Tolleson - marketing Individual Entries: Chantal Cyrus - costumes Jonathan Nabours - marketing - placed 6th at State Bailee Poelker - hair & make-up - placed 3rd at State Mr. Matthew LeBlanc, Director of Communications, presented an update on the Communications Department, provided an update reviewing stats for the website, Facebook, and twitter. He reported close to 400 stories have been published for TISD, locally, regional and statewide for the Communication Dept. The department has also posted 45 videos, 13 videos, and 60 picture albums of events on the TISD website. Mr. Joe Palmer, Assistant. Superintendent of Human Resources, Mr. David McCauley, Director of Personnel, and Mrs. Brittany Wentz, Coordinator of HR Services presented the TISD Teacher Retention Study and Plan Power Point Presentation. The study reported 133 teacher resignations for the school year which also include retirees. The plan includes the following five goals: Improvement of Student Behavior on Campuses, Improvement of Campus Climate, Proper Assignment and Class Load, Improvement of Salary and Benefits, and Curriculum Input and Student Achievement. Mrs. Lisa Adams presented the Curriculum and Instruction (C&I) Dashboards power point presentation. Mrs. Adams introduced the C&I staff, reviewed District Improvement Plan Goals, discussed curriculum systems, technology integration guidelines, and programs/initiatives. Board Minutes Page 3

4 Instruction/Construction Goals Update Board Retreats August 12, 8-Noon, Texell: Long Range Plan, District Goals and Objectives and Board Book Training November 14, 8-Noon, Temple Bible Church: Budget Priorities The following Board Campus visits for the listed below. The Board will tentatively visit the PYP, MYP, and IB program campuses. Dates are: November 11, February 10, March 31. Curriculum The District has received individual student test scores and will not receive accountability information until August 5 when we will receive our data tables and August 11 our rating labels. There are four indexes on the TAPR system and we have not been given the cut off scores for indexes 2 and 3. Finance and Operations We have received approval from the City for the demolition of French Quarter and the old Baylor S&W building. Kent Boyd and Dr. Battershell will visit with STANTEC on employee housing. They have some ideas. We received a $40,000 scholarship donation through the JL and Bonelle Callaway Foundation. This will go towards Temple High School scholarships. Attendance will be part of the criteria. Human Resource A motion was made by Mr. Gaines and seconded by Mrs. Linell Davis to approve Mrs. Crystal Thomas, as Principal at Scott Elementary School. The motion carried. (5-0) The Campus Committee from Scott Elementary (which included Anitra Ball, Kim Epperson, Stephanie Fritz, Tatum Giniewicz, Melissa Heisterberg, Isabel Hernandez, Heather Regula, Tracy Meyer, Christine Parks and Katherine Webb) reviewed 20 applications. After interviewing six applicants, the committee referred their top 3 finalists to the Senior Leadership Committee to interview for the position of Principal at Scott Elementary. The committee has selected Chrystal Thomas. Chrystal is Board Minutes Page 4

5 a graduate of Texas Christian University where she received her BS in Elementary Education. She has a Masters of Education in Educational Leadership and Policy Study from Texas A&M - Central Texas. Chrystal started her career in Marietta Georgia at Hickory Hills Elementary. She then moved to the Middle East where she worked as a teacher at Whitman Academy in Jordan and at the American Community School in Beirut, Lebanon. Back in the states, she was hired by Killeen Independent School District in 2008 at Iduma Elementary, an IB World School. In 2010 she was hired as a teacher at Miller Heights Elementary for Belton Independent School District. Her career with Temple Independent School District began in 2012 when she became an Instructional Coach at Raye-Allen Elementary. In 2013, she became the Assistant Principal at Scott Elementary and has served in this role the past 3 years. Mrs. Linell Davis made a motion to approve the Personnel plus an addendum. The motion was seconded by Mrs. Gowan and carried. (5-0) Student Services Dr. Scott Moger, Assistant Superintendent of Student Services, presented the proposed version of Board Policy FFA (Regulation Student and Employee Welfare- Wellness and Health Services Wellness Plan. A motion was made by Mrs. Gowan and seconded by Mr. Gaines to approve the version of Board Policy FFA (Regulation) - Student and Employee Welfare Wellness and Health Services Wellness Plan. Motion carried. (5-0) The federal Healthy, Hunger-Free Kids Act (HHFKA) of 2010 amended the Child Nutrition and WIC Reauthorization Act of 2004 to expand the requirements for local school wellness policies. Under federal law, each District that participates in the National School Lunch Program and/or the School Breakfast Program must adopt a wellness policy. Texas state law distinguishes between the role of the School Board to oversee the management of the District through adoption of policies and the role of the Superintendent to manage the day-to-day operations of the District through development of administrative regulations that implement board-adopted policies. For this reason, TASB Policy Service has drawn a distinction between the required wellness policy, which is coded at FFA (LOCAL) in the policy manual, and the recommended wellness plan, which may include administrative regulations as well as Board Minutes Page 5

6 forms and other exhibits to implement the wellness policy. At the February 2016 Board Policy Committee Meeting, the Board was informed that the District was working through the Temple ISD SHAC to create and develop the Temple ISD Wellness Plan as this is one of the functions and duties of the SHAC Committee. The Temple ISD Wellness Plan was approved by the Temple ISD District SHAC Committee on Thursday, May 12 th at the regularly schedule SHAC Meeting. Dr. Moger provided the Board of Trustee with a PowerPoint presentation of the goals and objectives developed by the SHAC and include in the Wellness Plan. The Wellness Plan is how Temple ISD Board policy FFA (LOCAL) is implemented. Dr. Moger presented the Student Code of Conduct and reviewed the Chart of Changes. Chapter 37 of the Texas Education Code mandates school districts to develop and maintain a Student Code of Conduct (SCOC). For numerous years, Temple ISD has utilized the Eichelbaum, Wardell, Hansen, Powell & Mehl, P.C. Law Firm s Model Student Code of Conduct as the basic framework for the SCOC. This year the majority of changes came at the local level and three changes provided by the law firm. Each member of the Board of Trustees was ed a red-lined copy of the Student Code of Conduct and a copy of the Chart of Changes. The Chart of Changes shows the specific changes made to the Temple ISD Student Code of Conduct and references the page of the revision. A motion was made by Mrs. Jennifer Davis and seconded by Mrs. Gowan to approve. The motion was approved by a 5-0 vote. Dr. Moger reviewed the TISD Parent and Student Handbooks. This item does not require action by the Board of Trustees and was presented for information only. Curriculum and Instruction Finance and Operations No action at this time. Mr. Kent Boyd, Assistant Superintendent of Facilities and Operations, requested approval of increasing meal prices for School nutrition departments are required to follow federal guidelines when calculating meal prices each year. USDA provides an instrument called a Paid Lunch Equity (PLE) tool to assist schools in determining appropriate prices to charge for student meals. The PLE Board Minutes Page 6

7 takes into consideration several factors like number of paid meals and gross revenue from those meals over a span of three years. In addition, USDA provides a similar worksheet that calculates appropriate prices for adult meals by taking several different factors into consideration. Mrs. Angie Martinez, School Nutrition Director, has completed all of the required worksheets and the results reflect the need for a price increase of $0.10 for all lunch costs at this time. This will be the second year in a row the District has increased lunch prices to stay in compliance with PLE guidelines. Breakfast prices, however, can stay the same for as they were in This proposed lunch increase will have no impact on free or reduced eligibility or participation. The specific breakdown of meal prices and the recommended prices for the school year are listed below. A motion was made by Mr. Gaines and seconded by Mrs. Linell Davis to approve. The motion carried. (5-0) Elementary Student Secondary Student Actual Prices Proposed Prices Breakfast Lunch Breakfast Lunch Change $1.20 $2.30 $1.20 $2.40 $1.40 $2.45 $1.40 $2.55 Adult $2.00 $3.50 $2.00 $ Lunch Increase 10 Lunch Increase 10 Lunch Increase Board Minutes Page 7 Mr. Boyd requested approval of a Prevailing Wage Rate Schedule for Construction Projects. The District is required to approve a wage rate schedule for its Bond 2015 construction projects. After researching area wage schedules and following discussions with Stantec, the administration is recommending approval of the attached rate schedule prepared by the Central Texas Chapter of the Associated General Contractors of America (AGCA). Although this schedule is from 2015, this is the most recent schedule prepared by that entity and represents eight Central Texas counties, including Bell County. As the AGCA publishes updates or revisions, the administration will re-evaluate the schedules and may bring updates back for consideration in future projects. A motion was made by Mrs. Linell Davis to approve the attached wage rate schedule as prepared by the Central Texas Chapter of the Associated General Contractors of America for Bond 2015 construction projects. The motion was seconded by Mrs.

8 Gowan and approved by a 5-0 vote. Board Committee Reports Facilities Committee Update Policy Committee Update Mr. Steve Wright, Chairman of the Facilities Committee, provided an update on the last committee meeting held on June 30, Items discussed included the following: Tour of Emerson, Tour of Lamar Middle School Gym Improvements, Thornton Bid Update, Lamar Middle School Road, Demo of French Quarter, BS&W Building and Emerson, and a discussion of other TISD facilities. The next meeting will be held Thursday, August 25, :30 a.m. Dr. Moger stated the last meeting held was Thursday, June 22, 2016 and provided an update of the meeting. Items discussed included the following: Review and Discuss Board Policy FFA (LOCAL) Student Welfare Wellness and Health Services, Review of Board Policy FFA (Regulations) Student and Employee Welfare-Wellness and Health Services-Wellness Plan, TASB Policy Alert: Annual Review of Frequently Changed Policies: School Year, TASB Update on 2016 Federal Guidance, Review and Discuss of the TASB Advocacy Agenda, Temple ISD Parent and Student Handbooks for , and Temple ISD Student Code of Conduct. The next committee meeting will be held Wednesday, July 27, :00 p.m. Mrs. Jennifer Davis made a motion to approve Temple ISD Board Policy FFA (LOCAL) - Student Welfare Wellness and Health Services. The motion was seconded by Mrs. Gowan and approved by a 5-0 vote. Under federal law, each District that participates in the National School Lunch Program and/or the School Breakfast Program must adopt a wellness policy. At the February 2016 Policy Committee Meeting, the Policy Committee reviewed the policy development template TASB sent to all districts in Texas and the choices Temple ISD had made and was approved by the School Health Advisory Committee (SHAC). Once approved by SHAC, the template was sent back to TASB for review. TASB then sent policy FFA (LOCAL) back to the District in the TASB policy format. The Wellness Plan, Temple ISD FFA (Regulation), which was reviewed by the Board earlier cannot take effect until the Board of Trustees adopts FFA (LOCAL). The Wellness Plan is how Temple ISD will implement policy FFA (LOCAL). Board Minutes Page 8

9 Consent Agenda Adjournment A motion was made by Mrs. Gowan for approval of the consent agenda items VII, Item A-2 through D. The motion was seconded by Mr. Gaines and unanimously approved. (5-0) Items approved included purchases over $25,000: 1) Reading A-Z, Raz-Kids, Vocabulary A-Z, Headsprout, Science A-Z & 2) Digital Radio and Communication System Replacement for Temple High School; purchases over $50,000: 1) Mentoring Minds Motivation Math Levels 2-5, Motivation Writing Level 4, and Motivation Science Level 5, English and Spanish Editions, 2) K-8 Math & Reading, 3) 3-8 Math & Reading, 4) International C3402 Conventional Buses-77 Passenger, minutes from the June board meetings, and a TEA waiver for Attendance on October 2, The meeting adjourned at 8:23 p.m. Steve Wright, President Jennifer Davis, Secretary Board Minutes Page 9