AGENDA CEO COUNCIL MEETING

Transcription

1 Thursday, September 22, 2016 AGENDA CEO COUNCIL MEETING Charter SELPA CEO Council Meeting Oakland Marriott City Center Skyline Room 1001 Broadway Oakland, CA 10:00 a.m. to 2:00 p.m. CEO Council Meeting Presentation by Kristin Wright, State Special Education Director Presentation by Abe Hajela, Partner at Capitol Advisors Group, LLC. Hosted Lunch and Parking If you need an accommodation due to a disability, please contact Kathleen Hall El Dorado County Charter SELPA at (530) This Charter SELPA CEO Council Meeting Agenda and Attachments are available on the Charter SELPA website at El Dorado County Charter SELPA CEO Council Members A complete list of 2016/17 CEO Council Members is presented on the last pages of this Agenda. Time Item # Item (all times are estimated) REGULAR SESSION AGENDA 9:50 am 1. Housekeeping/Procedural Announcements 10:00 am 2. Call to Order 3. Approval of Agenda 4. Public Hearing (for items not on the Agenda - comments limited to two minutes) 5. Welcome/Introductions 5.1 Welcome 5.2 Introductions 11:00 am 6. Presentation by Kristin Wright State Special Education Director Kristin Wright, the recently appointed Special Education Division Director at the California Department of Education, will share her thoughts about current and future issues affecting charter schools. 11:20 am 7. Presentation by Abe Hajela, Partner Capitol Advisors Group, LLC. Capitol Advisors Group, LLC, is a team of experts in California politics, education policy and finance, legislative strategy, and public affairs. EDCOE has contracted with members of Capitol Advisors Group for over a decade. 1

2 El Dorado County Charter SELPA CEO Council Meeting September 22, 2016 Agenda Page -2- Mr. Hajela will share his thoughts on the Sacramento legislative and the current political scene in connection with charter schools. 11:40 am 8. Presentation by Vicki L. Barber, Ed.D. Reflections on Ten Year History of the Charter SELPA Dr. Barber will reflect on the ten year history of the El Dorado County Charter SELPA. The following founding charter schools partnered with the SELPA during the first three years: ASPIRE Public Schools Envision Schools Leadership Public Schools Thomas Edison Charter Academy Lifeline Education Charter Livermore Valley Charter School Altus Institute Rocketship Education Doris Topsy-Elvord Academy CONSENT ITEMS REQUIRING CEO COUNCIL ACTION 9. Consent Items Requiring CEO Council Action Items included on the Consent Agenda are to be approved by one motion unless a CEO Council member requests separate action on a specified item. 9.1 Approval of Minutes of CEO Council Meeting Held May 26, 2016 The May 26, 2016 CEO Council Meeting Minutes are presented as Attachment 9.1. END OF CONSENT AGENDA 10. REPORTS NO ACTION REQUIRED 10.1 Charter SELPA Staff for A list of the current Charter SELPA staff members, along with their contact information, is presented as Attachment Minutes of Executive Committee Meeting Held September 15, 2016 The Minutes of the September 15, 2016 Executive Committee Meeting are presented as Attachment Review of Executive Committee Membership/Meeting Dates A review of the current membership of the committee will take place. The Executive Committee meets at least four times per year and attempts to have broad representation from CEO Council to include charter representatives from large, small, geographically diverse, etc. members. The Executive Committee provides input to the Charter SELPA leadership team as recommendations are developed for the CEO Council. A list of the Executive Committee members for : 2

3 El Dorado County Charter SELPA CEO Council Meeting September 22, 2016 Agenda Page Executive Committee Members: Mary Searcy Bixby, Altus Institute Lynne Alipio, Altus Institute Paula DeGroat, Lifeline Education Charter Gia Truong, Envision Schools Tim Wolf, King Chavez Schools Jonathan Dean, The O Farrell Charter School Pat Hill, Learn 4 Life Concept Charter Schools Jean Hatch, Redding School of the Arts Dawn Evenson, ilead Schools Preston Smith, Rocketship Public Schools Genevieve Thomas, Rocketship Public Schools Cindy Petersen, Gateway Community Charters Karin Marsolais, Preuss School UCSD David Sciaretta, Einstein Academy Debi Gooding, The Learning Academy Julie Mattoon, Kipp Bay Area Melissa Mora, ACE Charter Paul Keefer, Pacific Charters Patti Wilczek, Community Learning Center J. J. Lewis, Academy of Art and Sciences David Toston has confirmed the members interest in continuing to serve on the Executive Committee for and will ask for additional volunteers to become members of the Executive Committee. An informational flyer with the 2016/17 Meeting dates is included as Attachment Charter SELPA Partners Recognition In 2013, the Charter SELPA formally recognized our founding partners, identified as being with us in the first three years of operation. Starting in 2014, we have annually recognized those members who have achieved five years of membership. Our 2016 recognition is for those members who have achieved five years, and not been previously recognized (2013, 2014, 2015). ACE Charter Education for Change ilead Schools Navigator Schools Redding STEM Academy SF Five Keys Charter Summit Public Schools Academy of Personalized Learning Community School for Creative Education Harriet Tubman Village Charter John Adams Academy Keiller Leadership Academy Mission Preparatory Oakland Military Institute College Preparatory Academy Paragon Collegiate Academy Redding School of the Arts Sunrise Middle School Urban Discovery Academy Charter Yu Ming Charter School 3

4 El Dorado County Charter SELPA CEO Council Meeting September 22, 2016 Agenda Page Fiscal Update A Summary/Financial Update is provided in Attachment Allocation Plan The Charter SELPA Allocation Plan has been updated and can be accessed at Professional Learning Update The Charter SELPA Professional Learning Catalog is now available exclusively on the Charter SELPA website to ensure the information and registration links are current at all times. The Professional Learning Catalog can be accessed at Leadership Academy The Leadership Academy, a unique professional development program for charter school special education leaders and aspiring leaders, will be held in July, 2017 in Southern California, exact location to be determined. Registration information will be available in April, Special Education Symposium The Special Education Symposium will take place Thursday, February 16, 2017 at the Doubletree by Hilton San Diego Mission Valley Hotel. Registration information will be available in late fall. 11. Low Incidence (LI) Funding CEO Council took action in May 2016 to address a shortfall in Low Incidence funding and an update of final expenditures is provided as an information item in Attachment 11. CEO Council approved (May 2016) Allocation Plan language for to ensure predictability of funding. Based on the Allocation Plan guidelines, SELPA Administration set the minimum per student reimbursement level at the state LI per pupil funding rate of $433. Based on claims submitted, a finding will be made in May 2017 to determine if funding could be set at a higher level of reimbursement. This information has been communicated to the field. This is an information item, no action requested. INDIVIDUAL ITEMS REQUIRING CEO COUNCIL ACTION 12. Educationally Related Mental Health Services (ERMHS) Budget The ERMHS budget of $11.4 M. is presented for CEO Council approval with details provided in Attachment 12. SELPA leadership (with review/input by CEO Executive Committee) made the following finding of sufficiency of funding for : The maximum per service rate is established at $3,300. $100K will be available for Level 2 transportation reimbursement outside of the Level 2 service cap/ada formula. The intent is to provide 80% funding for 4

5 El Dorado County Charter SELPA CEO Council Meeting September 22, 2016 Agenda Page -5- eligible costs. If $100K is not sufficient, funding will be pro-rated based on claims submitted at year end. Indirect costs will be allowed for Level 2. Before May 2017, SELPA Leadership will make a finding as to the ability to fund beyond the 80% and 90% parameters established in the Allocation Plan. The significant variables impacting this finding are the January 2017 Level 2 budget requests submitted and the Level 3 NPS budget requests submitted throughout the year. Recommendation CEO Council action is requested to approve the ERMHS budget of $11.4 (as shown in Attachment 12), with the primary elements being a Level 2 allocation of $8.1 M and Level 3 allocation of $3 M. 13. SELPA Leadership Report 14. Future Agenda Items 15. Meeting Date The next regularly scheduled meeting of the Charter SELPA CEO Council will be held on May 25 th, 2017 at the Doubletree by Hilton San Diego Mission Valley Hotel. 16. Adjournment 5

6 CEO Council September 2016 CMO/JPA/Others Charter School Name CEO Name Title #/Sites/Votes Academy of Arts & Sciences Academy of Arts and Sciences Del Mar K-12 J.J. Lewis CEO 5 Academy of Arts and Sciences Fresno Academy of Arts and Sciences Los Angeles K-12 Academy of Arts and Sciences Sonoma Academy of Arts and Sciences Thousand Oaks & Simi Valley Academy of Personalized Learning Academy of Personalized Learning Patricia Dougherty CEO 1 ACE Charter / Norcal JPA ACE Charter High School Greg Lippman CEO/Executive Director 4 ACE Empower Academy ACE Franklin McKinley ACE Inspire Academy Albert Einstein Academies Albert Einstein Academy Charter Middle David Sciarretta Principal 2 Einstein Academy Alpha Public Schools, Inc. Alpha Blanca Alvarado Middle John Glover CEO 3 Alpha Cindy Avitia High School Alpha Jose Hernandez Middle School Altus Institute Audeo Charter Mary Bixby Founder/CEO 5 Audeo Charter II Lynne Alipio CFO Charter School of San Diego Laurel Preparatory Academy Mirus Secondary America's Finest Charter/San Diego Charter School Special Education Consortium America's Finest Charter Jan Perry Director 1 Amethod Public Schools Downtown Charter Academy Jorge Lopez CEO 6 John Henry High Oakland Charter Academy Oakland Charter High Richmond Charter Academy Richmond Charter Elementary-Benito Juarez Arise High Arise High Liz Solis Principal 1 Arroyo Paseo Charter High School/San Diego Charter School Special Education Consortium David M. Toston Ginese Quann Tamara Clay Bob Steponovich Kevin Schaefer Francie Heim Vicki Barber Kale Elledge Sharon Smit Kathleen Hall Amanda Anderson Amanda Ramirez Amy Bueno Alison Rose Arianna Barrera Bev Bair Crystal Keith Christina French Daina Mahaffey Drew Lawton Erin Finnell Janelle Mercado Jeff Illingworth Kate Hewett Katelyn James Kathleen Kendall Kathy Smiley Kelly Carnahan Kirstin Comstock Kim Pratt Lena Williamson Melissa Guess Moises Buhain Nickie Terpening Sam Conway Sean Andrew Tara Stout Arroyo Paseo Charter High School Brian Thurman CEO 1 6

7 CMO/JPA/Others Charter School Name CEO Name Title #/Sites/Votes ASPIRE Public Schools ASPIRE Alexander Twilight College Preparatory Academy James Gallagher Vice President of Education 28 ASPIRE Alexander Twilight Secondary Academy ASPIRE Antonio Maria Lugo Academy ASPIRE APEX Academy ASPIRE Benjamin Holt College Preparatory Academy ASPIRE Benjamin Holt Middle School ASPIRE Berkley Maynard Academy ASPIRE Capitol Heights Academy ASPIRE College Academy ASPIRE East Palo Alto Charter School ASPIRE Eres Academy ASPIRE Golden State College Preparatory Academy ASPIRE Junior Collegiate Academy ASPIRE Langston Hughes Academy ASPIRE Lionel Wilson College Preparatory Academy ASPIRE Monarch Academy ASPIRE Ollin University Preparatory Academy ASPIRE Port City Academy ASPIRE Richmond CA College Preparatory Academy ASPIRE Richmond Technology Academy ASPIRE River Oaks ASPIRE Rosa Parks Academy ASPIRE Summit Charter Academy ASPIRE Titan Academy Aspire Triumph Technology Academy ASPIRE University Charter ASPIRE Vanguard College Preparatory Academy ASPIRE Vincent Shalvey Academy Caliber Schools Caliber Beta Academy Ron Beller CEO 2 Caliber K-8 Charter California Virtual Academies California Virtual Fresno Katrina Abston Head of Schools 3 California Virtual Kings California Virtual San Mateo Capitol Collegiate Academy Capitol Collegiate Academy Ana Gutierrez-Dooley Executive Director 1 Ceiba Public Schools FKA Beacon Education Net Ceiba College Preparatory Academy Tom Brown CEO 1 City Heights Preparatory Charter City Heights Preparatory Charter Marnie Nair Founder Director 1 Classical Academies Classical Academy Cameron Curry Executive Director 3 Classical Academy High Coastal Academy CEO Council September

8 Envision Schools City Arts & Tech High Gia Troung CEO & Superintendent 3 Envision Academy for Arts & Technology (EA) Envision Impact Academy of Arts and Technology (Impact) CEO Council September 2016 CMO/JPA/Others Charter School Name CEO Name Title #/Sites/Votes Clayton Valley Charter High Clayton Valley Charter High David Linzey Executive Director 1 Coleman Tech Charter High The School for Entrepreneurship Technology Neil McCurdy Principal 1 Community Learning Center Schools, Inc. Alameda Community Learning Center Patti Wilczek CEO 2 Nea Community Learning Center Community School for Creative Education Community School for Creative Education Ida Oberman Executive Director & Founder 1 Contra Costa School of Performing Arts Contra Costa School of Performing Arts Neil McChesney Executive Director 1 Da Vinci Schools Da Vinci Communications Matthew Wunder Director 2 Da Vinci Science Darnall Charter School Darnall Charter School Dawna Halama Instructional Leader 1 Delta Charter Schools Delta Bridges Charter Jeff Tilton Superintendent 7 Delta Charter Delta Charter Online Delta Home Delta Keys Delta Launch Charter New Jerusalem Dixon Montessori Charter Dixon Montessori Charter Joanne Green Executive Director 1 Dr. Lewis Dolphin Stallworth Sr. Charter Dr. Lewis Dolphin Stallworth Sr. Charter Gayle Stallworth Executive Director 1 e3civic High/San Diego Charter School Special Education Consortium e3civic High Dr. Helen Griffith Executive Director 1 East Bay Innovation Academy East Bay Innovation Academy Devin Krugman Head of School 1 Edison Charter Academy Edison Charter Academy Dr. Olivia Lynch Executive Director 1 Education for Change Achieve Academy Hae-Sin Thomas CEO 6 Ascend Cox Academy Epic Charter Lazear Charter Academy Learning Without Limits El Rancho Charter School El Rancho Charter School Michele Walker Principal 1 Eleanor Roosevelt Community Learning Center Eleanor Roosevelt Community Learning Center Daniel Huecker Superintendent 1 Elevate Elementary/San Diego Charter School Special Education Consortium Elevate Elementary Ryan Elliott CEO 1 Empower Charter/San Diego Charter School Special Education Consortium Empower Charter Demi Brown Director 1 8

9 Inspire Charter Schools/North State Charter JPA CORE Placer Charter Nick Nichols CEO 7 Inspire Charter School CEO Council September 2016 CMO/JPA/Others Charter School Name CEO Name Title #/Sites/Votes Epic Charter Schools Epic Charter School Ben Harris CEO 1 Epiphany Prep Charter/San Diego Charter School Special Epiphany Prep Charter David Rivera President 2 Education Consortium Epiphany Prep Charter, Escondido Escuela Popular del Pueblo Escuela Popular Accelerated Family Learning Center Patricia Reguerin Executive Director 2 Escuela Popular Center for Training and Careers, Family Learning Flex Academies Silicon Valley FLEX Academy Mark Kushner CEO 1 Fortune School of Education Fortune School Margaret Fortune CEO 2 Hardy Brown College Prep Francophone Charter School of Oakland Francophone Charter School of Oakland Renae Waneka 1 Gateway College and Career Academy Gateway College and Career Academy Miguel Contreras Director 1 Gateway Community Charters Empowering Possibilities Charter Cindy Petersen CEO/ Superintendent 2 Gateway International GOALS Academy GOALS Academy Debra Schroeder Director 1 Gompers Preparatory Academy/San Diego Charter School Special Education Consortium Gompers Preparatory Academy Jane Firpo Asst. Director 1 Guajome Schools Guajome Learning Center Bob Hampton Superintendent 2 Guajome Park Academy Charter Harriet Tubman Village Charter/San Diego Charter School Harriet Tubman Village Charter Kathleen Daughtery Interim CEO 1 Special Education Consortium Michele Schuetz Interim CEO Holly Drive Leadership Academy Holly Drive Leadership Academy Alysia Smith Principal 1 Howard Gardner Community Charter/San Diego Charter School Special Education Consortium Howard Gardner Community Charter Beverly Bautista Executive Director 1 Iftin Charter Iftin Charter Amal Hersi Principal 1 ilead Charter Schools Empower Generations Dawn Evenson Executive Director 4 ilead Hybrid ilead Lancaster Charter Santa Clarita Valley International Charter School Imagine Schools Imagine Schools, Riverside County Monte Lange Executive Vice Principal 1 Darrin Anderson Regional Director Ingenium Schools Barack Obama Charter David Langford President 1 Inland Leaders Charter School Inland Leaders Charter School Mike Gordan Executive Director 1 Innovations Academy/San Diego Charter School Special Education Consortium Innovations Academy Christine Kuglen Director 1 9

10 Kipp Bay Area Schools KIPP Bayview Academy Beth Sutkus-Thompson Executive Director 11 KIPP Bridge Charter KIPP Exelencia Community Preparatory KIPP Heartwood Academy KIPP Heritage Academy KIPP King Collegiate High KIPP Prize Academy KIPP San Francisco Bay Academy KIPP San Francisco College Preparatory KIPP San Jose Collegiate KIPP Summit Academy Leadership Public Schools Leadership Public Schools - Hayward Louise Bay Waters CEO 3 Leadership Public Schools: Richmond LPS Oakland R & D Campus Learn 4 Life Concept Charter Schools Alta Vista Public Steve Gocke Sr. Vice President of Ed. 18 Alta Vista South Public Charter School Pat Hill Vice President of Student Svcs. Ambassador Phillip V. Sanchez Public Charter Antelope Valley Learning Academy Assurance Learning Academy Crescent Valley Public Charter Crescent View South Charter CEO Council September 2016 CMO/JPA/Others Charter School Name CEO Name Title #/Sites/Votes Inspire - Central Inspire - Kern Inspire - North Inspire Charter School South Winship Community John Adams Inc. John Adams Academy Dean Forman CEO 1 Kairos Public School Vacaville Academy Kairos Public School Vacaville Academy Jared Austin Executive Director 1 Kavod Elementary Charter Kavod Elementary Charter Alexa Greenwood Director 1 Keiller Leadership Academy/San Diego Charter School Special Keiller Leadership Academy Joel Christman CEO 1 Kinetic Academy Kinetic Academy Bre Sarrow Executive Director 1 King-Chavez/San Diego Charter School Special Education King-Chavez Academy of Excellence Tim Wolf CEO 6 Consortium King-Chavez Arts Academy King-Chavez Athletics Academy King-Chavez Community High School King-Chavez Preparatory Academy King-Chavez Primary Academy Kipp Adelante Preparatory Academy/San Diego Charter School Special Education Consortium Kipp Adelante Preparatory Academy Allison Ohle Director 1 10

11 Oakland School for the Arts Oakland School for the Arts Elise Darwish Interim Director 1 Christian Patz Director pf Special Ed. Old Town Academy K-8 Charter Old Town Academy K-8 Charter Jon Centofranchi CEO 1 CEO Council September 2016 CMO/JPA/Others Charter School Name CEO Name Title #/Sites/Votes Crescent View West Charter Desert Sands Charter Diego Hills Charter Diego Springs Academy Diego Valley Charter Kings Valley Academy Mission View Public Orange County Workforce Innovation High School Paseo Grande Charter San Diego Workforce Innovation High School Vista Real Charter High Learning Choice Academy/San Diego Charter School Special Education Consortium Learning Choice Academy Debi Gooding Director 1 Life Source International Charter Life Source International Charter Deberae Culpepper Exective Director 1 Lifeline Education Charter Lifeline Education Charter Paula DeGroat Director 1 Lighthouse Community Charter Public Schools Lighthouse Community Charter Paul Koh Head of Schools 3 Lighthouse Community Charter High Lodestar: A Lighthouse Community Charter Public School MAAC Community Charter School/San Diego Charter School MAAC Community Charter School Debbie VanEnkevort Director 1 Magnolia Public Schools Magnolia Science Academy Santa Ana (SBE) Gokhan Serce Principal 2 Magnolia Science Academy San Diego/San Diego Charter Magnolia Science Academy San Diego School Special Education Consortium McGill School of Success/San Diego Charter School Special Education Consortium McGill School of Success Sobeida Fuentes Principal 1 Mission Preparatory Mission Preparatory Jane Henzerling CEO 1 Mosaica Education, Inc. Mosaica Online Academy of Los Angeles Justin Schmitt Director of Schools 2 Mosaica Education, Inc. Mosaica Online Academy of Southern California Museum/San Diego Charter School Special Education Consortium Museum Phil Beaumont Executive Director 1 Navigator Schools Gilroy Prep Sharon Waller CEO 2 Hollister Prep North Oakland Community Charter School North Oakland Community Charter School Stephen Ajani Executive Director 1 North Woods Discovery/North State Charter JPA Redding STEM Academy John Husome Director/Principal 1 Oakland Military Institute College Preparatory Academy Oakland Military Institute College Preparatory Academy Johnna Grell Principal/Interim Head of School 1 11

12 CMO/JPA/Others Charter School Name CEO Name Title #/Sites/Votes Olive Grove Charter/North State Charter JPA Olive Grove Charter Laura Mudge CEO 1 OnePurpose School OnePurpose School Daniel McLaughlin CEO & Founder 1 Orange County Academy of Sciences and Arts Orange County Academy of Sciences and Arts Kapil Mathur Executive Director 1 Oxford Preparatory Academy Oxford Preparatory Academy - Chino Valley Barbara Black Executive Director 3 Oxford Preparatory Academy - Saddleback Valley Oxford Preparatory Academy - South Orange County Pacific Charter Institute Sutter Peak Charter Academy Paul Keefer CEO 2 Valley View Charter Prep Paragon Collegiate Academy Paragon Collegiate Academy Serafin Alvarez President 1 Paramount Collegiate Academy Paramount Collegiate Academy Dawn Contreras-Douglas CEO 1 Partners in Oakland Education Vincent Academy Kate Nichol Executive Director 1 Prepa Tec Los Angeles High School Prepa Tec Los Angeles High School Xavier Reyes CEO 1 Preuss School UCSD Preuss School UCSD Karin Marsolais CAO 1 REALM Charter Schools REALM Charter High Victor Diaz Executive Director 2 REALM Charter Middle Redding School For the Arts/North State Charter JPA Redding School for the Arts Jean Hatch Co-Director 1 Margaret Johnson Co-Director River Montessori Elementary Charter River Montessori Elementary Charter Kelly Mannion Executive Director 1 ROADS Education Pivot Charter School - North Valley Jayna Gaskell Executive Director 4 Pivot Charter School - Riverside County II Pivot Charter School - San Diego Pivot Online Charter - North Bay Rocketship Public Schools Rocketship Academy Brilliant Minds Preston Smith CEO 12 Rocketship Alma Academy Genevieve Thomas Regional Director of ISD Rocketship Discovery Prep Rocketship Fuerza Community Prep Rocketship Futuro Academy Rocketship Los Suenos Academy Rocketship Mateo Sheedy Elementary Rocketship Mosaic Elementary Rocketship Redwood City Rocketship Rising Stars Academy Rocketship Si Se Puede Academy Rocketship Spark Academy Rocklin Academy Charter Schools Rocklin Academy Robin Stout Associate Superintendent 4 Rocklin Academy Gateway Rocklin Academy at Meyers Street Western Sierra Collegiate Academy CEO Council September

13 CEO Council September 2016 CMO/JPA/Others Charter School Name CEO Name Title #/Sites/Votes Roses in Concrete Community School Roses in Concrete Community School Jeff Duncan-Andrade Founder 1 Samueli Academy Samueli Academy Anthony Saba Head of School 1 San Diego Cooperative Charter Schools San Diego Cooperative Charter School Crystle Morris Director of Special Ed. 2 San Diego Cooperative Charter School 2 San Diego Global Vision Academy San Diego Global Vision Academy Christine Kane CEO 1 Elizabeth Sherman Director of Special Education Santiago Middle School Santiago Charter Middle School James D'Agostino Executive Director/Principal 1 Scholarship Prep Scholarship Prep Jason Watts Co-Founder 1 School of Arts and Enterprise School of Arts and Enterprise Lucielle Berger Executive Director 1 Semillas Sociedad Civil Anahuacalmecac International Preparatory High School of North America Marcos Aguilar Executive Director 1 SF Five Keys Charter Five Keys Adult School Steve Good Executive Director 3 Five Keys Charter Five Keys Independence High School Sherwood Montessori Sherwood Montessori Michelle Yezbick Director 1 Sierra Charter Sierra Charter Lisa Marasco Principal 1 Springs Charter Schools Citrus Springs Charter School Kathleen Hermsmeyer CEO 1 St. Hope Public Schools Oak Park Preparatory Academy Erik Swanson Superintendent 3 Sacramento Charter High St. HOPE Public School 7 Stockton Collegiate International Stockton Collegiate International Elementary Scott Luhn Head of School 2 Stockton Collegiate International Secondary Summit Leadership Academy-High Desert Summit Leadership Academy-High Desert Shannon Brandner Director of Instruction 1 Summit Public Schools Summit Public School K2 Diane Tavenner CEO 6 Summit Public School: Denali Summit Public School: Rainier Summit Public School: Shasta Summit Public School: Tahoma Summit Public School: Tamailpais Sunrise Middle Sunrise Middle Teresa Robinson Director 1 Sycamore Academy of Science and Cultural Arts Sycamore Academy of Science and Cultural Arts Barbara Hale CEO 1 Temecula Preparatory Temecula Preparatory Tim Bagby CEO 1 Cindy Woodruff Asst. Principal Temecula Valley Charter School Temecula Valley Charter School Lois Hastings Executive Director 1 The Bay Group Bayshore Preparatory Charter Nancy Spencer Executive Director 2 Baypoint Preparatory Academy (SBE) 13

14 Total Number of CMO/JPA/Other 142 Total Number of Sites 295 CEO Council September 2016 CMO/JPA/Others Charter School Name CEO Name Title #/Sites/Votes The Language Academy of Sacramento The Language Academy of Sacramento Eduardo De Leon Principal 1 The New School of San Francisco The New School of San Francisco Emily Bobel CEO 1 The O'Farrell Charter Schools Director Ingenuity Charter School Jonathan Dean Superintendent/Executive The O'Farrell Charter The Palmdale Aerospace Academy The Palmdale Aerospace Academy Laura Herman Headmaster 1 Thrive Public Schools Thrive Public Schools Nicole Assisi CEO 1 Today's Fresh Start - Compton Today's Fresh Start - Compton Jeanette Parker Superintendent 1 Tri-Valley Learning Corporation Acacia Elementary Charter Lynn Lysko CEO 4 Acacia Middle Charter Livermore Valley Charter Livermore Valley Charter Preparatory High Trivium Academy of Classical Education Trivium Charter Trisha Vais Executive Director 1 Urban Discovery Academy Charter/San Diego Charter School Special Education Consortium Urban Discovery Academy Charter Jenni Taylor CEO 1 Urban Montessori Charter Urban Montessori Charter David Castillo Head of School 1 USC College Prep - Santa Ana USC College Prep - Santa Ana Oliver Sicat CEO 1 Valiente College Preparatory Valiente College Preparatory Charter Dr. Esther Perez Executive Director 1 Valley Preparatory Academy Charter Aspen Public School Shelly Lether Executive Director 2 Valley Preparatory Academy Charter Vista Charter Public Schools Vista Heritage Charter Middle Vahe Markarian CEO 1 Vista Oaks Charter Vista Oaks Charter Joy Groen Executive Director 1 Westlake Charter Schools Westlake Charter John Eick Executive Director 1 Woodland Star Charter Woodland Star Charter Katie Orr SpEd Program Director 1 Yu Ming Charter School Yu Ming Charter School Sue Park CEO

15 Attachment 9.1 Thursday, May 26, 2016 Charter SELPA CEO Council Meeting DoubleTree Mission Valley in San Diego Great Room/Ballroom 7450 Hazard Center Drive / San Diego, CA UNADOPTED MINUTES Minutes CEO COUNCIL MEETING May 26, 2016 CEO Council Members Present: A complete list of CEO Council Members present is included as the last pages of these Minutes. ( x next to the name denotes attendance in person and # next to the name denotes online attendance via Adobe Connect) 1. Call to Order The meeting was called to order at 10:00 a.m. at the Doubletree Hotel San Diego Mission Valley Ballroom at 7450 Hazard Center Drive in San Diego, CA by David Toston, Associate Superintendent, El Dorado County Office of Education/SELPA Programs. 2. Approval of Agenda David asked for a motion, which was made by member Caprice Young, seconded by member Patti Wilzcek, to approve the agenda as presented. There was no discussion and the motion carried unanimously. 3. Public Hearing (for items not on the Agenda - comments limited to two minutes) The Public Hearing was opened at 10:10 a.m. and, with no public comment, closed at 10:11 a.m. 4. Welcome/Introductions David Toston welcomed everyone to the meeting, and CEO Council members and guests present introduced themselves. Lisa Donaldson was recognized and presented with a plaque thanking her for her years of support to the Charter SELPA. Lisa has taken another position within EDCOE supporting the local school districts in El Dorado County. 6. Update from CEO Executive Committee Retreat David Toston reported on the Executive Committee Retreat, which took place the prior evening. David recognized and acknowledged members of the Charter SELPA Executive Committee and thanked members for their assistance with the important advisory work of the committee. The preliminary results of the annual survey were discussed and it was decided to keep the survey open and available for a short time longer so we can gather additional responses. 15

16 El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page Dialogue with Trish Boyd Williams Member, State Board of Education Trish Boyd Williams, a member of the State Board of Education, was unable to attend the meeting. Gina Plate, chair of the California Commission of Special Education and a Senior Policy Advisor with CCSA, spoke later in the agenda of the current atmosphere and challenges for charter schools in California. She spoke with Vicki Barber in a Q & A format regarding the special education services provided by charter schools in California. CONSENT ITEMS REQUIRING CEO COUNCIL ACTION 8. Consent Items Requiring CEO Council Action Items included on the Consent Agenda were approved by one motion, with no CEO Council member requesting separate action on a specified item. 8.1 Approval of Minutes of CEO Council Meeting Held September 24, 2015 The September 24, 2015 CEO Council Meeting Minutes were presented as Attachment Approval of Proposed Meeting Schedules The following meeting schedules were proposed for the 2016/17 year: CEO Council Meeting Dates for : September CEO Council Meeting Oakland, CA Date: Thursday, September 22, 2016 Time: 10:00 a.m. to 2:00 p.m. Location: Oakland Marriott City Center 1001 Broadway Oakland, California May CEO Council Meeting San Diego, CA Date: Thursday, May 25, 2017 Time: 10:00 a.m. to 2:00 p.m. Location: Mission Valley Doubletree 7450 Hazard Center Drive San Diego, CA Executive Committee Meeting Dates for : Thursday, September 15, :00 a.m. to 11:30 a.m. Meeting held via Adobe Connect videoconferencing platform Thursday, November 10, :00 a.m. to 11:30 a.m. Meeting held via Adobe Connect videoconferencing platform Thursday, March 9, :00 a.m. to 11:30 a.m. Meeting held via Adobe Connect videoconferencing platform Thursday, May 11, :00 a.m. to 11:30 a.m. Meeting held via Adobe Connect videoconferencing platform Wednesday, May 24, :30 p.m. to 8:00 p.m. Executive Committee Dinner/Retreat Mission Valley Doubletree in San Diego 16

17 El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -3- (Note that the CEO Executive Committee may call additional meetings as needed throughout the year to address matters that may arise.) Recommendation: The Charter SELPA CEO Council recommends approval of both items on the consent agenda. David asked for a motion to approve the consent agenda items, which was made by member Caprice Young and seconded by member Jean Hatch. No discussion. All approved and the motion passed unanimously. 9. Information Only Items END OF CONSENT AGENDA 9.1 Minutes of Executive Committee Meeting Held November 12, 2015 The Minutes of the November, 2015 Executive Committee Meeting were presented as Attachment Minutes of Executive Committee Meeting Held March 10, 2016 The Minutes of the March, 2016 Executive Committee Meeting were presented as Attachment Minutes of Executive Committee Meeting Held May 12, 2016 The Minutes of the May 12, 2016 Executive Committee Meeting were presented as Attachment Charter SELPA Membership Current Members A list of the current members of the El Dorado County Charter SELPA was presented as Attachment New Members and Exiting Members for A list of the new members joining and members exiting the El Dorado County Charter SELPA for was presented as Attachment David shared that this list is subject to change some of our partners are in the process of expanding for 2016/17. SBE schools as well may join for David thanked those who participated in the application process. He also asked that if any partner anticipates school closures, please notify the Charter SELPA as soon as possible. 9.5 Charter SELPA Financial Update Fiscal Update Summary An Executive Summary Financial Update was included as Attachment The detailed financial update has been mailed to charter fiscal contacts and will be posted on the Charter SELPA website. 9.6 Charter SELPA Oversight Benchmarks Report on Pupil Count as % of ADA The Charter SELPA presented the annual (at the May CEO Council meeting) report of special education pupils served as a percentage of the K-12 total population. Attachment 9.6.1, entitled Percent of Pupils Served Report for 17

18 El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page SELPA Report shows the December 2015 Special Education Pupil Count compared to enrollment (October CBEDS count). Charter SELPA views this data as one measurement tool of program accountability and will review those charters that vary significantly from the Charter SELPA average. David shared a State of the Union report on the Charter SELPA, which included: He introduced the SELPA teammates transitioning out and reported that we will have additional program specialists placed regionally, both in Southern California and the Bay Area, to provide support. CARSNet Organization helping to improve authorizer practices throughout the state. David is one of the regional leads and reports our presence affects the conversations. The Charter SELPA has also participated in statewide leadership opportunities throughout the year. David then introduced Gina Plate who, along with Dr. Vicki Barber, held a conversation on where they see charter schools today, their challenges and the importance of their voice in education throughout California. They highlighted the need for charters to showcase the difference they make in children s lives and also develop a better advocacy plan. The meeting then broke for lunch and returned to watch a video featuring Oakland School of the Arts and the successful return of one of their students from a non-public school placement. INDIVIDUAL ITEMS REQUIRING CEO COUNCIL ACTION 10. Charter SELPA ERMHS (Educationally Related Mental Health Services) Funding The goal of our Allocation Plan language is to ensure a predictable funding stream, with no surprises. To that end, we have revised the ERMHS Allocation Plan language the past two years to ensure no shortfall in funding. There is sufficient ERMHS (Educationally Related Mental Health Services) funding to increase funding to 100% (no charter match (10% to 20%) is required). CEO Executive Committee has provided input on the recommendations. Attachment 10 provided additional detail. Recommendation: CEO Council action was requested on Allocation Plan language as detailed on Attachment 10 and summarized below: 1. Language to allow funding for eligible expenditures exceeding budget requests (20% above the request and below eligibility). 2. Language to allow a finding in September of each year to increase the funding service level formula (increase beyond the current maximum of $3,000). David reviewed the attachment and asked for a motion to approve the recommendation to add ERMHS Allocation Plan language as detailed in Attachment 10. Said motion was made by member Nicole Assisi and seconded by member Jim D Agostino. No discussion. All approved and the motion passed unanimously. 18

19 El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page Charter SELPA Budget Update and Rate Smoothing Pool Allocation Plan language requires CEO Council to review rates, set rates, and receive a report on the status of the rate-smoothing pool that is implemented in State level deficits in special education have made funding projects difficult to predict. The rate smoothing pool concept was established in , with being the first year of implementation. CEO Executive Committee has provided input on the recommendations. Attachment 11 provided additional detail. Recommendation: CEO Council action was requested to set rates as follows: deficit restoration of $1.17 M be placed in the rate-smoothing pool $505 state rate projection will be maintained, using funds from the ratesmoothing pool as needed $505 state rate projection established. This assume ongoing deficit of 2.3%, and hopefully no augmentation needed from the rate-smoothing pool. If the June deficit certification is higher than projected, the rate maybe revised to $501. The balance in the rate smoothing pool at the close of is estimated to be approximately $930K. CEO Council will review the balance in May of 2017, after assessing final deficit and deficits. At that time, we anticipate a comfort level in developing recommendations for use of these one-time funds. David reviewed the attachment and then asked for a motion to approve the recommendation to set rates as outlined above and in Attachment 11. Said motion was made by member Caprise Young and seconded by member Phil Beaumont. No discussion. All approved and the motion passed unanimously. 12. Charter SELPA Set-Aside Risk Pool The set-aside Allocation Plan language, established over 10 years ago, no longer meets the needs of the SELPA. The pool is larger than needed and lacking in flexibility to meet the needs of the organization. The member owned set-aside, declining over time from 5% ($25 per ADA) to 1% ($6 per ADA), is proposed to be revised to be a $5 per ADA one-time contribution in the first year of entry, and $2.50 per ADA for members prior to , and a shared set-aside risk pool. CEO Executive Committee had provided input on the recommendations. Attachment 12 provided additional detail. Recommendation: CEO Council action was requested on the Allocation Plan language change to the set-aside with key elements listed below and detailed Allocation Plan revisions set forth in Attachment Establish a shared risk pool of approximately $500K. Eliminate current model which provides for a declining contribution that is vested in the charter with no shared risk. One-time contribution from the legal risk pool of $200K Members Returning members in will pay $2.50 per P2 ADA up to a maximum of $25K New Members 19

20 El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -6- All new charters (starting in ) pay a one-time non-refundable contribution of $5 per ADA upon the first year of entry into the Charter SELPA. A new charter is defined as a new charter/partner (single or organization) and expansion charters of existing partners. David reviewed the attachment and asked for a motion to approve the recommendation to change the set-aside with the key elements listed above and detailed Allocation Plan revisions as set forth in Attachment 12. Said motion was made by member Caprise Young and seconded by member Phil Beaumont. No discussion. All approved and the motion passed unanimously. 13. Charter SELPA Legal Risk Pool The Charter SELPA legal risk pool budget update was provided. The primary source of funding for the legal risk pool is modified funding from charters who were not able to spend all of their allocation. CEO Executive Committee had provided input on the recommendations. Attachment 13 provided additional detail. Recommendation: CEO Council action is requested to: Continue the legal due process reimbursement under the current parameters (50% of legal costs associated with a due process filing, up to $10,000) and allocate $100K budget for Approve a transfer of $200K from the legal risk pool to the newly created set-aside risk pool. Transfer to be done in David reviewed the attachment and then asked for a motion to approve the recommendation to continue the legal due process reimbursement as outlined above and in Attachment 13. Said motion was made by member Lynne Alipio and seconded by member J.J. Lewis. No discussion. All approved and the motion passed unanimously. 14. Charter SELPA Low Incidence Funding Legislation in expanded the use of Charter SELPA low incidence funding to include services as well as materials. Charter SELPA timelines are in place to help ensure a predictable level of funding, with a requirement that all budget requests for low incidence services and materials be submitted by May 1. There was a significant increase from the previous year in the number of claims submitted on May 1, 2016, and the good news is that charters in the SELPA are providing services to students. Unfortunately, the funding stream is not keeping pace with the expenditure requests and a modification is necessary in order to meet current funding commitments. CEO Executive Committee has provided input on this issue. A final recommendation and course of action was proposed in Attachment 14. Recommendation: CEO Council action was requested to revise low incidence funding parameters to avoid shortfalls (detail provided in Attachment 14): Potential Shortfall Charter SELPA will honor the maximum reimbursement of $3,000 per student in Utilize $31 K grant received from CDE in April If further funds are needed, a recommendation will come to the September meeting for CEO Council approval. 20

21 El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -7- For and future years, additional Allocation Plan language was proposed, with detail provided on Attachment 14. David reviewed the attachment and then asked for a motion to approve the recommendation to revise low incidence funding parameters to avoid shortfalls as detailed above and in Attachment 14. Said motion was made by member Laura Mudge and seconded by member Dawn Evenson. No discussion. All approved and the motion passed unanimously. 15. Charter SELPA Policy Revisions 15.1 Charter SELPA Policy 28/AR 28 - Maintenance of Effort Policy The revision of CEO Policy 28/Administrative Regulation 28 on Federal Maintenance of Effort Requirement is now presented to CEO Council for approval. The current Charter SELPA federal maintenance of effort policy is being updated with new federal interpretations released to the field in California previously interpreted MOE such that an LEA could pass any of four tests in any given year: 1. The combination of state and local funds 2. Local funds only 3. The combination of state and local funds on a per capita basis 4. Local funds only on per capita basis At the close of fiscal year, CDE advised SELPAs based on federal guidance that you must compare to the previous time you passed that specific test. Our business team has communicated this information to the field. This policy revision brings us in alignment with current practice. CEO Executive Committee had provided input on the recommendations. A copy of the proposed revised CEO Policy 28/AR 28 is included as Attachment Recommendation: CEO Council action was requested to revise CEO Policy 28 and AR 28, as set forth in Attachment David reviewed the attachment and then asked for a motion to revise CEO Policy 28 and AR 28 as detailed in Attachment Said motion was made by member Caprice Young and seconded by member Jermaine Nesbitt. No discussion. All approved and the motion passed unanimously Charter SELPA CEO Policy 22/AR 9 - Membership Process Revisions The Charter SELPA is in conversation with CDE to streamline the process for admitting new LEA members into the Charter SELPA. Current policies need to be revised to achieve this goal. CEO Executive Committee had provided input on the recommendations. The proposed revisions to CEO Policy 22 and Administrative Regulation 9 were included in Attachment Recommendation: CEO Council action is requested to revise CEO Policy 22 and Administrative Regulation 9 to reduce the timeline to revise the Local Plan due to membership changes. Details are included in Attachment 15.2, along with the proposed additions to CEO Policy 22 and AR9. 21

22 El Dorado County Charter SELPA CEO Council Meeting Attachment 9.1 May 26, 2016 Minutes Page -8- David reviewed the attachment and then asked for a motion to revise CEO Policy 22 and AR 9 to reduce the timeline to revise the Local Plan due to membership changes as detailed in Attachment Said motion was made by member Laura Mudge and seconded by member Nicole Assisi. No discussion. All approved and the motion passed unanimously. ADDITIONAL INFORMATION ITEMS 16. Areas of Focus in David shared that our areas of focus will include more strategic communication; highlighting best practices and connecting the great things you re doing and having a voice in the SELPA. We will also be highlighting the ten year celebration of the Charter SELPA. We will be hosting a hospitality night social event at the CCSA Conference in Sacramento in early Future Agenda Items David asked that members please contact him or Ginese with suggested agenda items for the September CEO Council meeting. 18. Next Meeting Date The next CEO Council Meeting will be September 22, 2016 in Oakland, CA at the Marriott City Center from 10:00 a.m. to 2:00 p.m. 19. Adjournment A motion was made by member Mallory Haug, seconded by member Patti Wilzcek to adjourn the meeting. No discussion. Passed unanimously and the meeting was adjourned at 2:00 p.m. 22

23 Charter SELPA CEO Council Members - May, 2016 Attachment 9.1 David M. Toston Ginese Quann Tamara Clay Bob Steponovich Kathleen Hall Sam Conway Nickie Terpening Arianna Barrera Jeff Illingworth Kelly Carnahan Melissa Guess Kim Pratt Drew Lawton Amanda Anderson Amanda Ramirez Kate Galea #Kale Elledge Meghan Magee Kathy Smiley Lisa Donaldson * Denotes attendence in Erin Finnell Bev Bair Amy Bueno Daina Mahaffey person Alison Rose Crystal Keith Kathleen Kendall Robin Smay # Denotes attendance Janelle Mercado Kirstin Comstock Sadie Pinotti via webinar CMO/JPA/Others Academy of Arts & Sciences Charter School Name Academy of Arts and Sciences Del Mar CEO Name and Title *J.J. Lewis CEO Elementary 10 Sites Academy of Arts and Sciences Del Mar Middle & High Academy of Arts and Sciences El Cajon Elementary Academy of Arts and Sciences El Cajon Middle and High Academy of Arts and Sciences Fresno Academy of Arts and Sciences Los Angeles 9-12 Academy of Arts and Sciences Los Angeles K-8 Academy of Arts and Sciences Oxnard & Ventura Academy of Arts and Sciences Sonoma Academy of Arts and Sciences Thousand Oaks & Simi Valley ACE Charter / ACE Alum Rock Greg Lippman CEO/Executive Norcal JPA ACE Charter High Director 5 Sites ACE Empower Academy (ACE Charter) *Melissa Mora ACE Franklin McKinley ACE Franklin ACE Inspire Charter School Albert Einstein Albert Einstein Academy Charter Middle David Sciarretta Principal Academies - 2 sites Einstein Academy Alliance College-Ready Alliance Cindy and Bill Simon Technology Daniel Katzir President/ CEO 4 sites Alliance College-Ready Academy High No. 16 Alliance Collins Family College-Ready High Alliance Judy Ivie Burton Technology Academy Alpha Public Alpha Blanca Alvarado Middle John Glover CEO Schools, Inc. ALPHA Cindy Avitia High School *Russell Michaud 3 Sites Alpha Middle School 2 (Alpha: Jose Hernandez Middle School) Altus Institute Audeo Charter Mary Bixby Founder/CEO 4 Sites Charter School of San Diego *Lynne Alipio CFO *Wade Aschbrenner Laurel Preparatory Academy Mirus Secondary Amethod Public Downtown Charter Academy Jorge Lopez CEO Schools Oakland Charter Academy *Jasmine Vance 5 sites Oakland Charter High Richmond Charter Academy Richmond Charter Elementary-Benito Juarez 23

24 CMO/JPA/Others Charter SELPA CEO Council Members - May, 2016 Attachment 9.1 Charter School Name CEO Name and Title ASPIRE Public Schools ASPIRE Alexander Twilight College James Gallagher CEO 27 Sites ASPIRE Alexander Twilight Secondary ASPIRE Antonio Maria Lugo Academy #*Elizabeth Blevins #Meghann Cazale ASPIRE APEX Academy ASPIRE Benjamin Holt College Preparatory ASPIRE Berkley Maynard Academy ASPIRE California College Preparatory ASPIRE Capitol Heights Academy ASPIRE College Academy ASPIRE East Palo Alto Charter School ASPIRE Eres Academy ASPIRE Golden State College Preparatory ASPIRE Huntington Park Charter School ASPIRE Junior Collegiate Academy ASPIRE Langston Hughes Academy ASPIRE Lionel Wilson College Preparatory ASPIRE Monarch Academy ASPIRE Ollin University Preparatory Academy ASPIRE Port City Academy ASPIRE River Oaks ASPIRE Rosa Parks Academy ASPIRE Summit Charter Academy ASPIRE Titan Academy Aspire Triumph Technology Academy ASPIRE University Charter ASPIRE Vanguard College Preparatory ASPIRE Vincent Shalvey Academy Caliber Schools Caliber Beta Academy Ron Beller CEO California Virtual California Virtual Fresno Katrina Abston Head of Schools Academies California Virtual Kings 3 Sites California Virtual San Mateo Ceiba Public Schools Ceiba College Preparatory Academy Tom Brown CEO FKA Beacon Education Net City Heights Preparatory City Heights Preparatory Charter Marnie Nair Founder Charter Director Classical Academies Classical Academy Cameron Curry Executive 3 Sites Classical Academy High Director Coastal Academy Community Learning Center Schools, Inc. 2 Sites Alameda Community Learning Center Nea Community Learning Center *Patti Wilczek Darnall Charter School Darnall Charter School Dawna Halama Instructional Leader Da Vinci Schools Da Vinci Communications Matthew Wunder Director CEO 24

25 CMO/JPA/Others Charter SELPA CEO Council Members - May, 2016 Attachment 9.1 Charter School Name CEO Name and Title Delta Charter Schools Delta Bridges Charter *Jeff Tilton Superintendent 4 Sites Delta Home Charter Delta Keys Charter Delta Launch Charter Education for Change Achieve Academy #Hae-Sin Thomas CEO 6 Sites ASCEND Cox Academy Epic Charter Lazear Charter Academy Learning Without Limits Envision Schools Envision City Arts & Tech High Gia Troung CEO & 3 Sites Envision Academy for Arts & Technology (EA) Superintendent Envision Impact Academy of Arts and #Carole Fisher Flex Public Schools San Francisco Flex Academy Mark Kushner CEO 2 Sites Silicon Valley FLEX Academy Fortune School of Fortune School Margaret Fortune CEO Education - 2 Sites Hardy Brown College Prep *Mallory Haug Gateway Community Empowering Possibilities Charter Cindy Petersen CEO/ Charters - 2 Sites Gateway International Superintendent Heritage Classical Charter Temecula Preparatory Tim Bagby CEO Schools of America Cindy Woodruff Asst. Principal ilead Charter Schools ilead Innovation Studios *Dawn Evenson Executive 3 Sites ilead Lancaster Charter Director Santa Clarita Valley International Charter Imagine Schools Imagine Schools, Riverside County Monte Lange Executive Vice Principal Ingenium Schools Barack Obama Charter Dr. Copper Stoll CEO 2 Sites Ingenium Charter John Adams Inc. John Adams Academy Dean Forman CEO #Sarah Phillips Coordinator Kavod Elementary Charter Kavod Elementary Charter *Alexa Greenwood Director Kipp Bay Area Schools KIPP Bayview Academy Beth Sutkus- Executive 11 Sites KIPP Bridge Charter Thomas Director KIPP Exelencia Community Preparatory *Julie Mattoon KIPP Heartwood Academy KIPP Heritage Academy KIPP King Collegiate High KIPP Prize Academy KIPP San Francisco Bay Academy KIPP San Francisco College Preparatory KIPP San Jose Collegiate KIPP Summit Academy Leadership Public Schools Leadership Public Schools - Hayward Louise Bay Waters CEO 4 Sites Leadership Public Schools - San Jose Leadership Public Schools: Richmond LPS Oakland R & D Campus 25

26 CMO/JPA/Others Charter SELPA CEO Council Members - May, 2016 Attachment 9.1 Charter School Name CEO Name and Title Learn 4 Life Concept Alta Vista Public Steve Gocke Sr. Vice President Charter Schools #Xavier Reyes 16 Sites Alta Vista South Public Charter School of Education Ambassador Phillip V. Sanchez Public Charter Antelope Valley Learning Academy Assurance Learning Academy *Pat Hill Vice President of Student Services Crescent Valley Public Charter Crescent View South Charter Crescent View West Charter Desert Sands Charter Diego Hills Charter Diego Springs Academy Diego Valley Charter Mission View Public Paseo Grande Charter Vista Real Charter High Kings Valley Academy Life Source International Life Source International Charter Deberae Culpepper Exective Charter Director Lighthouse Community Charter Public Schools 2 Sites Lighthouse Community Charter Lighthouse Community Charter High Paul Koh Head of Schools Magnolia Public Schools SBE-Magnolia Science Academy Santa Ana *Gokhan Serce Principal Mosaica Education, Inc. Mosaica Online Academy of Los Angeles Justin Schmitt Director of Schools 2 Sites Mosaica Online Academy of Southern #Leya Booth California Navigator Schools Gilroy Prep Sharon Waller CEO 2 Sites Hollister Prep North State Charter JPA Inspire Charter School South *Nick Nichols CEO 5 Sites North Woods Discovery *Yolanda Vasquez #John Husome Director/Principal Redding STEM Academy Olive Grove Charter *Laura Mudge CEO Redding School for the Arts II *Summer Thomas Jean Hatch SPED Director Oxford Preparatory Oxford Preparatory Academy *Barbara Black CEO Academy Oxford Preparatory Academy - Chino Valley *Lisa Hall Administrator 3 sites Oxford Preparatory Academy - South Orange Pacific Charter Institute Valley View Charter Prep Paul Keefer CEO 2 Sites Sutter Peak Charter Academy Partners in Oakland Education Vincent Academy Kate Nichol Executive Director Preuss School UCSD Preuss School UCSD *Karin Marsolais CAO *Edwina Manas Financial Analyst 26

27 CMO/JPA/Others Charter SELPA CEO Council Members - May, 2016 Attachment 9.1 Charter School Name CEO Name and Title REALM Charter Schools REALM Charter High Victor Diaz Executive Director 2 Sites REALM Charter Middle *Heidi Hata Rocketship Public Schools Rocketship Academy Brilliant Minds Preston Smith CEO 10 Sites Rocketship Alma Academy *Genevieve Thomas Regional Director Rocketship Discovery Prep Rocketship Fuerza (Alumn Rock) Rocketship Los Suenos Academy Rocketship Mateo Sheedy Elementary Rocketship Mosaic Elementary Rocketship Redwood City Rocketship Si Se Puede Academy Rocketship Spark Academy Rocklin Academy Charter Rocklin Academy Gateway Robin Stout Associate Schools Rocklin Academy at Turnstone Superintendent 4 Sites Rocklin Academy at Meyers Street Western Sierra Collegiate Academy San Diego Charter School America's Finest Charter *Jan Perry Director Special Education Arroyo Paseo Charter High School Brian Thurman CEO Consortium e3civic High Helen Griffith Director 24 Sites Elevate Elementary Ryan Elliott CEO Empower Charter Epiphany Prep Charter Gompers Preparatory Academy Harriet Tubman Village Charter Howard Gardner Community Charter Innovations Academy Keiller Leadership Academy King-Chavez Academy of Excellence King-Chavez Arts Academy King-Chavez Athletics Academy King-Chavez Community High School King-Chavez Preparatory Academy King-Chavez Primary Academy Kipp Adelante Preparatory Academy Learning Choice Academy MAAC Community Charter School Magnolia Science Academy San Diego McGill School of Success Museum Urban Discovery Academy Charter Demi Brown #David Rivera #Jane Firpo Dr. Barney Wilson Shannon Richardson Christine Kuglen Joel Christman *Tim Wolf *Cindy Atlas Director President Asst. Director Principal Executive Director Director CEO CEO Allison Ohle Director *Debi Gooding Director Debbie VanEnkevort Director Gokhan Serce Principal Sobeida Fuentes Principal *Phil Beaumont Executive Director Jenni Taylor CEO San Diego Cooperative San Diego Cooperative Charter School Ken Rochells CFO/COO Charter Schools - 2 Sites San Diego Cooperative Charter School 2 Santiago Middle School Santiago Charter Middle *James D'Agostino Principal *Nanette Proctor Semillas Sociedad Civil Anahuacalmecac Marcos Aguilar Executive Director SF Five Keys Charter Five Keys Adult School Steve Good Executive Director 3 Sites Five Keys Charter *Julia Seymour Five Keys Independence High School 27

28 Charter SELPA CEO Council Members - May, 2016 Attachment 9.1 CMO/JPA/Others Charter School Name CEO Name and Title St. Hope Public Schools Oak Park Preparatory Academy Erik Swanson Superintendent 3 Sites Sacramento Charter High St. HOPE Public School 7 Stockton Collegiate Stockton Collegiate International Elementary Scott Luhn Head of School International - 2 Sites Stockton Collegiate International Secondary Summit Public Schools Summit Public School K2 Diane Tavenner CEO 5 Sites Summit Public School: Denali Summit Public School: Rainier Summit Public School: Shasta Summit Public School: Tahoma The Bay Group Bayshore Preparatory Charter *Nancy Spencer Executive Director 2 sites SBE - Baypoint Preparatory Academy *Frank Ogwaro Director The Language Academy of Sacramento The Language Academy of Sacramento Eduardo De Leon Principal The O'Farrell Charter Ingenuity Charter School *Jonathan Dean Superintendent Schools - 2 Sites The O'Farrell Charter Thrive Public Schools Thrive Public Schools Nicole Assisi CEO Tri-Valley Learning Acacia Elementary Charter Lynn Lysko CEO Corporation 5 Sites Acacia Middle Charter Livermore Valley Charter Livermore Valley Charter Preparatory High Old Town Academy K-8 Charter *Jon Centofranchi CEO Valiente College Preparatory Valiente College Preparatory Charter Dr. Esther Perez Executive Director Vista Charter Public Schools Vista Heritage Charter Middle #Vahe Markarian CEO *Lauri Martin Westlake Charter Schools Westlake Charter John Eick Executive 2 sites Westlake Charter Middle Director Academy of Personalized Learning Academy of Personalized Learning Patricia Dougherty CEO Not Affiliated with a CMO Capitol Collegiate Academy Penny Schwinn Head of School Not Affiliated with a CMO Clayton Valley Charter Clayton Valley David Linzey Executive Director Katelyn James SPED Director Community School for Community School for Creative Education Dr. Clifford Thompson Principal-Acting Creative Education Not Affiliated with a CMO Dixon Montessori Charter Joanne Green Site Director Not Affiliated with a CMO Dr. Lewis Dolphin Stallworth Sr. Charter Gayle Stallworth Executive Director Not Affiliated with a CMO East Bay Innovation Academy Devin Krugman Director 28

29 Charter SELPA CEO Council Members - May, 2016 Attachment 9.1 CMO/JPA/Others Charter School Name CEO Name and Title Not Affiliated with a CMO Edison Charter Academy Dr. Olivia Lynch Executive Director Not Affiliated with a CMO Eleanor Roosevelt Community Learning Daniel Huecker Superintendent *Ron Paez Education Specialist Not Affiliated with a CMO Gateway College and Career Academy Miguel Contreras Director Not Affiliated with a CMO Hope Academy Charter Kyle Hannah Superintendent Not Affiliated with a CMO Iftin Charter Amal Hersi Principal Not Affiliated with a CMO Inland Leaders Charter School Mike Gordan Executive Director Not Affiliated with a CMO Kairos Public School Vacaville Academy Jared Austin Executive Director *Melanie Thomas Not Affiliated with a CMO Lifeline Education Charter Paula DeGroat Director Not Affiliated with a CMO Mission Preparatory #Jane Henzerling CEO Not Affiliated with North Oakland Community Charter School Stephen Ajani Executive Director Not Affiliated with a CMO Oakland Military Institute College Preparatory LTC Richard Wallis Superintendent Not Affiliated with a CMO Oakland School for the Arts Donn Harris Executive Direcor Not Affiliated with a CMO OnePurpose School Daniel McLaughlin CEO & Founder Not Affiliated with a CMO Paragon Collegiate Academy Serafin Alvarez President #Laura Cotney Not Affiliated with a CMO Paramount Collegiate Academy Dawn Contreras- Douglas CEO Not Affiliated with a CMO River Montessori Elementary Charter #Kelly Mannion Executive Director Not Affiliated with a CMO Roses in Concrete Community School Jeff Duncan- Andrade Founder Not Affiliated with a CMO Samueli Academy (The Academy) Anthony Saba Head of School Not Affiliated with a CMO San Diego Global Vision Academy *Dena Harris CEO San Diego Global Vision Academy Middle Not Affiliated with a CMO SBE - Synergy Denise Griffin CEO Not Affiliated with a CMO Summit Leadership Academy-High Desert Shannon Brandner Director of Instruction Not Affiliated with a CMO Sunrise Middle Teresa Robinson Director Not Affiliated with a CMO Sycamore Academy of Science and Cultural *Barbara Hale CEO Arts Not Affiliated with a CMO Temecula Valley Charter School Lois Hastings Executive Director Not Affiliated with a CMO The Palmdale Aerospace Academy Laura Herman Headmaster 29

30 Charter SELPA CEO Council Members - May, 2016 Attachment 9.1 CMO/JPA/Others Charter School Name CEO Name and Title Not Affiliated with a CMO The School of Arts and Enterprise Lucielle Berger Executive Director *#Germaine Nesbitt Director Not Affiliated with a CMO The New School of San Francisco Emily Bobel CEO Not Affiliated with a CMO Trivium Charter *Trisha Vais Executive Director Not Affiliated with a CMO Urban Montessori Charter David Castillo Head of School Not Affiliated with a CMO Valley Preparatory Academy Charter #Shelly Lether Executive Director Not Affiliated with a CMO Vista Oaks Charter #Joy Groen Executive Director Not Affiliated with a CMO Yu Ming Charter School Sue Park CEO Total number of sites: 264 Guests: #Conn Hickey-Ross Valley #Jason Watts-Scholarship Schools #Terry Drea-Semillas Sociedad Civil *Robin Detterman-Seneca *Jayna Gaskell-Pivot Charter Schools *Lisa Marasco-Sierra Charter 30

31 Attachment 10.1 El Dorado County SELPA/Charter SELPA Staff Information Leadership David M. Toston Associate Superintendent, SELPA Programs Call extension (last 4 digits of phone #) or dtoston@edcoe.org Tamara Clay, Director - El Dorado County SELPA tclay@edcoe.org Ginese Quann, Director - Charter SELPA gquann@edcoe.org Robert Steponovich, SELPA Business Services Director rsteponovich@edcoe.org Kevin Schaefer, Director Program Support kschaefer@edcoe.org Sharon Smit, SELPA Data Coordinator ssmit@edcoe.org Kale Elledge, Public Relations Coordinator kelledge@edcoe.org Francie Heim, Consultant Dr. Vicki Barber, Consultant Program Support fheim@edcoe.org vbarber@edcoe.org Alison Rose, Program Specialist arose@edcoe.org Christina French, Program Specialist cfrench@edcoe.org Crystal Keith, Program Specialist ckeith@edcoe.org Daina Mahaffey, Program Specialist dmahaffey@edcoe.org Janelle Mercado, Program Specialist jmercado@edcoe.org Katelyn James, Program Specialist kjames@edcoe.org Kathleen Kendall, Program Specialist kkendall@edcoe.org Kathy Smiley, Program Specialist ksmiley@edcoe.org Kirstin Comstock, Program Specialist kcomstock@edcoe.org Lena Williamson, Program Specialist lwilliamson@edcoe.org Moises Buhain, Program Specialist mbuhain@edcoe.org Sean Andrew, Program Specialist sandrew@edcoe.org Administrative Support Kathleen Hall, Administrative Assistant khall@edcoe.org Arianna Barrera, Program Assistant abarrera@edcoe.org Jeff Illingworth, Program Assistant jillingworth@edcoe.org Kelly Carnahan, Program Assistant kcarnahan@edcoe.org Nickie Terpening, Program Assistant nstemple@edcoe.org Sam Conway, Program Assistant sconway@edcoe.org Tara Stout, Program Assistant tstout@edcoe.org Kim Pratt, Administrative Support kpratt@edcoe.org Melissa Guess, Administrative Support mguess@edcoe.org

32 Attachment 10.1 El Dorado County SELPA/Charter SELPA Staff Information Data Support Call extension (last 4 digits of phone #) or Amanda Anderson, Program Technician amanderson@edcoe.org Amanda Ramirez, Program Technician aramirez@edcoe.org Kate Hewett, Program Technician kgalea@edcoe.org Andrew Lawton, Media Technician alawton@edcoe.org Business Support Bev Bair, Accountant bbair@edcoe.org Erin Finnell, Accountant efinnell@edcoe.org Amy Bueno, Account Technician abueno@edcoe.org Legal Support Heather Edwards edwards@girardedwards.com 2 32

33 Attachment 10.2 EL DORADO CHARTER SELPA Thursday, September 15, 2016 Meeting was held via Adobe Connect on Thursday, September 15, 2016 at 10:00 a.m. MINUTES EXECUTIVE COMMITTEE MEETING September 15, 2016 *Denotes participation via Adobe Connect Charter SELPA: *David M. Toston, Associate Superintendent *Ginese Quann, Charter SELPA Director *Robert Steponovich, SELPA Business Services Director Executive Committee Members: Mary Searcy Bixby, Altus Institute Gia Truong, Envision Schools *Cindy Petersen, Gateway Community Charters *Pat Hill, Learn4Life *Genevieve Thomas, Rocketship Education Tim Wolf, King-Chavez Charter Schools *Debi Gooding, The Learning Center *Jean Hatch, Redding School of the Arts Jonathan Dean, The O Farrell Charter School *J.J Lewis, Academy of Art and Sciences *Vicki L. Barber, Retired EDCOE Supt. of Schools *Francie Heim, EDCOE/Charter SELPA Consultant *Kathleen Hall, Administrative Assistant *Lynne Alipio, Altus Institute Paula DeGroat, Lifeline Education Paul Keefer, Pacific Charter Institute Preston Smith, Rocketship Education David Sciaretta, Einstein Academies *Melissa Mora, ACE Charter School Karin Marsolais, Preuss *Dawn Evenson, ilead Schools Patti Wilczek, Community Learning Center Julie Mattoon, Kipp Bay Area Schools Guests: *Patricia Dougherty Academy of Personalized Learning; *Caprice Young Magnolia; 1. Educationally Related Mental Health Services (ERMHS) Budget Update CEO Executive Committee was updated on the ERMHS budget to assure a transparent and predictable level of funding for Charter SELPA Partners. The September update included: a. Sufficient funding in Information Item Charter SELPA leadership made findings of sufficiency of ERMHS funding by September 15, 2016 for the year. Attachment 1, entitled ERMHS Funding provided additional information regarding the following: The maximum per service rate is established at $3,300. $100K will be available for Level 2 transportation reimbursement outside of the Level 2 service cap/ada formula. The intent is to provide 80% funding for eligible 33

34 El Dorado County Charter SELPA Executive Committee Meeting Attachment 10.2 September 15, 2016 Minutes Page -2- costs. If $100K is not sufficient, funding will be pro-rated based on claims submitted at year end. Indirect costs will be allowed for Level 2. Before May 2017, SELPA Leadership will make a finding as to the ability to fund beyond the 80% and 90% parameters established in the Allocation Plan. The significant variables impacting this finding are the January 2017 Level 2 budget requests submitted and the Level 3 NPS budget requests submitted throughout the year. David reviewed the attachment detail and shared that we try to keep the fund balance at 10 15% - it is now over 30%. Our Level 3 placement costs came in lower than anticipated due to fewer placements and/or lower cost placements. Given the variables, we determined there is enough money to raise the per service amount from $3,000 to $3,300. Consensus was reached by the Executive Committee members all supported these findings. Questions were asked on variability of individual charter s access to ERMHS the cap of $250 per ADA in the formula has significantly changed the variability factor. We feel we have sufficient protections in place. A question was asked if the state would ask for the money back recapture of unspent funds use it or lose it at this time, no. The Allocation Plan does have a reasonable reserve level in place. Vicki added that this is one of the reasons we maintain strong connections with State SELPA, State Leadership (CDE, State Board, other), Legislature (through the support of Capitol Advisors and other connections). A discussion was held on AB 884 currently on the Governor s desk one of the components of the legislation is a one-time audit of MH funds one component looks at outcomes. Audit would be limited to data that CDE already collects burden would be on CDE to collect data and see outcomes. May be difficult to determine outcome from only mental health services keep in mind they receive other services OT, SAI, etc. Must pass the reasonableness test. 2. Low Incidence Funding CEO Council approved (May 2016) the use of one-time federal funds to be allocated to the Low Incidence pool. At that time, we identified a possible need to return to CEO Council in September, for additional funding to honor the $3,000 maximum. There is no need to allocate additional dollars, as was originally anticipated. Attachment 2, entitled Low Incidence Funding provided additional information. No action is required at this time. Last year, based on the requests received, we determined we would have a shortfall. We are honoring for we had a higher reimbursement rate in place. We are still awaiting final expenditure reporting around 18K that will allow us to get to our final number. We urge schools to submit requests as soon as possible. We have lowered the per person reimbursement rate for and plan to monitor this throughout the year. We want a consistent level for all requests. 34

35 El Dorado County Charter SELPA Executive Committee Meeting Attachment 10.2 September 15, 2016 Minutes Page SELPA Leadership Report Membership Report Each year we let Executive Committee know of membership issues affecting member charters. David shared the following: o Authorizer provided a notice of revocation and attempted to revoke the charter s petition. Charter school is fighting this. o Independent study charter and ADA issue. The Charter SELPA continues to grow we now have 138 Partners operating 295 schools. 67% of all applications were approved last year for membership for 2016/17. We will ask Executive Committee members to help review the paperwork with the potential partners for 2017/18. We ve added the ability for a charter to upload a video file to add additional warmth and color to their application. We will be announcing the timelines later in the fall. We will emphasize at CEO Council the importance of adhering to timelines. 4. Next Meeting Date The next regularly scheduled meeting of the Charter SELPA Executive Committee will take place Thursday, November 10 th, 2016 at 10:00 a.m. via Adobe Connect teleconferencing. Meeting adjourned at 10:40 a.m. 35

36 Charter SELPA Executive Committee Meetings Description The Executive Committee serves as an informal advisory body to the Charter SELPA Administrative Unit. Executive Committee members review policies and procedures to make recommendations to the CEO Council for action items on the September and May meetings. An invitation to participate in the Executive Committee is issued annually at the first CEO Council meeting for the current fiscal year to all of SELPA s partners. Summaries of the Executive Committee meetings shall be transmitted to the full mem-bership of the Charter SELPA CEO Council. Participants The Executive Committee shall be comprised of all Charter SELPA CEO Council members who have an interest in participating as a committee member. Committee participation shall be at the discretion of individual members who shall be free to attend, or not attend, meetings as they choose. General Information Meetings will be held via the Adobe Connect videoconferencing platform. You can view, hear and participate using your computer with audio capability and an internet connection. Log-in information to participate, along with meeting agenda and supporting documents, will be made available one week prior to the meeting Meetings: Thursday, Sept. 15, a.m. to 11:30 a.m. Thursday, Nov. 10, a.m. to 11:30 a.m. Thursday, March 9, a.m. to 11:30 a.m. Thursday, May 11, a.m. to 11:30 a.m. Please note additional Executive Committee meetings may be called as needed. Attachment 10.3 NOTE: All Executive Committee Meetings will be held via Adobe Connect. invitations will be sent with additional details prior to the meetings. Additional Executive Committee meetings may be called as needed. Executive Committee Dinner Retreat: Wednesday, May 25, 2017 at 5:30 p.m. (buffet dinner served at 6:30 p.m.) DoubleTree by Hilton San Diego Mission Valley 7450 Hazard Center Drive San Diego, CA El Dorado County Charter SELPA

37 SEPTEMBER 22, 2016 CEO COUNCIL MEETING FINANCIAL UPDATE ATTACHMENT CLOSING DATA The certified P-2 ADA for the Charter SELPA was 120,543. The final income distributions have been updated with P-2 ADA and are available on the Charter SELPA website. The final state rate was $ per ADA (before administrative fee and set aside). This rate is after a 2.7% deficit applied by the state. The final federal rate was $ per prior year enrollment (before administrative fee and set aside). Additional state funding of $9.29 per ADA was distributed to those partners that were in the SELPA in and were eligible to receive additional funds. Our appreciation goes out to all for timely submission of data! Year # of Charters # of Partners K-12 P-2 ADA Dec Pupil Count % served , , % , , % , , % , , % , , % , , % , , % , % , % , % MAINTENANCE OF EFFORT (MOE)/UNSPENT FUNDS UPDATE MOE measures the expenditure of state and local funds from year to year by LEAs and by SELPA. In order for an LEA to continue to receive federal IDEA funds, each LEA and in turn the SELPA must increase the level of state/local expenditures from year to year (with some exceptions). We are in the process of reviewing the year end data to compile the required MOE reports and analyze overall SpEd expenditures. A report on MOE compliance and unspent funds will be brought to the Executive Committee in November. CASH FLOW UPDATE The individual charter cash flow amounts have been updated based on P-2 ADA. The schedule is posted to the Charter SELPA website. Charters new to the Charter SELPA have been notified of the optional Cash Advance Program. This program allows charters that were not a part of the Charter SELPA in to advance approximately 25% of estimated revenues at a 3% interest rate, since the charter won t be receiving cash distributions until February 2017, when CDE begins to include them in the apportionment. SET-ASIDE RISK POOL UPDATE CEO Council (May 2016) approved the following changes to the set-aside formula in : Conversion from a member owned/vested contribution to a risk-pool with one time non-refundable contributions by all Charter SELPA members in A one-time $200,000 transfer from the Legal Risk Pool Charters new to the SELPA in will contribute $5 per P-2 ADA (one-time non-refundable contribution) Charters returning in will have interest earnings applied to their Set-Aside balance and will be sent an amount net of a one-time non-refundable contribution of $2.50 per P-2 ADA. These funds will be sent in October A summary of these transactions appears below. El Dorado County Charter SELPA/ Financial Update Page 1 of 3 37

38 SEPTEMBER 22, 2016 CEO COUNCIL MEETING FINANCIAL UPDATE ATTACHMENT 10.5 Charter SELPA Set Aside Risk Pool Final Estimated Contribution from Charters 227, ,780 Contribution from New Charters 82,777 Interest 11,622 One Time transfer from Legal Risk 200,000 Total Revenue 238, ,557 Return to charters 4,718 1,055,837 Interest return to charters 2,235 51,377 Interest transfer to Legal Risk Pool 1,736 2,704 Transfer to Legal Risk Pool 8,686 42,104 Total Expenditures 17,375 1,152,022 Beginning Balance 930,519 1,152,021 Ending Balance 1,152, , BUDGET The Governor s enacted budget includes a 0% COLA. The estimated deficit for is 2.7% ( June certified deficit). The following rates are prior to the admin fee and set-aside contribution for new charters: Estimated federal rate = $125 per prior year enrolled (CBEDS). Preliminary estimated state rate assuming 2.7% deficit = $503 per P2 ADA. In March 2017, SELPA Leadership will review the preliminary deficit projection by CDE and the balance in the Rate Smoothing Pool in order to determine if the $503 rate could be increased to $505. EDUCATIONALLY RELATED MENTAL HEALTH SERVICES (ERMHS) Final expenditures filed for resulted in Level 2 and Level 3 costs lower than estimates, which resulted in the following: Level 2 requests (197) funded at 100% for a total of $5.4M (up from original 80%). Level 2 transportation requests funded at 100%. Level 3 funding (NPS residential, NPS ERMHS, site based structured therapeutic) funded at 100% for a total of $1.4 M. ERMHS reserves at the close of = $2.7 M. (32%). CEO Council (May 2016) approved modifications to the ERMHS Allocation Plan for Most significant is the ability for SELPA administration to set a Level 2 service level formula rate higher than $3,000. September 2016 rate set at $3,300. LEGAL RISK POOL Funds previously allocated to the Legal Risk Pool remain sufficient for to cover attorney costs associated with a due process filing up to $10,000 on a 50% reimbursement basis. Claims in totaled $44,121. $100,000 budgeted for claims An updated budget will be provided to CEO Executive Committee in November and will include a report of unspent funds that will be allocated to the Legal Risk Pool. El Dorado County Charter SELPA/ Financial Update Page 2 of 3 38

39 SEPTEMBER 22, 2016 CEO COUNCIL MEETING FINANCIAL UPDATE ATTACHMENT 10.5 LOW INCIDENCE The SELPA receives Low Incidence funding for materials and services related to students with hearing or vision impairments or who are orthopedically impaired. CEO Council approved recent amendments to the Allocation Plan to include criterion of a $600 minimum expenditure before reimbursement may be requested and a minimum $433 reimbursement (equal to state per-pupil Low Incidence funding) will be made. Based on a yearend determination of sufficiency, the reimbursement rate may be increased to a maximum of $3,000. We recommend partners budget for the $433 minimum per student reimbursement in Request forms are available here. A final determination of maximum funding will be made in May 2016 based on reimbursement requests received to date. AUTOMATIC CHECK DEPOSIT (AUTOMATED CLEARING HOUSE ACH) ACH payments not only enable receipt of payments in a more timely fashion, but are much more secure, as well. Currently, 78 charters are participating in the electronic funds transfer program. Charters are strongly encouraged to convert from paper checks to this system. The ACH authorization form can be found here: ACH Form. FALL PROGRAM/BUSINESS ROUNDTABLES Our leadership team will be available for roundtable meetings around the state in October & November. Charters may register for one of two 2-hour sessions at the most convenient location. The Charter SELPA team will be ready to provide individualized fiscal and program level support in an informal Q&A format. Registrations are open on our website under Professional Learning or in the Professional Learning Catalog. San Diego Tuesday, October 25 Los Angeles Thursday, October 27 Sacramento Tuesday, November 01 Bay Area Wednesday, November 02 El Dorado County Charter SELPA/ Financial Update Page 3 of 3 39

40 SEPTEMBER 22, 2016 CEO COUNCIL ATTACHMENT 11 LOW INCIDENCE FUNDING UPDATE ISSUE CEO Council took action in May 2016 to address a shortfall in Low Incidence funding and an update of final expenditures is provided as an information item. BACKGROUND Based on budget requests submitted as of May 1, 2016, Low Incidence (LI) funding requests were projected to exceed available funding by an estimated $70K. Final expenditure reports filed by charter members have resulted in a shortfall; however, the shortfall is less than was projected in May. Based on final expenditure reports submitted to date, expenditures ($131K) exceed revenue ($97K) by $34K. Included in the $131K total expenditures are $18K in pending claims for which we are awaiting final documentation. The $2K beginning balance (carryover from last year) plus an unexpected one-time grant received in April 2016, is allocated to the LI pool to cover the shortfall. In , estimated revenue is $117K. Funding is based on the December 2015 LI pupil count multiplied by a rate of $433. Per student reimbursements to charters for eligible LI expenditures is established at a minimum rate of $433 and, based on available funding, may be increased to an amount not to exceed $3,000. CEO Council approved (May 2016) the use of one-time federal backfill funds from the state to be allocated to the LI pool. At that time, we identified a possible need to return to CEO Council in September, for additional funding to honor the $3,000 maximum. There is no need to allocate additional dollars, as was originally anticipated. CEO Council approved (May 2016) Allocation Plan language for to ensure predictability of funding. Based on the Allocation Plan guidelines, SELPA Administration set the minimum per student reimbursement level at the state LI per pupil funding rate of $433. By May 2017, a finding will be made regarding the ability to fund beyond the established minimum. Funding beyond the minimum rate will be determined as follows: Total requests submitted plus estimated additional requests compared to total available funding. Funding beyond the established minimum will not exceed $3000 per eligible student. RECOMMENDATION This update is intended as an information item, no action required. El Dorado County Charter SELPA / Low Incidence Funding Update Page 1 of 1 40

41 SEPTEMBER 22, 2016 CEO COUNCIL ATTACHMENT ERMHS BUDGET ISSUE The ERMHS budget is presented for CEO Council approval. BACKGROUND Charter SELPA leadership must make findings of the sufficiency of ERMHS funding by September 15, 2016 for the year. Per the Allocation Plan: By September 15 of each year Charter SELPA administration will make a finding of sufficiency of Level 2 funding based on the following variables: Prior year ERMHS ending balance Projected current year ADA Projected current year Level 3 projected costs Projected current year Level 2 service counts Based on these findings, the service level formula amount will be established Maximum rate = $3,000 OR a higher amount may be established each year if the prior year ending balance is sufficient to assure SELPA members of predictable funding with no shortfalls. Minimum rate = $2,000 By September 15, if there is a finding of sufficiency of funding, $100K will be available for Level 2 transportation reimbursement outside of the Level 2 service cap/ada formula. The intent is to provide 80% funding for eligible costs. If $100K is not sufficient, funding will be pro-rated based on claims submitted at year end. By September 15, if there is a finding of sufficiency of funding, indirect costs will be allowed for Level ENDING BALANCE ESTIMATE The goal is to maintain an ERMHS ending balance (reserve) in the 5% to 10% range. The ERMHS ending balance is 32% or $2.7M. This is over $1.8 M beyond the upper range reserve of 10%. The ending balance was higher primarily as a result of final Level 3 reimbursement requests of $1.4 M, which is significantly below the $2.2 M budget estimate PROJECTED ADA SELPA ADA is expected to increase by over 20,000 ADA in , which generates approximately $1.2M additional ERMHS funding. Funding is based on approximately $60 per current year ADA (state) and $11 per prior year ADA (federal) PROJECTED LEVEL 3 COSTS final Level 3 costs were $1.4 M. The budget is projected to be $1.5M with an additional $1.5M contingency. $1.5M is a healthy contingency and should provide protection for any potential issues that might arise. Should the costs not materialize, the contingency could be used for Level 2 reimbursements. El Dorado County Charter SELPA/ ERMHS Budget Page 1 of 3 41

42 SEPTEMBER 22, 2016 CEO COUNCIL ATTACHMENT ERMHS BUDGET PROJECTED LEVEL 2 ERMHS SERVICE COUNTS The major indicator of Level 2 costs is the ERMHS service counts. Trend data is shown below. The projected 4,000 count as of December 1, 2016 is conservative (line 8), and therefore a sound data point to determine budget parameters PROJECTED LEVEL 2 BUDGET REQUESTS In , approximately 72% of the maximum eligibility was requested for reimbursement (line 5). For budgeting purposes, we are assuming 75% eligibility requested for reimbursement and an increased service level count of 4,000. These assumptions result in a need to augment the budget (line 8) by $700K to fund 80% of Level 2 projected requests (line 9). If the projection was further augmented by increasing the rate to $3,300, the overall augmentation from ending balance would be $1.4M. The budget for assumes $1.5M in Level 2 augmentation is available. Based on this, sufficient funding is available to increase eligibility to $3,300 for Please note that Level 2 was funded at 100% in In , based on the following budget parameters, increasing from 80% to 100% funding is a cost of approximately $2M. El Dorado County Charter SELPA/ ERMHS Budget Page 2 of 3 42

43 SEPTEMBER 22, 2016 CEO COUNCIL ATTACHMENT ERMHS BUDGET SELPA leadership (with review/input by CEO Executive Committee) makes the following finding of sufficiency of funding for to support the following budget decisions: The maximum per service rate is established at $3,300. $100K will be available for Level 2 transportation reimbursement outside of the Level 2 service cap/ada formula. The intent is to provide 80% funding for eligible costs. If $100K is not sufficient, funding will be pro-rated based on claims submitted at year end. Indirect costs will be allowed for Level 2. Before May 2017, SELPA Leadership will make a finding as to the ability to fund beyond the 80% and 90% parameters established in the Allocation Plan. The significant variables impacting this finding are the January 2017 Level 2 budget requests submitted and the Level 3 NPS budget requests submitted throughout the year. RECOMMENDATION CEO Council action is requested to approve the ERMHS budget of $11.4 (as shown in the chart above), with the primary elements being a Level 2 allocation of $8.1 M and Level 3 allocation of $3 M. El Dorado County Charter SELPA/ ERMHS Budget Page 3 of 3 43