MOTION BY COUNCILMAN ADAMS, SECOND BY COUNCILMAN MCINERNEY, TO APPROVE CONSENT AGENDA ITEMS 1-8 AS PRESENTED.

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1 CITY OF GRAND RAPIDS COUNCIL MEETING MONDAY, JUNE 25, :00 P.M. CITY COUNCIL CHAMBERS CITY HALL 420 NORTH POKEGAMA AVENUE, GRAND RAPIDS, MINNESOTA CALL TO ORDER: Pursuant to due notice and call thereof, a Regular Meeting of the Grand Rapids City Council was held on Monday, June 25, 2007 at 5:00 p.m. in the Grand Rapids Council Chambers, 420 North Pokegama Avenue, Grand Rapids, Minnesota. CALL OF ROLL: On a Call of Roll, the following members were present: Mayor Jim Millis, Councilmembers: Larry Schlauderaff, Dale Adams, and Gary McInerney. Absent: Dan Erkkila. Others Present: Shirley Miller, Lynn DeGrio, Eric Trast, Leigh Serfling, Dale Rosier, Rob Mattei, Jeff Davies, City Attorney Chad Sterle and Interim City Administrator Greg Andrews. PRESENTATIONS/PROCLAMATIONS: None. PUBLIC FORUM: Mark Miner, Business Owner, spoke to the Council requesting an amendment to the portion of the sign ordinance which references sandwich boards or portable signs which read may not be displayed for more than ninety (90) days per calendar year. Mr. Miner requested the 90 day requirement be dropped completely. Consensus of the Council was to ask the Planning Commission to review. COUNCIL REPORTS: None. APPROVAL OF MINUTES: SCHLAUDERAFF, TO APPROVE THE MINUTES OF JUNE 11, 2007 AT 5:00 P.M. AND 3:30 P.M., AND JUNE 20, 2007 AT 5:45 P.M. AS PRESENTED. The following voted in favor thereof: McInerney, Adams, Schlauderaff, Millis. Opposed: None, passed unanimously. CONSENT AGENDA: MOTION BY COUNCILMAN ADAMS, SECOND BY COUNCILMAN MCINERNEY, TO APPROVE CONSENT AGENDA ITEMS 1-8 AS PRESENTED. 1. Approve the City s joint subscription with Itasca County for $ and sign the formal agreement with the Materials Management Division of the State of Minnesota for their Cooperative Purchasing Venture (CPV). 2. Approve the list of employees with the Park and Recreation Department. 3. Award the replacement of the boiler at Old Central School to Climate Makers, Inc. for the amount of $53, June 25, :00 p.m

2 4. Adopt Resolution No A supporting the Water Resources Development Act. 5. Approve LG240B Application to Conduct Excluded Bingo to Itasca County Voiture 806, 40 and 8 for bingo events August 4 th and 5 th during Tall Timber Days Festival. 6. Approve LG220 Application for Exempt Permit for raffles to Grace House of Itasca County. Date of activity November 17, 2007 at Sawmill Inn. 7. Accept the 2006 Comprehensive Annual Financial Report, the Audit Management Letter, and the Auditor s comments on compliance and internal controls. 8. Adopt Resolution No accepting Safe & Sober grants totaling $17, from the Minnesota Department of Public Safety Office of Traffic Safety, and authorize the appropriate signatures upon receipt of the grant contracts. The following voted in favor thereof: Aye: McInerney, Adams, Schlauderaff, Millis. Nay: None, motion passed unanimously. SETTING OF REGULAR AGENDA: The regular agenda for approved as presented. ACKNOWLEDGE BOARD AND COMMISSION MINUTES: The Council acknowledged the February 28, 2007 Grand Rapids Human Rights Commission minutes. DEPARTMENT HEAD REPORT: Tom Pagel, City Engineer, provided his semi-annual department report to the Council highlighting the following: Infrastructure projects GIS update Trail Projects The full report has been made a part of the agenda packet. POLICE DEPARTMENT: 11. Consider approving Law Enforcement Mutual Aid Agreement and authorizing resolution for this agreement. SCHLAUDERAFF, TO ADOPT RESOLUTION NO A RESOLUTION AUTHORIZING MUTUAL AID, AND AUTHORIZE APPROPRIATE SIGNATURES ON THE AGREEMENT. The following voted in favor thereof: Aye: Adams, Schlauderaff, June 25, :00 p.m

3 McInerney, Millis. Nay: None, whereby the resolution was declared duly passed and adopted. PUBLIC WORKS DEPARTMENT: 12. Consider authorizing to proceed with the advertisement for the Request For Proposal for a License Agreement for Refuse and Recycling Collection Services for the City of Grand Rapids. MOTION BY COUNCILMAN ADAMS, SECOND BY COUNCILMAN SCHLAUDERAFF, TO AUTHORIZE THE ADVERTISEMENT FOR A REQUEST FOR PROPOSAL FOR A LICENSE AGREEMENT FOR REFUSE AND RECYCLING COLLECTION SERVICES FOR THE CITY OF GRAND RAPIDS. The following voted in favor thereof: McInerney, Adams, Schlauderaff, Millis. Opposed: None, passed unanimously. ADMINISTRATION DEPARTMENT: 13. Consider appointing Aurimy Groom as the Community Development Administrative Assistant at a starting wage of $ per hour effective July 2, ADAMS, TO APPOINT AURIMY GROOM AS THE COMMUNITY DEVELOPMENT ADMINISTRATIVE ASSISTANT AT A STARTING WAGE OF $14,7417 PER HOUR EFFECTIVE JULY 2, The following voted in favor thereof: McInerney, Adams, Schlauderaff, Millis. Opposed: None, passed unanimously. VERIFIED CLAIMS: 14. Consider approving the verified claims for the period June 5, 2007 through June 18, 2007 in the total amount of $1, , of which $ are investments. MOTION BY COUNCILMAN ADAMS, SECOND BY COUNCILMAN SCHLAUDERAFF, TO APPROVE THE VERIFIED CLAIMS FOR THE PERIOD JUNE 5, 2007 THROUGH JUNE 18, 2007 AS PRESENTED: A CUT ABOVE THE REST ACHESON TIRE COMPANY INC AMERIPRIDE LINEN & APPAREL AUTO VALUE -GRAND RAPIDS BLOOMERS GARDEN CENTER BLOOMERS GARDEN 1, BRINK REDI-MIX INC BRINK SAND AND GRAVEL BROTHERS FIRE PROTECTION BURGGRAF'S ACE HARDWARE INC CADD/ENGINEERING SUPPLY INC CARQUEST AUTO PARTS CELLULAR ONE CHIEF CLUSIAU SALES & RENTAL COHASSET CONCRETE PRODUCTS COLE HARDWARE INC CONNECTING POINT TECH 1, CRABTREE COMPANIES INC 15, DAVIS PETROLEUM INC DULUTH CLINIC EARTHGRAINS -FERGUS FALLS EMERALD LAWNS INC FLAHERTY & HOOD 1, GALL'S INC GENERAL PET SUPPLY June 25, :00 p.m

4 GLEN'S ARMY NAVY STORE GOPHER SPORTS 1, GOVERNMENT FINANCE OFFICERS GRAND ITASCA CLINIC GRAND ITASCA HOSPITAL 1, GRAND RAPIDS CITY PAYROLL 195, GRAND RAPIDS NEWSPAPERS INC GRAND RAPIDS STATE BANK 800, HAY GROUP INC HERITAGE TIRE ICTV 12, IKON OFFICE SOLUTION 2, INDEPENDENCE FIREWORKS 3, ITASCA COUNTY FARM SERVICE ITASCA COUNTY SHERIFFS DEPT ITASCA COUNTY TREASURER 4, JIM'S TOWING SERVICE JOHNSON'S PLUMBING K-MART CORPORATION KENNEDY & GRAVEN 2, KIMBALL MIDWEST L&M SUPPLY LAKEWOOD SURGERY CENTER LAWSON PRODUCTS INC LEAGUE OF MN CITIES INS TRUST MIKE LECLAIRE LEEF SERVICE MACQUEEN EQUIPMENT INC 1, ROBERT MATTEI JAMES MILLIS MINNESOTA DEPT OF ADMN ST OF MN CPV PROGRAM MN DEPT OF NAT'L RESOURCES MN PUBLIC EMPLOYEES INS PROG 41, MINNESOTA SALES & USE TAX 8, MINNESOTA TORO MINUTEMAN PRESS KELLY MORRIS 8.00 NORD AUTO PARTS NORTHERN 2-WAY SERVICE LLC NORTHERN BUSINESS PRODUCTS INC NORTHLAND HYDRAULIC SERVICE NORTHLAND ENT ASSOCIATES P.A NORTHSIDE LUMBER COMPANY 1, NORTRAX EQUIPMENT COMPANY OCCUPATIONAL DEVEL CTR 1, OCCUPATION DEVELOPMENT OFFICE DEPOT OFFICE NORTH INC OPERATING ENG LOCAL #49 21, TODD R. PEART PEPSI-COLA 1, PERSONNEL DYNAMICS, LLC PIZZA WORKS PORTABLE JOHN 1, PROFESSIONAL LAKE MGMT 9, PUBLIC UTILITIES COMMISSION 5, P.U.C. 12, QUARTERMASTER RCB COLLECTIONS RANGE BUILDING MAINTENANCE RAPIDS AUTO WASH RAPIDS BODY SHOP RAPIDS RENTAL RAPIDS WELDING SUPPLY INC RAY JOHNSON STUMP GRINDING REGENCE BLUE CROSS BLUE SHIELD ROYS TREE SPADE SERVICE RURAL CELLULAR CORPORATION SEH-RCM 41, SANDSTROM COMPANY INC 1, SECURITY ACCESS CONTROL SHERWIN-WILLIAMS SIM SUPPLY INC SMITH BARNEY 96, STOKES PRINTING COMPANY ERIC D. TRAST TREASURE BAY PRINTING INC TRUSTMARK VOLUNTARY BENEFIT 1, UNITED PARCEL SERVICE UNITED RENTALS INC UNITED STATES POSTMASTER VIKING ELECTRIC SUPPLY INC VISA 1, VISIT GRAND RAPIDS 10, WASTE MANAGEMENT WAYNE'S RADIATOR WESCO RECEIVABLE CORP ZEE SERVICE COMPANY BRIAN CAMPBELL BRENDA DEMARS JENNIFER POWERS The following voted in favor thereof: Aye: Schlauderaff, McInerney, Adams, Millis. Nay: None, motion passed unanimously. 5:25 RECESS UNTIL 6:00 P.M. SCHEDULED PUBLIC HEARINGS: 6:00 PUBLIC HEARING: June 25, :00 p.m

5 15. Conduct public hearing to consider public input regarding the issuance of an Off-Sale Liquor License to Alvin Backlund, dba Fireside Off-Sale Inc. Mayor Millis noted that this was the time and place according to law to conduct a public hearing to consider public input regarding the issuance of an Off-Sale Liquor License to Alvin Backlund, dba Fireside Off-Sale Inc. Interim Clerk Karen Alto noted that all required notices have been met. Interim City Administrator provided background information stating Mr. Backlund is in the process of purchasing Fireside Liquor, 1900 McKinney Lake Road. The establishment has been in business for more than 15 years, has had no compliance violations and there is ample parking in the paved parking lot. Mayor Millis opened the meeting for public comments. No one wished to speak and no written documentation was received, therefore, Mayor Millis closed the public hearing. RECONVENE REGULAR MEETING: 16. Consider approving/not approving an Off-Sale Liquor License to Alvin Backlund, dba Fireside Off-Sale Liquor. ADAMS, TO APPROVE THE ISSUANCE OF AN OFF-SALE LIQUOR LICENSE TO ALVIN BACKLUND, LICENSE TO EXPIRE The following voted in favor thereof: Aye: McInerney, Adams, Schlauderaff, Millis. Nay: None, motion passed unanimously. RECESS FOR SECOND SCHEDULED PUBLIC HEARING: 17. Conduct a public hearing for CP , TH 2/169 Reconstruction. Mayor Millis stated the second public hearing scheduled for the evening was to receive public input on proposed project CP , TH 2/169 Reconstruction. Interim Clerk Karen Alto stated all required notices have been met. Tom Pagel, City Engineer, provided a summary of the project with an overview of the proposed construction also highlighting the benefit area, project schedule, project costs and financing. Mayor Millis then opened the meeting for public comments. Mr. Robert Bentz, owner Bentz Oil. Did not feel he was part of the CBD and should not have to pay for the decorative portion of the project. City Engineer Pagel provided a sketch of the project highlighting the CBD area, which includes Bentz Oil. Mr. Jeff Schrunk, owner Northland Off Road, questioned whether or not his business was within the project. City Engineer Pagel responded no. Correspondence received and made a record of the proceedings: June 25, :00 p.m

6 1) Letter from Mr. Robert Ward dated June 25, 2007 Objecting to the project assessments, will not raise property value. 2) Letter from Mr. David Jenkins dated June 18, 2007, partner of Grand Rapids Properties, with Burger King as tenant. Object to assessment, questioned how the assessment will improve the value of the property. No one else wished to speak therefore Mayor Millis closed the public hearing for Council discussion and action. RECONVENE REGULAR COUNCIL MEETING: 18. Consider adopting resolution ordering improvement of and plans and specifications for CP , TH 2/169. SCHLAUDERAFF, TO ADOPT RESOLUTION NO A RESOLUTION ORDERING IMPROVEMENT OF AND PLANS AND SPECIFICATIONS FOR THE TH 2/169 RECONSTRUCTION CITY PROJECT The following voted in favor thereof: Aye: Adams, Schlauderaff, McInerney, Millis. Nay: None, whereby the resolution was declared duly passed and adopted. There being no further business the meeting adjourned at 7:03 p.m. Respectfully submitted: Karen Alto, Interim City Clerk June 25, :00 p.m