CITY COUNCIL WORK SESSION

Transcription

1 CITY COUNCIL WORK SESSION MONDAY, OCTOBER 3, :00 A.M. IN THE CITY COUNCIL CHAMBERS Located in the Elks Civic Building, 107 S. Cascade Avenue 1) DISCUSSION ITEMS A. Downtown Development Authority Board Applicant Interviews (20 minutes) i. Debbie Blanchard 3-6 ii. Ken Vale 7-13 B. Asset Management System Presentation (10 minutes) (Information Systems Director Jeff Scheetz) C. Civility Group Presentation (20 minutes) (Program Coordinator Erica Weeks) D. Recreation Collaborative and Memorandum of Understanding (20 minutes) (Assistant City Manager/Office of Business and Tourism Director Rob Joseph) 2) GENERAL CITY COUNCIL DISCUSSION (30 minutes) WRITTEN REPORTS The following written reports were included in the meeting packet but will not be discussed unless City Councilors have specific questions. Region 10 Report Downtown Development Authority Report *Please note that the times listed are estimates of approximately how long each item may take. This time is intended to serve as a guide for the Mayor in an effort to help keep the meeting moving. *Hearing assistance devices are available for public use. Please let us know if you need accommodation.

2 City Council Work Session Agenda Page 2 FUTURE TOPICS The following is a list of items City Council may consider in the near future. Please keep in mind these items may change and are not necessarily scheduled for the next City Council Work Session. If there is a particular item that you are interested in we recommend reviewing the City Council Work Session meeting agendas and packets online at the City of Montrose website, Classification and Compensation Study Survey Results October 17 Youth Council Appointments October 18 Eagle Head Cane Presentations November 15 Kings Riverbend RV Park Land Transaction

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14 Board Meeting Minutes August - Draft August 25, :30 a.m. to 2:00 p.m., 300 N Cascade Ave, Montrose, Sneffels Conference Room To attend via phone conference call (pass-code: #) 1) CALL TO ORDER and INTRODUCTIONS Meeting called to order at 12:08 by Bob Drexell. All those present introduced themselves. Board Members: Bob Drexell, Roy Anderson, David White, Bill Raley, Bill Miller, Bette Maurer, Dick Allison, Paula Swenson, Nichole Zangara, Ben Tisdel, John Clark, Sandy Head, Lynn Black, David Torgler, Phillip Virden, Tim Cannon and Bruce Hovde By Phone: Susan Thompson, Phil Chamberlain Staff: Michelle Haynes, Karla Distel, Karen Tuttle, Dan Scinto, Nancy Murphy, Chris Kennedy and Eva Veitch 2) APPROVAL OF AGENDA ITEMS Motion: Approval of the agenda was M/S by David White/Phillip Virden. The motion carried unanimously. 3) APPROVAL OF Board of Directors meeting MINUTES of July, Motion: Approval of the minutes was M/S by David Torgler/David White. The motion carried unanimously. 4) OLD BUSINESS a. No Old Business 5) NEW BUSINESS a. SBRC Planned Curriculum Presentation Nancy presented to the board the new curriculum and how to build on the current foundation. Revisions include development of new classes and a curriculum that will provide a broader basis of education, including several multi-week courses in addition to current lunch or one-day presentations. New business owners (or those exploring beginning a business) will be encouraged to take relevant classes prior to receiving one-on-one counseling. This will assist in preserving the funding for counseling for expanding businesses, and those that have completed basic work prior to counseling. Nancy also proposed a subscription model that offers multiple classes at a discounted rate. The presentation has been sent on to the board for their review. b. Enterprise Zone Contribution project approval process: Michelle discussed with the Board the changes in guidelines about the Enterprise Zone nonprofit contribution projects that have an impact on economic development. The state Economic Development Commission has requested that the administrators develop clearer guidelines for eligibility. Region 10 may lose some of the current projects through this process. Upon approval at the state level, these guidelines will be presented to the Region 10 board approval. During the approval process, Michelle feels the board should assist in approving qualified organizations for the Enterprise Zone tax credit prior to consideration by the EDC. Current projects will begin the annual review in approximately October of

15 6) REPORTS a. Financial Report - Michelle Haynes Preliminary financial statements for June show a positive margin. Reconciliations are being completed through the end of June at this time. Revised budget is presented to the board. A small revision to the budget shows the broadband position. This position is also being covered by a small grant from the Regional El Pomar Foundation grant. Broadband is given its own overhead allocation with the remaining small amount of funds being redirected from operating expenses. Region 10 will be sponsoring $140,000 from the REDI grant to continue the work in Delta and West End Montrose County. Motion: Chair entertains a motion to approve the amended budget. M/S by Paula Swenson/Ben Tisdel. The motion carried unanimously Michelle presented a small change grant to the board for Cedaredge for the Story Walk project in the amount of $5,000. Motion: Chair entertains a motion to approve the Cedaredge Story Walk project. M/S by Betty Maurer/Roy Anderson. The motion carried unanimously. b. Community Living Services Eva Veitch Started the new Fiscal Year with the Safe and Older Americans act Received the 2017 MFP award. This is the last year of this grant. It is unclear what it will look like moving forward. Did receive an increase in the Colorado low income senior dental grant. Reapplying for the West End Senior Homemaker support from Montrose County and the Telluride Senior Collaboration Grant. First live streaming for the Colorado Senior Lobby held on 8/20/16. Grand Junction and Montrose were the only two locations that offered the live streaming on the western slope. CLS is sponsoring the Delta County ADRC Expo and the West end Senior Fair scheduled for 9/16/16. c. Small Business Resource Center Nancy Region 10 sponsored the Downtown Institute in Paonia. Both Dan and Nancy attended and reported their presence for Region 10 was well received. Counseling hours are down for the month of August due to counselors being on vacation and fewer requests. d. Business Loan Fund - Dan Dan has had numerous visits with the local banks and partnering with business loans. Dan informed the board the loan files received a 100% acceptance from the SBA Annual audit Dan is looking to establishing a system to track requests for our services and how we are providing services to the people who are requesting them. Dan seeks recommendation from the board regarding a loan charge off. Board recognizes Dan has authority to approve loans up to $50,000. Board recommends Dan to look at policy revisions and present a revision to the policy regarding charge off loans by the next board meeting. Motion: The board approves the charge off for loan #1268. M/S Paula Swenson/David Torgler 15

16 e. Gunnison Valley Transportation Region Committee- Michelle Haynes for Vince Rogalski (who is meeting with the Transportation Commission) Safe route for school funding is now open. Looking at alternates for revenue and road user fee. Board is advised to review. Hosting GVTPR next month on 9/8/16 at 1:30 p.m. Dr. Canfield addresses the board regarding 550 south and reports to many deaths related accidents. Total of 19 deaths in the last 11 years and recording 70 accidents per year. Dr. Canfield requests to approach TPR to readdress priority as to 550 south as it is not on their radar at this time. Montrose County has supported a resolution to support safety on 550. f. Broadband Chris Chris has developed relationships with stakeholders since coming on board with Region 10 Delta construction contract is signed and should begin stringing wire beginning Monday, August 29, Working with 3 firms for the Montrose area. A few line item adjustments were made allowing the award of the contract to be completed the beginning of the week, August 29, Construction should be completed with the anchors sometime mid-november into December Policy procedures are being developed for ISP providers. Meeting with WAPA week of August 29, 2016 to discuss the tie in from Montrose to Gunnison. Discussions are favorable. g. Executive Director Michelle Haynes: Continuing to work with the EDA projects. The EDA grant will close in August. Motion: Approval of department reports M/S by Betty Maurer/Ben Tisdel The motion carried unanimously. 7) ADJOURNMENT The meeting adjourned at 2:08 pm. 16

17 Montrose Downtown Development Authority Board of Directors Meeting Minutes: August 15, 2016 Board members in attendance: Chris Adams, Kirk Hartman, Martha Dusio, Dave Bowman, and Dick Frantz. Meeting called to order at 4:35 p.m. Recognition of guests: Kate Adams, Leslie Hoops, John Harris, Ray Blanchard and Michelle Klippert. 1. No approval of minutes from July 18, No treasurer s report. Main Street Session: 1. Leslie Hoops, website and social media consultant, proposed a marketing plan for the DDA. This plan would include social media, , and website development. She also proposed a marketing plan for DDA sanctioned special events, which would provide an all inclusive advertising plan. Leslie estimates 1 3 hours per day and hours of her labor per special event. She has submitted a proposal to Lance, costing $2400 per month for both event promotion and social media development. The second option was for social media and website only at $ per month. Michelle Klippert commented about the antiquated, stream of communication that presently exists between the members in the district and the organization. Michelle indicated that this would be a real opportunity to create a relationship between retailers and the DDA board. There was additional discussion, after Leslie left the meeting, concerning the affordability of these proposals. The budget will be studied and further information will be submitted at the next meeting. 2. John Harris spoke about the proposed pedestrian signage for the three intersections that presently have no pedestrian light, at Cascade, Selig and Uncompahgre. The planned signals are radio activated, flashing pedestrian crossings. The City is able to install these with the available city crews. Cost is about $20,000 per intersection. The consensus was to install Cascade first, as a test. 3. Kate Adams spoke of the plans for the Ranch Rodeo event in downtown Montrose. The parade will extend from the Historical Museum to the Fairgrounds. She is still seeking additional vendor, but there appears to be enough booths, displays and food vendors to 17

18 fill the entire downtown street area, from Park Ave. to Townsend. The budget is presently balanced. Director s Report: 1. A Farmer s Market winter lease has been completed and signed. Straw Hat has indicated that they are not interested in expanding at this time. 2. Jeff Sheets, IT director with the City, is working with Lance on upgrades to the website and computer. This is under an intergovernmental agreement between DDA and the City of Montrose. 3. Dick Frantz asked to have reflective paint applied to the large pots at the intersections. The group agreed. A vote was not necessary. 4. Lance mentioned that the City has cooperated with the new owner of 635 E. Main St, to remodel this building into apartments. Motion made to end the meeting at 6:15 pm. Dave 1 st, Chris 2 nd. Motion carried. 18