COUNCIL PROCEEDINGS JULY 19, 2016

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1 COUNCIL PROCEEDINGS JULY 19, 2016 The City Council of Thief River Falls, Minnesota, met in regular session at 5:30 p.m. on July 19, 2016 in the Council Chambers of City Hall. The following Councilmembers were present: Holmer, Howe, Narverud, Sollom, Hagen, Brown and Strandlie. Councilmember Prudhomme was absent. Holmer chaired the meeting. PRESENTATIONS/PROCLAMATIONS/PUBLIC INFORMATION/ANNOUNCEMENTS School Superintendent Brad Bergstrom addressed the council. He stated that he is excited to be part of the community and looks forward to working with the city council and staff. APPROVAL OF AGENDA Councilmember Howe motioned, being seconded by Councilmember Brown, to approve the agenda as presented. On vote being taken, the motion was unanimously approved. RESOLUTION NO : APPROVAL OF COUNCIL PROCEEDINGS , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, to approve July 5, 2016 Council Proceedings. RESOLUTION NO : APPROVAL OF PAYMENT OF BILLS , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, to authorize payment of bills and disbursements in the total amount of $670, A printout of the approved payments and disbursements is attached hereto and made a part hereof. RESOLUTION NO : APPROVAL OF PROGRESSION RAISE FOR CHRISTOPHER KLIE, APPRENTICE LINEWORKER , being seconded by Councilmember Narverud, that: BE IT RESOLVED, by the City Council, to accept the Public Utilities Committee recommendation and grant Christopher Klie, Apprentice Lineworker, a progression raise. Mr. Klie shall progress to Step 5 of 8 of the Grade Level 6/Pay Range 8 Apprentice Lineworker salary schedule, for a new hourly salary of $27.64 effective July 20, 2016.

2 Page 2 of 9 RESOLUTION NO : APPROVAL OF PROGRESSION RAISE FOR RONALD LUND, POWER PLANT OPERATOR/ELECTRONIC TECHNICIAN , being seconded by Councilmember Narverud, that: BE IT RESOLVED, by the City Council, to accept the Public Utilities Committee recommendation and grant Ronald Lund, Power Plant Operator/Electronic Technician, a progression raise. Mr. Lund shall progress to Step 6 of 9 of the Power Plant Operator/Electronic Technician salary schedule, for a new hourly salary of $23.68 effective July 20, RESOLUTION NO : APPROVAL OF PROGRESSION RAISE FOR LYNN SKIBICKI, POWER PLANT OPERATOR , being seconded by Councilmember Narverud, that: BE IT RESOLVED, by the City Council, to accept the Public Utilities Committee recommendation to grant Lynn Skibicki, Power Plant Operator, a progression raise. Mr. Skibicki shall progress to a new wage of $26.36 per hour, the midpoint between his current wage and the top of the Grade Level 5/Pay Range 6 top salary, effective July 6, RESOLUTION NO : APPROVAL OF DECLARATION OF CITY SURPLUS PROPERTY , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, to accept a Utilities Committee recommendation to declare as surplus property and to authorize their sale through online auction or to be disposed of: COMPUTERS No. Model Serial # Fixed Asset # MIS Inv. # 1 Optiplex 745 8DWKNC C053 Pentium GHz; 1GB RAM; 80GB HD; Keyboard; From Liquor 2 Optiplex 745 6FWKNC C054

3 Page 3 of 9 Pentium GHz; 1GB RAM; 80GB HD; Keyboard; From Liquor 3 Optiplex 745 DFWKNC C055 Pentium GHz; 1GB RAM; 80GB HD; Keyboard; From Liquor 4 Optiplex 745 3GWKNC C056 Pentium GHz; 1GB RAM; 80GB HD; Keyboard; From Liquor 5 Optiplex 745 6BNHNC C047 Pentium GHz, 1GB RAM, 80GB HD; Keyboard; From Liquor 6 Optiplex YV2D C038 Core 2 Duo GHz; 1GB RAM; 80GB HD 7 Optiplex 755 GSX5RG C060 Core 2 vpro-2.33ghz; 4GB RAM; 160GB HD; Keyb/Mouse 8 Optiplex 755 F3Z5RG C061 Core 2 Duo E GHz; 2GB RAM; 200GB HD; Keyb/Mouse 9 Optiplex 755 G3Z5RG C062 Core 2 Duo E GHz; 2GB RAM; 160GB HD; Keyb/Mouse 10 Optiplex 755 H3Z5RG C063 Core 2 Duo E GHz; 2GB RAM; 160GB HD; Keyb/Mouse 11 Optiplex 760 H3D65J C068 Core 2 Duo E GHz; 4GB RAM; 160GB HD; Keyb/Mouse 12 Optiplex 760 H3D75J C069 Core 2 Duo E GHz; 4GB RAM; 160GB HD; Keyb/Mouse 13 Compaq ProLiant ML 350 G2 6J26KQV5V C042 PIII-1.4GHz; 512MB RAM; RAID Array; Keyb/Mouse 14 Compaq ProLiant ML350 G3 6J35KT45L01K 4005 C051 Xeon-2.4GHz; 2GB RAM; RAID Array; Keyb/Mouse ITEMS TO JUNK Item Fixed Asset # Power Plant Camera DVR (bad motherboard; case may have value) HP Officejet Pro 8600 (no longer works) HP LaserJet 3015 MFP (no longer works) HP LaserJet M1319MFP (no longer works)

4 Page 4 of 9 1 HP 22 LCD monitor (no longer works) CRT monitors 1 19 CRT monitor RESOLUTION NO : APPROVAL OF FINAL PAYMENT TO DAVIDSON CONSTRUCTION FOR THE 2015 STREET & UTILITIES IMPROVEMENTS PROJECT , being seconded by Councilmember Narverud, that: BE IT RESOLVED, by the City Council, to accept a Public Works Committee recommendation to approve Pay Request No. 6 - Final in the amount of $521, to Davidson Construction for the 2015 Street & Utilities Improvements Project. RESOLUTION NO : APPROVAL OF ADMINISTRATIVE CONTRACT WITH NORTHWEST MN MULTI-COUNTY HOUSING AND REDEVELOPMENT AUTHORITY TO ADMINISTER THE DEED SMALL CITIES GRANT PROGRAM , being seconded by Councilmember Narverud, that: WHEREAS, the City of Thief River Falls completed a Small Cities Development Program project in This grant was awarded in 2012 and provided approximately $600,000 in assistance for renovations to 20 single family owner occupied homes in addition to two multi-family rental buildings. Low to moderate income residents of the city continue to have need for further renovations and assistance. The city contracted with Joan Abercrombie to apply for a DEED grant in a target neighborhood for these renovations. The city was successful in the grant request and awarded $556,600 to renovate 22 owner occupied homes. THEREFORE, BE IT RESOLVED, by the City Council, to accept a Public Works Committee recommendation to approve an administrative contract with the Northwest Minnesota Multi-County Housing and Redevelopment Authority (HRA) to administer the Department of Employment and Economic Development (DEED) Small Cities Grant Program and authorize the Mayor and Administrator to execute the agreement.

5 Page 5 of 9 RESOLUTION NO : APPROVAL OF 2015 BUDGET ADJUSTMENTS , being seconded by Councilmember Narverud, that: RESOLVED, by the City Council, to accept the Administrative Services Committee recommendation to amend the 2015 budget to reflect the split between the Street and Sanitation Departments: 2015 Budget adjustment from department 4315 (sanitation) to 4312 (street): Full-time Salary $260, Premium Salaries $ 6, PERA contributions $ 19, FICA Contributions $ 16, Medicare Contributions $ 3, Health Insurance $ 58, Life Insurance $ 1, Gas-Oil-Lube $ 56, Equipment Maint & Repair $ 30, Building Maint & Repair $ 1, Department Maint & Repair $ 53, Shade Tree Program $ 3, Signs-Brooms-Paint $ 14, Salt & Gravel Expense $ 46, Small Tools and Minor Equipment $ Personal Protective Equipment $ 1, Misc Operating Expense $ 6, Contract Expense $ 31, Communication Expense $ 1, Utilities Expense $ 3, Dues and Subscriptions $ Taxes and Licenses $ Travel, Conference, School $ 1,050 TOTAL 2015 Expense Budget for Street Department $619,386 Total 2015 Expense budget in (4315) was 1,551,982 - $619,386 in (4312) = $932,596 balance in (4315 for Sanitation) RESOLUTION NO : APPROVAL OF ENERGY IMPROVEMENT LOAN TO MOOSE LAKE PROPERTIES & HELMICH DENTAL SERVICES

6 Page 6 of , being seconded by Councilmember Narverud, that: WHEREAS, the Community Development Advisory Board makes recommendation for energy and business loans. The project located at 318 LaBree Ave N, Thief River Falls includes a new heating and cooling system. The building is currently occupied with dental office on the first floor and apartments on the second floor. RESOLVED, by the City Council, to accept a Community Development Advisory Board recommendation to authorize the Mayor and City Administrator to sign documents granting a seven year Energy Improvement Loan in the amount of $8,832 at 2 % interest secured by a mortgage on the property and personal guarantee with monthly auto payment from their bank account. Councilmember Prudhomme arrived at the meeting. RESOLUTION NO : APPROVAL TO FILL LEAD LINE WORKER POSITION IN THE ELECTRIC DEPARTMENT A Public Utilities Committee recommendation was presented. Councilmember Hagen introduced Resolution No , being seconded by Councilmember Strandlie, that: WHEREAS, the position of Lead Lineworker was recreated during 2015, and was filled by John Kinsman, Lineworker. Mr. Kinsman was appointed as the Electric Foreman by Resolution as part of the Teamster Internal Transfer process, effective June 22, As per union contract, Mr. Kinsman has 30 days to return to his position as Lead Lineworker. If Mr. Kinsman does not return to his former position, the Lead Lineworker position may be opened to the public for filling. THEREFORE, BE IT RESOLVED, to accept the Public Utilities Committee recommendation to fill the position of Lead Line Worker, a position vacated by the internal transfer of John Kinsman to Electric Foreman, and open the position to the public for filling after July 22, RESOLUTION NO : APPROVAL TO COMMIT A 50% MINIMUM LOCAL MATCH AND AUTHORIZE TO EXECUTE AGREEMENT WITH DEED FOR REDEVELOPMENT GRANT FUNDING FOR RIVERWALK FLATS, SCHUETT DEVELOPMENT, LLC PROJECT

7 Page 7 of 9 A Public Works Committee recommendation was presented. Councilmember Narverud introduced Resolution No , being seconded by Councilmember Howe, that: BE IT RESOLVED that the City of Thief River Falls act as the legal sponsor for project(s) contained in the Redevelopment Grant Program to be submitted on August 1, 2016, and that the Mayor and City Administrator is hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of Schett Development, LLC. BE IT FURTHER RESOLVED that the City of Thief River Falls has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration. BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application ARE COMMITTED to the project identified. BE IT FURTHER RESOLVED that if the project identified in the application fails to substantially provide the public benefits listed in the application within five years from the date of the grant award, the City of Thief River Falls may be required to repay 100 percent of the awarded grant per Minn. Stat. 116J.575 Subd. 4; BE IT FURTHER RESOLVED that the City of Thief River Falls has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Thief River Falls may enter into an agreement with the State of Minnesota for the above referenced project(s), and that the City of Thief River Falls certifies that it will comply with all applicable laws and regulation as stated in all contract agreements. NOW, THEREFORE BE IT RESOLVED that the Mayor and City Administrator are hereby authorized to execute such agreements as are necessary to implement the project(s) on behalf of the applicant. RESOLUTION NO : APPROVAL OF ORDINANCE NO. 93, 3 RD SERIES, OF THE CITY OF THIEF RIVER FALLS, MINNESOTA, AMENDING CITY CODE 152 ENTITLED "ZONING CODE" BY AMENDING THE CITY ZONING DISTRICTS MAP, AND BY ADOPTING BY REFERENCE CITY CODE CHAPTER 10 AND SECTION , WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS Councilmember Hagen motioned, being seconded by Councilmember Sollom, to call for the first reading of an ordinance amending City Code Chapter 152 entitled "zoning code" by amending the city zoning districts map, and by adopting by reference city code chapter 10 and section , which, among other things, contain penalty provisions. Rezoning the east side of the 600 and 700

8 Page 8 of 9 blocks of Atlantic Avenue, from General Industrial District (I-2) to General Business District (C- 2). The motion was unanimously carried. City Attorney Sparby read the proposed ordinance. Following the reading, Councilmember Narverud motioned, being seconded by Councilmember Hagen to waive the second reading. The motion was unanimously carried Councilmember Hagen introduced Resolution No , being seconded by Councilmember Narverud, that: THE CITY COUNCIL OF THIEF RIVER FALLS ORDAINS: Section 1. The City Zoning Districts Map is hereby amended by changing the zoning designation of the following described real property from General Industrial District (I-2) to General Business District (C-2): AND AND All the vacated platted property in Highland Addition to the City of Thief River Falls, Pennington County, described as follows: The Southerly 25 feet of Lot 6, Block 1, all the vacated 7 th Street right-of-way east of the easterly right-of-way line of Atlantic Avenue and west of the easterly line of said plat of HIGHLAND ADDITION, Lot 1, Block 12; and the northerly 9 feet of Lot 2, Block 12, EXCEPT that part lying easterly of a line parallel with and 75 feet westerly of the centerline of the mainline track of the Canadian Pacific Railway; Lot 1, Lot 2, and the northerly 27 feet of Lot 3, all in Block 1, in said Highland Addition, EXCEPT that part lying easterly of a line parallel with and 75 feet westerly of the centerline of the mainline track of the Canadian Pacific Railway. The southerly 23 feet of Lot 3, Lot 4, and Lot 5, and the northerly 25 feet of Lot 6, all in Block 1, in said Highland Addition, EXCEPT that part lying easterly of a line parallel with and 75 feet westerly of the centerline of the mainline track of the Canadian Pacific Railway. Section 2. City Code Chapter 10 entitled "General Provisions and Section entitled "Violation are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall be in force and effect from and after its passage, approval, and publication.

9 Page 9 of 9 RESOLUTION NO : APPROVAL OF BID FROM FERGUS POWER PUMP FOR THE 2016 LIME POND CLEANING AND LAND APPLICATION OF MATERIAL A bid for the 2016 lime pond cleaning was reviewed. Councilmember Strandlie introduced Resolution No , being seconded by Councilmember Sollom, that: WHEREAS, the City of Thief River Falls Water Systems annually advertises for bids to remove the Water Treatment Plant filter residuals and the land application of the material at city owned agricultural land. Bids for the project are due at 2:00 p.m. on Monday, July 18, Bids will be tabulated and available at the Council meeting. THEREFORE, BE IT RESOLVED, by the City Council, to approve the bid of $82,192 from Fergus Power Pump for the 2016 lime pond cleaning and land application of material. UPCOMING MEETINGS/EVENTS City Council Meeting August 2 nd at Pioneer Village at 4:30 p.m. Utilities Committee Meeting August 5 th at 7:00 a.m. Parks & Recreation Committee Meeting August 9 th at 4:30 p.m. Public Works Committee Meeting August 10 th at 4:30 p.m. Administrative Services/Public Safety Committee Meeting August 11 th at 4:30 p.m. City Council Meeting August 16 th at 5:30 p.m. Committee of the Whole August 23 rd at 5:30 p.m. INVESTMENT SUMMARY Investment Summary dated 6/30/2016 ADJOURNMENT There being no further discussion, Councilmember Howe moved, being seconded by Councilmember Sollom to adjourn. On vote being taken, the Chair declared the motion unanimously carried. Attest: Rodney Otterness, City Administrator Brian D. Holmer, Mayor