The Second Annual MEDICAL DEVICE CONNECTIVITY CONFERENCE & EXHIBITION
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1 Presents The Second Annual MEDICAL DEVICE CONNECTIVITY CONFERENCE & EXHIBITION SPONSOR/EXHIBITOR PACKAGES September 28-29, 2010 Hyatt Regency Mission Bay San Diego, CA
2 THE SECOND ANNUAL MEDICAL DEVICE CONNECTIVITY CONFERENCE & EXHIBITION This conference centers on the integration of medical devices and information systems. The end product of this integration is the automation of tasks that are otherwise done manually. The basic capability required for this workflow automation is connectivity that results from the integration of medical devices with information systems. In a basic implementation, connectivity facilitates the movement of data from one device or system to the other. While connectivity does not preclude two way communications, it is not required. The term interoperability refers to the interaction of different medical devices, or a medical device and an information system, where one entity exerts control on the other entity. This interoperability explicitly requires two way communications between devices and/or systems. Acquiring medical device data for automated documentation in an EMR is typically referred to as connectivity. Safety interlocks, where one medical device or information system effects the operation of another medical device. TARGET AUDIENCE Executives and clinicians at hospitals, healthcare systems and physician groups, including biomedical engineering, clinical engineering and IT staff Medical device vendors, including marketing / sales executives (interested in requirements, value proposition, regulatory issues) and engineering executives (interested in specifications, design, technology options) Management consultants, government officials, academics, venture capitalists, angel investors, private equity firms and investment banks This event builds on our highly successful inaugural conference, which was held in Boston in September We project 250 to 400 high level attendees at this nationally recognized event. SPECIAL ADDED BENEFIT FOR SPONSORING ORGANIZATIONS TCBI will offer to attendees an informal educational track to be held in the exhibit area during the conference. Attendees will be able to sign up for in-depth meetings with sponsors/exhibitors. Such meetings are a great opportunity to demonstrate products, answer questions and make a lasting impression on prospective clients.
3 September 28-29, 2010 San Diego, CA Bronze Level Benefits Include: BRONZE SPONSORSHIP $2,795 EXHIBIT SPACE: 6 Table, 2 Chairs, ID Sign & Trash Receptacle (NOTE: Exhibitor is responsible for securing electricity, Internet access and audiovisual equipment.) STAFF PASSES: One (1) Staff Pass for an employee of your company. Additional Staff Passes for employees of your company can be purchased at a discounted rate of $995 per person. Staff Passes Include: Admission into Exhibition Area, Educational Sessions and all Food & Beverage events (Excluding all Pre or Post Event activities, Luncheon on Day Two, optional Workshops, etc.). EXHIBITOR PASS: One (1) Exhibitor Pass for an employee of your company to maintain your exhibit space. Additional Exhibitor Passes are available at a rate of $395 each. The Exhibitor Pass offers admission to Food & Beverage events and the Exhibit Area ONLY. This Pass does not offer access to any of the educational sessions. (Excluding all Pre or Post Event activities, Luncheon on Day Two, optional Workshops, etc.). ADVERTISING: Your company s logo, web address and company contact information (contact person, phone number and address) to be included in the conference website and brochure. Your company s logo will also be included in any condensed versions of the brochure that TCBI may choose to utilize. Inclusion in the print brochure is contingent upon the sponsor submitting a logo and description by the deadline date provided by TCBI. Company logo will also be included in the conference notebook that will be distributed to attendees. PRE EVENT ATTENDEE LIST: Attendee List (Attendee names, titles and organizations only), one week prior to the event provided that sponsorship fee and signed list use agreement have been received by TCBI. PLEASE NOTE: Send your company s camera ready logo in EPS format and contact information (web address, address, phone number and contact person) immediately after executing this agreement. Send company logo and contact information to coordinator1@tcbi.org.
4 Silver Level Benefits Include: SILVER SPONSORSHIP $5,000 EXHIBIT SPACE: An 8 x8 carpeted booth space, 6 Table, 2 Chairs, ID Sign and Trash Receptacle. (NOTE: Exhibitor is responsible for securing electricity, Internet access and audiovisual equipment.) STAFF PASSES: Two (2) Staff Passes for members of your firm, excluding Speakers. Speakers are entitled to attend the entire event (excluding optional Workshops and Day Two Luncheon) free of charge. Additional Passes for staff members of your firm can be purchased at a discounted rate of $995 per person. (Staff and Guest Passes are not interchangeable.) Staff Passes include Admission into the Exhibit Area, Educational Sessions and all Food & Beverage events. (Excluding all Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc.) GUEST PASSES: Four (4) Guest Passes for clients defined as full time employees of hospitals, integrated delivery networks, health plans, health insurance companies and physician groups only. (Vendors and consultants do not qualify for these Passes. TCBI reserves the right to determine whether or not an individual qualifies for a Guest Pass.) Additional Passes for clients may be purchased at a discounted rate of $395 per person. (Staff and Guest Passes are not interchangeable.) Guest Passes include Admission into the Exhibit Area, Educational Sessions and all Food & Beverage events. (Excluding all Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc.) EXHIBITOR PASS: Exhibitor Passes for members of your firm to maintain your exhibit space are available at a rate of $395 each. The Exhibitor Pass offers admission into Food & Beverage events and the Exhibit Area ONLY. This Pass does not offer access into the Educational Sessions, any Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc. ADVERTISING: Your firm s logo, company contact information and 100 word description outlining your firm s products and/or services to be included on the Summit website and print brochure. Your firm s logo will also be included in any condensed versions of the print brochure that TCBI may choose to utilize. Inclusion in the print brochure is contingent upon the sponsor providing logos and description by TCBI s deadline. PRE-EVENT ATTENDEE LIST: Attendee List (attendee names, titles and companies only) one week prior to the event provided that Sponsorship fee and signed List Use Agreement have been received by TCBI. PLEASE NOTE: Immediately after execution of this agreement, please to coordinator1@tcbi.org your company s camera-ready logo in EPS format, your corporate description (100 words) and contact information (mailing address, web address, address, telephone and contact person). Individual Guest Pass requests will be honored provided that the individuals nominated by Sponsors have not separately registered to attend the conference.
5 Gold Level Benefits Include: GOLD SPONSORSHIP $7,500 EXHIBIT SPACE: A 10 x10 Booth Space, 8 Table, 2 Chairs, ID Sign and Trash Receptacle. (NOTE: Exhibitor is responsible for securing electricity, Internet access and audiovisual equipment.) STAFF PASSES: Four (4) Staff Passes for members of your firm, excluding Speakers. Speakers are entitled to attend the entire event (excluding optional Workshops and Day Two Luncheon) free of charge. Additional Passes for staff members of your firm can be purchased at a discounted rate of $995 per person. (Staff and Guest Passes are not interchangeable.) Staff Passes include Admission into the Exhibit Area, Educational Sessions and all Food & Beverage events. (Excluding all Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc.) EXHIBITOR PASS: One (1) Exhibitor Pass for a member of your firm to maintain your exhibit space. Additional Passes are available at a rate of $395 each. The Exhibitor Pass offers admission into Food & Beverage events and the Exhibit Area ONLY. This Pass does not offer access into the Educational Sessions, any Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc. GUEST PASSES: Six (6) Guest Passes for clients defined as full time employees of hospitals, integrated delivery networks, health plans, health insurance companies and physician groups only. (Vendors and consultants do not qualify for these Passes. TCBI reserves the right to determine whether or not an individual qualifies for a Guest Pass.) Additional Passes for clients may be purchased at a discounted rate of $395 per person. (Staff and Guest Passes are not interchangeable.) Guest Passes include Admission into the Exhibit Area, Educational Sessions and all Food & Beverage events. (Excluding all Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc.) ADVERTISING: Your firm s logo, company contact information and 200 word description outlining your firm s products and/or services to be included on the Summit website and print brochure. Your firm s logo will also be included in any condensed versions of the print brochure that TCBI may choose to utilize. Inclusion in the print brochure is contingent upon the sponsor providing logos and description by the deadline date of TCBI s deadline. PRE-EVENT ATTENDEE LIST: Attendee List (attendee names, titles and companies only) one week prior to the event provided that Sponsorship fee and signed List Use Agreement have been received by TCBI. PLEASE NOTE: Immediately after execution of this agreement, please to coordinator1@tcbi.org your company s camera-ready logo in EPS format, your corporate description (200 words) and contact information (mailing address, web address, address, telephone and contact person). Individual Guest Pass requests will be honored provided that the individuals nominated by Sponsors have not separately registered to attend the conference.
6 PLATINUM SPONSORSHIP $10,000 Breakfast & Refreshment Break Sponsorship Recognition (First Commit Basis) Platinum Level Benefits Include: EXHIBIT SPACE: A 10 x10 Booth Space, 8 Table, 2 Chairs, ID Sign and Trash Receptacle. (NOTE: Exhibitor is responsible for securing electricity, Internet access and audiovisual equipment.) STAFF PASSES: Eight (8) Staff Passes for members of your firm, excluding Speakers. Speakers are entitled to attend the entire event (excluding optional Workshops and Day Two Luncheon) free of charge. Additional Passes for staff members of your firm can be purchased at a discounted rate of $995 per person. (Staff and Guest Passes are not interchangeable.) Staff Passes include Admission into the Exhibit Area, Educational Sessions and all Food & Beverage events. (Excluding all Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc.) EXHIBITOR PASS: One (1) Exhibitor Pass for a member of your firm to maintain your exhibit space. Additional Passes are available at a rate of $395 each. The Exhibitor Pass offers admission into Food & Beverage events and the Exhibit Area ONLY. This Pass does not offer access into the Educational Sessions, any Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc. GUEST PASSES: Ten (10) Guest Passes for clients defined as full time employees of hospitals, integrated delivery networks, health plans, health insurance companies and physician groups only. (Vendors and consultants do not qualify for these Passes. TCBI reserves the right to determine whether or not an individual qualifies for a Guest Pass.) Additional Passes for clients may be purchased at a discounted rate of $395 per person. (Staff and Guest Passes are not interchangeable.) Guest Passes include Admission into the Exhibit Area, Educational and all Food & Beverage events. (Excluding all Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc.) SPONSORSHIP RECOGNITION: Day One Breakfast & Refreshment Breaks or Day Two Breakfast & Morning Refreshment Break. Recognition received in the Agenda, in the promotional brochure and on the website; prominent signage at the events. Please note: This is a limited time option that will be granted on a first commit basis. SIGNAGE: A sign announcing your sponsorship prominently displayed at the applicable Food and Beverage events. ADVERTISING: Your firm s logo, company contact information and 300 word description outlining your firm s products and/or services to be included on the Summit website and print brochure. Your firm s logo will also be included in any condensed versions of the print brochure that TCBI may choose to utilize. Inclusion in the print brochure is contingent upon the sponsor providing logos and description by the deadline date of TCBI s deadline. PRE-EVENT ATTENDEE LIST: Attendee List (attendee names, titles and companies only) two weeks prior to the event, updated weekly, provided that Sponsorship fee and signed List Use Agreement have been received by TCBI. PLEASE NOTE: Immediately after execution of this agreement, please to coordinator1@tcbi.org your company s camera-ready logo in EPS format, your corporate description (300 words) and contact information (mailing address, web address, address, telephone and contact person). Individual Guest Pass requests will be honored provided that the individuals nominated by Sponsors have not separately registered to attend the conference.
7 DIAMOND SPONSORSHIP $15,000 Luncheon or Cocktail Reception Sponsorship Recognition (First Commit Basis) Diamond Level Benefits Include: EXHIBIT SPACE: A 10 x20 Booth Space, 2 8 Tables, 4 Chairs, ID Sign and Trash Receptacle. (NOTE: Exhibitor is responsible for securing electricity, Internet access and audiovisual equipment.) STAFF PASSES: Ten (10) Staff Passes for members of your firm, excluding Speakers. Speakers are entitled to attend the entire event (excluding optional Workshops and Day Two Luncheon) free of charge. Additional Passes for staff members of your firm can be purchased at a discounted rate of $995 per person. (Staff and Guest Passes are not interchangeable). Staff Passes include Admission into the Exhibit Area, Educational Sessions and all Food & Beverage events. (Excluding all Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc.) EXHIBITOR PASSES: Two (2) Exhibitor Passes for members of your firm to maintain your exhibit space. Additional Passes are available at a rate of $395 each. The Exhibitor Pass offers admission into Food & Beverage events and the Exhibit Area ONLY. This Pass does not offer access into the Educational Sessions, any Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc.). GUEST PASSES: Fourteen (14) Guest Passes for clients defined as full time employees of hospitals, integrated delivery networks, health plans, health insurance companies and physician groups only. (Vendors and consultants do not qualify for these Passes. TCBI reserves the right to determine whether or not an individual qualifies for a Guest Pass.) Additional Passes for clients may be purchased at a discounted rate of $395 per person. (Staff and Guest Passes are not interchangeable.) Guest Passes include Admission into the Exhibit Area, Educational Sessions and all Food & Beverage events. (Excluding all Pre- or Post-Event activities, Luncheon on Day Two, optional Workshops, etc.) SPONSORSHIP RECOGNITION: Luncheon or Networking Cocktail Reception Sponsorship on Day One of the Summit. Recognition received in the Agenda, in the promotional brochure and on the website; prominent signage at the Summit. Please note: This is a limited time option that will be granted on a first commit basis. SIGNAGE: A sign announcing your sponsorship prominently displayed at the applicable Food & Beverage event. ADVERTISING: Your firm s logo (double sized), company contact information and 500 word description outlining your firm s products and/or services to be included on the Summit website and print brochure. Your firm s logo will also be included in any condensed versions of the print brochure that TCBI may choose to utilize. Inclusion in the print brochure is contingent upon the sponsor providing logos and description by the deadline date of TCBI s deadline. PRE-EVENT ATTENDEE LIST: Attendee List (attendee names, titles and companies only) three weeks prior to the event, updated weekly, provided that Sponsorship fee and signed List Use Agreement have been received by TCBI. PLEASE NOTE: Immediately after execution of this agreement, please to coordinator1@tcbi.org your company s camera-ready logo in EPS format, your corporate description (500 words) and contact information (mailing address, web address, address, telephone and contact person). Individual Guest Pass requests will be honored provided that the individuals nominated by Sponsors have not separately registered to attend the conference.
8 September San Diego, CA Please FAX Completed Registration Forms To: (310) Please Note: Prime Exhibition space will be assigned on a first commit basis. My Company Agrees To Sponsor the Second Annual Medical Device Connectivity Conference At The Following Level: (Please check one) We Will Exhibit At The Conference: YES NO DIAMOND SPONSORSHIP $15, x20 Booth Space, 2 8 Tables & 4 Chairs As a Diamond Sponsor, my firm would like to be the designated (please check one of the food and beverage options and one of the keynote options): Day One - Luncheon Sponsor Day One - Cocktail Reception Sponsor Please note that these designations are available for a limited time only and are granted on a first commit basis by TCBI PLATINUM SPONSORSHIP $10, x10 Booth Space, 8 Table & 2 Chairs As a Platinum Sponsor, my firm would like to be the designated (please check one): Day One - Breakfast and Refreshment Break Sponsor Day Two - Breakfast and Refreshment Break Sponsor Please note that these designations are available for a limited time only and are granted on a first commit basis by TCBI GOLD SPONSORSHIP $7, x10 Booth Space, 6 Table & 2 Chairs SILVER SPONSORSHIP $5,000 8 x 8 Booth Space, 6 Table & 2 Chairs BRONZE SPONSORSHIP $2,795 6 Table & 2 Chairs Exhibitor assumes responsibility and agrees to indemnify and hold harmless TCBI, the Hyatt Regency Mission Bay and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. Neither TCBI nor the Hyatt Regency Mission Bay maintain insurance covering the Exhibitor s property and it is the sole responsibility of the Exhibitor to obtain such insurance if desired.
9 Please FAX Completed Registration Forms To: (310) Company Name: Name: Title: Billing Street Address: City: State: Zip Code: Telephone: Fax: Web Address: Authorized Signature: Date: Event Contact s Information (if different from above): Name: Title: Telephone: Fax: Payment Information Payment must be received at least two weeks prior to the event Payment Options: COMPANY CHECK AMERICAN EXPRESS DISCOVER MASTERCARD VISA Credit Card Number: Exp. Date: Cardholder s Name: Title: Billing Address (if different from above): City: State: Zip Code: CANCELLATION POLICY: In the event that a sponsor wishes to cancel after execution of the contract, the sponsor must pay a fee of 50% of the sponsorship amount (to be paid within two weeks of the date of cancellation). If the sponsor has already paid the full sponsorship amount at the time of cancellation, 50% of the sponsorship amount will be returned to the sponsor within two weeks of the date of receipt of the cancellation notice.
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