CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA

Transcription

1 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA Date: October 22, 2018 Place: Time: nd Ave E, Tacoma 6:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Agenda 4. Citizens Comments (for items not specifically listed on the Agenda) 5. Consent Agenda (Single Motion) A. Excused Absences: B. Minutes: Regular Board Meeting of October 8, 2018 Special Board Meeting of October 15, 2018 C. Approval of: Accounts Payable Warrants Numbered to totaling $ 1, Accounts Payable Warrants Numbered to totaling $ 1, Accounts Payable Warrants Numbered to totaling $ 365, Net Payroll Warrants Numbered to totaling $ 4, Net Payroll Warrants Numbered to totaling $ 4, GRAND TOTAL $ 376, For Informational Purposes Only - The following electronic payments totaling $306, are included in Warrants noted above: Accounts Payable EFT numbered 7669 to $306, (Included in A/P Warrant 51625) 6. Unfinished Business (Second Reading and Final Action) 7. New Business (First Reading) 8. Considerations and Requests A. Pre-Payment of Heavy Rescue Vehicle DC Karns Preliminary Budget Section III Review 10. Staff, Local, Firefighter's Association and Fire Chief Reports A. OneSolution Project Update FD Robacker B. Field Operations AC Stueve i. September Operations/EMS Reports C. EMS AC Beckman D. Prevention & Education AC Overby E. Information Technology ITD Travis CPFR Board of Commissioners Meeting Agenda October 22, 2018 Page 1 of 2 1

2 CENTRAL PIERCE FIRE & RESCUE BOARD OF COMMISSIONERS MEETING AGENDA F. Local 726 G. Fire Chief i. Update on District Name Change ii. South Sound 911 Governance Transition Recommendation Summary 11. Correspondence A. Tower Dedication Appreciation from Retired BC Wayne Garden B. Citizen Letters of Appreciation 12. Commissioner Comments 13. Executive Session under RCW (1)(g) to review the performance of a public employee 14. Adjournment CPFR Board of Commissioners Meeting Agenda October 22, 2018 Page 2 of 2 2

3 DRAFT Not Official Until Approved CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE PROTECTION DISTRICT NO. 6 BOARD OF COMMISSIONERS October 8, 2018 Vice Chair Coleman called the Regular meeting of the Board of Commissioners for Pierce County Fire Protection District No. 6 to order at 6:00 p.m. at Station nd Ave E, Tacoma, Washington. Present: Vice Chair Coleman, Commissioners Eckroth, Stringfellow and Holm, Ex-Officio Door, Fire Chief Olson, Deputy Chief Karns, Assistant Chiefs Juarez, Overby and Jackson, Finance Director Robacker, HR Director Schwabe, IT Director Travis, CGRO Shaw, Local 726 Vice President James, and Executive Assistant Porter, Recorder. PLEDGE OF ALLEGIANCE Vice Chair Colman led the flag salute. APPROVAL OF AGENDA Commissioner Eckroth moved and Commissioner Stringfellow seconded to approve the agenda. MOTION CARRIED. CITIZEN COMMENTS (FOR ITEMS NOT SPECIFICALLY ON THE AGENDA) No citizen comments. CONSENT AGENDA (SINGLE MOTION) A. Excused Absences: Commissioner Bob Willis B. Minutes: Regular Board Meeting of September 24, 2018 C. Approval of: Accounts Payable Warrants Numbered to totaling $ 147, Accounts Payable Warrants Numbered to totaling $ 3,922, Accounts Payable Warrants Numbered to totaling $ 472, Net Payroll Warrants Numbered to totaling $ 41, Net Payroll Warrants Numbered to totaling $ GRAND TOTAL $ 4,583, Commissioner Holm moved and Commissioner Stringfellow seconded to approve the Consent Agenda with warrants totaling $4,583, MOTION CARRIED. UNFINISHED BUSINESS (SECOND READING AND FINAL ACTION) No unfinished business. NEW BUSINESS (FIRST READING FOR DISCUSSION AND REVIEW ONLY) No new business. CONSIDERATIONS AND REQUESTS No considerations and requests. Page 1 of 3 Board of Commissioners Board Meeting Minutes 3

4 DRAFT Not Official Until Approved 2019 PRELIMINARY BUDGET SECTION 1 REVIEW (Commissioners, Administration, Finance, HR & IT) Chief Olson described this year s budget process and noted that division heads will present their division budgets. He reviewed Strategic Plan Initiatives for 2019 and their one-time expenses. Commissioner Eckroth requested a review of the Commissioners educationalrelated line items. Presenters clarified major changes from last year s division budgets. ITD Travis shared that outside fire districts supported by the IT division will reimburse some IT cost increases. STAFF, LOCAL, FIREFIGHTERS ASSOCIATION AND FIRE CHIEF REPORTS (For Information Only) Finance FD Robacker provided follow-up on a question from the last meeting. Training AC Juarez reviewed topics in his report. He invited the Board to attend the upcoming Charleston 9 presentations at the Union Hall. Health & Safety - AC Jackson referred to his report. He reported on successful talks with Pierce County on a countywide CISM support team program. Human Resources HRD Schwabe reported that there was no internal interest in the open Support Specialist position so it will go out for an external hiring process. The District received four retirement notifications by the deadline. She provided additional updates in her written report. Community & Government Relations Captain Shaw highlighted topics in his report. He recognized the Community Services Volunteers for their daily assistance at the fair. He also acknowledged Lt. Mark Guenthner for his assistance in creating a burn prop for display at the fair. The Responder newsletter, in its new format, was given to the Board. Local 726 L726 VP James reported that over $31,000 was collected from Fill-the-Boot for MDA. He reported on union activities and invited everyone to the Local 726 holiday party. A member was recently involved in a serious car accident and it was good to see the outpouring of help. DC Administration DC Karns provided an update on the 72 soils situation. It appears it will be more expensive than originally budgeted to remove the existing soil. Station 60 roof repair is nearing completion with additional work to be done in the Spring. Financial responsibility is still under discussion. Fire Chief Chief Olson reminded everyone of the Special Board meeting on October 15 th and the Pinning Ceremony on October 18 th. He reported on proposed governing body changes at South Sound 911. Ex-Officio Door shared additional information on SS911 policy board issues. CORRESPONDENCE Note of appreciation Page 2 of 3 Board of Commissioners Board Meeting Minutes 4

5 DRAFT Not Official Until Approved COMMISSIONER COMMENTS Commissioner Stringfellow - The 2017 Annual Report is one of the finest reports he has seen. He suggested distribution of the report throughout the District. Commissioner Eckroth The clear and precise budget is one of the many positive things taking place. He acknowledged Captain Shaw for his social media work. Vice Chair Coleman He thanked everyone for their continued hard work. At 7:20 p.m., Vice Chair Coleman called for a five-minute break before entering into Executive Session. EXECUTIVE SESSION At 7:25 p.m., Commissioner Eckroth moved and Commissioner Stringfellow seconded to move into Executive Session for 20 minutes under RCW (1)(g) to review the performance of a public employee. MOTION CARRIED. At 7:45 p.m., Commissioner Eckroth moved and Commissioner Holm seconded to return to Regular Session. MOTION CARRIED. Commissioner Stringfellow moved and Commissioner Eckroth seconded to authorize the Fire Chief to sign the separation agreement with Tim Pierce as presented. MOTION CARRIED. ADJOURNMENT There being no further business, Commissioner Eckroth moved and Commissioner Stringfellow seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 7:50 p.m. RICH COLEMAN VICE CHAIR OF THE BOARD TANYA ROBACKER DISTRICT SECRETARY DIANNE PORTER RECORDER Page 3 of 3 Board of Commissioners Board Meeting Minutes 5

6 DRAFT Not Official Until Approved CENTRAL PIERCE FIRE & RESCUE PIERCE COUNTY FIRE PROTECTION DISTRICT NO. 6 BOARD OF COMMISSIONERS October 15, 2018 Chair Willis called the Special meeting of the Board of Commissioners for Pierce County Fire Protection District No. 6 to order at 6:00 p.m. at Station nd Ave E, Tacoma, Washington. Present: Chair Willis, Vice Chair Coleman, Commissioners Stringfellow and Holm, Ex-Officio Door, Fire Chief Olson, Deputy Chief Karns, Assistant Chiefs Juarez, Beckman, Overby, Jackson and Stueve, Finance Director Robacker, HR Director Schwabe, IT Director Travis, CGRO Shaw, and Executive Assistant Porter, Recorder. Excused Absence: Commissioner Eckroth. PLEDGE OF ALLEGIANCE Chair Willis led the flag salute. APPROVAL OF AGENDA Commissioner Coleman moved and Commissioner Stringfellow seconded to approve the agenda. MOTION CARRIED PRELIMINARY BUDGET SECTION II REVIEW (Logistics, Central Stores, Facilities, Stations, Communications, Health & Safety, Volunteers, Prevention & Education) FD Robacker provided the Board with line item detail for each program. Each division head presented their proposed budget and clarified major changes from last year s budget. ADJOURNMENT There being no further business, Commissioner Stringfellow moved and Commissioner Coleman seconded to adjourn the meeting. MOTION CARRIED. The meeting adjourned at 6:40 p.m. BOB WILLIS CHAIR OF THE BOARD TANYA ROBACKER DISTRICT SECRETARY DIANNE PORTER RECORDER Page 1 of 1 Board of Commissioners Special Board Meeting Minutes 6

7 7

8 8

9 9

10 10

11 11

12 12

13 13

14 14

15 15

16 16

17 17

18 18

19 19

20 20

21 21

22 22

23 23

24 24

25 25

26 26

27 27

28 28

29 Board Meeting Agenda Item Summary Agenda Date: October 22, 2018 Item Title: Pre-payment of Heavy Rescue Vehicle Attachments: Submitted by: Russ Karns, Deputy Chief RECOMMENDED ACTION BY THE BOARD: SUMMARY: Requesting approval to provide pre-payment on the Heavy Rescue vehicle from the 2018 Equipment Replacement Fund (ERF). At the September 10, 2018 meeting, the Board accepted an AFG grant to purchase a Heavy Rescue vehicle and budget matching funds in the 2019 ERF. The District has the opportunity to save approximately $15,590 by purchasing prior to the 5% increase in late October All other provisions as approved in the September 10, 2018 would stand unchanged. Page 1 of 1 29

30 30

31 Preliminary Budget Fiscal Year 2019 Section III: Training, Academy, Operations, Hazardous Materials, & Technical Rescue Mission of CPFR: Effectively respond, continuously improve, compassionately serve 31

32 32

33 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS PROGRAM BUDGETS OPERATIONS AND TRANSFERS 230 Training The Training Division is responsible for coordinating and scheduling the majority of department training. Central Pierce Fire & Rescue provides all suppression personnel with initial training, and on-going training for skills maintenance. Training requirements are managed by the Training Division. The maintenance of firefighter skills is accomplished in a variety of ways including: outside instructors, company level training, battalion level training, monthly reading assignments, online web-based computer training, monthly written tests, and in-house academies. Personnel are also sent to conferences and classes outside the department for specialized training. Training operates in compliance with requirements established by Washington Administrative Code (WAC), Revised Code of Washington (RCW), and the standards of the National Fire Protection Association (NFPA). As standards change, training programs, records and District policy must be continually evaluated and updated to remain in compliance. Technology is an integral part of the Training Division operations. Use of the computer network and an intranet web page have optimized training by keeping emergency crews and administrative personnel upto-date on training information, opportunities, and schedules Budgeted Position Counts Position 2018 Positions 2019 Proposed Positions Position Change % Change Assistant Chief Training % Captain - Days % Lieutenant - Days % Support Specialist % Total: % 2019 Proposed Budget 2018 Adopted Budget 2019 Proposed Budget $ Change Incr/ (Decr) % Change 2017 Actuals 230 Training Regular Time 353, , ,727 17, % Comp Time Off % Holiday 12, % Sick Leave 9, % Vacation 46, % Holiday Buy-Back 7,896 20,000 23,500 3, % Sick Leave Buy-Back 5,765 4,000 13,500 9, % Paramedic Premium Pay 0 0 4,836 4, % Longevity Pay 27,336 29,280 31,380 2, % Overtime 302, , , , % FICA/Medicare 11,046 6,845 7, % Retirement 44,417 29,422 30,479 1, % Medical/Dental 106, , ,436 6, % L & I 12,897 13,035 14,470 1, % 33

34 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS 2018 Adopted Budget 2019 Proposed Budget $ Change Incr/ (Decr) % Change 2017 Actuals 230 Training Deferred Compensation 11,618 13,200 13, % Personal Protective Equipment % HRA 6,808 11,230 11,224 (6) -0.1% Office Supplies 1,299 1,000 1, % Books/Manuals 245 2,400 2, % Clothing % Operating Supplies 9,652 10,000 10, % Equipment Repair Parts % Software 1,771 5,000 2,500 (2,500) -50.0% Building Repair Parts 0 0 7,500 7, % Food 1,990 1,000 1, % Small Tools & Equipment 2,836 2,500 7,400 4, % Audio - Visual Equipment 1,663 3,000 2,000 (1,000) -33.3% Instructors 26,652 15,000 15, % Other Professional Services 0 1,500 1, % Per Diem 2, (298) -30.3% Lodging 13,812 1,950 2, % Mileage 1,276 1,000 1, % Airfare 2, (450) -52.9% Other Operating Rental 2,308 2,500 2, % Propane 1, % Garbage 1,607 1,000 1, % Equipment Repair/Maintenance % Dues/Membership Fees 315 3,400 3, % Subscriptions 37,962 38,000 38, % Contractual Services % Registration 19,335 55, ,756 91, % Certifications 3, % Printing & Binding (400) % FF Project Pay ,048 18, % 230 Training Total 1,092, ,449 1,285, , % 34

35 CENTRAL PIERCE FIRE & RESCUE PROGRAM BUDGETS 235 Academy The Academy Division, although managed by the Training Division, was created in 2017 to track academy hiring and training costs separately from the Training Division. The Recruit Academy is approximately 21 weeks; 16 weeks of training and 5 weeks of EMT school, and operates Monday through Friday during the day. The spring and fall academies are listed separately below for ease of cost tracking, but represent one Division Budgeted Position Counts Position 2018 Positions 2019 Proposed Positions Position Change % Change Lieutenant % Hourly Trainer % Total: % 2019 Proposed Budget 2018 Adopted Budget 2019 Proposed Budget $ Change Incr/ (Decr) % Change 2017 Actuals 235 Academy Regular Time 256, ,987 43, % Part Time 5, ,398 6, % Comp Time Off % Holiday 8, % Sick Leave % Holiday Buy-Back 8, % Sick Leave Buy-Back 1, % Longevity Pay 2, ,305 4, % Overtime 283, ,448 82,376 (55,072) -40.1% FICA/Medicare 7, ,407 1, % Retirement 26, ,598 2, % Medical/Dental 72, ,166 13, % L & I 17, ,405 2, % Deferred Compensation 12, ,500 1, % Personal Protective Equipment 125,315 37,600 61,350 23, % Uniforms 19,058 6,975 12,790 5, % Quartermaster , % HRA 4, % Office Supplies 994 1,050 1, % Books/Manuals 16,650 3,600 6,600 3, % Employee Recognition Supplies , % Operating Supplies 11,074 3,000 3, % Breathing Apparatus Supplies 336 3,000 5,500 2, % Food 2,916 1,656 3,281 1, % Small Tools & Equipment 6,534 3,750 3, % Advertising 1,694 1,600 1, % Instructors 2,206 2,760 0 (2,760) % 35

36 CENTRAL PIERCE FIRE & RESCUE SUPPLEMENTAL DATA 2018 Adopted Budget 2019 Proposed Budget $ Change Incr/ (Decr) % Change 2017 Actuals 235 Academy Medical Exams 28,074 10,000 18,125 8, % Other Professional Services 71,069 29,000 29, % Lodging 1,207 2,000 6,815 4, % Mileage % Airfare 1,287 3,000 4,875 1, % Other Operating Rental ,000 4, % Garbage 755 1,500 1, % Contractual Services % Certifications , % Printing & Binding 265 1,000 1, % 235 Academy Total 1,000, , ,138 77, % 36

37 CENTRAL PIERCE FIRE & RESCUE SUPPLEMENTAL DATA 300 Operations (Includes Suppression, EMS, & Grants) 300 Suppression: The main work of the Fire Suppression Division concentrates on responding to calls. Suppression Division provides resources in the extinguishment of all types of fires, as well as provides the supplemental resources for specialty teams, Emergency Medical Services operations and non-emergent incidents (service calls, alarm activations, gas leaks, electrical malfunctions, etc.). The District utilizes career personnel to perform the duties of suppression, emergency medical services (EMS), and patient transportation. The costs of personnel are shared between the suppression and EMS budgets. The primary elements for success are preparedness of personnel and maintaining equipment in a high state of readiness. This is accomplished by devoting duty hours to training in the latest technology, mandated requirements, and core techniques to promote safety and efficiency, pre-planning based on our community s risks, and maintenance of equipment and systems that support the Suppression Division s effort. This division also supports technical advisors and various task work groups whose responsibility are to research and recommend tools, equipment, and procedures that enhance firefighter safety and job performance. The retention of a highly skilled workforce, which operates under dynamic, hazardous situations, requires a focus on safety, wellness, system efficiency, and professional growth. Suppression operations is administered by day shift personnel including an Assistant Chief, a Battalion Chief, with the addition of a second Battalion Chief and a support specialist in EMS: The Emergency Medical Services (EMS) Division is responsible for providing emergency medical care to the citizens of the District as well as to others in need through mutual aid agreements. The District provides both advanced life support, basic life support, and medical transport. Emergency medical technicians (EMTs) and paramedics provide immediate medical assessment, evaluation, treatment, and transport. Patients are transported to area receiving facilities as their conditions warrant. In order to keep their certifications, paramedics and EMTs must continually train to maintain their skills and knowledge in any type of medical emergency. The EMS Division is administered by an Assistant Chief, an EMS Captain, and a Support Specialist assigned to dayshift. Each shift has two EMS Lieutenants assigned. Additionally, Central Pierce has an EMS Transport Levy Program, by which residents of the fire district have no out of pocket expense for Emergency Department transports beyond what their insurance will pay. The balance of transport costs not paid by insurance comes from the EMS Levy and is transferred as needed into the budget. In 2019, Central Pierce will be implementing a low acuity response pilot program, in which we will be sending a different asset to non-emergent incidents. CPFR will also be implementing a C.A.R.E.S. program as a resource to reduce these types of incidents through education and care management. 37

38 CENTRAL PIERCE FIRE & RESCUE SUPPLEMENTAL DATA 2019 Budgeted Position Counts 2018 Budgeted Positions 2019 Proposed Positions Position % Position Change Change Assistant Chief EMS % Assistant Chief Operations % Battalion Chief Shift % Battalion Chief Days* % Captain Shift % Captain EMS Days % Lieutenant % Lieutenant EMS % Firefighters % Data Analyst** % Support Specialist*** % Hydrant Workers % Total: % *The job description for this 2019 Position is being developed. ** Moved from Admin to Operations in ***2019 Support Specialist added to support Operations, Logistics, and Health & Safety Proposed Budget 2018 Adopted Budget 2019 Proposed Budget $ Change Incr/ (Decr) % Change 2017 Actuals 300 Operations & EMS Regular Time 14,343,394 23,441,963 25,211,445 1,769, % Part Time 10,608 16,640 18,387 1, % Seminar/School 210, % Union Business 6, % BC Acting Pay 8,868 8,500 8, % Lt Acting Pay 97,905 73,500 75,500 2, % Rescue Driver Pay 104, , ,531 21, % Engine Driver Pay 135, , ,205 7, % Ladder Driver Pay 32,466 45,500 47,511 2, % Medic Pay 105, , ,531 21, % Comp Time Off 52, % Holiday 851, % Sick Leave 1,369, % Vacation 1,958, % Bereavement Leave 37, % L & I Disability Leave 201, % Military Leave 35, % Kelly Day 2,202, % Holiday Buy-Back 795, , ,000 (110,000) -11.5% Sick Leave Buy-Back 113, , ,000 (17,000) -8.8% Holiday Payout 15, % Sick Leave Payout 93, % Vacation Payout 149, % 38

39 CENTRAL PIERCE FIRE & RESCUE SUPPLEMENTAL DATA 2018 Adopted Budget 2019 Proposed Budget $ Change Incr/ (Decr) % Change 2017 Actuals 300 Operations & EMS Paramedic Premium Pay 721, , ,832 28, % BC Premium Pay 2,915 2,000 3,500 1, % Staffing Person Pay 11,684 20,304 11,820 (8,484) -41.8% SCBA Technician Pay 18,941 20,304 21, % Longevity Pay 1,092,822 1,235,844 1,272,627 36, % Salary Budget Entry , , % Overtime 2,840,821 3,562,786 4,067, , % FICA/Medicare 408, , ,525 26, % Retirement 1,437,435 1,393,237 1,486,958 93, % Medical/Dental 5,820,466 6,623,190 7,035, , % L & I 962,475 1,103,206 1,226, , % Deferred Compensation 751, , ,840 (48,840) -5.1% Personal Protective Equipment 292, % Uniforms 84,274 59,500 0 (59,500) % Quartermaster 24,408 20,000 0 (20,000) % HRA 539, , ,971 (9,193) -1.7% Office Supplies 1,700 3,250 3, % Books/Manuals 5,259 6,500 6, % Immunizations 5,020 4,000 7,500 3, % Program Supplies % Operating Supplies 267, , , % Equipment Repair Parts 8,219 6,500 6, % Software 2,531 1,000 76,000 75, % Breathing Apparatus Supplies 5, % Medications 77,546 65,300 71,000 5, % Food 4,103 4,500 19,500 15, % Small Tools & Equipment 97, ,400 50,499 (63,901) -55.9% Hose Replacement 2,049 30,000 0 (30,000) % Physician Advisor 31,500 32,290 33,420 1, % Other Professional Services 13,346 21,500 23,360 1, % Per Diem 1, ,440 3, % Lodging 6,244 2,900 14,049 11, % Mileage 823 1,500 1, % Airfare 645 1,400 4,900 3, % Other Operating Rental 311 1,000 1, % Insurance 155, , , % Hazardous Waste Disposal 873 1,000 1, % Equipment Repair/Maintenance 5,155 10,000 10, % Equip Repair/Breath Apparatus 2, % Maintenance Agreements 41,203 50,250 50, % Personal Prot Equip Repair % SCBA Air Compressor Repair % Dues/Membership Fees % Subscriptions 1,317 1,250 1, % Contractual Services 265, ,000 15,000 (240,000) -94.1% Fees/Permits 8, % Registration 7,595 4,350 18,720 14, % Certifications 11,063 20,630 21, % College Tuition 20,681 5,025 16,000 10, % Printing & Binding 687 2,000 2, % Equipment - Vehicles 27, % Transport Billing Svcs , , % 300 Operations & EMS Total 39,024,239 42,980,575 46,125,777 3,145, % 39

40 CENTRAL PIERCE FIRE & RESCUE SUPPLEMENTAL DATA 320 Hazardous Materials The primary function of the Hazardous Materials response team is to supply the department with technical expertise, knowledge, skills, and abilities during incidents involving hazardous materials and weapons of mass destruction Budgeted Position Counts No budgeted positions Proposed Budget 2018 Adopted Budget 2019 Proposed Budget $ Change Incr/ (Decr) % Change 2017 Actuals 320 Haz Mat Haz Mat Team Pay 39,940 43,920 49,644 5, % BC Premium Pay 1,855 3,500 3, % Overtime 55,266 90, ,118 71, % FICA/Medicare 1, % Retirement 5, % Program Supplies % Operating Supplies % Equipment Repair Parts % Food (258) % Small Tools & Equipment 2 5,500 5,000 (500) -9.1% Medical Exams 12,591 14,000 14, % Per Diem % Lodging 0 0 2,600 2, % Mileage % Airfare % Other Operating Rental 633 1,000 1, % Equipment Repair/Maintenance % Contractual Services 6,121 6,500 6, % Registration % Certifications % 320 Haz Mat Total 122, , ,982 81, % 40

41 CENTRAL PIERCE FIRE & RESCUE SUPPLEMENTAL DATA 330 Technical Rescue The primary function of the Technical Rescue response team is to supply the department with technical expertise, knowledge, skills, and abilities during incidents involving confined-space rescue, rope rescue, trench and excavation rescue, structural collapse rescue, water and ice rescue, and wilderness search and rescue Budgeted Position Counts No budgeted positions Proposed Budget 2018 Adopted Budget 2019 Proposed Budget $ Change Incr/ (Decr) % Change 2017 Actuals 330 Spec Ops Spec Ops Team Pay 36,871 41,664 51,804 10, % BC Premium Pay 3,180 3,500 3, % Overtime 112, , ,040 (23,660) -14.6% FICA/Medicare 2, % Retirement 8, % Medical/Dental % L & I % Personal Protective Equipment ,408 23, % Books/Manuals % Personnel Supplies 0 3,000 3, % Program Supplies % Operating Supplies % Equipment Repair Parts % Food (1,417) % Fuel % Small Tools & Equipment 33,950 6,775 10,725 3, % Medical Exams 15,418 11,000 11, % Other Operating Rental , % Equipment Repair/Maintenance 1,839 1,250 1, % Contractual Services 7,151 7,800 7, % 330 Spec Ops Total 220, , ,627 14, % 41

42 42

43 2019 PROPOSED BUDGET SECTION 3: Training, Academy, Operations, and Specialty Teams Presented by Chief Daniel Olson October 22,

44 AGENDA Review Division 2019 Proposed Budgets Training Academy Operations (Suppression, EMS, & Grants) Hazardous Materials Technical Rescue Review Budgeted Positions 2 44

45 230 TRAINING Fund 2018 Adopted Budget 2019 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 977,449 $ 1,285,423 $ 307, % Major Changes: ADD One-time OT, Blue Card $91.7k, Strategic Planning Officer Dev $130.2 k $ 221.9k ADD FF Project Pay, 8 tactical Advisors (One-time) 18.0k ADD Supplies:Tower Roof $7.5k, Smoke & Thermal Coupler Machines $4.9k, Food $0.5k 12.9k ADD Blue Card Training - 20 Students Online and Train the Trainer $44k (One-time) & Increase FF Registration $47.4 Increased Contractual/estimated COLA s and Benefits 46.0k Remove 2018 One-times 91.4k (80.0)k 3 10/22/

46 235 ACADEMY Fund 2018 Adopted Budget 2019 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 252,364 $ 330,138 $ 77, % Major Changes: ADD Recruits for 2019 Increase from 6 to 11 for 2019 (Retirees increased from 6 to 8, 2 additional for Low Acuity that were lost in the 2018 process, and one to cover loss during academy) ADD Training Costs and Lodging for North Bend $ 73k 5k 4 10/22/

47 300 OPERATIONS (INCLUDES SUPPRESSION, EMS, & SAFER) Fund 2018 Adopted Budget 2019 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 42,980,575 $ 46,125,777 $ 3,145, % Major Changes (Suppression): Increased Labor (Includes Contract, COLA, Benefits, and Low Acuity FF s) $ 2,340.3k ADD OT: Minimum Staffing $761.3k, Zoll Replacement & UAV $58.4k 819.7k ADD Positions, Day BC & Support Specialist 288.2k ADD Supplies (One-time): Zoll $75k, Disaster Preparedness $30k, UAV $8k 113.0k Remove 2018 One-times: Paramedic Grant ($314.6k), Tablets/Plate Carriers ($37.4k), Move to Logistics: Quartermaster, Uniforms Major Changes (EMS): 5 (352.0k) (79.5k) ADD Services: epcr $24.2k, Certs $0.8k, Tuition $11k, Physician Adviser $ k ADD Ongoing Supplies: Immunizations $3.5k, Meds $5.7k, Small tools $7.5k 16.7k Remove 2018 One time Larangoscopes (17.0k) 10/22/

48 320 HAZARDOUS MATERIALS Fund 2018 Adopted Budget 2019 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 165,990 $ 247,982 $ 81, % Major Changes: ADD Ongoing OT for Mandatory Training $ 71.9k ADD One-time Gear Bags 4.5k 6 10/22/

49 330 TECHNICAL RESCUE Fund 2018 Adopted Budget 2019 Proposed Budget Increase/ (Decrease) $ Change % Change TOTAL Budget: $ 238,289 $ 252,627 $ 14, % ADD Ongoing OT for Mandatory Training $ 7.4k ADD One-time Gear Replacement (Wet suits, thermal liners, harnesses, PETZL IDs, USAR boots 27.4k 7 10/22/

50 BUDGETED POSITIONS BY DIVISION Division 2018 Positions 2019 Proposed Positions Increase/ (Decrease) % Change 230 Training % 235 Academy % 300 Operations % TOTAL Budgeted Positions: % 8 10/22/

51 BUDGETED POSITIONS - OPERATIONS Division 2018 Positions 2019 Proposed Positions Increase/ (Decrease) % Change AC EMS % AC Operations % Battalion Chief (Shift) % Battalion Chief (Days) % Captain (Shift) % Captain EMS (Days) % Lieutenant % Lieutenant EMS % Firefighters % Data Analyst (Moved from Admin in 2019) % Support Specialist % Hydrant Workers % TOTAL Budgeted Positions: % 9 10/22/

52 QUESTIONS & DISCUSSION 10/22/

53 Board Meeting Agenda Item Summary Agenda Date: October 22, 2018 Item Title: OneSolution Project Update Attachments: CentralSquare Contract Submitted by: Tanya Robacker RECOMMENDED ACTION BY THE BOARD: SUMMARY: Page 1 of 2 Click here to enter text. Appropriating an additional $95,730 out of the ERF fund for OneSolution software implementation for additional OneSolution workflow and reporting needs, and authorizing Finance Director Robacker to sign this new contract. BACKGROUND: In September 2017, the District began the Board approved implementation of OneSolution for our accounting, payroll and reporting software. Several months in, we realized that Superion (now CentralSquare) was not maximizing our use of the features of OneSolution in our implementation, so we chose to do an outside Business Process Review and identify all areas that we could gain efficiencies with the new software. During the review process we identified our needs, developed a plan to incorporate all of these changes into the software implementation, and quantified how much adding these efficiencies would cost. Based on this assessment, Superion (CentralSquare) proposed an add-on contract to address all of these needs, with a price of $95,730. This amount includes 232 improvements to core financials and finance, and 51 improvements for HR / payroll. The process improvements include (to name a few), accounts payable and purchasing, accounts receivable, store s inventory, payroll, electronic authorizations, elimination of hardcopy paper, electronic documentation, asset tracking, journal entries, automation of many manual processes, web 53

54 Board Meeting Agenda Item Summary forms, and use of OneSolution budget which will likely allow us to eliminate the current third party software in the future. There will be intensive training and development from October through December, with testing adding to the timeline through Quarter The new go-live is anticipated in May Attached is the CentralSquare Contract for authorization. FINANCIAL IMPACT: Product/Service Description Amount Workflow $ 18,600 Cognos Report Development 16,800 WebForm Development 6,400 Public Admin Consulting 16,650 Training 18,720 Project Management 18,560 Total Contract Increase: $ 95,730 Page 2 of 2 54

55 Add-On Quote Quote Number: Q Valid Until: Quote Prepared For: 12/21/18 Quote Prepared By: Tanya Robacker, Finance Director Jim Nelson, Account Executive - Install Central Pierce Fire and Rescue Superion Po Box Spanaway, WA, 98387, (253) Phone: (407) Fax: james.nelson@superion.com Date: 09/25/18 Thank you for your interest in Superion and our software and services solutions. Please review the below quote and feel free to contact Jim Nelson with any questions. Professional Services Development & Conversion Product Name # Product Code Hours Amount Workflow Development PA-OS-FI-OSFNDV-PS 93 $18, Cognos Report Development PA-OS-FI-OSFNDV-PS 84 $16, Web Form Dev-Hldy Buy Back PA-OS-FI-OSFNDV-PS 32 $6, Total $41, Consulting Product Name # Product Code Hours Amount ONESolution Public Administration-High Level Consulting Fee PA-OS-AO-PSHLC-PS 74 $16, Total $16, Training Product Name # Product Code Hours Amount ONESolution Finance Training PA-OS-FI-OSFNTR-PS 117 $18, Project Management Total $18, Page 1 of 4 55

56 Product Name # Product Code Hours Amount ONESolution Finance Project Management PA-OS-FI-OSFNPM-PS 116 $18, Total $18, Total Professional Services $95, Summary Product/Service Amount Professional Services $95, Subtotal $95, Total $95, See Product notes in the Additional Information Section Payment terms as follows, unless otherwise notated below for Special Payment Terms by Product: All services will be invoiced monthly as incurred as such services are delivered. Additional services, if requested, will be invoiced at then-current rates. Travel is NOT included. Additional Terms: This Quote constitutes an Amendment to the Software License & Services Agreement and the Maintenance Agreement (together, the "Contract and Agreement") by and between the parties hereto. The product and pricing information detailed above comprises the "Exhibit 1" schedule attached to this Amendment. Except as otherwise provided herein, all terms and conditions of the Contract and Agreement shall remain in full force and effect. Any interfaces listed above are interfaces only. Customer shall be responsible for obtaining the applicable software, hardware and system software from the appropriate third party vendor. The Component Systems identified above are "Licensed Programs" or "Licensed Systems" licensed by Superion and are provided in and may be used in machine-readable object code form only. Applicable taxes are not included, and, if applicable, will be added to the amount in the payment of invoice(s) being sent separately. Travel and living expenses may be in addition to the prices quoted above and shall be governed by the Superion Corporate Travel and Expense Reimbursement Policy. Page 2 of 4 56

57 The date of delivery is the date on which Superion delivers, F.O.B. Superion's place of shipment, the Component Systems to Customer. The Superion application software warranty shall be for a period of one (1) year after delivery. There is no Testing and Acceptance period on the Licensed System(s) herein. Preprinted conditions and all other terms not included in this Quote or in the Contract and Agreement, stated on any purchase order or other document submitted hereafter by Customer are of no force or effect, and the terms and conditions of the Contract and Agreement and any amendments thereto shall control unless expressly accepted in writing by Superion to Customer. Third party hardware/software maintenance and/or warranty will be provided by the third party hardware and software manufacturer(s). Superion makes no representations as to expected performance, suitability, or the satisfaction of Customer's requirements with respect to the hardware or other third party products specified in this Quote. The return and refund policy of each individual third party hardware/software supplier shall apply. This Agreement is based on the current licensing policies of each third party software manufacturer as well as all hardware manufacturers. In the event that a manufacturer changes any of these respective policies or prices, Superion reserves the right to adjust this proposal to reflect those changes. Should Customer terminate this agreement per any "Term of Contract" Section of the Contract and Agreement, as may be applicable for certain customers, Customer agrees to pay, immediately upon termination, the remaining balance for all hardware, software, and services delivered prior to the termination date together with travel reimbursements, if any, related to the foregoing. Notwithstanding any language in the Contract and Agreement to the contrary, the purchase of support services is NOT necessary for the continuation of Customer's License. Pricing for professional services provided under this quote is a good faith estimate based on the information available to Superion at the time of execution of this Quote. The total amount that Customer will pay for these services will vary based on the actual number of hours of services required to complete the services. If required, additional services will be provided on a time and materials basis at hourly rates equal to Superion's then-current rates for the services at issue. For training and on-site project management sessions which are cancelled at the request of Customer within fourteen (14) days of the scheduled start date, Customer is responsible for entire price of the training or on-site project management plus incurred expenses Comments: Page 3 of 4 57

58 This quote is for professional services that were the outcome of the Business Process Review (BPR). Services will be invoiced as incurred Hourly rates for services are: - Project Mgt - $160 - Training - $160 - Report Development - $200 - Workflow Development $200 - Web Form Development $200 - Consulting - $225 Travel expenses (if requested) are not included Tanya Robacker, Finance Director Central Pierce Fire and Rescue Authorized Signature: Printed Name: Date: Additional Information Section Product Notes: Page 4 of 4 58

59 . Board Meeting Agenda Item Summary Agenda Date: October 22, 2018 Item Title: Operations Division Report Attachments: September Operations/EMS Report Submitted by: AC Stueve RECOMMENDED ACTION BY THE BOARD: SUMMARY: A team from Operations visited the first four KME fire engines in Yakima. Operations has set up the template for how the inventory will be deployed and is working the remaining details for implementation. We have a good body of work yet to accomplish regarding purchasing equipment, and working with Training to accomplish implementation. The September Operations/EMS Report is attached. Page 1 of 1 59

60 60

61 Operations/EMS September ,591 Incidents 2018 Year-to date calls: 22, Year-to-date calls: 22,608 Net increase: 157 Mutual/Auto Aid Apparatus Response 87 Given, 65 Cancelled Enroute = 22 net responses 34 Received, 23 Cancelled Enroute = 11 net responses Good Intent 249, 9% Service Call 113, 4% Haz Condition 18, 1% Other 121, 5% Fire 46, 2% Given Rec'd Given Rec'd Given Rec'd Given Rec'd Given Rec'd Given Rec'd EMS/Rescue 2,044, 79% GFR D21 EPFR D22 WPFR D03 Orting D18 SPFR D17 OTHER Monthly Calls in Station Area ,000 3,500 3,000 2,500 2,000 1,500 1, ,818 2,536 2,308 2,315 2,366 2,499 Month-to-Month Comparison 2,333 2,398 2,499 2,583 2,365 2,626 2,587 2,630 2,600 2,589 2,732 2,591 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 2, ,326 2,488 61

62 Fire/EMS Data for September 2018 Structure Fires 111 call type Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec $2,250,000 $2,000,000 $1,750,000 $1,500,000 $1,250,000 $1,000,000 $750,000 $500,000 $250,000 $- 3,000 $461,340 $291,800 $608,450 $564,083 $870,633 $848,433 Fire Loss 111 call type $301,801 $282,000 $1,055,505 $94,346 $433,852 $441,554 $1,213,668 $598,902 EMS Calls/Transports $328,232 $534,250 $821,062 $1,349,546 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec $512, $428,805 $79,088 2,500 2,000 1,500 1, % 51.1% 50.9% 50.6% 50.8% 54.2% 49% 54% 52.1% 52.9% 51.1% 55.4% 50.7% 52.5% 50.2% 49.7% 53.9% 55% 51.9% 50% 53.3% % 48.9% 49.1% 49.4% 49.2% 45.8% 51% 46% 47.9% 47.1% 48.9% 47.6% 49.3% 45% 49.8% 50.3% 46.1% 45% 50% 50% 46.7% 62

63 Board Meeting Agenda Item Summary Agenda Date: 10/22/2018 Item Title: EMS Division Report Attachments: Submitted by: AC Beckman RECOMMENDED ACTION BY THE BOARD: SUMMARY: On October 5 th, 2018, Recruit Class 18-1 successfully completed the EMT Course. The overall final grade for the course ranged from a low of 90.46% to a high of 99.21% which are all 4.0s. A job well done! On October 15 th, 2018, CPFR hosted a cadaver lab, which was attended by Paramedics and Physicians throughout the region. Captain Lookabaugh, working with Teleflex did an outstanding job putting this rare educational opportunity together. 122 Paramedic and other healthcare providers from throughout the region attended a program focusing on procedural educational of the EZ-IO Intraosseous System and Airway Management. See below for a description of the vendor who provided this educational opportunity. Clinical and Medical Affairs at Teleflex is comprised of a multi-disciplinary group of healthcare providers responsible for the development and delivery of educational programs to ensure the safe and effective utilization of the medical devices they manufacture. Cadaveric education offers a realistic and safe opportunity for practicing medical procedures. The donation of cadaveric tissue is a precious gift donors enter into an agreement with the Genesis Legacy Foundation partnering with the Medical Education and Research Institute to improve patient care and patient outcomes. The donors willingly donated their bodies for the purpose of medical education, knowing they may travel all over the globe offering this opportunity for the highest possible level of healthcare provider education. The cadaveric tissue is used to the fullest extent possible, then cremated and presented back to their loved ones at a memorial service. The family receives a letter that details the impact of their donation, including where the donor traveled, who they taught and what procedures were practiced. The program complies with the highest levels of regulation including the American Association of Tissue Banks. On an annual basis, Teleflex delivers quality education to over 75,000 healthcare providers through CMA programming, which includes the cadaveric lab program. Page 1 of 2 63

64 Board Meeting Agenda Item Summary Our Physician Advisor, Friedrick will be providing medical oversight for the SS911 EMD (Emergency Medical Dispatch) system very soon, they are working through the contract process now. As you may or may not be aware, Multicare will be opening three off campus Emergency Rooms in Pierce County in Two of the ED s will be within our borders, one on the Meridian corridor, and the other at 147 th and Pacific. Dr. Friedrick and I were asked to join a workgroup that will be focusing on what patients can and cannot be transported to the facilities by medic units. Page 2 of 2 64

65 Board Meeting Agenda Item Summary Agenda Date: Oct 22nd, 2018 Item Title: Prevention and Education Attachments: None Submitted by: Guy Overby RECOMMENDED ACTION BY THE BOARD: SUMMARY: 1-Apologies for not make this presentation in person as I am attending the Annual Fire Marshals Roundtable this week. 2-All of our AC s as well as Capt. Shaw and DC Karns attended St Francis House, Miracle Makers breakfast earlier this month. This event routinely includes the political, business, and civic leaders of our state as well as the public safety sectors of our community. It was great to see CPFR well represented this year. 3- Congratulations to DFM Marroquin. She passed her exam this month and earned her Fire Inspector I certification. 4- On Nov 6 th, Stephanie Glass and I will be doing all day presentations at the Pierce County Skills Center for Plan Your Future Day. We will be talking with students about the necessary steps and qualifications they need to seek and obtain a career in the fire service. 5- Chief Adam Jackson and I will be participating in the High School job shadow program put on by CSV Donna Shinn. Thank you to Donna for overseeing this and to Chief Jackson for making himself available for the mock oral board portion of this program. Page 1 of 1 65

66 66

67 Board Meeting Agenda Item Summary Agenda Date: October 22, 2018 Item Title: Information Technology Division Report Attachments: N/A Submitted by: Director Travis RECOMMENDED ACTION BY THE BOARD: SUMMARY: 1) We completed an RFP process for Gig Harbor s new phone system. We are reviewing the proposals and should have a vendor selected soon. 2) We worked with Chief Allen in Key Peninsula to coordinate a contractor to redo all of the network wiring at their HQ location. 3) We are starting the process to merge IT Services with Graham Fire & Rescue. We are early in the process but so far it looks very promising. 4) We are in communication with our Telestaff consultant that was assigned to do our Business Process Review. Ashley is coordinating this with the leadership team. HelpDesk Analytics: Spam Analytics: Page 1 of 2 67

68 Board Meeting Agenda Item Summary Public Website Analytics: Page 2 of 2 68

69 . Board Meeting Agenda Item Summary Agenda Date: October 22, 2018 Item Title: Fire Chief s Report Attachments: Letter from Quinn, SS911 Governance Proposal Submitted by: Chief Olson RECOMMENDED ACTION BY THE BOARD: First reading Second reading Motion to approve For information only Other: SUMMARY: Board of Fire Commissioners: 1. Joe Quinn has started the process of the District s name change. See letter attached. 2. SS911- Attached to this AIS is a Governance proposal being brought to the SS911 Policy Board from the 6 owner agencies of the original ILA. I will review this proposal with you at the meeting. 3. Budget We are marching well through the process to explain and recommend items for 2019 through our annual process. You will be receiving the third of four presentations tonight. The fourth meeting will involve the ERF, projections and a summary. The next meeting will also include the public hearing along with the first reading of the necessary resolutions. 4. Strategic Planning Committee- The committee met and selected Captain Caldier as the Chair of the committee with AC Jackson as the Vice Chair. They are now developing model processes for communication, implementation, and accountability. 5. AC Logistics- We are bringing in four of the ten applicants for Chief s interviews with the final interview completed Tuesday of next week. From the initial panel, interview information, and my own I will be making a tough selection from a great selection of candidates. 6. Badge Pinning Ceremony- This is scheduled the Thursday prior to the meeting. We have quite a list of people promoted to congratulate, celebrate with their friends and family, and publically place the burden of service of those advancing in leadership. Page 1 of 2 69

70 Board Meeting Agenda Item Summary 7. Graham IT Services Discussion- Graham Fire has requested that we provide IT services for them and possibly Orting as we currently provide Gig Harbor and Key Peninsula. We are identifying their current systems, commitments, and service levels to identify the business possibilities for both agencies. Once 8. completed, if it is a win/win, we will be bringing a contract to the BOC for consideration. 9. IT Director- David Travis has accepted a position as the IT Director for the City of Auburn. This is a great opportunity for him to grow in new areas and serve a City. Congratulation to him, the loss is ours. We are beginning a recruitment immediately and including our service partners in the process. 10. New Engines are being outfitted. We will bring one to a BOC meeting today or the following meeting for your inspection. 11. First Board meeting in November will be Tuesday, November 13 th due to Veterans Day Holiday observance on Monday, November 12 th. Page 2 of 2 70

71 Quinn & Quinn, P.S. PROFESSIONAL SERVICE CORPORATION ATTORNEYS AT LAW 20 Forest Glen Lane SW Lakewood, WA October 4, 2018 By Regular Mail. The Honorable Pierce County Council Washington State Auditor s Office 930 Tacoma Ave. S. 10th Floor, Room 1046 Tacoma, WA My Client: Pierce County Fire Protection District No. 6 Ladies and Gentlemen: Enclosed please find a resolution of the governing body of my client, expressing the intent to legally and formally change the name of this municipal corporation from the above name to "Central Pierce Fire & Rescue". Pursuant to RCW , the process for such a name change of a fire district is to request that the county legislative body adopt a resolution approving the change. I am assuming that, under the Pierce County Council's rules and procedures, the question will first be submitted to an appropriate council committee for a public hearing and recommendation, followed by consideration and (hopefully) approval by the full council. As I recall, that is the procedure you followed a few years ago when Pierce County Fire Protection District No. 22 changed its legal name to East Pierce Fire & Rescue. Please let me know if those assumptions are correct. We would be happy to attend any hearings or meetings as necessary when this issue is considered. Please contact the undersigned as needed with questions or scheduling dates, so that I can arrange for the Fire Chief and/or elected fire commissioners to attend. Thank you for your cooperation in this matter. Very Truly Yours, Quinn & Quinn, P.S. Joseph F. Quinn [Date] Letter to [Recipient] 71

72 72

73 73

74 Information provided to us: I would like to: File A Commendation This applies to: Fire Call for Service Name: Mark H Address: Puyallup WA Responding: Lt. Ed Hrivnak FF Robert Lamie FF Jason Demott FF Justin Gage FF/PM Eric Kuehlthau Chaplains Jeff & Audrey Keeton Phone Number: Address: How should we contact you?: Description: On Monday 10/1/18, you responded to a call at regarding an unresponsive female from her 17 year old daughter. EMS arrived, forcefully entered the house and unfortunately found my niece deceased. Though I didn t witness the rescue efforts, I certainly heard of the care, compassion and professionalism that Central Pierce Fire & Rescue provided. Arriving at the house, I was met by Jeff and Audrey Keeton. They explained the process and need for the police investigation. They made us aware of the reason why no family members could be by my niece s side. They prepared us for the removal of the body by the coroner s office. Our questions and concerns were numerous, but they lovingly answered all of them. Their presence was very comforting to all of us that horrible night. Please extend my families gratitude to all of your team members. Their professionalism demonstrated the significant importance Central Pierce Fire and Rescue provides to our community. Recommendations: Verbal and written commendations. 74

75 75