TRIAD. January 30, Gaylord Opryland Resort & Convention Center. Nashville, TN. NDIA.org/TRIADJanuary

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1 TRIAD January 30, 2018 Gaylord Opryland Resort & Convention Center Nashville, TN NDIA.org/TRIADJanuary

2 TABLE OF CONTENTS WHO WE ARE 2 EVENT INFORMATION 3 AGENDA 4 BIOGRAPHIES 7 NOTES 19 THANK YOU 20 WHO WE ARE The National Defense Industrial Association is the trusted leader in defense and national security associations. As a 501(c)(3) corporate and individual membership association, NDIA engages thoughtful and innovative leaders to exchange ideas, information, and capabilities that lead to the development of the best policies, practices, products, and technologies to ensure the safety and security of our nation. NDIA s membership embodies the full spectrum of corporate, government, academic, and individual stakeholders who form a vigorous, responsive, and collaborative community in support of defense and national security. For more information, visit NDIA.org LEADERSHIP Ms. Suzanne Raheb TRIAD Co-chair Ms. Diane Dempsey TRIAD Co-chair TRIAD WHO WE ARE The National Defense Industrial Association is hosting the TRI-Association Small Business Advisory Panel (TRIAD) Conference. The TRIAD was formed in 1967 to coordinate the efforts of small business subcontracting representatives. It was formed to serve the best interests of the industry associations and their member companies, affected government agencies, and the small business community. 2

3 EVENT INFORMATION LOCATION Gaylord Opryland Resort & Convention Center 2800 Opryland Drive Nashville, TN EVENT WEBSITE NDIA.org/TRIADJanuary EVENT CONTACT Renata Casiel Meeting Planner (703) ATTIRE Appropriate dress for this conference is business casual. SURVEY AND PARTICIPANT LIST We value your input and ask that you complete the 2018 TRIAD Conference Survey, following the conference. Included in the survey , you will have access to the participant list and approved proceedings. 3

4 AGENDA TUESDAY, JANUARY 30 7:00 am 5:00 pm REGISTRATION PRESIDENTIAL LOBBY 7:00 8:00 am NETWORKING CONTINENTAL BREAKFAST PRESIDENTIAL E 8:00 8:30 am WELCOME/INTRODUCTIONS/PLEDGE OF ALLEGIANCE PRESIDENTIAL C Ms. Suzanne Raheb TRIAD Co-Chair, Corporate Supplier Diversity Leader, Lockheed Martin Corporation Ms. Diane Dempsey TRIAD Co-Chair, Director, Small Business Programs, BAE Systems, Intelligence & Security Sector 8:30 8:40 am NATIONAL 8(A) CONFERENCE WELCOME PRESIDENTIAL C Mr. Ron Perry President, National 8(a) Association 8:40 10:00 am ARMY PROGRAM MANAGEMENT PANEL PRESIDENTIAL C Moderator: Ms. Pamela Monroe Assistant to the Director, U.S. Army Small Business Office, Subcontracting & HBCU/MI Program Manager Ms. LaTischa Castro Advisor to the Commander, U.S. Army INSCOM Mr. Roy Rossignol Chief, Small Business, U.S. Army Corps of Engineers - Nashville District Mr. Anton Wallace Chief, Acquisition Management, Department of the Army, Office of the Deputy Chief of Staff, G-3/5/7 Mr. Dwight Watkins Director, Resource Management, HQDA, ODCS, G-3/5/7 Mr. Adam Sunstrom Chief, Energy Support Branch, Huntsville Engineering & Support Center, Directorate of Contracting, U.S. Army Corps of Engineers 10:00 10:15 am NETWORKING BREAK PRESIDENTIAL E 4

5 10:15 11:00 am SBA UPDATE PRESIDENTIAL C Mr. Robb Wong Associate Administrator, Office of Government Contracting and Business Development, SBA 11:00 am 12:20 pm MENTOR PROTÉGÉ PROGRAM CUSTOMER PANEL: THE GOOD, THE BAD AND THE UGLY PRESIDENTIAL C Moderator: Ms. Donna Clardy Supplier Diversity / Small Business Outreach, Lockheed Martin Space Ms. Lynn Garrison SBIR/STTR Technology Infusion Manager, Small Business Technical Advisor, Marshall Space Flight Center, NASA Ms. Emily Harman Director, Office of Small Business Programs, Department of the Navy Mr. Tommy Marks Director, Small Business Programs, Office of the Secretary of the Army Mr. David Sikora Acting DoD SBIR/STTR Program Administrator, Small Business Programs, U.S. Air Force Mr. Lee Rosenberg Director, Small Business Programs, Missile Defense Agency 12:20 1:30 pm NETWORKING LUNCH PRESIDENTIAL E 1:30 2:00 pm DCMA UPDATE PRESIDENTIAL C Ms. Tatia Evelyn-Bellamy Director, Small Business Office, DCMA 2:00 3:00 pm DCMA PANEL: DAY IN THE LIFE OF A DCMA SMALL BUSINESS REPRESENTATIVE PRESIDENTIAL C Moderator: Ms. Diane Dempsey TRIAD Co-Chair, Director, Small Business Programs, BAE Systems, Intelligence & Security Sector Ms. Rosalyn Wiggins Senior Procurement Analyst DCMA HQ Small Business Office, DCMA Mr. Thomas Aylward Assistant Director, East Group, Small Business Compliance Center, DCMA Ms. Michelle Nolen Assistant Director, West Group, Small Business Compliance Center, DCMA Ms. Shelly Thomas Assistant Director, Specialized Support Group (MPP and CSP Teams), DCMA 5

6 3:00 3:30 pm DOD UPDATES PRESIDENTIAL C Ms. Janice Buffler Associate Director, DOD Office of Small Business Programs 3:30 3:45 pm NETWORKING BREAK PRESIDENTIAL E 3:45 4:50 pm SMALL BUSINESS RESOURCES WORLD CAFE PRESIDENTIAL C Ms. Carol Wooden Director, Supplier Diversity, Raytheon Company Ms. Camille Geiger Supplier Diversity Division Leader, The Boeing Company Ms. Thosie Varga Supplier Diversity Manager, L3 Technologies 4:50 5:00 pm CLOSING ANNOUNCEMENTS PRESIDENTIAL C Ms. Suzanne Raheb TRIAD Co-Chair, Corporate Supplier Diversity Leader, Lockheed Martin Corporation 5:00 pm ADJOURN 6

7 BIOGRAPHIES THOMAS AYLWARD Assistant Director, East Group, Small Business Compliance Center DCMA Mr. Aylward joined the Department of Defense in April, 2012 as a Procurement Analyst with the CPSR group, located at DCMA Boston. In March 2015 Tom assumed the position as Assistant Director, Small Business Compliance, East Team. Prior to government service, Mr. Aylward spent 30 years in industry. In 22 years at DuPont, he held positions as a Senior Financial Consultant and Strategic Planning Manager in addition to assignments in marketing and sales management. Tom co-chaired a task force on incentive compensation which resulted in an industry first incentive program which has since become an industry staple. As part of the leadership team, he was involved in developing the culture at DuPont/Merck, a new joint venture. Efforts included transition to team oriented leadership involving customized training for supervisors. He was responsible for a $300 million business unit and was instrumental in organizing the unit s first managed care group. Advancing his career at Roche as a business unit director, he managed a rapid expansion of field personnel with attendant training needs across the eastern United States. During his tenure Tom s business unit expanded from 60 to 150 people with full profit and loss responsibilities. Mr. Aylward earned an MBA from Hofstra University in New York and a Bachelor s degree in Business Administration from Merrimack College in North Andover, Massachusetts. In addition, Mr. Aylward has taught as an Adjunct Professor at Suffolk University s Sawyer School of Management since 2001, specializing in Strategy Management. JANICE BUFFLER Associate Director DoD Office of Small Business Programs Ms. Buffler has over twenty-five years experience in Small Business Programs within the Federal government. Presently, she is working with the DoD Office of Small Business Programs, where she has been since She is responsible for DoD s subcontracting program, including the reporting of the Department s subcontracting achievements to the Small Business Administration; developing and implementing policies to strengthen DoD s compliance oversight; and developing guidance and processes to assist contracting officials and small business professionals. She also oversees the DoD Comprehensive Subcontracting Plan (CSP) Test Program and its management by the DCMA CSP Division. In addition, she oversees the DoD Regional Councils located across the United States, which provide a forum for small business and acquisition professionals to learn about statutes, policies, trends and technologies affecting Federal Small Business Programs. Prior to joining the OSBP, Ms. Buffler was director of the Small Business Program for the Pentagon Renovation Program (PenRen), responsible for establishing the PenRen Small Business Office and developing its Small Business Program. As the Small Business Program Director, she established a subcontracting program, which included the development and implementation of a data collection system to evaluate and assess prime contractor and subcontractor performance on PenRen contracts for award-fee purposes. Prior to PenRen Ms. Buffler was a Contracts Manager with DMJM/HTB under a construction management support contract for the Department of Labor s Job Corps Centers. 7

8 LATISCHA CASTRO Associate Director Office of Small Business Programs Intelligence and Security Command (INSCOM) In her current role, Ms. Castro serves as the advisor to the Commander, U.S. Army INSCOM on small business matters to include, Command small business program achievements towards assigned socioeconomic program objectives and provides recommendations for corrective actions to improve acquisition program operations. Ms. Castro ensures small businesses are provided opportunities to participate in INSCOM acquisitions and utilizes outreach opportunities to educate the small business community on procedures to pursue INSCOM and Army business opportunities. She works to ensure all small businesses are given fair consideration in contract award processes. Ms. Castro has over 15 years of acquisition experience and has worked for both Industry and the Department of Defense. She has served as a Contract Specialist, a Contracting Officer with unlimited warrant authority, and a Contract Operations Division Chief. She has a Master of Business Administration (MBA) and is a member of the Army Acquisition Corp. DONNA CLARDY Supplier Diversity Small Business Outreach Lockheed Martin Space Systems Company Ms. Clardy is a Supplier Diversity Professional and Mentor Protégé Program Manager/ Subject Matter Expert for Lockheed Martin. In 2014, Ms. Clardy won the Department of Defense (DoD) Nunn Perry Award for her outstanding leadership of a Missile Defense Agency Mentor Protégé Program. Her responsibilities as a Supplier Diversity Professional include developing relationships with small businesses, identifying outstanding suppliers for proposal efforts and immediate program needs and working closely with Lockheed Martin s Small Business Innovation Research team to identify and develop technically innovative small businesses. In addition, Ms. Clardy is an Officer for the Missile Defense Agency Small Business Advisory Council and a Member of the NASA Small Business Advisory Council. Ms. Clardy has more than 25 years of experience in the Department of Defense and Legal arenas. She has held key positions throughout her career, including Personnel Management, Program Management, Program Integration and Paralegal. Ms. Clardy holds a Bachelor of Science Degree from Athens State University and a Master s Degree in Organizational Development from Florida Institute of Technology. She is an active member of several internal and external organizations, including the African American Council for Excellence, Women s Impact Network, Allies for Inclusion, People Respecting Individuality, Diversity and Equality (PRIDE), Women in Defense and the U.S. Women s Chamber of Commerce. 8

9 DIANE DEMPSEY TRIAD Co-Chair, Director, Small Business Programs BAE Systems, Intelligence & Security Sector Ms. Dempsey has enjoyed an extensive career in the field of procurement, subcontracts and supplier diversity. Currently she is the Director, Small Business Programs for BAE Systems, Intelligence & Security Sector. Ms Dempsey has also been a small business advocate for several prime contractors in the DC Metropolitan area. She serves on multiple boards and committee as well as having received many awards for her advocacy in the small business community. She received her B.S. from Mary Washington College, Certificate in Contracts & Procurements, University of Virginia, and Master s Certificate in Procurement & Supply Chain Management, MS and MBA from the University of Maryland. She is also an ASDP Certified Supplier Diversity Professional. TATIA EVELYN-BELLAMY Director DCMA Small Business Office Ms. Evelyn-Bellamy currently serves as the Director of the Defense Contract Management Agency Small Business Office and the Small Business Compliance Center. She is also DCMA s Small Business Ombudsman, advocating the concerns of small businesses. Ms. Evelyn- Bellamy is responsible for ensuring DCMA s small business objectives are included in the agencies strategic plan, the return on investment is adequately portrayed, monitoring and advising on small business achievements, and the development and execution of small business policy. She oversees surveillance and compliance of prime contractor subcontracting programs and performance conducted by DCMA s Small Business Professionals, administration and management of both the Mentor Protégé Pilot Program and the Comprehensive Subcontracting Plan Test Program for the Department of Defense, Office of Small Business Programs; and providing support to Defense Agencies in the review, evaluation, and approval of various types of subcontracting plans. Ms. Evelyn-Bellamy has a wealth of acquisition experience in both pre-award and post-award functions within the Department of Defense and the Federal government over 25 years. She has held a variety of positions to include Supervisory Procurement Analyst and Contract Specialist; Deputy Director; Contracting Officer; Senior Action Officer; Team Leader; and Grants Officer. Her previous assignments include serving as the DCMA DAR Council Representative, Fort Lee, VA; Deputy Director of the Procurement Management Division, USDA Rural Development, Washington D.C.; Senior Staff Officer, Deputy Assistant Secretary, Acquisition SAF/ AQC, Pentagon; Branch Chief, Math & Science Division of the Air Force Office of Scientific Research, Ballston, VA; and Lead Contracting Negotiator, Hanscom AFB, MA. Ms. Evelyn-Bellamy is a member of the Acquisition Corps, DAWIA Level III Certified in Contracting and Program Management, and has a Federal Acquisition Certification in Contracting (FAC-C) Level III. 9

10 LYNN GARRISON Marshall Space Flight Center Small Business Technical Advisor NASA Ms. Garrison serves as the Marshall Space Flight Center Small Business Technical Advisor in support of the Small Business Office. Mrs. Garrison is also a Marshall Space Flight Center Technology Transition Lead for the Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR) programs, which help the agency, meet federal research and development needs and increase private-sector commercialization of innovations derived from federal R&D. CAMILLE GEIGER Expertise Supplier Diversity Leader Boeing Company Ms. Geiger is The Boeing Company Enterprise Supplier Diversity Leader responsible for the overall deployment and success of the company supplier diversity strategies and initiative. In addition, Camille is the senior manager of Global Supplier Diversity for Boeing Defense, Space & Security (BDS). In this role within BDS Supplier Management function, she works with Boeing programs and functions to ensure fulfillment of all contractual obligations through an integrated strategic framework of subcontracting with small and diverse businesses. This effort includes responsibility for small business reporting and regulatory compliance to multiple federal government agencies, as well as the development of initiatives to expand innovative research partnerships in support of Boeing s business objectives. Geiger also serves as the Small Business Liaison Officer for The Boeing Company. As such, Geiger is responsible for maintaining and improving company relationships with the federal government on matters related to small business subcontracting and supplier diversity. In addition, Geiger leads the integration and strategic alignment of Boeing small business geopolitical initiatives with government and other key stakeholders and industry affiliates. She is responsible for maintaining and improving company relationships with organizations such as the Department of Defense, NASA, the Defense Contract Management Agency, the Small Business Administration, and the Department of Veterans Affairs. Geiger also is responsible for developing strategies and integration plans to enhance Boeing s relationship with Historically Black Colleges and Universities/Minority Serving Institutions and industry affiliates, specifically focusing on innovative research partnerships that are key to achieving Boeing s strategic business objectives. Among her previous roles with Boeing, she has served as a senior manager of Customer and Market Engagement for Network and Space Systems (N&SS) and as senior manager of Small/Diverse Business and BDS Strategic Alliances for N&SS. In addition, she led marketing, research and communications for the Commercial Financial Services division of Boeing Capital Corp. Geiger the recipient of such honors as the Women of Color s 2007 Technology All Star Award and one of the National Association of Women Business Owner s Honorary Remarkable Women of the Year in 2000 also has served as president and chairman of the board for the Boeing Leadership Association. She has an MBA from the University of Southern California and a bachelor s in management-marketing from the University of Redlands. 10

11 EMILY HARMAN Director, Office of Small Business Programs Department of the Navy Ms. Harman is the Director, Office of Small Business Programs (OSBP) for the Department of the Navy (DON) serving as chief advisor to the Secretary on all small business matters. She is responsible for small business acquisition policy and strategic initiatives. Ms. Harman joined the Secretary of the Navy staff as member of the Senior Executive Service in August 2015 and has over 30 years of federal service. Prior to receiving this appointment, she served as associate director of the Naval Air Systems Command s (NAVAIR) OSBP from November 2005 to August Ms. Harman s previous experience includes serving as a division director in the Major Weapons System for Air- Antisubmarine Warfare, Assault, Special Mission Programs Contracts Department and as the Multi-Mission Helicopters Program Office s (PMA-299) contracting officer. Ms. Harman has NAVAIR TOMMY MARKS experience as a services contracting officer, as well as contracting officer for the AV-8B Weapon Systems Program Office (PMA-257). Prior to joining NAVAIR in 1997, Ms. Harman served as a contracting officer for the Naval Supply Systems Command s (NAVSUP) Fleet and Industrial Supply Center (FISC), Norfolk Detachment Washington. Ms. Harman served as a supply corps officer in the Navy from and retired from the Naval Reserves. She served onboard the USS Emory S. Land (AS-39) and earned the Supply Corps Surface Warfare pin. Her other duty stations include: Supreme Allied Command Atlantic, Commander in Chief U. S. Atlantic Fleet, United States Naval Academy, and FISC Norfolk Detachment Washington. Ms. Harman is a member of the DoD Acquisition Professional Community and is Level III certified in Contracting. A Certified Professional Contracts Manager through the National Contract Management Association, she holds a Bachelor of Science degree in Physical Science from the United States Naval Academy, and a Master s degree in Management/Acquisition and Contract Management from the Florida Institute of Technology. Ms. Harman is a graduate of NAVSUP s Corporate Management Development Program, NAVAIR s Senior Executive Leadership Development Program, the Federal Executive Institute, and the DON s Executive Leadership Program. Ms. Harman has a number or personal and command decorations including the DON s Superior Civilian Service Medal, DON s Meritorious Civilian Service Medal, DON s FY2010 Acquisition Excellence Award, and the 2015 Public Servant Award from the St. Mary s County Chamber of Commerce. Ms. Harman is a member of Leadership Southern Maryland s Class of Director U.S. Army Office of Small Business Programs Mr. Marks was appointed the Director for Army Small Business Programs on April 19, 2015 and currently serves as the Army s lead for small business policy, goals and procedures. Mr. Marks represents the Secretary of the Army at congressional Committees and Subcommittee hearings on small business, HBCUs/MI, and other small business matters. Serves as the focal point in responding to industrial, Congressional, and individual inquiries on small business, HBCUs/MI, economic utilization and other business matters. Represents the Army in interagency communication with the Small Business Administration, the Office of Federal Procurement Policy, the Minority Business Development Agency (Department of Commerce), other agencies and Presidential commissions. He previously served as the Executive Director for Acquisition Services, HQ, Department of the Army Asst. Sec. of the Army for Acquisition, Logistics and Technology, Deputy Assistant Secretary of the Army for Procurement Nov Apr 2015 and during the Iraq/Afghanistan Wars on Terror Jan Nov 2012 Executive Director for the Logistics Civil Augmentation Program (LOGCAP) in the Army Material Command. Mr. Marks completed 24 years of active duty service retiring 1 Oct 2001 with the rank of Lieutenant Colonel. He holds a Bachelor of Science in Health and Physical Education from McNeese State University, Masters Degrees in Acquisition Management from Florida Institute of Technology and in National Security and Strategic Studies from the U.S. Naval War College. 11

12 PAMELA MONROE Assistant to the Director Subcontracting Program Manager Subcontracting & HBCU/MI Program Manager Ms. Monroe assumed her duties at the Office of the Secretary of the Army, Office of Small Business Programs (OSBP), November She is responsible for the Army s Subcontracting Program, oversight of the Army s acquisition strategies, bundling/ consolidation reviews and serves on the Strategic Sourcing Committee. She previously was the Mentor-Protégé and Historically Black Colleges/Minority Institutions program manager. Prior to joining Department of Army (DA) OSBP, she was the Assistant Director for the Army Contracting Command National Capital Region (ACC-NCR) OSBP from June 2003 to July As the Assistant Director, she was the principal business advisor to the ACC- NCR Executive Director; Headquarters DA OSBP; Headquarters ACC-OSBP and the Small Business Administration on small business matters. She successfully managed the small business program by writing and implementing agency Standard Operating Procedures for approximately 300 contracting personnel. During her leadership, ACC- NCR won several awards for exceeding the 3% Service-Disabled Veteran Owned Small Business goal. Ms. Monroe is the first Department of Defense (DOD) and first DA recipient of the DOD OSBP Golden Talon Award in recognition of the dedication and efforts made toward significantly increasing contracting opportunities for SDVOSB s. Ms. Monroe s career began as a contracting intern at Tinker Air Force Base, Oklahoma from She worked as a contract administrator, cost /pricing analyst and a warranted contracting officer. In 1994, she was selected to enter the Advanced Copper Cap Contracting Intern Program at Andrews Air Force Base (AFB), MD and completed the program at Bolling AFB, Washington, DC as a contract specialist and part-time small business specialist. From August 2000 to June 2003, Ms. Monroe was the Associate Director for the Military Traffic Management Command s OSBP. She significantly increased opportunities for small business trucking companies by successfully negotiating subcontracting plans with large freight and trucking businesses. Ms. Monroe has a Bachelor of Science and Masters Degree; Level III certified in Contracts Acquisition and a member of the Army Acquisition Corps. MICHELLE NOLEN Assistant Director, West Group, Small Business Compliance Center DCMA Ms. Nolen is the Assistant Director at Defense Contract Management Administration (DCMA) small business center and responsible for the oversight of the small business Subcontracting Compliance Program and the surveillance of the Procurement Technical Assistance Centers Previously she was the Associate Director for the Small Business Program at Strategic Systems Programs (SSP) with the oversight of the commands small business program. As the Deputy for small business programs at Space and Naval Warfare Systems Commands she managed Mentor Protégé Program and oversight of the NMCI (Navy Marine Corps Intranet Contract) subcontracting program and oversight of SSC Pacific s Small Business Program. As the contracting officer at Naval Facilities Engineering Command (NAVFAC) she was an integral member of the acquisitions team in support of the base realignment closure program (BRAC) at MCAS Miramar. She is DAWIA Level III certified and has a BA in Business Management with a Masters in Management Organization and a veteran of the United States Navy. 12

13 RON PERRY President National 8(a) Association Mr. Perry is President of the National 8(a) Association and of Teya Services, LLC. an 8(a) Certified Alaska Native Corporation. He is an Alaska Native and a nationally recognized expert in 8(a) and minority contracting including: Mentor Protégé, JV, teaming, equity buyouts, and national trends. With 25 years of federal experience Mr. Perry has experience navigating the ever-continuing changes in Government contracting to include HUBZone, Service Disabled Vet, and Woman Owned. Mr. Perry is also a speaker for American Express OPEN and their small business series of nationwide events. In his role as president and founder of the National 8(a) Association Mr. Perry has been instrumental in building bridges and helping to introduce thousands of small, medium and large businesses to each other. Examples of the organizations brought together by the National 8(a) Association; AGC (Associated General contractors), US Black Chamber, Native Hawaiian Organization, US Hispanic Chamber, Society of Military Engineers (SAME) and WIPP. SUSANNAH RAHEB TRIAD Co-Chair, Corporate Supplier Diversity Leader Lockheed Martin Corporation Suzanne identifies strategic initiatives to help Lockheed Martin achieve its supplier diversity goals and objectives to maximize the corporation s utilization of small businesses through subcontracting and partnering initiatives. Ms. Raheb is also responsible for the operations of the Supplier Diversity function, compliance and reporting activities as well as outreach efforts. Previously, Ms. Raheb served as the manager and corporate focal point for Government Programs, including Mentor Protégé, Indian Incentive and Small Business Innovation Research/Small Business Technology Transfer (SBIR/STTR) programs. Ms. Raheb possesses 22 years of professional experience and is widely recognized for her innovation and leadership. She held a variety of increasingly responsible positions with Lockheed Martin, including Innovation Program Manager, Business Unit Resource Manager, and Communications Specialist. She holds a Bachelor s Degree in Communications from the University of South Florida and a Master s Degree in Management from Webster University. Her professional boards and memberships present and past include: National Veteran Owned Business Association board member (NaVOBA), Women Impacting Public Policy (WIPP) Corporate Advisory Board member, Coalition of Veteran Owned Business committee member, National Veterans Small Business Coalition (NVSBC) advisory committee member, Florida 8(A) Alliance board member, Space Coast Central & North Florida Minority Supplier Development Council president, Alliance of Supplier Diversity Professionals (ASDP) board member and communications chair, Orlando Regional Chamber of Commerce Leadership Orlando program graduate, Brevard County Business Advisory Council member, and NASA/ KSC Prime Contractor Board Working Committee member. 13

14 LEE ROSENBERG Director, Small Business Programs Missile Defense Agency Mr. Rosenberg is the Director for Small Business Programs at the Missile Defense Agency (MDA). He has responsibility for the development and oversight of MDA s small business program and acts as an advocate for the utilization of small businesses throughout the Agency. His responsibilities also include oversight of MDA s Small Business Program, the Agency s small business outreach efforts, the Agency s Mentor-Protégé Program and the Agency s implementation of the new Small Business Career Field. Prior to assuming his current position, Mr. Rosenberg was assigned within the MDA Contracts Directorate as part of the Acquisition Support Cadre, where he assisted various MDA program offices in developing innovative acquisition strategies to satisfy program requirements. Mr. Rosenberg spent 21 years as an Army Officer serving in a variety of operational and acquisition positions including holding an unlimited warrant as a contracting officer and buying section chief with the U. S. Army Troop Support Command; serving as the competition advocate for the Defense Contract Administrative Region-St. Louis; performing duties as a Defense Information Systems Agency procurement staff officer responsible for migrating legacy systems into an integrated open system architecture; assignment as an investigative officer and acquisition advisor to the U.S. Army Inspector General; and assignment as an acquisition reform staff officer within the Office of the Assistant Secretary of the Army for Research, Development and Acquisition. Upon his retirement from the Army in 1997, Mr. Rosenberg worked for a variety of small and large business contractors supporting the Department of Defense and various Military Services. He authored and presented acquisition reform classes to Government contracting and acquisition personnel and provided acquisition support services to several Army and Marine Corps programs located in the U.S. Army Program Manager for Mines, Countermines and Demolitions and the Office of Naval Research. Additionally, he authored several case studies utilized in the PMT 401 course, the capstone acquisition course, taught in the Defense Acquisition University and supported the Department of Defense Acquisition Reform Office. NATIONAL DEFENSE MAGAZINE PODCAST Listen to top stories from National Defense magazine on military technology, defense industry trends, and more. Each month, editors of National Defense Magazine select stories from the upcoming issue to include in a podcast that can be streamed or downloaded to your desktop or mobile device. Subscribe to the National Defense Magazine podcast on Apple s itunes to get instant access to a library of more than 100 episodes today, or stream this month s episode right now at nationaldefensemagazine.org/podcasts. 14

15 ROY ROSSIGNOL Nashville Small Business Specialist Advocate U.S. Army Corps of Engineers - Nashville District As the Nashville District s Small Business Specialist, Mr. Rossignol acts as small business advocate and interfaces on behalf of small businesses with the US Army Corps of Engineers National Contracting Organization and contracting officers (COs) and contract specialists. As the District s Small Business Specialist, he supports small businesses in preparing to successfully integrate themselves into the contracting process and obtain awards with their respective organizations. He guides marketing efforts such as Industry Days, Small Business Outreach events such as the Tennessee Small Business Development Center sponsored Small Business Training Forum, the SAME National Small Business Conference and others regionally conducted outreach events to assist in locating additional small businesses as well as help Contracting Officer s bridge the gap and find small businesses that can successfully perform the task. In addition to a contracting background Mr Rossignol was a former Project Manager and Capture Manger for an 8(a) Firm which gives him an insight into assisting small businesses in positioning themselves for federal market place opportunities. Mr Rossignol is a Retired Naval Officer with significant amount of sea duty and himself a Service Disabled Veteran. DAVID SIKORA Acting DoD SBIR/STTR Program Administrator, Small Business Programs U.S. Air Force Mr. Sikora administers DoD s SBIR/STTR program. The mission of the DoD SBIR/ STTR program is to help small business, non-profit organizations and research institutions quickly create and deliver cost-effective innovations that will sustain America s technological superiority over adversaries. Mr. Sikora also manages the Air Force Mentor Protégé program. The mission of the Air Force Mentor Protégé program is to develop small businesses through technology transfer that results in small business sources of supply and services for Air Force prime contracts and subcontracts. Mr. Sikora previously served as the Air Force SBIR/STTR Program Manager. Mr. Sikora has a wealth of experience leveraging industry, academia and private sector research. Before entering government service, he worked as a design/project engineer in the paper machine and environmental equipment industries. Mr. Sikora received his BS in Engineering Technology from the University of Dayton and his MBA from Wright State University. 15

16 SHELLY THOMAS Assistant Director, Specialized Support Group DCMA DCMA Specialized Support Group Shelly S. Thomas is the Assistant Director for the DCMA Specialized Support Group which is comprised of the DoD Mentor Protégé group and the Comprehensive Subcontracting Program (CSP) Group. The DoD Mentor Protégé (MP) group is responsible for the administration and compliance reporting of the program to assist small businesses (protégés) successfully compete for prime contracts and subcontract awards by partnering with large companies (mentors) under individual, project based agreements. The CSP group is responsible for the negotiation of Comprehensive Small Business Subcontracting plans for defense contractors who participate in the program to include review of performance and provide timely information to customers regarding the application, execution and sustainment of the CSP Small Business Program. Ms. Thomas s acquisition career spans over 17 years to include serving as the Assistant Director and Team Lead at DCMA for the DoD Mentor Protégé division. Also as the Contracting Officer for the Defense Logistics Agency Energy s Overseas Bulk Fuels and Storage Division. In this capacity, she facilitated the procurement process of several multi-billion dollar acquisitions for the OCONUS acquisition of bulk fuel and storage for various military components. Ms. Thomas has also served as a Corporate Contract Specialist and Integrated Supplier Team Lead for the Defense Logistics Agency Aviation Boeing IST division supporting the acquisition of major weapon system components. She has also served as a contract specialist/contracting officer for various divisions at the Defense Logistics Agency Aviation. She has also served as a contract specialist for the Defense Commissary Agency. Ms. Thomas holds a bachelor s degree in Accounting and a Master s degree in Economics from Virginia State University. She has a professional certification in project management. She is also a member of the Defense Acquisition Corp. She has served as a mentor to interns entering the Federal Government since THOSIE VARGA Supplier Diversity Manager L3 Technologies Ms. Varga is the Supplier Diversity Manager for L3 Aerospace Systems and acts as L3 Corporate Small Business Team Lead. Ms. Varga is responsible for development, implementation and maintenance of the Comprehensive Small Business Subcontracting Plan, increasing awareness to all departments within L3 Aerospace Systems, counseling suppliers, establishing initiatives that will enhance subcontracting bidding opportunities for small business concerns and ensuring L3 s compliance and performance to all Small Business goals. As the Corporate Small Business Team Lead, she facilitates monthly meetings for other L3 division small business advocates, providing a forum for regulation updates, training and benchmarking. In addition, Ms. Varga is an Officer for the Alliance of Supplier Diversity Professionals (ASDP) organization. Prior to her current position, Ms. Varga served as SBLO and Lead Logistics Supply Specialist for a Bell Helicopter Textron subsidiary, Senior Buyer for Northrop Grumman, and Production Control Manager for a Veteran Owned Small Business specializing in Machining and Metal Fabrication. 16

17 ANTON WALLACE Chief, Acquisition Management Department of the Army Mr. Wallace is directly responsible for planning, organizing, and managing procurement programs. He serves as the advisor to the G-3/5/7 Strategic Sourcing Working Group (SSWG) for Strategic Sourcing Knowledge Based Services. He is also responsible for coordination and oversight of Program Management Reviews (PMRs) for contract support services valued at over $80M and acts as the liaison with G-3/5/7 senior leadership, Contracting Officer Representatives, Army Contracting Commands Contracting Officers and other DoD officials and organizations. Mr. Wallace is an acquisition professional with over 30 years as a Department of Army Civilian. Mr. Wallace is a U. S. Army veteran with 6 years of Supply and Logistic experience. He is Level III certified in contracting and a member of the Defense Acquisition University Alumni Association. DWIGHT WATKINS Director, Resource Management Department of the Army Mr. Watkins is responsible for the management, oversight and execution of the ODCS, G-3/5/7 internal budget totaling approximately $300M in OMA Base and OCO funds; 35 plus service contracts valued at approximately $80M. He is also responsible for the accurate documentation of 773 authorized positions (447 Civilian and 326 Military) on four separate Army Table of Distribution and Allowance (TDAs) and one Joint TDA. Mr. Watkins is a financial management professional with more than 30 years of federal service, both as a retired United States Colonel and Department of Army Civilian. He is Level III certified in DoD Financial Management. Mr. Watkins is a member of ASMC s Washington Chapter. ROBB WONG Associate Administrator SBA Mr. Wong was sworn in as Associate Administrator, Office of Government Contracting and Business Development (GCBD) in March of 2017 where he advocates for small businesses and represents them on behalf of the President of the United States. Robb has a depth of experience focused on small business. He started his career as an SBA attorney in the Office of General Counsel then was a Special Assistant U.S. Attorney in the Houston District Office and later was the SBA acting District Director/Counsel in the Lubbock District Office. From 1996 to 2017 Robb was CEO for several small businesses that successfully used SBA s products and programs to enhance their growth. His SBA experience, coupled with his business acumen, fuels his passion to promote the growth of today s small businesses in the federal marketplace. Robb s philosophy is cemented in the belief that small businesses are the job generators that will help make America great again. He is a graduate of Georgetown University Law Center. Historically, the AA/GCBD oversees over $500 billion in total federal spending within the federal market place and helps ensure that small businesses can compete for federal opportunities. 17

18 CAROL WOODEN Director of Supplier Diversity, Corporate Supply Chain Raytheon Company Ms. Wooden is the Director of Supplier Diversity for Raytheon Company. Raytheon Company (NYSE: RTN), with 2016 sales of $24.1 billion, is a technology and innovation leader specializing in defense, homeland security and other government markets throughout the world. With headquarters in Waltham, Mass., Raytheon employs 63,000 people worldwide. Currently, she is leading the execution of Raytheon s strategic engagement and development of small and diverse businesses in alignment with federal socioeconomic policies. Previously, she served as a Manager in Supply Chain responsible for an $85M backlog of major subcontracts. As a graduate of the Raytheon Engineering Leadership Development Program, Carol has worked in three divisions across the country and abroad including Integrated Defense Systems (IDS) in Massachusetts, Space and Airborne Systems (SAS) in both California and Texas and Raytheon Systems Limited (RSL) in the United Kingdom. She has a broad and unique background in Electrical & Systems Engineering, Program Management and Supply Chain Management. Since joining Raytheon in 2004, Carol has supported several major Dept. of Defense programs including the Zumwalt Future Naval Combatant Ship Program as a Software Requirements Systems Engineer, the ATFLIR program in a Strategic Operations role supporting the geographic relocation of a major manufacturing product line, and the Electronic Border Patrol Program for the United Kingdom Ministry of Defense (MoD) as a Systems Engineering Cost Account Manager and Process Deployment Lead. In 2011, Carol served as Staff Executive to the SAS Vice President of the $2B Intelligence, Surveillance and Reconnaissance Systems (ISRS) mission area. In her voluntary service to Raytheon and her community, Carol has held several leadership positions within the Raytheon Women s Network, Raytheon Black Employees Network and led the implementation of the SAS Engineering Rotation Program in the North Texas Region to aid in the development of early career engineers. She conducts speaking engagements with high school and college students across the US to encourage the pursuit of careers in science, technology, engineering and math (STEM). ROSLYN WIGGINS Senior Procurement Analyst/Small Business Professional DCMA Ms. Rosalyn Wiggins currently serves as a Senior Procurement Analyst/Small Business Professional for the Defense Contract Management Agency Small Business Office located in Chester, Virginia. Ms. Wiggins represents the Director of Small Business in communicating the agency s Small Business mission, objectives and achievements. This includes advising small business concerns, providing technical assistance on Small Business Programs and taking the lead role for the Small Business Office in the development of inter-agency and intra-agency agreements. Ms. Wiggins represents the Small Business Office on the DOD OSBP Performance Working Group, the DOD Subcontracting Working Group, the OSDBU Council and the DOD Small Business Sub IPT. Ms. Wiggins was previously a part of the DCMA Mentor-Protégé Group where she was responsible for managing DoD Reimbursable and Credit Mentor Protégé agreements. She had prior Small Business experience with the Defense Energy Support Center where she conducted annual compliance reviews on their Contractor s Subcontracting Programs. Her career in contracting began at the Defense Supply Center (DLA Aviation), Richmond where she went through the DLA Corporate Intern Program and went on to become a Contracting Officer for the Agency. 18

19 NOTES 19

20 THANK YOU NDIA 2101 Wilson Blvd. Suite 700 Arlington, VA NDIA.org

21 Small Business Update NDIA October 2018 Winter Conference Tatia Evelyn-Bellamy Director Small Business Office Small Business Compliance Center Agency Small Business Ombudsman January 2018

22 DCMA Chartered Mission From DoD Directive Mission: DCMA performs Contract Administration Services (CAS) for DoD, other authorized Fed Agencies, foreign gov ts, int l organizations, and others as authorized. Specific guidance on roles and responsibilities for contract administration and management outlined in FAR and DFARS Small Business contract administration FAR (a)(52)(53)(54) and (55) Predominant workload delegations are on major production type contracts. Other type contracts delegations accepted on case by case basis. Exceptions where contract administration is generally retained by the military services include: SUPSHIPS contracts Office of Naval Research contracts Ammunition contracts Army Corps of Engineer contracts and most facilities type contracts Post, Camp, and Station contracts (note this include most contracts for services)

23 SB Compliance Center Core Processes/Achievements Prime Subcontracting Program Compliance- 270 Subcontract Plan Reviews (Individual, Commercial, and Master)-1700 Administer DoD Mentor Protégé Pilot Program Agreements -70 Administer and Manage the Comprehensive Small Business Subcontracting Test Program (CSP) 9- $10B subcontracting Dollars Assist with Procurement Technical Assistance Center (PTAC) Reviews-+/- 54

24 Ongoing Key Accomplishments//Focus Areas 3 What I said the last time Ongoing Initiatives DCMA/ DoD OSBP MOU Executing Policy and Processes DCMA Capability Model (Primary) Distribution/Repository/ for Communicating Compliance Reviews Value of Reviews to the Services-OSBP Support/Regulations Getting it Right The Big One - Monitoring Subcontracting Performance--Review Methodology/Criteria for Reviews/ Data and Management Tools/Manage Efficiencies-/Comprehensive/Consolidated/Review

25 Questions? OR Contact us at Rev. FY

26 DOING BUSINESS

27 Marketing to DoD Follow the money. Arm yourself with information and facts, not emotion. Find your niche. Don t try to be everything to everybody. Target your market and understand your prospective customer s mission, environment, challenges and hot buttons. Meet with Small Business Professionals. Don t provide a standard, canned presentation to potential customers. Research their requirements and understand their challenges. Explain how your service or product has a positive impact on a project s cost, schedule and performance. Identify your differentiators what separates you from other great performers? Translate the relevancy of your past performance; don t expect a prospective customer to do it for you. When you meet with Program Managers and Contracting Officers, be prepared to discuss a real requirement, not your generic capabilities.

28 Doing Business with DCMA Top 5 NAICS Procurement Codes Office Furniture Computer Storage Device Manufacturing Other Computer Peripheral Equipment Manufacturing Wireless Telecommunication Custom Computer Programming Service

29 Updates: Subcontracting Program TRIAD Janice Buffler, Associate Director Subcontracting Policy and Regional Councils DoD Office of Small Business Programs January 30, 2018

30 Agenda Goals and Achievements SBA and DoD Scorecards NDAA FY 18 (Highlights) FAR /DFARS Open Cases (Highlights) Policies Impacting Subcontracting FY 18 Subcontract Report Submission Schedule DoD Regional Councils 2

31 DoD FY 18 Prime Contract Goals Category Goal Small Business 22%** SDB 5%* WOSB 5%* HUBZone 3%* SDVOSB 3%* ** Negotiated between Agency and SBA * Statutory Goals 3

32 DoD FY 18 Subcontract Goals Category Goal Small Business 33%** SDB 5%* WOSB 5%* HUBZone 3%* SDVOSB 3%* ** Negotiated between Agency and SBA * Statutory Goals 4

33 DoD Subcontracting History (Goals and Achievements) ($ = Billions; rounded up) Fiscal Year Total Subcont Dollars SB Awards SDB Awards WOSB Awards HubZone Awards SDVOSB Awards Goal Achieved Goal Achieved Goal Achieved Goal Achieved Goal Achieved % % $ % % $ % % $ % % $ % % $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $3.1 5

34 Federal Agency Subcontracting Achievements Summary Subcontract Report Summary Subcontract Report Summary Subcontract Report SSR Approved SSR Approved SSR Approved Individual Subcontract Plan Commercial Subcontract Plan DoD Comprehensive Subcontract Plan 6

35 SBA Scorecard Prime 50% Subcontracting 20% Peer Review 20% DoD Internal Scorecard Prime Performance 50% Socioeconomic Performance Subcontracting Performance SAT Threshold Performance 20% 10% 10% Small Business Concerns Comparison 10% Component SB Duties 5% Self-Assessment of SB Initiatives 5% 7

36 2018 National Defense Authorization Act Sec Support for National Security Innovation and Entrepreneurial Education - Sec Increased Simplified Acquisition Threshold (SAT) from $150K to $250K (FAR Case ) SEC Requirements related to the micro-purchase threshold from $3,000 to $10,000 (FAR Case ) SEC Change to definition of subcontract in certain circumstances Sec Procurement through Commercial E-Commerce Portals Sec Other Transaction Authority for Certain Prototype Projects 8

37 2018 National Defense Authorization Act Sec Inclusion of SBIR and STTR Programs in Technical Assistance Sec Requirements Relating to Competitive Procedures and Justification for Awards under the SBIR and STTR Programs Sec Pilot Program for Streamlined Technology Transition from the SBIR and STTR Programs of the Department of Defense Sec Report on Utilization of Small Business Concerns for Federal Contracts 9

38 FAR / DFARS Open Cases FY FAR DFARS

39 FAR Open Cases FAR Case (Proposed): Credit for Lower- Tier Small Business Subcontracting Implements section 1614 of the NDAA for FY 2014, as implemented in the SBA regulations on 12/23/2016 (81 FR 94246) Allows prime contractors to receive credit toward goals in their small business subcontracting plans for subcontracts awarded by their subcontractors 11/15/2017: DARC Director tasked Small Business Team to draft rule. Report due date extended from 01/10/2018 to 02/07/

40 FAR Open Cases FAR Case (Final): Duties of Office of Small and Disadvantaged Business Utilization Implements section 1812, paragraph (a) of section 1813, and paragraph (b) of section 1821 of the NDAA for FY 2017 (Pub. L ), which amend 15 U.S.C. 644(k) to provide additional duties of the Office of Small and Disadvantaged Business Utilization. 11/17/2017 CAAC Legal concurrence with draft final FAR rule. FAR and DAR staff resolving issues. 12

41 FAR Open Cases FAR Case (Proposed): Applicability of Small Business Regulations Outside the United States Considers applicability of Small Business Regulations on contracts performed outside the United States 12/20/2017: CAAC received Small Business Team draft proposed FAR rule and FRN. Will discuss draft proposed FAR rule on 01/17/

42 DFARS Open Cases DFARS Case 2017-D016 (Proposed): Mentor-Protege Program Modifications Implements section 1823 and paragraph (b) of section 1813 of NDAA for FY 2017 (Pub. L ). Amend section 831 of the NDAA for FY 1991 (Pub. L ) regarding the Pilot Mentor-Protégé Program by revising the definition, revising requirements associated with affiliation between mentor firms and their protégé firms, and adding new types of assistance for mentors to provide to their protégés 04/20/2017: Case manager forwarded draft proposed rule to DARS Regulatory Control Officer. DARS Regulatory Control Officer reviewing. 14

43 DFARS Open Cases DFARS Case 2017-D005 (Proposed): Submission of Summary Subcontract Reports Clarifies the entity to which Summary Subcontract Reports are to be submitted and the entity that acknowledges receipt of, or rejects, the reports 04/26/2017: Case manager forwarded draft proposed rule to DARS Regulatory Control Officer. DARS Regulatory Control Officer reviewing. 15

44 DFARS Open Cases DFARS Case 2016-D011 (Final): Amendment to Mentor Protege Program Implements section 861 of the NDAA for FY 2016 (Pub. L ), which amends section 831 of the NDAA for FY 1991 (Pub. L ) to provide amendments to the Pilot Mentor-Protégé Program. 09/18/2017: DARS Regulatory Control Officer identified issues with draft final DFARS rule to case manager. Case manager and DARS Regulatory Control Officer resolving issues. 16

45 DFARS Open Cases DFARS Case 2015-D013 (Final): Temporary Extension of Test Program for Comprehensive Small Business Subcontracting Plans Implements section 872 of the NDAA for FY 2016 (Pub. L ), which amends section 834 of NDAA FYs 1990/ 1991 (Pub. L ), as added by section 821 of NDAA for FY 2015 (Pub. L ), to provide for temporary extension / amendment of the Test Program for Comprehensive Small Business Subcontracting Plans. 09/18/2017: DARS Regulatory Control Officer identified issues with draft final DFARS rule to case manager. Case manager / DARS Regulatory Control Officer resolving issues. Note: DoD Class Deviation 2018-O0010 (01/08/, extends expiration date to be December 31,

46 Policies Impacting Subcontracting FAR 19.7 Highlights of Subcontract Plan Requirements (Jan 2017) On IDIQ contracts, the Contracting Officer may establish subcontracting goals at the order level (but not a new subcontracting plan) (e) Note: esrs should allow reporting beginning April 1, 2018 Requires subcontracting plans even for modifications under the plan threshold if modifications would cause contract to exceed plan threshold or a size re-representation of a company from small to other than small (f) Note: esrs should allow reporting beginning April 1,

47 Policies Impacting Subcontracting FAR Highlights of Subcontract Plan Requirements (Jan 2017) Contractor may accept subcontractor s written representations of size status; may accept representation in government s System for Award Management (SAM) (c)(2) For Individual Subcontracting Plan, and if required by CO, goals shall also be expressed in terms of total contract $, in addition to required goals in terms of total subcontract $ (d)(1) After November 30, 2017, requires contractor to report subcontracting data for each order when reporting subcontracting achievements for IDIQ/IQIQ contracts intended for use by multiple agencies (d)(10) (iii) Note: esrs should allow reporting beginning April 1,

48 Policies Impacting Subcontracting FAR Highlights of Subcontract Plan Requirements (Jan 2017) Requires contractor to make good faith effort to utilize proposed SBs during contract performance (d)(12) Requires contractor to notify Contracting Officer in writing if contractor fails to use small businesses as proposed in the performance of the requirement (d)(13) Restricts prime contractors from prohibiting a subcontractor from discussing payment or utilization matters with the Contracting Officer (d)(14) Requires contractor to pay small business subcontractors on time and in accordance with terms/conditions of subcontract, and notify Contracting Officer when payment is 20 reduced or untimely payment (d)(15)

49 Policies Impacting Subcontracting FAR Highlights of Subcontract Plan Requirements (Jan 2017) Requires contractor to assist small businesses by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns (e)(1) Requires contractor to provide adequate/timely consideration of the potentialities of small businesses in all make-or-buy decisions (e)(2) Requires contractor to counsel/discuss subcontracting opportunities with small businesses (e)(3) Requires contractor to confirm that a HUBZone subcontractor is certified as such by SBA (e)(4) 21

50 Policies Impacting Subcontracting FAR Highlights of Subcontract Plan Requirements (Jan 2017) Requires contractor to provide notice to subcontractors concerning penalties/remedies for misrepresentations of business status (e)(5) Requires contractor to provide the name, location and socioeconomic status of the subcontractor in the notification to unsuccessful offerors for subcontracts greater than $150k in which SB received SB preference (e)(6) Requires contractor to assign NAICS codes to subcontracts (e)(7) 22

51 Policies Impacting Subcontracting FAR Highlights of Subcontract Plan Requirements (Jan 2017) Contracting Officer will consider prior compliance, of the offeror with other such subcontracting plans under previous contracts, in determining responsibility of the offeror for award of the contract (h) 23

52 Policies Impacting Subcontracting FAR Highlights of Subcontract Plan Requirements (Jan 2017) Purchases from a corporation, company, or subdivision that is an affiliate of the Contractor or subcontractor are not included in ISRs or SSRs (l) Subcontract awards by affiliates shall be treated as subcontract awards by the Contractor. Subcontract award data reported by the Contractor and subcontractors shall be limited to awards made to their immediate next-tier subcontractors. Credit cannot be taken for awards made to lower tier subcontractors, unless the Contractor or subcontractor has been designated to receive a small business or small 24 disadvantaged business credit from an ANC or Indian tribe.

53 Policies Impacting Subcontracting FAR Highlights of Subcontract Plan Requirements (Jan 2017) Only subcontracts involving performance in the United States or its outlying areas should be included in ISRs and SSRs with the exception of subcontracts under a contract awarded by the State Department or any other agency that has statutory or regulatory authority to require subcontracting plans for subcontracts performed outside the United States and its outlying areas. (l) Requires prime contractor to resubmit a corrected subcontracting report within 30 days of receiving the contracting officer s notice of report rejection (l)(1)(i) 25

54 Policies Impacting Subcontracting FAR Highlights of Subcontract Plan Requirements (Jan 2017) SSR submitted under Individual Subcontracting Plan(l)(2)(i) Encompasses all subcontracting under prime contracts and subcontracts with an executive agency, regardless of the dollar value of the subcontracts (A) Also includes indirect costs on a prorated basis when the indirect costs are excluded from the subcontracting goals May be submitted on a corporate, company or subdivision (e.g. plant or division operating as a separate profit center) basis (B) Subcontract awards that are related to work for more than 26 one executive agency shall be appropriately allocated (E)

55 Policies Impacting Subcontracting DFARS DoD Class Deviation 2018-O0007, Small Business Subcontract Reporting (12/13/2017) Changes entity to which contractor submits SSR for Individual Subcontract Plan from military dept/agency to DoD (9700) Allows contractors to submit SF 294 in lieu of ISR to CO, in lieu of ISR in esrs SSR Coordinator responsible for approving SSRs under Individual Subcontract Plan Procuring contracting office responsible for approving ISR, even when contract administration has been delegated to the Defense Contract Management Agency or ONR 27

56 Policies Impacting Subcontracting DFARS (Dec 2017) DFARS , Reviewing the subcontracting plan. (ii) The contracting officer may use the checklist at PGI when reviewing subcontracting plans in accordance with FAR DFARS PGI , Reviewing the subcontracting plan. When reviewing the subcontracting plan, contracting officers may use the document entitled DoD Checklist for Reviewing Subcontracting Plans. The document is available at 28

57 Policies Impacting Subcontracting DFARS (Dec 2017) DFARS , Post-award responsibilities of the contracting officer. (f) See PGI (f) for guidance on reviewing subcontracting reports. DFARS PGI , Post-award responsibilities of the contracting officer. (f) When reviewing subcontracting reports, contracting officers may use the document entitled DoD Subcontracting Program Business Rules and Processes for (1) Electronic Subcontracting Reporting System (esrs) and (2) Preparing and Reviewing Related Subcontract Reports. The document is available at 29

58 Policies Impacting Subcontracting January 2018, Version 2 URL: Select: Subcontracting for Contracting and Small Business Professionals (Government and Industry) Document: DoD Subcontracting Program Business Rules and Processes for (1) Electronic Subcontracting Reporting System (esrs), (2) Subcontracting Plans, (3) Preparing and Reviewing Related Subcontract Reports and appendices 30

59 Policies Impacting Subcontracting January 2018, Version 2 Appendices are also provided separate stand-alone documents: DoD Subcontracting Program -- The Basics of Subcontracting DoD Checklist for Reviewing Subcontracting Plans DoD Subcontracting Program -- Guide to Preparing and Reviewing an Individual Subcontract Report (ISR) for an Individual Subcontracting Plan DoD Subcontracting Program -- Guide to Preparing and Reviewing a Summary Subcontract Report (SSR) for an Individual Subcontracting Plan DoD Subcontracting Program -- Guide to Preparing and Reviewing a Summary Subcontract Report (SSR) for a Commercial Subcontracting Plan 31

60 Changes to FPDS Data Element Subcontract Plan Code A B C D FPDS Description on Contract Action Report (CAR) Plan Not Included No Subcontracting Possibilities Plan Not Required Plan Required Incentive Not Included (ended 5/1/2015) Plan Required Incentive Not Included (ended 5/1/2015) E Plan Required (Pre 2004) F Individual Subcontract Plan (implemented 5/1/2015) G Commercial Subcontract Plan (implemented 5/1/2015) H DoD Comprehensive Subcontract Plan (implemented 5/1/2015) 32

61 Policies Impacting Subcontracting Changes to FPDS Oct 1, 2017: Changes contract numbering to include 13- character nomenclature for base contract and additional 13-character nomenclature for orders (BOAs, BPAs, IDIQ) esrs Batch Upload functionality should be working esrs allows contractors to show % s to tenth decimal 33

62 Issues Impacting Subcontracting Reporting / Reviewing Issue: SSRs under a Commercial Subcontracting Plan submitted to incorrect DoD organization, making it difficult to determine the contracting office responsible for accepting the SSR. Recommendation: Signature page should include Company Information: Name, title, phone # and of the person within the company who is submitting the plan; company name; signature and date DoD Contracting Organization Information: Name, title, phone # and of the person approving the plan; department/agency contracting organization name; signature and date Company Information: Name, title, phone # and of the person within the company 34 who is submitting the SSR

63 Issues Impacting Subcontract Reporting/Reviewing Issue: Administering Contracting Office and Awarding Contracting Offices are different. The awarding office is responsible for accepting ISR; however, esrs places the ISR at the administering contracting office based in contract information in FPDS Recommendation: DoD uses a work-around Create additional role in the esrs registration of the awarding contracting official to be at Dept of Defense (9700) 35

64 DoD FY 18 Subcontract Report Schedule DATE Apr 30, 2018 June 15, 2018 June 30, 2018 Oct 30, 2018 Dec 15, 2018 Dec 30, 2018 REQUIRED ACTION Due date for Contractors ISRs/SF 294s DoD completes review of ISRs/SF 294s Dept / Agency Subcontracting Program Managers submit semi-annual esrs Status Report to OSBP and DPAP Due date for Contractors ISRs/SF 294s and SSRs DoD completes review of ISRs/SF 294s and SSRs Dept / Agency Subcontracting Program Managers submit semi-annual esrs Status Report to OSBP and DPAP 36

65 DoD Regional Councils 37

66 DoD Regional Councils Regional Council Charter Mission: Forum and Training Members: SB Professionals (gov t/ industry) & Resource Partners Officers Committees Training Schedule 38