DEFENSE LOGISTICS AGENCY THE NATION S COMBAT LOGISTICS SUPPORT AGENCY
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1 DEFENSE LOGISTICS AGENCY THE NATION S COMBAT LOGISTICS SUPPORT AGENCY Standard Procurement System (SPS) Update DoD Procure-to-Pay (P2P) Training Symposium Jackie Bostic, SPS PM DLA - J62C/SPS-JPMO April 2-5, 2018 WARFIGHTER FIRST
2 SPS - Symposium Agenda Current SPS Release Status FY2018 Change Requests & Technology Upgrades SPS Sunset Support WARFIGHTER FIRST 2
3 Current SPS Release Status Service Release Deployment Status SR15 Currently - 3% (SOCOM & Army) SR16 Currently - 91% SR17 Currently 6% (55% of Army non-usace, BUMED, DHA) SR17a Latest SPS Accepted Baseline 4 technology updates Java 8 webmethods v9.8 support Office 2013 Sybase ASE Change Requests Spend Analysis Effective Date Blank Contract Type Warrant External Award Closeout Vendor Debarred Status & Vendor DBA Name Autosave PSC Lockdown PIID Search Capability WARFIGHTER FIRST 3
4 Current SPS Release Status SPS Procurement Data Standard (PDS) PDS Extract Utility v5.3 current version in use (Accepted November 2017) PDS Extract Utility v5.4 New SPS-PDS Release in the works Acceptance projected for late Spring DPAP is retiring PDS v2.5 on October 31, 2018 SPS-PDS Extract Utility v5.4 (in testing) provides PDS v2.5.1 capability along with a few bug fixes It will be important for all sites to upgrade to the new version when it becomes available or the PDS v2.5 will fail at GEX after October 31st A revised PDS Punch-out v2.0 is underway and includes Handshake 2 capability (Funds Certification with a financial system) To perform Handshake 2, sites will need to request an additional channel with GEX WARFIGHTER FIRST 4
5 Current SPS Release Status SPS Procurement Data Standard (PDS) - cont. PDS Punch-out Utility v1.0 current version in use (Accepted June 2014) PDS Punch-out Utility v2.0 (Handshake 2) Acceptance projected for late Spring PDS Conformed Award Utility v1.0 Accepted on October 11, 2016 Produces conformed PDS contracts. Developed for the purpose of PDS data migration when it is determined that the conformed PDS data on EDA is sparse for the receiving system. WARFIGHTER FIRST 5
6 FY2018 Change Requests & Technology Upgrades Upcoming SR17 Updates Technology Upgrades Powerbuilder 2017/Windows 10 certification webmethods v10.1 Sybase ASE v16 SP03 PL02 Stakeholder/Customer RFCs USAF Add Text RFC fix an existing Add Text issue USN Audit Logging support audit requirements DPAP Data Lake Integration support SPS sunset Extract data/documents for closed contracts to Data Lake for retention period WARFIGHTER FIRST 6
7 SPS Sunset Support Sunset Date No new actions after end FY20 No additional contract actions on existing SPS contracts after FY23 (September 30, 2023) SPS Pending Sunset Impacts Support for Customer Contract Writing System Schedules Supporting for Legacy Integrations De-support Schedules Reduced Testing Resources Future Software Licensing (webmethods, Sybase, etc.) Continued System Maintenance; Technical Viability Goal: Support for one Service Release for all customers WARFIGHTER FIRST 7
8 SPS Sunset Support SPS Customer Sunset Support Contract Closeout Data Retention Data Migration WARFIGHTER FIRST 8
9 Contract Closeout Support SPS Sunset Support In preparing to sunset SPS, existing contracts can be categorized as: Closed Out: In Retention SPS Initiative: Send Forms / Data to Data Lake (e.g. Pre-Award, Post- Awards, Attachments, etc.) to compliment existing EDA Forms / Data Benefits: Aids in the retirement of SPS databases Ready to be Closed Out: Final Invoice Paid SPS Initiative: Ability receive DD 1594 data from WAWF; Ability to send DD 1594 data to GEX. Benefits: Receiving DD 1594s aids in closing contracts within PD2 for the offices that used PD2 for that purpose. Sending DD 1594s for contracts closed within PD2 helps alert others that the contract is closed Active (almost done): Current contract coming to a close Active (many years left): Need to migrate or continued contract SPS Initiative: PDS Conformed Award Utility Benefits: Aids in migrating a Conformed PDS Award to a new CWS WARFIGHTER FIRST 9
10 SPS Sunset Support Electronic Closeout Architecture MOCAS UDF 567C to SPS DD 1594 XML SPS SPS User/Contracting WAWF FPDS (Planned) Contract Closeout 567C 567C GEX 567C EDI/UDF/ PK9 Component Systems Logistics/Finance/ Contracting WARFIGHTER FIRST 10
11 SPS Sunset Support Data Retention Support Closed contract repository Data Lake Integration RFC Provides for an enterprise solution for data retention Provides additional contract data retention beyond just the closed conformed contract (from EDA) Pre-Award & Post-Award data/documents WARFIGHTER FIRST 11
12 SPS Sunset Support Data Migration Support Open contracts The Strategic Plan for Defense Wide Procurement Capabilities (A Functional Strategy) Version 2.2, March 2017, Section 5.5 Data Standards states, Components are encouraged to use the PDS and Electronic Document Access system as part of a data migration strategy in transitioning from legacy systems. The SPS-PDS Conformed Award Utility (CAU) was developed to assist with the migration from SPS to new contract systems that can ingest conformed PDS This tool is available to SPS sites that would like to produce samples for their new CWS prototypes Air Force is using this for CON-IT data migration and checking contract quality prior to migration WARFIGHTER FIRST 12
13 Questions? Website: SPSsite.CACI.COM Help Desk: Phone: or Hours of Operation: hrs EST (Monday through Friday) WARFIGHTER FIRST 13
14 WARFIGHTER FIRST 14
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