Warranty Action Plan. October 22, 2008
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1 Warranty Action Plan October 22, 2008
2 What s the issue with Warranties? Warranties are relied upon heavily by the Services to support mission critical needs. Department lacks the enterprise capability that would provide: Visibility and accountability of warranty data associated to acquired goods; Lack of capability results in increased vulnerabilities. Increasing costs Inability to recognize benefits included for free Inability to recognize performance against government specified warranties Decreased level of insurance for purchased goods Insufficient durations of warranties for specific goods
3 WARRANTY DATA An Evolving Plan Contract Writing Warranty Planning Process Establish requirement Receipt & Acceptance Identify warranty requirements Forward demand to contracting office AFMC Warranty Guide Incorporate government warranty requirements into solicitation FAR/DFAR Proposal submitted Send warranty data to be centrally retrieved Award contract w/ warranty provisions Evaluate proposed warranty provisions & cost Contractors deliver goods via WAWF Use Phase Past Performance & Quality Assurance Sandbox Create & deliver warranty data (not available in contract) Forward warranty data from contract & acceptance so it can be retrieved Government/Industry records a warranty issue Army Warranty Regulation
4 Systems Perspective, To Be - Warranty Process WAWF IUID Registry Warranty Contract No. UII CLIN EDA Warranty Terms CWSs TBD (Performance) Requisition
5 List of Assumptions Tackle only serially managed items first. Re-engineer in Phases. Tackle new contracts only; not existing items in the UID Registry.
6 Phase I: Acquisition Planning Action Plan Task Components to review AF Guide -Purple Review AF Guide can be included in / linked to: PGI 5000 (Defense Acquisition Guidebook) 4140 (Supply Chain Regulations) Systems Engineering Issues Warranty Types, Definitions, & Units (V1.0) Corrective Actions (V2.0) Schedule Coordination (Mid NOV 2008) Publication (JAN 2009)
7 Phase II: Solicitation / Contract Action Plan Develop warranty solicitation provisions / clauses only for non-government specified warranties, included in cost (best value add warranty) Establish minimum data required for any government required warranty Requires new DFAR case Schedule Introduction of DFAR case to DAR Council (JAN 09) PDS: Phase III Warranty implemented in CWSs & EDA Target date OCT 2009
8 Phase III: Receipt & Acceptance Action Plan Rewrite Appendix F to stipulate WAWF DCMA is lead Case is opened Receipt & Acceptance templates Requires a new DFAR clause for R&A Includes minimum warranty elements Introduce WAWF warranty ECP (Spring 2010) Includes PDFs and possibly CDRL UID Registry Changes (Spring 2010) Schedule Introduction of DFAR case to DAR Council (Q2 FY09)
9 Keys for Tracking Warranty Performance Isolate Minimum Data Elements (IUID Items only) Phase I: Acquisition Planning Phase II: Solicitation / Contract Award Government Required Warranty Type & Terms W arranty Duration Contractor Provided Government Required CLIN CLIN Warranty Type & Terms Warranty Type & Terms Duration Contract No. Modification CLIN / SLIN / ELIN All IUID Data Phase III: Receipt & Acceptance Phase IV: Use; New Contracts (issued after JAN 2010) Contractor Provided Government Required Manufacturer W arranty Vendor W arranty Procedures ** Goal: Clearly define contract data requirements. **
10 Phase IV: New Contracts (Issued after JAN 2010) Open Discussion Agendas Timeframes Other Dependencies
11 Action Plan Timeline No Date Provided Coordinate Guidebook Publish Guidebook Introduce Warranty DFAR Case Publish PDS Phase III Introduce R&A DFAR Case Introduce WAWF Warranty ECP Introduce UID Registry Changes November 2008 January 2009 July 2009 January 2010 July 2010 January 2011 March 2011 Phase: I Phase: II Phase: III Phase: IV Open for Discussion
12 What s in it for me? Roles & Responsibilities Action Guidance Program Managers Specify government required warranty type, terms, & duration DoD Warranty Guide Contract Specialists Gather data in solicitations about commercial warranties Specify by CLIN, government warranty type, terms, & duration DFAR (TBD) Industry WAWF Users DoD Logisticians Submit data in solicitations about commercial warranties Price / meet terms of government specified warranties Enter data in WAWF Ensure capturing and sharing of warranty data occurs across DoD DFAR (TBD) All
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