OVERALL STATUS AND KEY PROJECT DATA

Transcription

1 Bangladesh: Urban Resilience Project (Cr ) Implementation Support Review October 8 to 12, 2017 Aide Memoire 1. A World Bank Team 1 carried out an Implementation Support Review of the Urban Resilience Project (URP) from October 8 to 12, This Aide Memoire (AM) summarizes the implementation support review s findings, recommendations, and agreements reached with the relevant agencies to take corrective measures to expedite implementation. The AM was discussed at the wrap-up meeting on October 12, 2017 with the Secretary, Planning Division, Ministry of Planning as the chair. OVERALL STATUS AND KEY PROJECT DATA 2. The project is progressing towards achieving the Project Development Objective (PDO) with a slower pace than originally envisioned. Advancing procurement of emergency management equipment and consultancy services will be critical and the Project Implementation Units (PIU) must ensure that all preparatory activities are completed. In order for the PDO to be achieved as planned by June 30, 2020, the pace of implementation needs to accelerate, and important aspects of procurement and implementation arrangements need to be addressed. 3. The project missed the second-year intermediate result indicator targets. The main causes of underachievement of targets include the delay in procurement process and finalization of Terms of Reference (ToR). However, the PIUs have made recent progress in overcoming initial delays and several key activities are underway. To achieve the third-year targets, PIUs must complete the actions agreed during the implementation support review by their agreed date. 4. The key project and performance data as of October 8, 2017, are shown below: Board Approval: March 24, 2015 Effectiveness Date: August 03, 2015 Closing Date: June 30, 2020 Planned Mid-Term Review: May 2018 Project Data Original IDA Credit Amount: US$ 173 million GoB Contribution: US$ 6.5 million IDA Amount Disbursed: SDR 4.273million (US$ 6.02 million equivalent) (3.48%) KEY POINTS DISCUSSED AND AGREED ACTIONS Component A: Reinforcing the Country s Emergency Management Response Capacity 5. Construction of Dhaka North City Corporation (DNCC) warehouses was completed on September 30, Out of the 3 warehouses for Dhaka South City Corporation (DSCC): two were scheduled for completion by October 31, 2017, and one by December 31, It is expected that the construction of all three warehouses will be completed by December 31, Out of the thirteen warehouses for the Fire Services and Civil Defense (FSCD): nine were scheduled for completion 1 Swarna Kazi (Senior Disaster Risk Management Specialist and Task Team Leader), Ignacio Urrutia (Disaster Risk Management Specialist and Co-Task Team Leader), Atishay Abbhi (Disaster Risk Management Specialist), Richard Olowo (Lead Procurement Specialist), Mohammad Reaz Uddin Chowdhury (Financial Management Specialist), Hasib Ehsan Chowdhury (Financial Management Specialist), Nadia Sharmin (Senior Environment Specialist), Md. Akhtaruzzaman (Senior Social Development Specialist), Asheque Ahmed Shiblee (Senior Procurement Specialist), Debashish Paul Shuvra (Disaster Risk Management Analyst), S M Mehedi Hasan (Disaster Risk Management Analyst), Mohammad Rafiqul Islam (Disaster Risk Management Analyst), Md. Faruk Hossain (Disaster Risk Management Research Assistant) and Amani Haque (Program Associate)

2 by October 31, However, construction of these nine warehouses will be completed by November 28, For the remaining four ware houses, PIU will complete one by December 31, 2017 and two by March 31, FSCD did not complete the site selection for the remaining one warehouse in Sylhet. The implementation support review highlighted the importance of constructing decentralized emergency response warehouses in Sylhet and not concentrate all equipment into a single site, and stressed that all warehouses have to be completed and furnished before the delivery of search and rescue and communications equipment. The PIU has requested time extension up to March 2018 for completion of warehouses of DSCC and FSCD. 6. Among the goods contract packages of Search and Rescue equipment, the first tender (G-2.1: Emergency Tender) for FSCD was awarded. Five more packages are currently being processed. The remaining four packages will be undertaken at the beginning of Another important category of procurement for DNCC is the Information and Communication Technology (ICT) goods packages. The first two packages under this category, namely, Very High Frequency (VHF) and High Frequency (HF) radio equipment for FSCD (G-1.1) and City Corporations (G-1.2), are in the bidding stage. DNCC must finalize the rest of the packages under this category in consultation with user departments and prepare specifications and bid documents as early as possible. 7. As per the discussion with the honorable Secretary, Ministry of Local Government Rural Development & Cooperatives (MoLGRD&C) on October 10, 2017, MoLGRD&C will arrange a stakeholder consultation with other City Corporations (Chittagong, Gazipur, Naraynagonj, Munsigonj, Narsingdi and Comilla) for scaling up of Emergency Response and Management in Secondary Cities by December 31, The URP-DNCC Part is being implemented with the involvement of four agencies DNCC, DSCC, Sylhet City Corporation (SCC) and FSCD. For smooth implementation of the project, it was agreed in the meeting held on October 10, 2017, chaired by Secretary, MoLGRD&C, that the Project will be implemented according to the World Bank Guidelines, the approved Development Project Proposal (DPP), and the Public Procurement Guidelines, as applicable. Component B: Vulnerability Assessment of Critical and Essential Facilities, and Lifelines 9. Two consultancy packages under this component, Vulnerability Assessment (B1) and Risk Sensitive Land Use Planning (B2), are in the Request for Proposal (RFP) stage and the deadline for submitting proposals is November 9, 2017 and November 7, 2017 respectively. Component C: Improved Construction, Urban Planning and Development 10. The Design and Supervision (D&S) consultancy for the Construction of the Urban Resilience Unit (URU) building is being processed in parallel with the two Consultancies under component B with the same timeline. The deadline for submitting proposals is November 5, Three Consultancy packages under Component C are being processed together. These are: Creating and Operationalizing Urban Resilience Unit (C-1), Electronic Construction Permitting System (C- 2), and Professional Accreditation Program for Engineers, Architects and Planners (C-3). The Expression of Interest (EOI) evaluation reports for these packages were sent to the Bank on October 24, It is expected that all three contracts will be signed by March 10, The EOI evaluation report for another Consultancy, Building Code Enforcement(C-4) was sent to Bank on October 24, It is expected that the contracts will be signed by March 10, Rajdhani Unnayan Kartripakkha (RAJUK) is expected to share the list of field and lab equipment and ToR for an individual consultant for preparing the technical specification of field equipment. It - 2 -

3 was agreed during the implementation support review that RAJUK will share the available technical specification for field and lab equipment by November 5, Deputy Project Director (DPD) has been given additional charge as part of the RAJUK PIU. The implementation support review urges RAJUK for the full-time attachment of the DPD as soon as possible. 15. The PIU is to be staffed with qualified and dedicated professionals. The remaining technical professionals were onboard on October 30, Component D: Project Implementation,, and Evaluation 16. The Project Coordination Unit (PCMU) submitted the revised Technical Proposal Evaluation Report for and Evaluation () to the Bank on October 11, 2017 after revising inconsistencies observed in the evaluation. The contract is expected to be signed by November 30, PCMU will coordinate with Ministry of Planning, Ministry of Housing and Public Works, MoLGRD&C, Ministry of Disaster Management and Relief as well as Ministry of Home Affairs to sign an MoU between the aforementioned ministries with regards to Training, Exercises and Drills (TED) at national and local-level by December 31, A Key activity to be supported under component D is to undertake strategic studies. PCMU agreed to continue the discussion with the relevant ministries regarding the studies and other relevant assessment works which can be taken to expedite the next phase of the project. During the implementation support review, the following strategic studies were discussed: Scaling up of Emergency Response and Management in Secondary Cities (Chittagong, Gazipur, Naraynagonj, Munsigonj, Narsingdi and Comilla). Reinforcing and expanding Emergency Preparedness and Response Capacity for Dhaka North and Dhaka South for last-mile connectivity to citizens, and inter-operability of systems (e.g. police CCTVs). Enhancing capacity of FSCD in specialized operations such as river rescue Chemical, Biological, Radiological and Explosive hazard events. Involving the private sector and civil society in emergency management and response by expanding TED to include the private sector and training and equipping volunteers. 19. One of the key objectives of the project is to build resilient urban infrastructure. RAJUK is set to conduct a vulnerability assessment of selected buildings/structures. Buildings accommodating FSCD facilities and hospitals are mostly pure government properties and are under the jurisdiction of the Public Works Department (PWD). Given the importance of these structures during and in a post-disaster situation, it would be worthwhile to conduct a feasibility study on how future investment can be directed towards making these government buildings/structures resilient to disasters such as earthquakes. The PCMU may utilize part of the fund allocated for Strategic Studies/Pilot Projects, and to that end, may coordinate and engage with PWD in order to conduct the feasibility study. FIDUCIARY COMPLIANCE 20. Procurement Performance: Progress of DNCC procurement activities is satisfactory. Contracts worth US$9.0 million have been awarded. Bidding of six goods packages worth US$14 million is ongoing

4 21. Procurement for about US$33 million of goods under DNCC should begin at the earliest. DNCC must finalize the packaging of these remaining goods in consultation with the user departments, and prepare the specifications and bidding documents as soon as possible. 22. Three consultancy packages worth US$ million under RAJUK are in the RFP stage. Other four Consultancy packages worth US$ million are in the EOI stage. For these contracts to be signed as planned, RAJUK must accelerate the process and ensure compliance with the agreed timeline in Annex I. 23. Department of Disaster Management (DDM) has only one consultancy contract worth US$10 million which is at the REOI stage It is expected that DDM will complete the evaluation of EOIs and send the shortlist along with the draft RFP to the Bank by November The PCMU has one contract worth US$ million under evaluation stage and submitted the revised Technical Proposal Evaluation Report to the Bank on October 11, 2017 after revising inconsistencies observed in the evaluation pointed by the Bank. The contract is expected to be signed by November 30, Financial Management (FM) Performance: The FY 16 External Audit were received on time and, following Bank s review, audit findings were communicated to the implementing agencies. 26. RAJUK: On February 7, 2017, the Bank requested to resolve an audit observation. The answer is pending. The implementation support review requested RAJUK to share the status of the settlement of the audit observation with the Bank, by November 5, DNCC: On February 7, 2017, the Bank informed the DNCC about two material audit observations. DNCC provided clarification/update to Foreign Aided Project Audit Directorate (FA) to resolve the audit observations on October 10, 2017 and resolved all the audit observations on October 26, Interim Financial (IFR): Following a review of IFR for the DNCC part, the Bank identified an ineligible expenditure of BDT 100,000. DNCC PIU deposited the ineligible amount in the Designated Account on October 12, 2017 and shared the evidence of refund with the Bank on October 15, Internal Audit: The recruitment of Internal Auditor is in progress. It was noted that the Internal Auditor is being recruited for the full period of the project life. The implementation support review suggested that to ensure unbiased audit service, the recruitment of internal auditors should be carried out every two years. 30. Staffing: None of the implementing agencies has accountants to support the FMSs. One accountant, having proper accounting background, should be in place in each of the agencies to carry out the day to day accounting functions. It was noted that the FMS for PCMU came on board on July 16, 2017, however, due to the demise of the FMS, the DNCC needs to promptly initiate necessary processes to fill in the vacant position. 31. Financial Reporting: All the implementing agencies are maintaining accounts using Excel. There has been a discussion on setting up of a computerized accounting system at the PCMU to facilitate consolidation of the IFRs. The implementation support review requested the PCMU to arrange a meeting with the Information and Technology (IT) vendor, in end October 2017, to explore the scope and understand the financial implication of such a system

5 32. Disbursements Status: Cumulative disbursement is SDR million (equivalent US$6.039 million) as of October 8, In FY 17, DNCC has disbursed US$ 0.29 million (equivalent SDR 0.22 million) out of total targeted US$ 1.45 million, RAJUK has disbursed US$ 0.16 million (equivalent SDR 0.12 million) out of total targeted US$ 0.46 million, DDM has disbursed US$ 0.25 million (equivalent SDR 0.18 million) out of total targeted US$ 0.16 million, and PCMU has disbursed US$ 0.19 million (equivalent SDR 0.14 million) out of total targeted US$ 0.23 million. The implementation support review expects PIUs to expedite the financial progress to meet the financial target as they could not meet their target in the previous fiscal years. A total of US$ million equivalent net is expected to be disbursed in FY 18, as detailed below: (a) DNCC: US$ million (b) RAJUK: US$ 7.00 million, (c) DDM: US$ 2.92 million and out of that US$ million has been disbursed, and (d) PCMU: US$ 1.00 million. SAFEGUARD MANAGEMENT 33. Environmental Safeguards: As mentioned in the Environmental Management Framework (EMF), an Environmental Report is due. The implementing agency will share the monitoring report with the Bank by November 15, There is no progress in the planning of conducting the Environmental Impact Assessment (EIA) for the multi-storied office building construction of RAJUK. The implementation support review reiterated that RAJUK should get the clearance of the ToR from both Department of Environment (DoE) and the Bank. It was agreed that RAJUK will share the ToR of the EIA by October 12, RAJUK shared the ToR of the EIA with the Bank on October 25, 2017 and the Bank cleared the ToR on October 25, It was also agreed that RAJUK will follow the due process to obtain the site clearance from DoE. 35. Social Safeguards: DNCC PIU carried out a fresh review of the sites for warehouse construction and updated the social screening report following the Social Management Framework (SMF). The social screening results provide the facts that all sites for the warehouse construction are free from encumbrances and associate no displacement of people. However, in the construction process, all PIUs will adopt a labor influx monitoring system and report to the Bank on each quarter. The PIUs will also keep the communities informed in the process and enable their access to the grievance redress mechanism to ensure citizen engagement, transparency, and social accountability. 36. RAJUK carried out the environmental and social screening of URU building site following the Environmental and Social Management Framework (ESMF) and shared the screening report with the Bank for no objection on October 24, 201. The Bank reviewed and shared comments on the screening report with RAJUK PIU on October 29, NEXT REVIEW: The next implementation support review is proposed to take place in March

6 Annexes Annex I: Key Agreed Actions... Annex I-1 Annex II: Lists of People Met... Annex II-1 Annex III: Procurement Performance... Annex III-1 Annex IV: Updated Results Framework... Annex IV-1-6 -

7 Annex I: Key Agreed Actions The following key actions were mutually agreed with the URP PIUs during the Implementation Support Review October 8 to 12, 2017: No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review 1. Financial management system upgraded to Multi User system Due date as per March 20 to 23, 2017 Mission Comments/ Status (As of November 2, 2017) All PIUs November 30, 2017 May 31, 2017 PCMU will arrange a meeting with the IT vendor, by October 30, 2017, to explore the scope and understand the financial implication of such a system. 2 Warehouses construction for DNCC, DSCC and FSCD Completed 3 Tender Evaluation Report of ICT (G-1.1: VHF and HF Radio Terminals) Submitted to the Bank ICT (G-1.1: VHF and HF Radio Terminals) Contract Signed ICT (G-1.1: VHF and HF Radio Terminals) Delivery of equipment DNCC Only DNCC: Done (September 30, 2017) DNCC: June 30, 2017 Done DSCC: December 31, 2017 DSCC: Delayed August 30, 2017 FSCD: March 31, 2018 (12 out of 13 warehouses) FSCD: October 15, 2017 Delayed November 30, 2017 June 30, 2017 Delayed January 15, 2018 Aug 07, 2017 Delayed June 30, Tender Evaluation Report of ICT (G-1.2: VHF and HF December 31, 2017 Tender Received: November 9, 2017 Annex I-1

8 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review Radio Terminals) Submitted to the Bank ICT (G-1.2: VHF and HF February 28, 2018 Radio Terminals) Contract Signed ICT (G-1.2: VHF and HF August 31, 2018 Radio Terminals) Delivery of equipment 5 SAR Equipment/Goods (G 2.1: Emergency Tender) Contract Signed SAR Equipment/Goods (G 2.1: Emergency Tender) (1 st phase delivery) 6 SAR Equipment/Goods (G June 30, : Emergency Tender) (2 nd phase delivery) 7 SAR Equipment/Goods (G 2.2: Water Rescue) tender floated Tender Evaluation Report of SAR Equipment/Goods (G 2.2: Water Rescue) SAR Equipment/Goods (G 2.2: Water Rescue) Contract Signed SAR Equipment/Goods (G June 30, : Water Rescue) delivery of equipment Due date as per March 20 to 23, 2017 Mission May 31, 2017 Done: July 11, 2017 Comments/ Status (As of November 2, 2017) April 30, 2018 Jan 31, 2018 Contract was signed on July 11, 2017 Mar 31, 2017 Done: April 28, 2017 November 30, 2017 June 07, 2017 Delayed December 31, 2017 Aug 31, 2017 Delayed Annex I-2

9 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review 8 SAR Equipment/Goods (G 2.6: Ambulance and Mortuary Van) retender floated Retender evaluation report sent to the Bank SAR Equipment/Goods (G 2.6: Ambulance and Mortuary Van) Contract Signed SAR Equipment/Goods (G June 30, : Ambulance and Mortuary Van) Delivery of equipment 9 Tender Evaluation Report of SAR Equipment/Goods (G 3: Heavy Equipment) SAR Equipment/Goods (G 3: Heavy Equipment) Contract Signed Due date as per March 20 to 23, 2017 Mission April 15, 2017 Done: May 23, 2017 November 30, 2017 June 30, 2017 Delayed December 30, 2017 Aug 31, 2017 Delayed October 30, 2017 April 30, 2017 Done: October 30, 2017 Comments/ Status (As of November 2, 2017) November 30, 2017 June 30, 2017 Delayed Lot (1,2 & 4): October 29, 2017 (Done) Lot 3: November 30, 2017 SAR Equipment/Goods (G 3: Heavy Equipment) delivery of equipment 10 Breathing Apparatus and Air Compressor (G 2.3) tender floated Tender Evaluation Report of Breathing Apparatus and Air Compressor (G 2.3) submitted to the Bank June 30, 2018 October 5, 2017 (Done), Tender Received: November 20, 2017 January 20, 2018 Annex I-3

10 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review Breathing Apparatus and Air February 15, 2018 Compressor (G 2.3) Contract signed Personal Protective Equipment (Rescue and Chemical Suit) (G 2.4) tender floated Tender Evaluation Report of Personal Protective Equipment (Rescue and Chemical Suit) (G 2.4) Personal Protective Equipment (Rescue and Chemical Suit) (G 2.4) Contract signed Rescue Tools for City Corporation (G 2.5) bid floated Rescue Tools for City Corporation (G 2.5) Contract signed Miscellaneous Search and Rescue Equipment for City Corporation (G 2.7) tender floated Miscellaneous Search and Rescue Equipment for City Corporation (G 2.7) Contract signed Nov 15, 2017 Tender Received: December 31, 2017 January 30, 2018 April 10, 2018 January 20, 2018 May 15, 2018 Published February 15, 2018 Due date as per March 20 to 23, 2017 Mission Comments/ Status (As of November 2, 2017) Post review package. Post review package. Annex I-4

11 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review 14 FSCD Rescuer Carrying Published Vehicle 7.5-ton Truck (G 2.8) tender floated FSCD Rescuer Carrying February 15, 2018 Vehicle 7.5-ton Truck (G 2.8) Contract signed 15 Turn Table ladder and January 20, 2018 Hazmat Tender (G 2.9) tender floated Bid Evaluation Report for April 30, 2018 Turn Table ladder and Hazmat Tender (G 2.9) submitted to Bank Turn Table ladder and June 15, 2018 Hazmat Tender (G 2.9) Contract signed 16 Inflatable Boats (G 2.10) January 20, 2018 tender floated Bid Evaluation Report for April 30, 2018 Inflatable Boats (G 2.10) submitted to Bank Inflatable Boats (G 2.10) June 15, 2018 Contract signed 17 Proposal Evaluation Report of Financial Management Specialist submitted to the Bank Financial Management November 30, 2017 Specialist: Contract Signed Due date as per March 20 to 23, 2017 Mission Comments/ Status (As of November 2, 2017) Post review package. Repackaged activity. Repackaged activity. October 23, 2017 Done: October 23, 2017 Annex I-5

12 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review 18 Share Environmental November 15, 2017 Report with the Bank 19 Refund of all the ineligible amount 20 Provide clarification/update on these two material audit observations. DDM Only 21 Revised EOI Evaluation Report and Draft RFP of Training Exercises and Drills (TED) Submitted to the Bank Proposal Evaluation Report of TED Submitted to the Bank Training Exercises and Drills (TED) Contract Signed 22 Proposal Evaluation Report of Vulnerability Assessment (B1) Vulnerability Assessment (B1) Contract Signed 23 Proposal Evaluation Report of Risk Sensitive Land Use Planning (B2) Submitted to the Bank Due date as per March 20 to 23, 2017 Mission October 12, 2017 Done: October 12, 2017 October 10, Done: October 10, 2017 November 10, 2017 January 15, 2018 March 31, 2018 RAJUK Only December 14, 2017 June 08, 2017 Delayed February 25, 2018 Sep 21, 2017 Delayed December 14, 2017 June 08, 2017 Delayed Comments/ Status (As of November 2, 2017) Annex I-6

13 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review Risk Sensitive Land Use Planning (B2) Contract Signed 24 Proposal Evaluation Report of Urban Resilience Unit D&S Urban Resilience Unit D&S Contact Signed Social Screening Report for October 11, 2017 Urban Resilient Unit 25 REOI for Creating & Operationalizing URU (C1) floated EOI Evaluation Report and Draft RFP of Creating & Operationalizing URU (C1) Proposal Evaluation Report of Creating & Operationalizing URU (C1) Creating & Operationalizing URU (C1) Contract Signed 26 REOI for E-Construction Permitting System(C2) floated EOI Evaluation Report and Draft RFP of E-Construction Permitting System(C2) Due date as per March 20 to 23, 2017 Mission February 25, 2018 Sep 21, 2017 Delayed December 14, 2017 June 08, 2017 Delayed February 25, 2018 Sep 21, 2017 Delayed Mar 23, 2017 Done: August 2, 2017 Comments/ Status (As of November 2, 2017) October 15, 2017 May 15, 2017 Delayed Done: October 24, 2017 December 31, 2017 July 21, 2017 Delayed March 10, 2018 Oct 31, 2017 Delayed Mar 23, 2017 Done: August 2, 2017 October 15, 2017 May 15, 2017 Delayed Done: October 24, 2017 Annex I-7

14 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review Proposal Evaluation report of E-Construction Permitting System(C2) Services E-Construction Permitting System(C2) Services Contract Signed 27 REOI for Professional Accreditation (C3) floated EOI Evaluation Report and Draft RFP of Professional Accreditation (C3) Proposal Evaluation Report of Professional Accreditation (C3) Professional Accreditation (C3) Contract Signed 28 REOI floated for Building Code Enforcement (C-4) EOI Evaluation Report and Draft RFP of Building Code Enforcement (C-4) Proposal Evaluation Report of Building Code Enforcement (C-4) Building Code Enforcement (C-4) Contract Signed Due date as per March 20 to 23, 2017 Mission December 31, 2017 July 21, 2017 Delayed March 10, 2018 Oct 31, 2017 Delayed Mar 23, 2017 Done: August 2, 2017 Comments/ Status (As of November 2, 2017) October 15, 2017 May 15, 2017 Delayed Done: October 24, 2017 December 31, 2017 July 21, 2017 Delayed March 10, 2018 Oct 31, 2017 Delayed Done: Dec 22, 2016 October 15, 2017 April 30, 2017 Delayed Done: October 24, 2017 December 31, 2017 July 07, 2017 Delayed March 10, 2018 Oct 15, 2017 Delayed Annex I-8

15 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review 29 ToR for Strategic Environmental Assessment 30 ToR for Environmental Impact Assessment for the construction of Urban Resilience Unit 31 Technical Manpower (38 officials) will be onboard 32 Tender floated for office November 7, 2017 equipment including decoration and furniture 33 Office will be fully equipped February 28, 2018 and decorated 34 Share the list of field and lab November 5, 2017 equipment (three lots) including for which PIU does not have any Tech Spec 35 ToR for Individual November 5, 2017 Consultant for preparing tech spec of field equipment for which PIU does not have any Tech Spec 36 Share the available technical November 5, 2017 specification for field and lab equipment 37 Share the status of the November 5, settlement of the audit observation, with the Bank. PCMU Only Due date as per March 20 to 23, 2017 Mission April 30, 2017 Comments/ Status (As of November 2, 2017) Done: included in Risk Sensitive Land Use Planning (B2) ToR October 15, 2017 Delayed Done: October 25, 2017 October 15, 2017 Delayed Done: October 30, 2017 Annex I-9

16 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review 38 Financial Management Specialist (FMS) consultant on-board 39 Proposal Evaluation Report of Consultancy Firm for review Response from PCMU on the WB comments on Proposal Evaluation Report Consultancy Firm Contract Signed 40 Procurement plans for all IAs uploaded in STEP Due date as per March 20 to 23, 2017 Mission May 30, 2017 Done: July 16, 2017 June 15, 2017 Done: August 30, 2017 October 11, 2017 Done: October 11, 2017 November 30, 2017 Oct 15, 2017 Delayed DNCC, PCMU, DDM: Done RAJUK: October 11, 2017 June 30, 2017 Comments/ Status (As of November 2, 2017) 41 Audit observation & resolution committee formed 42 Internal Audit Contract Signed Draft Report of Internal Audit Final Report Internal Audit 43 Coordinate with Ministry of Planning, Ministry of Housing and Public Works, Ministry of Local Government Rural Development & Cooperatives as well as Ministry of Disaster Management and Committee formed: Oct Done: 1 st Meeting was held on August 24, , 2016 December 31, 2017 July 10, 2017 Delayed April 7, 2018 Sep 30, 2017 Delayed April 30, 2018 Oct 31, 2017 December 31, 2017 Annex I-10

17 No. Activity Due date as per October 8 to 12, 2017, Implementation Support Review Relief to sign the MoU between four ministries with regards to Training, Exercises and Drills (TED) at national and local-level Project Steering Committee 44 Third Project Steering Committee Meeting Due date as per March 20 to 23, 2017 Mission Comments/ Status (As of November 2, 2017) November 30, 2017 Second PSC meeting was held on June 07, First PSC meeting was held on May 29, Annex I-11

18 Annex II: Lists of People Met Government of Bangladesh Prime Minister s Office Mr. Abul Kalam Azad, Chief Coordinator for Sustainable Development Goals (SDG) Affairs Programming Division, Ministry of Planning Mr. Md. Ziaul Islam, Secretary Mr. Md. Syeedul Haque, Chief Mr. Prashanta Kumar Chakraborty, Joint Chief Economic Relation Department, Ministry of Finance Ms. Mahmuda Begum, Additional Secretary Mr. Nasir Uddin Khan, Joint Secretary Project Coordinating Unit (PCMU), Programming Division, Ministry of Planning Mr. Anjan Kumar Biswas, Director General Mr. Din Islam, Director Mr. Khairul Hasan, Director Ms. Jahan Ara, Deputy Director Ministry of Housing and Public Works (MoHPW) Mr. Md. Shahid Ulla Khandaker, Secretary Mr. S.M. Arif-ur-Rahman, Additional Secretary Mr. Md. Nazrul Islam, Sr. Assistant Chief Ministry of Local Government Rural Development & Cooperatives (MoLGRD&C) Mr. Abdul Malek, Secretary, Local Government Division Mr. A S M Mahbubul Alam, Director General, MIE Ms. Iffat Ara Mahmood, Joint Secretary, Admin Dhaka North City Corporation (DNCC), MoLGRD&C Mr. Md. Osman Gani, Panel Mayor and Ward Councillor-21, Dhaka North City Corporation Brig. Gen. Mohd. Syeed Anwarul Islam, Chief Engineer, Dhaka North City Corporation Dr. Tariq Bin Yousuf, Superintendent Engineer & Project Director, URP DNCC Part Dhaka South City Corporation (DSCC), MoLGRD&C Mr. Mohammad Sayeed Khokon, Honorable Mayor, Dhaka South City Corporation Mr. Khan Mohammad Bilal, Chief Executive Officer, Dhaka South City Corporation Mr. Farazi Shahabuddin Ahmed, Chief Engineer, Dhaka South City Corporation Mr. Md. Sirajul Islam, Chief Town Planner Ms. Kazi Hasiba Jahan, Geographer Department of Disaster Management (DDM), Ministry of Disaster Management and Relief Mr. Md. Reaz Ahmed, Director General Mr. Mohammad Abdul Mannan, Deputy Secretary & Project Director, URP DDM Part Rajdhani Unnayan Kartripakkha (RAJUK) / Capital Development Authority, MoHPW Mr. Md. Abdur Rahman, Chairman Mr. Abdul Latif Helaly, Superintendent Engineer & Project Director, URP RAJUK Part Mr. Aminur Rahman, Executive Engineer, Design Mr. Wahid Sadik Shuvo, Executive Engineer (Civil) Mr. Yasir Arafat, Assistant Engineer Fire Service and Civil Defense (FSCD), Ministry of Home Affairs Brig. General (retd.) Ali Ahmed Khan, psc, Director General Major AKM Shakil Newaz, Director Annex II-1

19 Annex III: Procurement Performance 1. There has been satisfactory progress in DNCC procurement activities. The procurements of DNCC are mostly related to goods in two categories: Search and Rescue Equipment (SAR), and ICT equipment. Within the SAR category, contract has already been awarded for Emergency Tender (G-2.1) worth US$ 6.5 million. The delivery of this package will be completed in two phases- 1st phase by April 2018 and the 2nd phase by June Bidding processes for four additional SAR goods are ongoing. These are: Water Rescue Vehicles (G-2.2), Breathing Apparatus (G-2.3), Personal Protective Equipment (G-2.4), Ambulance and Mortuary Vans (G-2.6). The estimated value of these four packages is around US$ 6.0 million. 3. Two packages under ICT category, namely VHF and HF radio equipment for FSCD (G-1.1) and City Corporations (G-1.2) are currently being processed. The estimated value of these two packages is around US$ 8.0 million. Large amount of procurement under this category (US$ 33 million) still needs to be undertaken. DNCC must finalize the packaging of these remaining ICT goods in consultation with the user departments, and prepare the specifications and bidding documents as soon as possible. 4. DNCC is also implementing three works packages for construction of warehouses. The construction of these packages should be completed as early as possible but no later than March, 2018, and all necessary facilities including furniture need to be in place before all other SAR goods are delivered. 5. RAJUK s three Consultancy packages, namely Vulnerability Assessment (B1), Risk Sensitive Land Use Planning (B2), and Design and Supervision of URU Building (D&S) are in the RFP stage. Considerable changes in the TORs and RFPs of these packages had to be made, and thus, the proposal submission was delayed. All these consultancy packages fall on the critical path of project completion, and as such, RAJUK PIU needs to process the remaining procurement steps expeditiously, crushing many of the procurement timelines to the extent possible. 6. Other four Consultancy packages, namely Creating & Operationalizing URU (C1), E-Construction Permitting System(C2), Professional Accreditation (C3), and Building Code Enforcement (C-4) are in the EOI stage. It is expected that RAJUK will complete the evaluation of EOIs at the soonest and also crush the timelines for remaining steps of procurement in order to complete the consultancies within the project duration. 7. For all the above seven consultancy packages, RAJUK PIU should revise the procurement processing timelines squeezing all the activities to fit within the project duration. 8. Department of Disaster Management (DDM) has only one important high-value contract which is the Training, Exercises and Drills (TED) program. Due to significant restructuring of the TOR, and considerable delay in processing the RFP stage, a fresh EOI processing has been started. It is expected that DDM will complete the evaluation of EOIs and send the shortlist along with the draft RFP to the Bank by November PCMU has one important service contract, namely Consultancy package the proposal of which is under evaluation stage. The Bank observed some inconsistency in the evaluation summary and the detailed scoring, and provided its comments to PCMU. The PCMU revisited the proposal to fix the inconsistency and responded the Bank on October 11, It was agreed that contract signing would be completed by November 30, Annex III-1

20 Annex IV: Updated Results Framework Project Development Objective Indicators Indicator Name Unit of Measure Baseline Cumulative Target Values YR1 YR2 YR3 YR4 YR 5 Frequency Data Source/ Methodology Responsible for data collection Comments Wards with decentralized emergency response services in Dhaka (DNCC/DSCC jurisdiction) 2 Percentage DNCC, DSCC, FSCD/ In progress Wards with decentralized emergency response services in Sylhet (SCC jurisdiction) 3 Percentage SCC, FSCD/ In progress Increased capacity of officials and emergency management response personnel 4 Composite Scale N/A Base line N/A Base line Base line + 1 Base line + 2 Basel ine + DDM/ Based on 3 the training, exercises and drills consultant In progress Systems established to reduce vulnerability of new buildings in Dhaka and Sylhet 5 Number RAJUK, SCC/ Intermediate Results Indicators 2 Percentage of wards where corresponding zonal offices are equipped with ECT kits and are at least partially within five kilometers radius of at least one emergency management warehouse or one equipped FSCD control room 3 Percentage of wards within five kilometers of at least one emergency management warehouse or equipped FSCD control room 4 inter-agency exercise and drills program that tests and evaluates the skills and abilities of emergency personnel on an aggregate score of The methodology for determining the baseline will be developed by the training, exercises and drills consultant prior to program commencement. 5 Systems include: Urban Resilience Unit, Electronic Construction Permitting, Professional Accreditation Program Annex IV-1

21 Indicator Name Unit of Measure Baseline Cumulative Target Values YR1 YR2 YR3 YR4 YR 5 Frequency Data Source/ Methodology Responsible for data collection Comments/ Status Component A DDM facilities renovated (ERCC, NDMRTI) Number DDM/ Site selection for ERCC (Sylhet sft and Dhaka sqft) and NDMRTI (about 24000sft at DDM building) is completed. ToR for Design and Supervision consulting Firm has been sent to WB. FSCD facilites constructed and/or renovated 6 Number FSCD/ Construction work of Emergency Management Warehouse is in progress (Physical progress 60%). DNCC/DSCC/SCC facilities constructed and/or renovated 7 Number DNCC/ Construction work of the rest Emergency Management Warehouse is in progress.(50% progress) DDM/DNCC/DSCC/SCC/FSCD and Satellite Control Room facilities Number Two fixed control rooms, 12 emergency management warehouses and 17 auxiliary control rooms 7 10 emergency management warehouses, two emergency operations centers, three disaster risk management offices, 10 zonal control rooms, one urban resilience unit Annex IV-2

22 equipped with ECT suites and/or kits 8 DNCC/ FSCD emergency management warehouses equipped with specialized search and rescue equipment Number FSCD/ In progress Multi-agency exercises and drills completed Number DDM/ Component B Identification of critical and essential facilities and lifelines for Dhaka 9 Percentage RAJUK/ In progress Vulnerability of prioritized critical and essential facilities and lifelines assessed for Dhaka Percentage RAJUK/ In progress Component C E-Permits for construction issued by RAJUK 10 Number N/A N/A 0 0 Base line set Basel ine +30% RAJUK/ RAJUK Urban Resilience Unit facility constructed Percentage In progress 8 6 ECT suites and 53 flyaway communications kits 9 Consulting firm will first identify all critical and essential facilities and lifelines for Dhaka, then prioritize a limited list to survey and assess for the following stage 10 Baseline will be set one year after system is publically launched Annex IV-3

23 Done In progress Consultation process with stakeholders completed Research and analytical formulation completed Accreditation board established Platform for continued education and training to Outreach and Educational Campaign completed RAJUK/ RAJUK Urban Resilience Unit facility equipped with laboratory and field testing equipment Percentage RAJUK/ In progress N/A Professional Accreditation Program for Engineers, Architects and Planners established N/A RAJUK/ Component D produced Number Quarterly PCMU Annex IV-4