with the Agency for Agricultural Development of Morocco (ADA) for the Kingdom of Morocco 12 July 2017 Entity Support

Transcription

1 with the Agency for Agricultural Development of Morocco (ADA) for the Kingdom of Morocco 12 July 2017 Entity Support

2 PAGE 1 OF 15 ver. 19 August 2016 Readiness and Preparatory Support Proposal How to complete this document? - A readiness guidebook is available to provide information on how to access funding under the GCF Readiness and Preparatory Support programme. It should be consulted to assist in the completion of this proposal template. - This document should be completed by National Designated Authorities (NDAs) or focal points with support from their delivery partners where relevant. - Please be concise. If you need to include any additional information, please attach it to the proposal. - Information on the indicative list of activities eligible for readiness and preparatory support and the process for the submission, review and approval of this proposal can be found on pages of the guidebook Where to get support? - If you are not sure how to complete this document, or require support, please send an to countries@gcfund.org. We will aim to get back to you within 48 hours. - You can also complete as much of this document as you can and then send it to countries@gcfund.org. We will get back to you within 5 working days to discuss your submission and the way forward. Note: Environmental and Social Safeguards and Gender Throughout this document, when answering questions and providing details, please make sure to pay special attention to environmental, social and gender issues, in particular to the situation of vulnerable populations, including women and men. Please be specific about proposed actions to address these issues. Consult page 4 of the readiness guidebook for more information.

3 PAGE 2 OF 15 ver. 19 August 2016 SECTION 1: SUMMARY 1. Country submitting the proposal 2. Date of initial submission 3. Last date of resubmission (if applicable) 4. Which entity will implement the Readiness and Preparatory Support project? (Provide the contact information if entity is different from NDA/focal point) 5. Title of the Readiness and Preparatory Support Proposal Country name: Morocco Name of institution (representing National Designated Authority or Focal Point): Ministry of Energy, Mines and Sustainable Development Name of official: Mr Mohamed Nbou Position: Director of Climate Change, Biodiversity and Green Economy Telephone: Full Office address: 9 Avenue Al Araar, Hay Riad, Rabat Morocco 28/04/2017 DD/MM/YYYY National Designated Authority Delivery partner Accredited entity Name of institution: Agency for Agricultural Development Name of official: M. Hamid Felloun Telephone: Position: Project s Management Director nboudrm@yahoo.com h.felloun@ada.gov.ma /hfelloun@gmail.com Full Office address: Immeuble 2 et 3, Espace les patios, Angle Avenue Annakhil et Avenue Mehdi Ben Barka, Hay Ryad, Rabat Tél.: (+212) Fax : (+212) Strengthening ADA s project development and implementation capacities, as well as initiating the process for upgrading ADA s accreditation category This request will allow ADA, as an accredited entity, to: 1- Improved projects identification, prioritization, preparation and implementation. Strengthen its capabilities to: better identify priority national climate-smart projects; develop a screening tool which will help prioritize projects; and improve the capacities of national executing entities in developing projects according to GCF s standards. The request aims to strengthen the capacity of ADA s team on design, management, monitoring and evaluation of projects according to GCF standards, contributing to a paradigm shift as climate resilient projects. 6. Brief summary of the request (200 words) 2- Improved governance and operational policies strengthened. Improve ADA s internal governance to meet GCF requirements and policies, by establishing a monitoring and evaluation system dedicated to the projects funded by GCF resources, and formalizing the efforts undertaken by ADA on a more gender sensitive approach in the projects development through implementing ADA s gender policy in line with the GCF gender policy. 3- Initiating ADA s accreditation upgrade process. Identify the gaps which will need to be addressed for ADA s upgrading accreditation, and carry out targeted activities through an operational action plan. Throughout its initial accreditation process with the GCF, ADA has updated its transparency policy through the formalization of its investigation function and has developed its Environmental and social safeguard s policy. However, ADA still needs to enhance its administrative and financial management procedures with the view to be eligible for medium size projects (USD 50 to 250 million). As a GCF accredited entity, ADA expects to develop and expand its climate change portfolio of projects and programmes that have not yet reached most vulnerable regions of Morocco. Thus it needs to upgrade its accreditation to ensure it will be able to channel funds for projects exceeding the amount of USD 50 million. Through upgraded accreditation, ADA as an entity dedicated to agriculture, a key sector in the socio-economic development of the African continent, would play a role mod-

4 PAGE 3 OF 15 ver. 19 August 2016 el in sharing best practices both nationally, regionally and internationally. 7. Total requested amount and currency USD 8. Anticipated duration 24 months 9. Is the country receiving other Readiness and Preparatory Support related to the GCF? Yes No If yes, please attach the relevant scope of work, and briefly (100 words) describe the scope of support provided by other institutions Morocco is currently benefiting from GCF grant funding for a total amount of USD 300,000 focusing on strengthening the capacities of the NDA, facilitating consultative processes with relevant stakeholders, and developing a country programme for engagement with the GCF.

5 2016 PAGE 4 OF 15 ver. 19 August SECTION 2: COUNTRY READINESS LOGICAL FRAMEWORK Please complete the table below, which enables a country to assess its readiness for the GCF and set targets for strengthening its readiness, including proposed outputs and activities to improve the country s readiness. For further guidance on completing the table, please refer to the guidebook Accessing the GCF Readiness and Preparatory Support Programme. OUTCOMES 1 BASELINE TARGET ACTIVITIES (including key outputs or deliverables where applicable) 1. Country capacity strengthened NDA/focal point lead effective coordination mechanism 1.2 No objection procedure established and implemented 1.3 Bilateral agreements between the country and the GCF executed 1.4 Monitoring, oversight and streamlining of climate finance 2. Stakeholders engaged in consultative processes 2.1 Stakeholders engaged in consultative processes 2.2 Country programmes, including adaptation priorities, developed and continuously updated 2.3 Stakeholder consultations conducted with equal representation of women 2.4 Annual participatory review of GCF portfolio in the country organized 3. Direct access realized Candidate entities identified and nominated for accreditation Direct access entity accredited 0 X X2 Though ADA is already accredited, it intends to start the upgrading process through the following activities: 1 Based on decisions: B.08/10, annexes XII, XIII & XIV; B.08/11; B.11/10, annex I; B.12/20, annex I

6 2016 PAGE 5 OF 15 ver. 19 August 3.3 Entity/ies annual/multi-annual work programme developed 3.4 Funding proposals through enhanced direct access modality approved - Develop a gap assessment and related action plan in order to upgrade to grant award as well as projects above USD 50 million - Support the implementation of the upgrading action plan Though ADA already has an entity work program, the M&E capacity of the institution should be strengthen to more effectively implement the entity work program: - Undertake an assessment of M&E capacity/systems in place and prepare an action plan to improve M&E capacity of the institution - Establishing on line M & E system ADA is missing some internal policies on gender to better integrate these dimensions in its projects and programs: - Prepare a gender gap assessment against GCF s gender standards and other best international practices to improve ADA s gender policy, and prepare the action plan to fill the identified gaps - Support the implementation, monitoring and evaluation of the gender action plan Two training sessions on gender and M&E for 15 high level staff 4. Access to finance Structured dialogue between the NDA/Accredited Entities and the GCF Secretariat organized Country programmes, concept notes, including on adaptation, developed that implement highimpact priorities identified in INDCs and other national strategies or plans Though ADA has already submitted projects to the GCF, it still misses capacity for identifying, preparing and implementing high quality projects: - Designing a screening tool and identifying clear screening criteria in order to prioritize projects and build a strong pipeline of projects - Strengthen ADA's capacity in developing CN & Funding proposals as per GCF standards Consultative process for project identification and development with potential executing entities / national stakeholders - As a result of the aforementioned activity, implementation of the projects identification process through the preparation of a series of concept notes 4.3 Project/programme preparation support, including for adaptation, to develop funding proposals provided 4.4 Funding proposals, including for adaptation, that are aligned with country priorities approved Private sector mobilization Private sector engaged in country

7 2016 PAGE 6 OF 15 ver. 19 August consultative processes 5.2 Enabling environment for crowding-in private sector investments at national, regional and international levels exists 5.3 Funding proposals for private sector projects/programmes, including for adaptation, approved 5.4 Funding proposals under the Private Sector Facility programmes (small- and medium-sized enterprises and mobilizing funds at scale) submitted and approved TOTAL

8 PAGE 7 OF 15 ver. 19 August 2016 SECTION 3: ADDITIONAL INFORMATION Please explain how this grant will help deliver on the country s readiness needs as identified above and build on institutions, processes or existing work already underway in the country (maximum 500 words) The first readiness grant approved for Morocco will allow the country to undertake appropriate capacity building and consultative process that will in turn make it easier to develop bankable projects for funding by the GCF. Given the types and extent of climate hazards in the country, there is no doubt that climate-smart projects will involve big investments in the coming years. As the first and alone GCF accredited entity in Morocco, ADA is challenged to play key role in mobilizing GCF resources to contribute to the Moroccan NDC s implementation and implement national priority projects related to the agricultural sector and the main other ones. As a GCF accredited entity, ADA expects to develop and expand its climate change portfolio of projects and programmes that have not yet reached most vulnerable regions of Morocco. The intended projects will increase a paradigm shift in climate smart development in the country. This readiness grant will allow ADA to strengthen its capacities to develop climate adaptation and mitigation bankable projects, improve its internal governance processes, and initiate the process for a future upgrade of its accreditation in order to meet expectations for the implementation of climate smart projects which amount exceeds USD 50 million.

9 PAGE 8 OF 15 ver. 19 August 2016 SECTION 4: BUDGET, PROCUREMENT, IMPLEMENTATION AND DISBURSEMENT OUTCOMES ACTIVITIES TOTAL COST (per activity) COST CATEGORIES EXPENDITURE AND IMPLEMENTATION SCHE- DULE (add columns if >24 months) Consultants Travel Workshops/ Trainings Others 6m 12m 18m 24m Outcome 1. Strengthening ADA's capacity for improved projects identification, prioritization, preparation and implementation in consultation with national stakeholders. Outcome 2. Improved governance and operation- Designing a screening tool and identifying clear screening criteria in order to prioritize projects and build a strong pipeline of projects (1 consultant : USD per month * 3 months) Strengthen ADA's capacity in developing CN & Funding proposals as per GCF standards 1 training firm recruited to deliver high quality training for 10 staff in ADA see annex 1 Consultative process for project identification and development with potential executing entities / national stakeholders (1 consultant: USD 450 per day for approx. 22 days) As a result of the aforementioned activity, implementation of the projects identification process through the preparation of a series of concept notes (1 consultant: USD 450 per day for approx.. 55 days) Development of communication and outreach material focusing on projects identification, prioritization, preparation and implementation (1 consultant: USD 450 per day for approx.. 22 days) Elaborate and implement the entity s communication strategy linked to the GCF, (1 consultant: USD 450 per day for approx.. 45 days) Undertake an assessment of M&E capacity/systems in place and prepare an action plan

10 al policies strengthened. to improve M&E capacity of the institution, (1 consultant: USD 450 per day for approx.. 22 days) Support the implementation of the M&E action plan, (1 consultant: USD 450 per day for approx.. 11 days) Establishing on line M & E system, (1 consultant: USD 450 per day for approx.. 33 days) Prepare a gender gap assessment against GCF s gender standards and other best international practices to improve ADA s gender policy, and prepare the action plan to fill the identified gaps (1 consultant: USD 450 per day for approx.. 15 days) Support the implementation, monitoring and evaluation of the gender action plan (1 consultant: USD 450 per day for approx.. 18 days) Two training sessions on gender and M&E for 15 high level staff (3 days for each training and including training materials) Outcome 3. Initiating ADA s accreditation upgrade process Develop a gap assessment and related action plan in order to upgrade to grant award as well as projects above USD 50 million (1 consultant: USD 450 per day for approx.. 33 days) Support the implementation of the upgrading action plan (2 consultant: USD 450 per day for approx.. 27 days each) READINESS AND PREPARATORY SUPPORT PAGE 9 OF 15 ver. 19 August CONTINGENCY (UP TO 5%) DELIVERY PARTNER FEE (UP TO 10%) Management of the activities and readiness implementation and evaluation External audit TOTAL

11 PAGE 10 OF 15 ver. 19 August Procurement Plan For goods, services, and consultancies to be procured, please list the items, descriptions in relation to the activities in section 2, estimated cost, procurement method, relevant threshold, and the estimated dates. Please include the procurement plan for at least the first tranche of disbursement requested below. Also, please feel free to replicate this table on Excel spreadsheet if needed. ITEM ITEM DESCRIPTION ESTIMATED COST (US $) PROCUREMENT METHOD * THRESHOLDS ** (Min-Max monetary value for which indicated procurement method must be used) ESTIMATED START DATE PROJECTED CONTRACTING DATE Goods and Non-Consulting Services Consultancy Services Two training sessions on gender and M&E for 15 high level staff SUB-TOTAL (US $) External audit Designing a screening tool and identifying clear screening criteria in order to prioritize projects and build a strong pipeline of projects 1 individual consultant Strengthen ADA's capacity in developing CN & Funding proposals as per GCF standards 1 training firm Consultative process for project identification and development with potential executing entities / national stakeholders 1 individual consultant As a result of the aforementioned activity, implementation of the projects identification process through the preparation of a series of concept notes 1 individual consultant International or/and National competitive based on Quality and Cost Based Selection (QCBS) January 2018 February 2018 October 2017 December 2017 June 2017 August 2017 June 2017 August 2017 October 2017 December 2017 January 2018 February 2018

12 Development of communication and outreach material focusing on projects identification, prioritization, preparation and implementation- 1 individual consultant Elaborate and implement the entity s communication strategy linked to the GCF 1 individual consultant Undertake an assessment of M&E capacity/systems in place and prepare an action plan to improve M&E capacity of the institution 1 individual consultant Support the implementation of the M&E action plan 1 individual consultant Establishing on line M & E system 1 individual consultant Prepare a gender gap assessment against GCF s gender standards 1 individual consultant Support the implementation, monitoring and evaluation of the gender action plan - 1 individual consultant Develop a gap assessment and related action plan in order to upgrade to grant award as well as projects above USD 50 million- 1 individual consultant Support the implementation of the upgrading action plan - 2 individual consultants SUB-TOTAL (US $) International or/and National competitive based on Quality and Cost Based Selection (QCBS) International or/and National competitive based on Quality and Cost Based Selection (QCBS) International or/and National competitive based on Quality and Cost Based Selection (QCBS) International or/and National competitive based on Quality and Cost Based Selection (QCBS) READINESS AND PREPARATORY SUPPORT PAGE 11 OF 15 ver. 19 August 2016 October 2017 December 2017 June 2017 August 2017 October 2017 December 2017 January 2018 February 2018 March 2018 April 2018 June 2017 August 2017 October 2017 December 2017 October 2017 December 2017 January 2018 February 2018 TOTAL COST (US $)

13 PAGE 12 OF 15 ver. 19 August 2016 * / **: The activities listed in this PPM will be launched according to two methods: or International or/and National competitive based on Quality and Cost Based Selection (QCBS). According to ADA s Procurement Regulations, there is no threshold for choosing between the methods for launching activities ( or International or/and National competitive): International or/and National competitive based on Quality and Cost Based Selection (QCBS) does not depend on the nature of the activities the direct consultation depends on the nature of the activity which is specified in the ADA s Procurement Regulations

14 Disbursement schedule PAGE 13 OF 15 ver. 19 August 2016 Specify the proposed schedule for requesting disbursements from the GCF, including amounts and periodicity. For amounts requested, keep to multiples of USD 5,000, and for periodicity, specify whether it s quarterly, bi-annually or annually only. Payment of the Grant proceeds shall be made in accordance with the Disbursement Schedule: 1st Tranche: USD 230,000 (US Dollar Two hundred thirty thousand only) the first disbursement will be made upon or after effectiveness of the Grant Agreement and also upon fulfilment of the disbursement conditions specified in the Grant Agreement and Standard Conditions. 2nd Tranche: USD 50,000 (US Dollar Fifty thousand only) will be transferred upon submission of an interim progress report and Audited Financial Report and also upon fulfilment of the disbursement conditions specified in the Grant Agreement and Standard Conditions. Final Tranche: USD 20,000 (US Dollar Twenty thousand only) will be transferred upon submission of a project completion report and final Audit Report. Submission of a completion and audit report will be furnished no later than three (3) months after the completion of the Readiness Support. This final tranche will be pre-financed on ADA investment budget; ADA will then submit a disbursement request to the GCF once all above mentioned conditions will be met. Additional information Annex 1: Training sessions budget for Strengthening ADA s capacity in developing CN & Funding proposals: Section USD/unit Nb pers Educational costs (3 trainers, travel & A /C of the trainers, design of teaching materials, room, preparation...) Nb of days/unit Total Accommodation / Catering Coffee-break Training Sessions This item concerns 3 training sessions of 3 days each, in Morocco, for a group of 10 through the mobilization of trainers (of international level) and providing the required teaching materials (trainings fees "). The three sessions will be dedicated to the following subjects: environmental and social safeguards applied to projects; project design and preparation of high quality concept notes and funding proposals for climate smart development; financial and economic analysis of projects. Different staff may attend the three training sessions according to their assignment and expertise in ADA. Another service would be launched to provide accommodation and catering that corresponds to "others" charges.

15 PAGE 14 OF 15 ver. 16 August 2016 SECTION 5: IMPLEMENTATION ARRANGEMENTS AND OTHER INFORMATION Please attach an implementation map or describe how funds will be managed by the NDA/FP or delivery partner If the entity implementing the readiness support is not an accredited entity of the GCF, please complete the Financial Management Capacity Assessment (FMCA) questionnaire and submit it with this proposal. Agency for Agricultural Development (ADA) is a National Accredited Entity to the GCF. ADA will be responsible for the overall management, implementation and supervision of each GCF Funded Activity of this readiness support, in line with its own internal rules, policies and procedures, including monitoring, evaluation and reporting responsibilities. ADA will administer the funds as showed in the implementation schedule. More specifically, ADA will be responsible for: i) Administration of the grant : The Agency for Agricultural Development will be responsible for the administration of the Grant and will carry out such administration with the same degree of care used in the administration of its own funds, in accordance with the GCF Operational Policies and Guidelines ; and its (the ADA) own standard practices and procedures. ii) Readiness grant management : The ADA will be responsible for the overall management of the activities by outcome, including all financial, monitoring and reporting responsibilities. ADA will ensure that the project will be conducted with respect of : o Fiduciary criteria of GCF and ADA ; o Check before starting activities the indicators of monitoring and activities ; o Response to GCF s requests. Selection of firms and consultants will be based on Quality and Cost Based Selection (QCBS). Please see the procurement plan for more detailed information. The Terms of Reference will be developed by ADA, and the GCF Secretariat may provide guidance for TORs dedicated to the gap assessment and action plan for the accreditation upgrade. The ToR will include tasks outlined in the request summary and description of activities. Items such as venues and travel for stakeholders workshops to be organized will also be procured consistent with ADA procurement rules and regulations. The graph of institutional arrangements may be as follows: GCF CONTRACTORS ADA

16 Other relevant information READINESS AND PREPARATORY SUPPORT PAGE 15 OF 15 ver. 16 August 2016 This box provides an opportunity to include any important information you wish to bring to the attention of the GCF Secretariat, but did not have an opportunity to provide in the sections above.