Regrets were received from: Blair Sawler, Cheryl Jacobs, Keith Barr, Karoline Barr, Linda Boone and Shirley Gourley

Transcription

1 Minutes of Rivorton Area Service Team Meeting September 19, 2016 Sobey s (Regent Street) Community Room 1. The meeting was called to order at 7:30 pm. John welcomed the members. Those present were: John Boyne (chair), Peter Kent, Paul Potter, Tom Austin, Doug Prosser, Joey Bernard, Jonathan Horseman, Amanda Murihead Smith, Shawn Wood, Brian Hanson, Carolyn Chee. Regrets were received from: Blair Sawler, Cheryl Jacobs, Keith Barr, Karoline Barr, Linda Boone and Shirley Gourley 2. Announcements: a. Area Treasurer: Cheryl Jacobs has agreed to take on the Area Treasurer role. As a result we will be looking for a new Area Secretary. In the interim, John will take notes at Area meetings. b. Keith Barr has stepped down as the contact Scouter for 1 st Rivorton Rovers. The Crew Leadership Team is in the process of determining who will represent them at Area meetings. c. Cameron Dunn has announced his retirement from Scouting. Peter Randall is acting as the contact for 1 st Marysville for the time being. 3. Minutes from previous (August 15, 2016) meeting were reviewed and approved as circulated. Motion for approval moved by Tom and 2nded by Jonathan. 4. Business arising from the minutes a. Canadian Path workshop Jonathan provided a brief overview of the Canadian Path training/orientation event that was held for 1 st Linclon (with 1 st St. Margarets also participating) last month. Those in attendance found the event worthwhile and helpful in terms of familiarizing scouters with the principles of the new program. In general it was agreed that the shift to Cdn. Path need not involve a dramatic change in basic section level programming, but rather involves more of a conceptual change in the focus on youth leadership. There was discussion about the value and possibility of holding a similar Area level training/orientation session sometime in November. The purpose of the session would be share their experience of those who have begun implementation of the Canadian Path and to encourage and support those who may still have questions or concerns about the new program. It was agreed that plans would be put in place to host some type of an Area level Cdn. Path forum. b. Financial reporting Members were reminded that SC requires all Groups to submit a year-end financial statement, preferably using the template supplied by Maritime Service Centre. John requested Groups to provide him with a copy of their year-end statement as well. c. Respect training: The Respect training module is now available through the David Huestis training platform. All new scouters are to complete the Respect training as part of their initial mandatory training; and all current scouters have until August 31, 2017 to

2 complete the training (See attached note). There was no further information on Linda s efforts to secure some funding to pay for the training which cost approximately $35 per scouter. It is recommended that Groups make arrangements for their scouters to pay for the training directly and then reimburse the scouters. There was some discussion about the possibility of using pre-paid credit cards or Group purchase of a number of training spots directly from the Respect training provider, in order to facilitate member access to the training. However the feasibility of these approaches is currently unknown. John noted that some funding to support training may be available from the Area for those groups that cannot afford to cover the training costs of their scouters. d. Canadian Path Woodbadge Module: The Woodbadge Part 1 training has been revamped to reflect the Canadian Path. Shawn reported that he had recently completed the new module and that it is a vast improvement over the old Part 1 training. The interface is much more user friendly and the content greatly improved. All new scouters should complete the new CP Woodbadge module(s). There has been no direction to date on whether scouters who have previously completed the old WB modules will be required to complete the new training. e. Popcorn campaign. Popcorn sales packages were distributed to those groups who are planning on participating in the popcorn campaign. A kick-off event is planned for Tuesday, September 27 th from 6:45 7:45 at O Dell Park lodge. Further information about the kick-off event will be circulated directly to groups. 5. Reports a. Financial no financial report was provided. It was noted that 1 st Nashwaaksis did not require the loan that was approved at the previous meeting; therefore, that expenditure did not occur. b. Registration. Tom provided an update on the difficulties experienced with the Gleaner ad.; it ran later than it was supposed to but we will not be charged for it. Registrations are trickling into the system from almost all groups but it is too soon to determine how our numbers compare to last year. No groups reported major issues with registrations and it was noted that there seemed to be an upturn in inquiries and on-line registrations. c. Recognition: There was no recognition report. Karoline and Shirley had given John several items to present but the recipients were not in attendance. d. Yoho: There was no formal report on Yoho. However there was discussion of work that needs to be done. The Rover representatives asked about the possibility of taking on clean-up and repairs at the Jensen as a service project and were encouraged to pursue this idea. The possibility of taking advantage of UPS s offer of volunteers was also briefly discussed. Doug and John will follow-up with the Yoho management committee. It was also noted that Blair has completed set-up of the Yoho booking system so that only the designated member from each Group can make a booking. John further noted that it is his understanding that all bookings still have to be approved by Linda before they are considered to be confirmed.

3 6. Upcoming events: The dates for the following upcoming events were noted: Part 1 Woodbadge training (face-to-face) October 1 st Dusk to Dawn October 1 st -2 nd Apple Day - October 14 and 15 Provincial Awards Ceremony November 5 th Remembrance Day November 11 th Christmas Parade November 26th 7. New Business a. International / inter-provincial travel opportunities; Per discussion last spring and in previous meetings, the group had been asked to identify travel opportunities for Area members and Groups. Peter provided a list of several major events coming up in the next couple of years (see attached). It was agreed that we will try to raise awareness of these travel opportunities and encourage members and groups to consider them as part of their program. b. Interest in and the potential need for an outdook skills training day (possibly linked to Canadian Path training) was discussed. It was noted that it has been some time since this type of training has been offered in the Area and that it might be time to consider such an event. 8. Open forum: a. Registration numbers Most groups reported having held a registration event and that turn-out was similar to previous years. Most groups are expecting to have further registrations as their sections get going. b. Myscouts information John asked about the accuracy of current scouter registration information in myscouts. It was noted that several groups are showing individuals as being active when in fact they are no longer with the groups. John requested that all groups provide him with the names and myscouts number of individuals who are incorrectly listed as being active with their groups. He will follow-up with Maritime service center to see if this information can be cleaned-up. 9. Next meetings: The dates for the next meetings are - Monday, October 17 th - November date to be determined; contingent on timing of Cdn.path forum activity. Locations to be announced 10. The meeting was adjourned at 9 pm. Minutes prepared by J. Boyne

4 Re: Respect Training Hello all Scouters! Over the past few years Scouts Canada has fielded many complaints from Scouters who provided feedback that the on line training was out dated or difficult to accomplish or understand. Scouts Canada has been working hard to revamp and modernize the training platform to make it easier to use and more importantly more relevant and easier to understand for our Scouters. The Wood Badge 1 program is one of the training platforms that have been completely rewritten to bring it up to date and relevant to the Canadian Path. The second major upgrade to our training is now taking place. The Safety portion of the new Scouter training was outdated and often difficult to get through. It was time for an upgrade! Scouts Canada went looking for an organization that was a leader in Youth Safety Training. They found it with the Canadian Red Cross and their Respect Youth Safety Training which is in use by leading youth organizations across Canada. The Child and Youth Safety landscape is changing rapidly. We did not deal with cyber bulling 20 years ago! Scouters have indicated to Scouts Canada that the current training failed to meet the needs of many of the present day issues our youth have to deal with. This new program will help our Scouters develop a safety mindset that will promote safety in all aspects of Scouting activities and equip them to identify and act accordingly when faced with safety issues. The ultimate goal of our safety culture is to made good people even better and empower our Scouts and Scouters to take appropriate action when faced with a situation. Why did Scouts Canada go with the Canadian Red Cross program? The Respect Group is a Canadian leader in youth safety and abuse prevention training and has the expertise to deliver best -in - class safety training. It is being used by 600,000 volunteers and staff in Canada. The training was developed in consultation with the Sheldon Kennedy Child Advocacy Centre. By using this training Scouts Canada will ensure our Scouters are provided the most current and up to date training possible. This takes enormous pressure off the staff at Scouts Canada to ensure that we deliver a first class and currant training program for this most important aspect of volunteer training. Respect Training is available on our Scouts Canada Training platform effective July 19th. All Scouters must complete the on line training by August 31st New Scouters this year should be encouraged to complete the Respect training upon starting with Scouts.

5 INTERNATIONAL SCOUT CAMPS AND EVENTS, JAMCAM ECUADOR December 27, 2016 January 2, CANADIAN JAMBOREE 2017 (CJ17) Nova Scotia July 8 to 15, GO URBAN International Guide and Scout Camp 2017 Lëtzebuerg, in Luxembourg City July 18 to 28, BOY SCOUTS OF AMERICA NATIONAL JAMBOREE July 19 to 28, 2017 Bechtel Summit Reserve, West Virginia 5. JAMBOREE DENMARK 2017 July 22 to 30, th WORLD SCOUT ROVER MOOT Iceland July 25 to August 2, st ASIA PACIFIC REGIONAL SCOUT JAMBOREE in Ulaanbaatar Mongolia July 27 to August 2, TH WORLD SCOUT JAMBOREE -- July 22 to August 2, 2019 Bechtel Summit Reserve, West Virginia OR ARRANGE YOUR OWN INTERNATIONAL EXCHANGE THROUGH SCOUTS ABROAD