Playing Well with Others

Transcription

1 Playing Well with Others A Conversation on Collaborative Cross Program Reporting NC DPI State and Federal Reporting Requirements State Board of Education Program Funding tied to formulas based on data collections Data used to influence policy making Superintendent / Board Chair Reports General Assembly Fiscal Research Subcommittee Presentations Federal Reporting to the EdFacts Reporting System Federal Race to the Top Evaluations Research 1

2 Data Sharing Best Practices Data Management Group Created 2008 Approves data collections, publishes data collection calendar Creates consistent data definitions Coordinates conflicting data collections Supports the agency objective of having authoritative data collection sources Establishes comprehensive, enterprise data management guidelines, standards, and policies New focus on Data Security Increasing communication with LEAs on Privacy Best Practices Increasing the size of small cell suppression Meet the members! NC DPI Business Areas involved in Federal and State Reporting PowerSchool-Student Demographic Authoritative Source Title III Exceptional Children Title I/Homeless Discipline and Dropout Accountability Services CEDARS School Report Card Title III C. Michael Riles Title III Data Collection, Management, and Reporting Collection of Title III data: Limited English Proficient(LEP/W-APT), Immigrant, Professional Development Title III Data is used in Accountability, CTE, other federal reporting, school allotments, etc. 2

3 Exceptional Children Data Kelley Blas - Exceptional Children Special Programs and Data IDEA Part B Data Manager Part B 618/619 Child Count Data Currently reported by all LEAs in CECAS PowerSchool integration for key elements Discipline Collected with all student data in PowerSchool Matched to child count to determine EC status Assessment Collected with all student data in PowerSchool Matched to child count to determine EC status Exceptional Children Data Exceptional Children Data 3

4 Exceptional Children Data Help with EC Data Screen Students are not going into CECAS Student data is not populating in PowerSchool Exit Date and Reason are not clearing Send NC Student ID and issue to Look for FAQs: Federal Program Monitoring and Support Anita Harris, Functional Systems Analyst & Data Manager Collection of Title I data: TAS: Student roster and services N&D: Student demographics, pre-post assessments, academic and vocational outcomes for those in State-Operated Programs (DJJ, DOC) Private School count at LEA level by grade level ESSR: # Low income students and Title I program implemented SIG: # School year minutes and SIG Intervention model Collection of RLIS (Title VI, Subpart 2) data: Use of funds Collection of Homeless (Title X) data: student demographics, nighttime residency, and services. Data utilized by NC SERVE. Collection of Migrant data: student demographics, family demographics, qualifying move, enrollments in MEP program, services, and OSY profile Collection of 21 st CCLC: Grantee profile, partners, feeder schools, children, services Data used in state and federal reporting: CEDARS, EDEN, CSPR, PPICS Data shared with Accountability and CTE Data transferred to MSIX (Migrant) and CCIP (Grants Management) Systems Reporting of Title II HQT data Approximately $463,000,000 in federal funds provided to districts and schools each year Grants Administration Program Monitoring Data Collection and Reporting Title I (Economically Disadvantaged Youth) Title II (Improving Teacher Quality) Migrant Education Program (MEP) School Improvement Grants 1003a and 1003g Neglected and Delinquent Programs 21 st Century Community Learning Centers (21st CCLC) Rural Low Income Schools (RLIS) Small Rural Schools Achievement Program (SRSA) McKinney Vento Homeless Education Program Technical Assistance 4

5 Incident Data Dr. Ken Gattis Senior Research and Evaluation Coordinator Safe and Healthy Schools Support Division Source: PS Incident Management module Extraction: 1) Incident Detail Report from PS ODS to SAS secured data portal into SAS data set 2) Data extracts for CEDARS 3) Special extract for CRDC report Incident Data (continued) Reports 1) State Consolidated Data Report school crime, suspensions/expulsions, uses of corporal punishment, student reassignments for disciplinary purposes (ISS, ALP) 2) Federal CSPR 3) EC reports 4) Federal EDEN (via CEDARS) 5) Federal CRDC Dropout Data Source: PS Transfer Info/Edit Enrollment Extraction: Dropout Report from PS ODS to SAS secured data portal Reports: 1) State Consolidated Data Report 2) Federal EDEN 3) EC reports 5

6 ALP Roster Data Source: PS Special Programs Extraction: Alternative Learning Program Report from PS ODS to SAS secured data portal Reports: State Consolidated Data Report Accountability Services Faye Brown, Education Consultant Analysis and Reporting Section The mission of the Accountability Services Division is to promote the academic achievement of all North Carolina public school students and to assist stakeholders in understanding and gauging this achievement against state and national standards. Accountability Services Test Development Testing Policy and Operations Analysis and Reporting (new) Six Regional Accountability Coordinators and Regional Computing Consultants All Supported by Accountability IT Team (ATEAM) 6

7 Importance of the Data and Reporting Must have Accurate Data for Federal and State Reporting Use Student-Level Data More Accurate Data = Easier Reporting Apply Data Quality Control Procedures Use Auditing Processes Accountability Services Apply Business Rules Masking Rules (<5 or >95) Calculating Proficiency Targets (140 day rule) Calculating Participation Targets (95%) At least 30 students are needed for subgroup reporting Accountability Services Data Submissions NC School Report Card CEDARS SchoolNet EVAAS PowerSchool Researchers External Vendors 7

8 Common Education Data Analysis and Reporting System (CEDARS) Staff Student Programs Finance 31 Data Feeds PowerSchool UID Staff Staff Merging Data Common Education Data Analysis and Reporting System (CEDARS) Centralized data repository / statewide longitudinal 31 data sources: student / staff / programs / finance Data Use: federal, state & local level Policy and service decisions Data sharing and reporting Analyze trends and relationships User interface: Oracle Business Intelligence Enterprise Edition (OBIEE) Data Use: Federal / State / Local Level Data Sharing Analyze Trends/ Relationships Report Writing Policy & Service Decisions 8

9 Common Education Data Analysis and Reporting System (CEDARS) Centralized data repository / statewide longitudinal 31 data sources: student / staff / programs / finance Data Use: federal, state & local level Policy and service decisions Data sharing and reporting Analyze trends and relationships User interface: Oracle Business Intelligence Enterprise Edition (OBIEE) NC School Report Cards Diane Dulaney, State Coordinator Questions? 9