Government of Maharashtra Melghat Tiger Reserve, Akot Wildlife Division Akot, Maharashtra, Request for Proposals (RFP)

Transcription

1 Government of Maharashtra Melghat Tiger Reserve, Akot Wildlife Division Akot, Maharashtra, Request for Proposals (RFP) For appointment of Consultant(s) for developing Melghat Eco Science Park, Wasali as a Eco-tourism destination. The Melghat Tiger Reserve, Akot Wildlife Division Akot request for proposals for appointment of Consultant(s) as per the following details: 1 E-tendering Portal 2 Tender No. MTR/Akot Tender 1/RFP/ Division Akot Wildlife Division Akot 4 Name of Tender The Melghat Tiger Reserve Akot Wildlife Division Akot invites Request for Proposals from eligible reputed Organisations/ Institutions/ Consultancy firms/ Companies and Consortiums for appointment of Consultant(s) preferably with extensive experience and expertise in the field of Ecotourism destination development for preparation of a Detailed Project Report (DPR) that will include concept plans, designs and detailed estimates of the tasks given in the TOR and providing assistance in subsequent stages of preparation and evaluation of tender documents for execution of approved eco-tourism works and in supervising their implementation and certification after completion of the works thereby developing Melghat Eco Science Park, Wasali as a Eco-tourism destination. 5 Contact Details Dy. Conservator of Forest Melghat Tiger Reserve Akot Wildlife Division Akot, Popatkhed Road Akot Dist Akola Pin code Phone No. (07258) dycfwlakot@mahaforest.gov.in, dcf.akot@yahoo.com Web site- 6 Critical Dates of tender Milestone From date (DD/MM/YYYY) To date (DD/MM/YYYY) Bid document download 08/09/ /09/2015 Pre-bid meeting 15/09/ /09/2015 Date of Online submission. 08/09/ /09/2015 The RFP can be downloaded from the Maharashtra forest department website. Place: Akot (Umesh Verma) Dy.Conservator of Forests, Melghat Tiger Reserve. Akot Wildlife Division Akot D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 1

2 Table of Contents CHAPTER I: Detailed Notice for Inviting Request For Proposal... 3 CHAPTER 2: Instructions to Tenderers... 6 CHAPTER 3: Guidelines to Tenderers CHAPTER 4: Form of Contract CHAPTER 5: Details to be Submitted by the Consultant on His Letter Head Form A: Particulars of the Consultant Form B: Details of Instruments Form C: Other Documents to be supplied by Consultant Appendix Appendix A: Terms of Reference Appendix B: Fees and Payment Schedule Appendix C: Services and Facilities Provided by the Employer Appendix D: Letter of Award (LOA)...25 Appendix E: Letter of Power of Attorney Appendix F : Format of Financial Quote to be Submitted by the Tenderers...26 D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 2

3 CHAPTER 1 DETAILED NOTICE FOR INVITING REQUEST FOR PROPOSAL The proposed Melghat Eco Science Park,Wasali Tq. Sangrampur Dist Buldhana falls in area adjacent to Akot Wildlife Division Akot (Melghat Tiger Reserve, Forest Department of Maharashtra) is around 45 Kms. from the division headquarters of Akot. The Geo-coordinates of proposed Melghat Eco Science Park,Wasali are: Longitude N and Latitude E In order to make Melghat Eco Science Park,Wasali a eco-tourism destination, it is proposed to invite Request for Proposals (RFP) as per the following details: Maharashtra Government e-tendering Portal: Digitally signed and unconditional online Tenders (on percentage basis of cost of estimates of executed works) are invited by the Dy.Conservator of Forest, Melghat Tiger Project, Akot Wildlife Division Akot , from the eligible tenderers fulfilling conditions of the tender: S. Name of work EMD in Rs. Work Period No. 1. The Dy.Conservator of Forest, Melghat Tiger Project, Akot Wildlife Division Akot invites, Request for Proposals from eligible reputed Organisations/ Institutions/ Consultancy firms/ Companies and Consortiums for appointment of a Consultant preferably with having extensive experience and expertise in the field of Eco-tourism destination development or equivalent works for preparation of a Detailed Project Report (DPR) that will include concept plans, designs and detailed estimates of the tasks given in the TOR and providing assistance in subsequent stages of preparation and evaluation of tender documents for execution of approved eco-tourism works and in supervising their implementation and certification after completion of the works thereby Melghat Eco Science Park, Wasali as a Eco-tourism destination. The proposed concepts should be in consonance with the provisions of Indian Forest Act 1927, Indian Wildlife (Protection) Act 1972, Forest Conservation Act 1980, Maharashtra state Eco-tourism Policy and other related Acts, Policies and Rules. For More Details please refer Appendix -A 50,000/- 2 years D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 3

4 The tenders will be received online on above-mentioned official e-tendering portal and will be opened on scheduled date and time as given below. S.No Tender Schedule Date Schedule 1. Tender Publishing Date 08/09/2015 (11:00 hrs) 2. Document Download/ Sale Start Date. 08/09/2015 (11:00 hrs) 3. PreBid Meeting Date 15/09/2015 (11:00 Hrs) 4. Bid Submission Start Date 19/09/2015 (11:00 Hrs) 5. Bid Submission Closing Date 28/09/2015 (17:30 Hrs) 6. Bid Opening Date 29/09/2015 (11:00 Hrs) ( If Possible ) 1.0 General Conditions of Tender :- i. Tenderers should have valid appropriate class Digital Signature Certificate (DSC) obtained from authorized Certifying Authorities. ii. Tenderers who are participating in e-tendering for the first time shall have to obtain User ID & password from the above mentioned portal. ( iii. The competent authority, Divisional Tender Committee, under Chief Conservator of Forest and Field Director, Melghat Tiger Reserve reserves the right to reject any or all of the offers, without assigning any reason thereof. iv. The tenders shall be received online at Maharashtra Government official e-tendering portal ( v. The validity period of the proposal shall be 90 days from the date of opening of the financial bid of the e-tender. vi. In case the Divisional Tender Committee feels so, the lowest tenderer will have to submit the rate analysis of all major items. vii. A statement showing names of Partners, Directors, etc. of the firm with complete address of each should be uploaded to above mentioned official E-Tendering portal and an authorized person on behalf of the firm should sign the e-tender using digital signature certificate. viii. The results of the tender will be made available throughhttps://mahatenders.gov.in, which shall be deemed to be intimation by the Authority Competent to accept the tender. ix. The lowest tenderer shall be equally responsible for completing the work as per specifications and if any decision of consumer/any Hon. Court is received regarding quality of work then the judicial decision will be binding on the contractor/consultant for rectification. x. If there is any amendment in the tender, the same shall be published on the following official e-tender portals / website : e-tender Portal: MFD Website: D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 4

5 xi. The bidder should visit the site prior to submission of tender and ascertain the local site condition, working restrictions, obstructions, conditions in tender document and allied conditions. No claim or compensation for any extra payments incurred by the bidders towards the aforesaid conditions, approvals /NOC s/ permissions will be entertained by Dy.Conservator of Forest, Melghat Tiger Project, Akot Wildlife Division Akot which shall be noted. xii. Pre-Bid meeting will be arranged on 15/09/2015 at 11:00 hrs. in the office of Dy.Conservator of Forest, Melghat Tiger Project, Akot Wildlife Division Akot, Pin xiii. In case of any queries, Bidders may contact on Telephonic Help Desk - Mobile Nos / D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 5

6 CHAPTER 2 INSTRUCTIONS TO TENDERERS 2.0 Application for RFP documents: The Tenderers can download documents from link below Details of Tender Fee and Earnest Money: The Tenderer shall pay Rs. 5000/- as a tender fee through net banking. The Earnest Money Deposit (EMD) for this work will be Rs. 50,000/ (Rupees fifty thousand only ) and it shall have to be paid by way of Net Banking. The earnest money of unsuccessful Tenderers will be refunded on application after intimation regarding rejection sent to them or on expiry of validity period whichever is earlier. 2.2 Details of Security Deposit :- The successful Tenderer shall have to pay 5% of total cost of consultancy services as security deposit. It shall be paid by Pay Order/ Demand Draft payable to Dy.Conservator of Forest, Melghat Tiger Project, Akot Wildlife Division Akot drawn on any branch of State Bank of India or any Nationalized Bank or by e-transfer. The security deposit will be refundable after completion of the work and completion of final deliverable that is preparation of a Detailed Project Report (DPR) that will include concept plans, designs and detailed estimates of the tasks given in the TOR and providing assistance in subsequent stages of preparation and evaluation of tender documents for execution of approved eco-tourism works and in supervising their implementation and certification after completion of the works, without interest, if the performance of consultancy services is satisfactory. Otherwise this will be forfeited against the administrative expenditure made by the Dy.Conservator of Forest, Melghat Tiger Project, Akot Wildlife Division Akot and to settle any claim etc. raised against the Consultant. The security deposit will be forfeited if the Consultant terminates his/her agreement before expiry and Dy.Conservator of Forest, Melghat Tiger Project, Akot Wildlife Division Akot reserves the right to give the same work to any other tenderer by entering into fresh agreement on the terms and conditions prescribed by him. The Consultant if, fails to pay the security deposit, within the prescribed period shall loose his claim for the work and Dy.Conservator of Forest, Melghat Tiger Project, Akot Wildlife Division Akot shall forfeit the Earnest Money Deposit and allot work to any other Tenderer as per recommendation of Divisional Tender Committee Akot under Chief Conservator of Forest And Field Director, Melghat Tiger Reserve. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 6

7 2.3 Pre-Qualification and Eligibility Criteria. a) Request for Proposals are invited from eligible reputed Organisations / Institutions/ Consultancy firms/ Companies and Consortiums for appointment of Consultant(s) preferably with global area of operations and having extensive experience and expertise in the field of Eco-tourism destination development for preparation of a Detailed Project Report (DPR) that will include concept plans, designs and detailed estimates of the tasks given in the TOR and providing assistance in subsequent stages of preparation and evaluation of tender documents for execution of approved eco-tourism works and in supervising their implementation and certification after completion of the works. The Tenderer should be empanelled on at least five Government /Semi Government /Government undertaking organization and should prepared the detailed Project Report (DPR)encompassing concept plan drawings and financial compliant with Criteria and Indicators as specified by Forest Department. b) The lead partner in a consortium must have the past experience of executing such projects. c) The proposed concepts should be in consonance with the provisions of Indian Forest Act 1927, Indian Wildlife (Protection) Act 1972, Forest Conservation Act 1980, Maharashtra state Eco-tourism Policy and other related Acts, Policies and Rules. d) The Tenderer must have a minimum working experience of five years and expertise in the field of preparing Detailed Project Reports (DPR) of eco-tourism projects of various sizes, complexity and technical specialty. i) The Tenderer should have adequate exposure with the Modern Tools and Technology like Remote Sensing, Geographical Information System, Wildlife Management and Forestry widely applicable in the field of Ecotourism. The team Members or one of the members should have technical qualification in all the above mentioned fields. j) Team leader should have minimum experience of 10 years of working in the consultancy field. i) Tender should submit last 3 years income tax clearance Certificate. ii) Tender should submit service tax registration Certificate. iii) Tenders should submit last 5 years list of major works completed and works in hand. k) It will be desirable if Tenderer is a member ISO 9000 Certifying Quality Management Systems and ISO for Environmental Management System. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 7

8 2.4 Documents to be submitted by the Tenderer (Digitally Signed): The following documents have to be submitted by the Tenderer i. Profile of the Tenderer ii. A written document outlining the Vision and Conceptual Overview regarding the works proposed in Appendix A. iii. Documents in brief describing the Completed Projects (in last 5 Years) including their costs. iv. Letters of Experience from clients for whom the works has been done and completed in time v. List and brief description of Projects in hand vi. List of various projects completed in total (before 5 years period), if any. vii. Resume of Key Persons and addresses. viii. Certificate of Incorporation in case of companies and agreement copies in case of Consortiums, Registration in case of Organisations and Certification from Institutions. 2.5 Validity of Offer: The offer remains valid for Ninety days (90 days) from the date of submission of RFP. During this period no Tenderer shall be allowed to withdraw his offer. 2.6 Right to Accept/Reject Mere submission of proposal will not confer to Tenderers any right for receiving or carrying out the tendered job. The Tender Committee Akot Wildlife Division Akot under Chief Conservator of Forest and Field Director, Melghat Tiger Reserve has the right to accept/reject one or all proposals or stop the process of approval at any stage, at its sole discretion without assigning any reasons and shall bear no liability whatsoever consequent upon such a decision Initials on Documents All pages of RFP documents accompanying offer shall be initialled at the lower left hand corner and signed wherever required in the documents by the Tenderer or his authorized representative. All corrections, interpolations or erasing in the offer shall be attested by the Tenderer or his authorized representative. None of the pages of the RFP documents shall be removed or replaced. 2.8 Revision or Amendment in RFP Document The Tender Committee Akot Wildlife Division Akot under Chief Conservator of Forest and Field Director, Melghat Tiger Reserve may omit or suspend certain items of work, revise or amend the RFP document before submission. Such revisions or amendments or extension, if any, shall be communicated to all concerned by e tendering portal ( D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 8

9 2.9 Summary Rejection of offer The offers not accompanied with Earnest Money shall be summarily rejected. Similarly, if the Tenderer proposes any alteration in or additions to the prescribed form of RFP document or declines to carry out any work mentioned in the said document, his/ her bid is liable to be rejected Successful Tenderer The successful Tenderer will have to sign an agreement with the Dy. Conservator of Forests, Melghat Tiger Reserve, Akot Wildlife Division Akot. The necessary stamp fees, etc. required for completing the agreement will have to be borne by the Tenderer Visits to Site of Work :- The Tenderers are requested to visit the proposed site of the work and acquaint themselves with the site conditions regarding layout, constraints and all other matters affecting the work before submitting their offer. Submission of an offer by an Tenderer implies that he/she has read these instructions and has made himself/herself aware of the scope of the work, conditions of contract and Dy. Conservator of Forests, Melghat Tiger Reserve, Akot Wildlife Division Akot. will not, therefore, pay any compensation on any of this account. In case the Tenderer later realises that he/she has misjudged the site conditions or specifications and intends to or backs out then he/she will be solely responsible for this and will not be liable to be paid any compensation, whatsoever by the Dy. Conservator of Forests, Melghat Tiger Reserve, Akot Wildlife Division Akot. The successful Tenderer (who will be hired) shall make detailed visits and site inspections so as to prepare and provide a Detailed Project Report (DPR). D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 9

10 CHAPTER 3 GUIDELINES TO TENDERERS 3.0 GUIDELINES FOR SUBMISSION OF RFP : Accordance with Procedure The Tenderers shall follow the instructions on the e-tendering portal for submission of R.F.P Submission of RFP The RFP shall be submitted online on the e-tendering portal in 2 electronic envelopes system within prescribed schedule e-envelope-a The Tenderers shall upload scanned copies in.rar or zip format (Clearly Readable Resolution) of the following: 1. Documents related to Covering letter and receipts as mentioned below a) A Covering Letter on the Tenderer s Company Letterhead 2. All the details to be submitted by the Tenderers as mentioned in Chapter-5 of this RFP document 3. A Forwarding letter clearly indicating documents attached with the RFP with table of contents, page nos. etc. All documents should be certified for their authenticity. 4. A short description regarding the methodology that the Tenderer proposes for this work, including the type of tools and plants, if any, required and schedule of works. 5. Details of work: a) Details of works of similar type and magnitude carried out in the last 5 years by the Tenderer or the agency proposed to execute the work on behalf of the Applicant/s (As per Chapter-5). b) Details of the works of similar nature carried out preceding the five years. 6. Details of tools, equipment's & machinery, if any, owned by the Tenderer. (As per Chapter-5 ) 7. All the documents fulfilling the conditions in Chapter 2 8. Upload the Digitally Signed copy of tender document. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 10

11 e-envelope B (Financial bid) a) Tenderer shall quote his offer on percentage basis in the prescribed format in the form of BoQ available online along with the tender. 3.1 Procedure for RFP opening and Technical Evaluation. a) The Contents of e-envelope-a will be scrutinized by the Divisional Tender Committee. The offer received without documentation as specified for e -Envelope- A, will be summarily rejected. Only those tenderers who have fulfilled the requirements as specified in the e- Envelope - A shall be eligible to be called for presentation regarding the Vision and Conceptual Overview of the work items mentioned in Appendix -A. After presentation all the eligible offers received will be scrutinized by the Divisional Tender Committee on the basis of criteria mentioned in section 3.2 of chapter 3. The results of technical evaluation shall be made available through the e-tendering portal ( ) b) Only those tenderers who have scored more than 65% in the technical evaluation shall be eligible for the opening of e-envelope - B (Financial Bid). 3.2 Criteria and the point system for the evaluation of Technical Proposals Sr. Criteria Sub-criteria Points No. 1. Conceptual Overview for DPR for each work component. (Presentation) Whether the Concept is Innovative and new and beneficial for increasing Ecotourism 70 Whether the concept preserves natural and cultural values of the site? Whether the concept is commercially viable and self-sustainable? 2. Proponent s Profile & -Profile of the Proponent - Completed Relevant Experience Projects in Last 5 Years (with completion certificates of clients) - Total relevant Projects preceding 5 years (with Completion Certificate from Clients) - Relevant Projects currently in hand (with Letter of Award from Clients) -Relevant projects completed or in hand abroad Total Maximum Marks Opening and Evaluation of Financial Proposal: The Tenderers who secure more than or equal to 65% marks in the Technical Proposal shall only qualify for consideration of opening of financial proposal. Financial Proposals of all qualifying Tenderers will be opened. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 11

12 3.4 Conditional Offer Conditional offer shall not be accepted. Documents submitted with RFP shall not be returned to the Tenderer. The Divisional Tender Committee, Akot Wildlife Division Akot under Chief Conservator Forest and Field Director, Melghat Tiger Reserve reserves the right to ask for hard copies or originals as required. 3.5 Rejection of Bid The right to reject all or any of the offers without assigning any reason, whatsoever, is reserved with the Competent Authority. 3.6 Competent Authority The Divisional Tender Committee, Akot Wildlife Division Akot under Chief Conservator of Forest and Field Director, Melghat Tiger Reserve shall be the competent Authority. 3.7 Agreement The Tenderer shall have to enter into an agreement as per proforma enclosed on the receipt of acceptance of the offer and shall abide by all the rules and regulations embodied therein and pay the performance security deposit as shown in the schedule, failing which the Dy. Conservator of Forests Melghat Tiger Reserve, Akot Wildife Division Akot shall be entitled to forfeit the full amount of earnest money deposited by the Consultants. The Dy. Conservator of Forests Melghat Tiger Reserve, Akot Wildife Division Akot reserve the right to amend the draft agreement as may be required in larger public interest. 3.8 Working Method 1. The successful Tenderer shall have to work in co-ordination and co-operation with other contracting agencies appointed by the Dy. Conservator of Forests Melghat Tiger Reserve, Akot Wildife Division Akot The decision of the Dy. Conservator of Forests Melghat Tiger Reserve, Akot Wildife Division Akot in case of any dispute between the different agencies appointed by the Dy. Conservator of Forests Melghat Tiger Reserve, Akot Wildife Division Akot shall be final and binding. 2. The detailed notice inviting RFP along with the corrigendum, addendum etc. shall form part of the RFP document. 3. Any charges, fees etc. to be paid to any agency and any approvals required from any agency for carrying out the work shall be obtained by the Consultant at his cost. 3.9 No Disclosure of Information :- Information relating to evaluation of Proposals and recommendations concerning awards shall not be disclosed to the tenderers who submitted the proposals or to other persons not officially concerned with the process, until the publication of the award of contract. The undue disclosure by the selected tenderer of confidential information related to the process may result in the rejection of its proposal. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 12

13 CHAPTER 4 FORM OF CONTRACT This CONTRACT (hereinafter called the "Contract") is made in the month of , 2015, between, on the one hand, the Dy. Conservator of Forests Melghat Tiger Reserve, Akot Wildife Division Akot (hereinafter called the "Employer") which expression shall, unless it be repugnant to the context or meaning thereof, be deemed to include its successor or successors and assignee or assignees of the FIRST PART and, on the other hand,(hereinafter called the "Consultant(s)") of the SECOND PART. [*Note: If the Consultant(s) consist of more than one entity, the above should be partially amended to read as follows: Dy. Conservator of Forests Melghat Tiger Reserve, Akot Wildife Division Akot (hereinafter called the "Employer") and, on the other hand, a joint venture consisting of the following entities, each of which will be jointly and severally liable to the Employer for all the Consultants' obligations under this Contract, namely, (hereinafter called the "Consultant(s).")] WHEREAS (a) the Employer has requested the Consultant(s) to provide certain consulting services as defined in the General Conditions of Contract and TOR attached to this Contract (hereinafter called the "Services"); (b) the Consultant(s), having represented to the Employer that they have the required professional skills, and personnel and technical resources, have agreed to provide the Services on the terms and conditions set forth in this Contract; Consultancy Services for appointment of eligible Consultants (eligible reputed Organisations/ Institutions/ Consultancy firms/ Companies and Consortiums) for preparation of a Detailed Project Report (DPR) and providing assistance in subsequent stages of preparation and evaluation of tender documents for execution of approved eco-tourism works of Melghat Eco-Science Park Wasali and in supervising their implementation and certification after completion of the works thereby developing Melghat Eco-Science Park Wasali as a Eco-tourism destination. NOW THEREFORE the parties hereto hereby agree as follows: 1. The following documents attached hereto shall be deemed to form an integral part of this Contract: The following Appendices: Appendix A: Terms of Reference; Description of the Services Appendix B: Fees and Payment Schedule Appendix C : Services and Facilities provided by Employer Appendix D: Letter of Award (LOA) Appendix E: Letter of power of attorney etc Appendix F: Financial Quote to be submitted by Consultants in the form of BoQ. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 13

14 2. The mutual rights and obligations of the Employer and the Consultant(s) shall be as set forth in the Contract, in particular: (a) The Consultant(s) shall carry out the Services in accordance with the provisions of the Contract; and. (b)the Employer shall make payments to the Consultant(s) in accordance with the provisions of the Contract. IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of the day and year first above written. FOR AND ON BEHALF OF [NAME OF EMPLOYER] By (Authorized Representative) FOR AND ON BEHALF OF [NAME OF CONSULTANT] By (Authorized Representative) D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 14

15 CHAPTER 5 DETAILS TO BE SUBMITTED BY THE CONSULTANT ON HIS LETTER HEAD 1) Name and address of the Consultant: ) Details of Works: FORM A Particulars of the Consultant. Sr.No. Name of work executed / in hand (For Forest Clearances) Department Value of work Date of commencement and completion / present state. Remark s Note- Completion Certificates from the Clients are required to be submitted. 3) Details of Earnest money payment: Note:*True copies of testimonials to be attached which will not be returned. (Signature of Consultant) Address Place: Date: D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 15

16 FORM-B DETAILS OF INSTRUMENTS THE CONSULTANT SHALL PROVIDE THE INFORMATION ABOUT INSTRUMENTS, RELEVANT TO THE CURRENT WORK, OWNED BY THE CONSULTANT OR BY THE AGENCY PROPOSED TO WORK ON THEIR BEHALF. Sr.No. Name of instruments No of units Kind/make/Age Remarks Note:* 1. True copies of testimonials to be attached which will not be returned. (Signature of Consultant) Address Place: Date: D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 16

17 FORM C OTHER DOCUMENTS TO BE SUPPLIED BY CONSULTANTS 1. Profile of the Applicant 2. A written document outlining your Vision and Conceptual Overview regarding the works proposed in the category for which you have applied. 3. Documents in brief describing the Completed Projects (in last 5 Years) including their costs. 4. Letters of Experience from clients wherever the works have been completed 5. List and brief description of Projects in hand 6. List of various projects completed in total (before 5 years period), if any. 7. Resume of Key Persons and addresses. 8. Certificate of Incorporation in case of companies and agreement copies in case of Consortiums, Registration in case of Organisations and Certification from Institutions. 9. Any other document as per the necessity of the consultants. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 17

18 APPENDIX A TERMS OF REFERENCE 1. Scope of work and the task to be performed The scope of the work is limited to the adjoining area of Akot Wildlife Division falling under Sangrampur Taluka of Buldhana district. The propsed Concepts should be in consonance with the provisions of the Indian Forest Act 1927, Wildlife Protection Act, 1972, Forest Conservation Act, 1980, Maharashtra State Eco-tourism Policy and other related Acts, Guidelines of the NTCA, Policies and Rules. The Detailed Project Report (DPR) will cover the following components consisting of the tasks/ activities/ sub components mentioned there of below: Component I : Ecotourism Initiatives 01. Development of nature, science & sociocultural interpretation centre viz. Science exhibition. Astronomy. Defence. Biodiversity of Melghat. Buldhanyache Vaibhav Jai Maharashtra, etc. 02. Development of basic amenities for tourists viz. Reception Centre. Toilets. Restaurants. Souveneir Shop. Meditation Centre, etc 03. Development of Ecologically sustainable initiatives like Rain Water Harvesting System Sewage Treatment Plant Vermicompost and Solid Waste Management System D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 18

19 04. Development of Adventure Tourism. 05. Development of Nature Conservation, History Trail from Eco pack to Wasali fort area. 06. Development of different Sanskriti Vanas like Nakshatra van, Navgraha van, Charak van, Religion van, Panchavati van, Rashi van, etc. Butterfly garden, Arboretum, Flower garden etc. 07. Developing Canopy walks. 08. Development of 50 seater mini theater with all furnishings Component II : Marketing & Promotion of Ecotourism in Akot Wildlife Division vis-vis Melghat Eco-Science Park Wasali. a. Development of tourist facilitation & publicity material for Akot Wildlife Division Akot Development of signage s to be displayed on safari routes and nature trails. b. Development of niche programmes for school children, college going students, photographers, bird watchers and other enthusiasts to encourage longer duration stays in the park. c. Developing programmes and platforms for experts and volunteers to provide for their expertise in planning and execution of various activities in Akot Wildlife Division Akot. d. Development of tourist facilitation cells in the office of Dy. Conservator of Forests, Akot Wildlife Division Akot with the facilities of grievance redressal, helpline, etc. e. Developing dedicated tour operators and local guides. Ecotourism Industry Structurea. Ecotourism structure assessment for Ecotourism in Akot Wildlife Division Akot (Retailers, Tour Operator inbound and Outbound, Ecotourism Ecologist, Sustainability factors etc.) b. Elements of Market Demand of Ecotourism c. Assessing the role of Public Sector and developing means to enhance it for the development of the Akot Wildlife Division Akot d. Assessing the role of Private Sector& NGOs and developing means to enhance it for the development of the Akot Wildlife Division Akot e. Review of existing routes / circuits for wildlife viewing. f. Review of existing norms. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 19

20 2.0 Outputs/ Deliverables: The expected outputs/ deliverables from the Consultant are as follows: 56 1) Preparation and submission of Detailed Project Report(DPR) covering site specific Concepts, Designs, Plans, Drawings and Estimates which will act as ready reckoner for further actions 2) Preparation of tender documents and rendering assistance in evaluation of tender documents. 3) Supervising implementation of works and their certification after completion. The consultants shall submit additional copies of the above mentioned reports as may be required by the employer. 3.0 Duration and Expected period of completion of various Tasks Appointment of Consultant for current RFP Publication of RFP Visiting Melghat Eco-Science Wasali Park and preparation of site specific Preliminary Concept Plan followed by presentation- 15 days. Opening of Technical and Financial bids and appointment of the Consultant- 15 days Duration 75 days/ 2.5 months Preparation & Submission of DPR by the appointed Consultant Submission of Detailed Project Report (DPR) with detailed maps and designs to the, Dy. Conservator of Forests, Melghat Tiger Reserve, Akot Wildlife Division Akot 10 days. Preparation of Estimates and Preparation & Evaluation of Tender documents Preparation of detailed estimates and tender documents, etc. with designs and maps - 30 days. Notification of tenders and evaluation of tender documents -30 days. Duration 60 days/ 2 months Implementation and Certification of Works Implementation and certification of works after their completion - 2 years from the date of commencement of works or earlier. 4.0 Reporting Requirements The Consultant shall prepare and submit the proposal / reports. 5.0 Schedule of Submissions The Consultant shall follow the Schedule of Submissions. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 20

21 6.0 Accommodation and vehicles The consultant shall be responsible for making his own arrangement for all his accommodation on rental basis (including the field office of the Project-In-charge and his Site Staff, including furniture, equipment and maintenance thereof) near the site and vehicles for transportation of office staff/field staff etc. (including crew, maintenance and repairs thereof). Accommodation as mentioned above shall have uninterrupted power and water supply. (This would be exclusively when field work will be carried out by the Consultants staff and not during the entire 6 months period) However, the Consultant may carry out the part of the contractual obligation at his place of convenience, under intimation to the Employer. 7.0 Co-ordination and consultation: The consultant will be required to liaise and co-ordinate with all agencies involved in the proposed works at his own cost & expenses including travel, stay, miscellaneous, out of pocket, office overheads etc. as mentioned in the payment schedule. The consultant will provide all facilities and equipment necessary for successful completion of the project. All data collected for the project by the consultant along with the user manuals, will become the property of the employer. 8.0 Reviews by, Akot Wildlife Division Akot authorities: The Akot Wildlife Division Akot officials will make periodic reviews of the progress of the work. The consultant shall also produce working papers on important issues as required by the Employer. The Dy. Conservator of Forests, Melghat Tiger Reserve, Akot Wildlife Division Akot concerned officials shall review consultant's reports, progress reports etc. 9.0 Retention money and other An amount equivalent to 5% of the contract value shall be retained at the end of the contract for accuracy of project preparation and necessary assistance to Akot Wildlife Division Akot and the same will be released after the completion and commissioning of project contract works 10.0 Penalty Clause: If the Consultant fails to complete the due performance of the contract in accordance with the specifications and conditions agreed during the final contract negotiations, the Akot Wildlife Division Akot reserves the right to recover the penalty at 0.25%(percent) of the contract value per month or part thereof subject to a maximum of 5% of contract value as penalty for non- performance / delayed performance. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 21

22 APPENDIX- ' B ' FEES AND PAYMENT SCHEDULE As quoted / negotiated and agreed upon, for the Consultancy assignment under this contract, Consultants shall be eligible to receive the fees indicated below in this schedule. Break-up of the fees payable at different stages of completion of milestone activities of the Development of Detailed Project Report(DPR) and other activities as required. Sr No Particulars Post RFP Stage after short listing a Consultant for developing a Detailed Project Report(DPR) once the short listing of Consultant for DPR Preparation is final Payments in respect of the Services shall be made as follows: 1 At the time of signing the agreement. Nil 2 The Consultant will be required to submit 5 copies of the Detailed Project Report (DPR) for each component of work as per the time schedule given above. A committee appointed by the employer will examine the draft DPRs. The DPR should be complete in all respect and containing all the items as mentioned before and should be submitted as per schedule, in addition to a soft copy thereof. On acceptance of the final DPRs by the employer, 3 The Consultant shall be required to prepare detailed estimates and assist the department in getting technical sanctions as per the approved plan and to make related tender documents as per the schedule mentioned above and shall submit five copies of the detailed estimates along with a soft copy of the same. On receiving the technical sanctions and prepared tender documents in five copies as well as after receiving administrative approval for the same by the employer, 4 The Consultant shall have to assist in evaluation of the tenders for appointment of Contractor/ Contractor for implementation of works. On successful selection of contractor at the time of issuing work order. 5 The Consultant shall be required to supervise the implementation of work. of the amount will be released on the completion of the work and acceptance of the measurement and quality of the work so completed at the time of final bill of execution of work. 6 The remaining balance amount and performance security shall be released on completion of the remaining work and certification of satisfactory completion of works subject to the satisfaction of the employer. ( and the follow ups for the Preparation of Tender Document for Implementation of the Project, Financial Estimates, handholding till the finalisation and completion of the process of appointment of Consultant for Implementation of the Project and Technical Monitoring of the entire Implementation stage of the Project till its successful completion.) 10 Retention of 5% Security Deposit till the successful completion of the assignment. 5% D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 22 Payment (Percentage of Estimates of work excuted ) Nil 10% 20% 50% 15 % Total 100%

23 Other Terms of Payment 1. The Consultant shall be required to make his own arrangement for stay, travel, survey, Computer, stationery, typing etc. for the works assigned. However, during field visits the staying facilities available with the employer may be made available, depending on availability, on payment 2. The Consultant will be liable to pay Tax Deduction at source (TDS) like income tax, service tax, etc, as per the prevailing norms and rates. The TDS will be deducted at the time of payment to the Consultant. 3. All the other or any Taxes levied by the Government of India and the State Government of Maharashtra, applicable from time to time, shall be payable by the Consultant. Note: 1) The total fees payable will include all expenses on required survey work, data collection, preparation of proposals, liasoning with various departments, travelling expenses, out of pocket expenses, printing& stationary charges, office expenses, miscellaneous expenses, taxes, profits and overheads etc. 2) The assignment is job oriented. No extra payments on any account shall be payable during the extended period, that maybe required to complete the assignment. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 23

24 APPENDIX C SERVICES AND FACILITIES PROVIDED BY THE EMPLOYER 1. All the existing documentation and maps required. 2. Access to Site of Work. 3. Interactions with the Employer or his representative as and when required, in the interest of and relevance to the work. 4. Temporary space for accommodation at a payment of fees on the campus to facilitate works. 5. A conducive atmosphere for the Consultant in his obligation of the contract. D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 24

25 APPENDIX D: LETTER OF AWARD (LOA) APPENDIX E (On Letter Head): LETTER OF POWER OF ATTORNEY D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 25

26 APPENDIX-F (On Letter Head) Format of Financial quote to be submitted by Tenderers The Consultant(s) shall submit their financial quote in e-envelope B as percentage basis of cost of estimates of work executed mentioned online in the form of BoQ. for Sr. No 1-2 amount including taxes and duties as applicable. Sr.No. Description Quoted Percentage 1. Preparation of a Detailed Project Report (DPR) that will include concept plans, designs and detailed estimates for developing Melghat Eco-Science Park Wasali as Eco-tourism destination. Providing assistance in subsequent stages of preparation and evaluation of tender documents for implementation of approved eco-tourism works 2. Supervising the Implementation of the works and certification after completion of the works Note: These Components and Activities are as per the Scope of Work as given in TOR- Appendix A. Digital Signature of Consultant D:\PLAN SEC 2015\E- Tender All\Eco Science Park Wasali Tender All file\melghat Eco Science Park Wasali -print.docx 26