Federal Emergency Management Agency Public Assistance Program. Marcie Stone Recovery Division Deputy Director FEMA Region IX August 23, 2016

Transcription

1 Federal Emergency Management Agency Public Assistance Program Marcie Stone Recovery Division Deputy Director FEMA Region IX August 23, 2016

2 PA Overview The Public Assistance Program assists in the restoration of community infrastructure and reimburses emergency work costs. It is a supplemental cost reimbursement program with specific eligibility requirements. The FEMA share of eligible costs will be awarded to the recipient for disbursement to the subrecipients.

3 Roles and Responsibilities The PA Program is administered through a coordinated effort between the Federal Emergency Management Agency (FEMA), the State (recipient), and the applicants (subrecipients) A recipient is a State or Tribal government that is responsible for administering Public Assistance grants. A subrecipient is an eligible applicant that receives a Public Assistance grant as reimbursement for performing eligible disaster work.

4 Funding

5 Public Assistance Program Eligibility Structure Cost Work Facility Applicant

6 Applicant Eligibility Federally-recognized Indian Tribal Governments State County City / Town / Village Other political subdivision of the State Certain Private Non-Profit (PNP) Organizations

7 Facility Eligibility To be eligible, the facility must: Be the legal responsibility of an eligible applicant Have been in active use at the time of the disaster Be damaged as a result of the declared disaster Be located in the designated disaster area

8 Work Eligibility To be eligible, the work must: Be disaster-related Be located in the designated disaster area Be the applicant s legal responsibility Not be fundable by another federal agency

9 Cost Eligibility To be eligible for reimbursement, costs must: Be reasonable and necessary to accomplish eligible work Comply with federal, state, and local laws and regulations Include deductions of insurance proceeds, salvage value, and purchase discounts.

10 Types of Work Emergency Work A.Debris Removal B.Emergency Protective Measures Permanent Work C. Roads and Bridge Systems D. Water Control Facilities E. Public Buildings / Equipment F. Public Utilities G. Other

11 Emergency Work Category A Debris Removal Debris removal is eligible when: It eliminates an immediate threat to life, health, and safety It eliminates an immediate threat of significant damage to improved property It ensures economic recovery of the community and provides a benefit for the community-at-large If debris is so widespread that public health, safety, or economic recovery of the community is threatened, the actual removal of debris from private property may be eligible.

12 Emergency Work Category B Emergency Protective Measures Emergency Protective Measures are actions taken by a community before, during, and following a disaster to save lives, protect public health and safety, or eliminate immediate threat of significant damage to improved public and private property through cost effective measures.

13 Permanent Work Categories C - G Eligible Permanent Work: Must repair, restore, or replace disaster-damaged facilities in accordance with regulations Must restore to pre-disaster design, capacity and function in accordance with applicable codes and standards Must be required as a result of the disaster May include cost effective hazard mitigation measures

14 Time Limits Applying for a Public Assistance Grant Applicant must submit a Request for Public Assistance (RPA) within 30 days of the designation of the declared disaster area. Appeals Any determination related to Federal assistance may be appealed. The appeal must be submitted to the recipient within 60 days of receipt of notice of the action which is being appealed.

15 The New Public Assistance Delivery Model

16 The New PA Program Delivery Model How Did We Get Here? The New Delivery Model The New Model Process Streamlining Projects and Internal Phases New Model in Action Customer Relationship Management Tool

17 How Did We Get Here? State, Tribal & Local Engagement Salem, OR 1 st Implementation States and 4 Tribal Nations Iowa Emergency Management Oregon Emergency Management NEMA U.S. Army Corps of Engineers Des Moines, IA Beta Test 2015 Public Assistance Working Session Emmitsburg, MD 03/2016 NEMA Conference Arlington, VA 03/2016 Collaboration Meeting Mt. Weather, VA July 2014 Army Corps of Engineers April 2016 State and Tribal Feedback Denton, TX

18 How Did We Get Here? 2014 Deconstructed Current Process Data Analysis 2015 Share Sessions with Regions and Stakeholders Design Phase 2016 Implementation in Oregon Potential Second Implementation Beta Test in Iowa 4

19 The New PA Program Delivery Model

20 New Model Recipient and Sub-Recipient Process Program Delivery Manager Point of contact who facilitates the Public Assistance process for subrecipients, answers questions, and keeps paperwork simple.

21 New Model Streamlining Projects THE THREE LANES Projects sorted by type, complexity, and size DOCUMENTED

22 New Model Internal Phases PHASE 1 Operational Planning Identify disaster impacts and Applicant s recovery priorities PHASE 2 Intake Damage & Eligibility Analysis Codify disasterrelated damage within 60 days of Recovery Scoping Meeting PHASE 3 Scoping & Costing Develop scope and costs based on codified damage PHASE 4 Reviews Review and obligate projects

23 Customer Relationship Management Tool Transparency Visibility Accountability Identify potential shortfalls and adjust as needed Cloud based tool Accessible to states, tribes, locals, private nonprofits. Monitor PA Project Progress by phase Disaster metrics

24 What s Next? FEMA is moving to full implementation by January 2017 Next Stage Implementation Needs Customer Relationship Management Tool December 2016 Trained FEMA Staff January 2017 Process Guidance Finalized January 2017

25 For more information: Public Assistance Website: Public Assistance Policy and Program Guide:

26 Questions