The Township of Oro-Medonte Council Meeting Agenda Council Chambers

Transcription

1 The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, January 10, :00 a.m. - Closed Session 10:00 a.m. - CrimeStoppers Flag Raising 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Solicitor-client privilege (Master Servicing). d) Robin Dunn, CAO re: Solicitor-client privilege (Statutory Responsibility). 5. Minutes of Council and Committees: 5-28 a) Minutes of Council meeting held on Wednesday, December 13, b) Minutes of Council meeting held on Wednesday, December 20, Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item Page 1 of 121

2 Council Meeting Agenda - January 10, 2018 which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: Page 2 of 121

3 Council Meeting Agenda - January 10, a) Shawn Binns, Director, Operations and Community Services, re: 2018 Grants and Subsidy Requests Budget Allocation. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township s representatives at the County of Simcoe, and the Council members appointed as the Township s representatives at the Township s Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township s Partners and Agencies. 14. Consent Agenda: 86 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, 2018 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, November 24, Staff Recommendation: Receive for Information Only c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, November 24, Staff Recommendation: Receive for Information Only d) Correspondence from Charles Sousa, Minister, Ministry of Finance re: Legalization of Cannabis Update. Staff Recommendation: Receive for Information Only e) Correspondence dated January 4, 2018 from Ministry of Environment and Climate Change (MOECC) re: Community Emissions Reduction Planning. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: a) Correspondence received December 19, 2017 from Trish Barnett, Coordinator, BOD/CAP, Projects and Services, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA Annual General Meeting, Friday, January 26, 2018, 10:00 a.m. to 2:00 p.m., Newmarket Old Town Hall, 460 Botsford Street, Newmarket. 111 b) Correspondence from Marion Homer, 6331 Line 8 North re: Request for Exemption to By-Law No "Canine Control By-Law" c) Correspondence dated November 16, 2017 from Mike Neumann, Project Manager, Planmac Engineering Inc. re: Rehabilitation/Replacement of Structures and Culverts and Electrical Improvements along Highway 11 and 12, Detail Design and Class Environmental Assessment Study (GWP Page 3 of 121

4 Council Meeting Agenda - January 10, / / ), Application for Exemption to By-Law No "Noise By-Law". 16. Notice of Motions: None. 17. By-Laws: a) By-Law No : A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. 120 b) By-Law No : A By-Law to Repeal By-Law No A By-law to Appoint an Interim Clerk and to Repeal By-law No Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 121 a) By-Law No : Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 10, Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for noncompliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 4 of 121

5 5.a) Minutes of Council meeting held on Wednesday, December 13, The Township of Oro-Medonte Council Meeting Minutes Council Chambers Wednesday, December 13, 2017 Time: 9:07 a.m Council Present: Staff Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson 11:30 a.m.; returned 1:00 p.m.) Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Lisa McNiven, Manager, Operations; Justin Metras, Manager, Infrastructure and Capital Projects; Michelle Jakobi, Manager, Compliance & Capital Projects; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Samah Othman, Supervisor, Communications and Customer Service; Marie Brissette, Executive Assistant CAO/Special Projects Coordinator 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a moment of reflection. Page 1 of 24 Page 5 of 121

6 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C Moved by Crawford, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, December 13, 2017 be received and adopted, as amended, to add 4d) Robin Dunn, CAO and Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal matter affecting an identifiable individual/ labour relations/employee negotiations (Staffing); And that the following correspondence be received: - correspondence dated December 12 and September 13, 2017 from Ian Veitch, Vice President, Planning and Development, Horseshoe Valley Property Owners Association (HVPOA) re: Item 12a); - correspondence dated December 12, 2017 from Robert Furlonger, Chair, Board of Director, Ontario's Lake Country re: Item 12i); and - correspondence dated December 5 and 12, 2017 from Ian Veitch, Vice President, Planning and Development, Horseshoe Valley Property Owners Association (HVPOA) re: Item 17a). Carried. Motion No. C Moved by Hall, Seconded by Jermey Be it resolved that Rule a) of Procedural By-law No be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 2 of 24 Page 6 of 121

7 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, Closed Session Items: a) Motion to go In Closed Session. Motion No. C Moved by Coutanche, Seconded by Crawford Be it resolved that we do now go in Closed Session at 9:09 a.m. to discuss Solicitor-client privilege (Investigation Update); Personal matter affecting an identifiable individual/labour relations/employee negotiations (Staffing). Carried. b) Motion to Rise and Report. Motion No. C Moved by Hall, Seconded by Jermey Be it resolved that we do now Rise at 9:52 a.m. and Recess until 10:00 a.m. at which time we shall Report on the Closed Session Item 4 d) Robin Dunn, CAO; Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal matter affecting an identifiable individual/labour relations/employee negotiations (Staffing). and that Closed Session Item 4 c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor-client privilege (Investigation Update); be brought forward to Item 18 Closed Session Items (Unfinished Items). Carried. Page 3 of 24 Page 7 of 121

8 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor-client privilege (Investigation Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Samah Othman, Supervisor, Communications and Customer Service. Motion No. C Moved by Jermey, Seconded by Hall Be it resolved that the confidential correspondence dated December 11, 2017 from Chris Williams; and Jody Johnson, Aird & Berlis LLP and presented by Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor-client privilege (Investigation Update) be received. Carried. d) Robin Dunn, CAO and Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal matter affecting an identifiable individual/labour relations/employee negotiations (Staffing). The following staff were present: Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk. Motion No. C Moved by Crawford, Seconded by Coutanche Be it resolved that the confidential correspondence dated December 13, 2017 and confidential verbal information presented by Robin Dunn, CAO and Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal matter affecting an identifiable individual/labour relations/employee negotiations (Staffing) be received and considered in conjunction with Item 12h). Carried. Page 4 of 24 Page 8 of 121

9 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, November 22, Motion No. C Moved by Jermey, Seconded by Hall Be it resolved that the draft minutes of the Council meeting held on Wednesday, November 22, 2017 be received and adopted as printed and circulated. Carried. b) Minutes of Heritage Committee meeting held on Monday, November 20, Motion No. C Moved by Coutanche, Seconded by Crawford Be it resolved that the draft minutes of Heritage Committee meeting held on Monday, November 20, 2017 be received. Carried. Motion No. C Moved by Jermey, Seconded by Hall Be it resolved 1. That, per Motion No. HC of the November 20, 2017 Heritage Committee meeting, the Township of Oro-Medonte express their interest to the County of Simcoe in participating in a County Wide Doors Open Program. 2. That Council consider a budget allocation of $1,500 for Doors Open during the 2018 budget deliberations to be included in the Grants/Subsidy account. 3. And That staff proceed accordingly. Carried. Motion No. C Moved by Hall, Seconded by Jermey Be it resolved that, per Motion No. HC of the November 20, 2017 Heritage Committee meeting, the following be listed and added to the Municipal Register of Municipally Significant and/or Cultural Heritage Properties: 1. St. Luke's Anglican Church - Price's Corners; 2. Stable at West Oro Baptist Church. Carried. Page 5 of 24 Page 9 of 121

10 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, c) Minutes of Special Council meeting held on Friday, December 1, Motion No. C Moved by Crawford, Seconded by Coutanche Be it resolved that the draft minutes of the Special Council meeting held on Friday, December 1, 2017 be received and adopted as printed and circulated. Carried. d) Minutes of Special Council meeting held on Tuesday, December 5, Motion No. C Moved by Coutanche, Seconded by Crawford Be it resolved that the draft minutes of the Special Council meeting held on Tuesday, December 5, 2017 be received and adopted as printed and circulated. Carried. e) Minutes of Special Council meeting held on Wednesday, December 6, 2017 (scheduled for 1:30 p.m.). Motion No. C Moved by Jermey, Seconded by Hall Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, December 6, 2017 (scheduled for 1:30 p.m.) be received and adopted as printed and circulated. Carried. f) Minutes of Special Council meeting held on Wednesday, December 6, 2017 (scheduled immediately following Special Council meeting scheduled for 1:30 p.m.). Motion No. C Moved by Crawford, Seconded by Coutanche Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, December 6, 2017 (scheduled immediately following Special Council meeting scheduled for 1:30 p.m.) be received and adopted as printed and circulated. Carried. Page 6 of 24 Page 10 of 121

11 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: One individual provided comments with respect to Items 12a), 15f) and 17a). One individual provided comments with respect to Item 17a). One individual provided comments with respect to Item 15f). One individual provided comments with respect to Item 15a). Page 7 of 24 Page 11 of 121

12 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, Reports of Municipal Officers: a) Report No. DS , Andria Leigh, Director, Development Services re: Official Plan Review and Comprehensive Zoning By-Law Status Update. Motion No. C Moved by Crawford, Seconded by Coutanche Be resolved 1. That Report No. DS , Andria Leigh, Director, Development Services re: Official Plan Review and Comprehensive Zoning By-Law Status Update be received and adopted. 2. And that staff and the Planning Consultant proceed in accordance with the revised November 15, 2017 OP/ZBL Schedule. Carried. b) Report No. FI , Janice MacDonald, Accounting Clerk re: Statement of Accounts November 30, Motion No. C Moved by Hall, Seconded by Jermey Be it resolved 1. That Report No. FI , Janice MacDonald, Accounting Clerk re: Statement of Accounts November 30, 2017 be received for information only. 2. And that the accounts for the month of November totaling $2,802, be received. Carried. c) Report No. CS , Marie Brissette, Executive Assistant to CAO/Special Projects Coordinator re: Corporate Projects Status Update November Motion No. C Moved by Coutanche, Seconded by Crawford Be it resolved that Report No. CS , Marie Brissette, Executive Assistant to CAO/Special Projects Coordinator re: Corporate Projects Status Update November 2017 be received for information only. Carried. Page 8 of 24 Page 12 of 121

13 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, d) Report No. CS , Samah Othman, Supervisor, Communications and Public Relations re: Policy - Corporate Communications During an Election Year. Motion No. C Moved by Hall, Seconded by Jermey Be it resolved 1. That Report No. CS , Samah Othman, Supervisor, Communications and Public Relations re: Policy - Corporate Communications During an Election Year be received and adopted. 2. And that the revised Policy POL-ADM-20 Corporate Communications During an Election Year be approved for implementation as outlined in the policy. Carried. e) Report No. CS , Donna Hewitt, Director, Corporate Services re: Election Implementation. Motion No. C Moved by Jermey, Seconded by Hall Be it resolved that Report No. CS , Donna Hewitt, Director, Corporate Services re: Election Implementation be received for information only. Carried. Page 9 of 24 Page 13 of 121

14 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, f) Donna Hewitt, Director, Corporate Services re: Draft By-Law No : Being a By-Law to Appoint an Alternate Member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor [Refer to Item 17d)]. A secret ballot was used to appoint an alternate member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor. Motion No. C Moved by Jermey, Seconded by Hall Be it resolved 1. That the correspondence presented by Donna Hewitt, Director, Corporate Services re: Draft By-Law No : Being a By-Law to Appoint an Alternate Member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor be received. 2. That Councillor John Crawford be appointed as an alternate member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And that the County of Simcoe be advised of Council's decision under the Director, Corporate Services' signature. Carried. Motion No. C Moved by Hough, Seconded by Coutanche Be it resolved that the secret ballots with respect to Item 12f) be destroyed. Carried. Page 10 of 24 Page 14 of 121

15 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, g) Report No. ES , Michelle Jakobi, Manager, Compliance & Strategic Initiatives re: Update to Fees & Charges By-law , Schedule J Water [Refer to Item 17h)]. Motion No. C Moved by Crawford, Seconded by Coutanche Be it resolved 1. Report No. ES , Michelle Jakobi, Manager, Compliance & Strategic Initiatives re: Update to Fees & Charges By-law , Schedule J Water be received and adopted. 2. And that Schedule J, Section 3.6 of the Township s Fees and Charges By-law be amended to reflect the following, effective January 1, 2018: Where no quarterly water meter reading can be obtained, the unit shall be automatically charged a consumption charge of $200.00, per quarter, until the meter reading is obtained or the requirements under Section 3.3 have been completed by the municipality. 3. And that the appropriate By-law be brought forward for Council's consideration. Carried. h) Report No. FI , Mark DesLauriers, Chief Financial Officer/Treasurer re: 2018 Budget Excluded Expenses [to be distributed]. Motion No. C Moved by Coutanche, Seconded by Crawford Be it resolved that Report No. FI , Mark DesLauriers, Chief Financial Officer/Treasurer re: 2018 Budget Excluded Expenses be received and adopted. Carried. Page 11 of 24 Page 15 of 121

16 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, i) Robin Dunn, CAO re: 2018 Budget. Motion No. C Moved by Hall, Seconded by Jermey Be it resolved that Council endorses the 2018 Budget Adjustments to December 13, 2017 to achieve an Overall Tax Increase of 2.99%. Carried. Motion No. C Moved by Jermey, Seconded by Hall Be it resolved that the 2018 Operating, Capital and Reserve Budgets, effective December 13, 2017 are hereby received and adopted to achieve an overall tax increase of 2.99%. Carried. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor Hough, Councillor Coutanche. b) Mayor H.S. Hughes, correspondence re: 2017 Simcoe County Manufacturers' Forum, Horseshoe Resort, 1101 Horseshoe Valley Road, Thursday, November 30, Motion No. C Moved by Crawford, Seconded by Coutanche Be it resolved 1. That the correspondence presented by Mayor H.S. Hughes, re: 2017 Simcoe County Manufacturers' Forum, Horseshoe Resort, 1101 Horseshoe Valley Road, Thursday, November 30, 2017 be received. 2. That Mayor H.S. Hughes be authorized to attend with mileage. 3. And that staff process accordingly. Carried. Page 12 of 24 Page 16 of 121

17 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, c) Councillor Jermey, Chair, Heritage Committee re: Heritage Committee Member Appointment [Refer to Item 17b)]. Motion No. C Moved by Hall, Seconded by Jermey Be it resolved 1. That the verbal information presented by Councillor Jermey, Chair, Heritage Committee re: Heritage Committee Member Appointment be received. 2. That Christine Lang be appointed to the Heritage Committee for the remainder of the 2018 term. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And That the applicant be advised of Council's decision under the Deputy Clerk's signature. Carried. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Ontario Energy Board, Three (3) Public Hearing Notices to Customers of Enbridge Gas Distribution Inc. and Union Gas Limited re: a) Application for Approval to Amalgamate to Form a Single Gas Distribution, Transportation and Storage Company; b) Application for Approval of a New Framework that Would Set Rates for the Delivery from January 1, 2019 to December 31, 2028; c) Application for Approval to Recover the Costs Associated with their 2018 Cap and Trade Compliance Plans. 2. Township of Oro-Medonte, Notice of Holiday Office Closure, b) Sustainable Severn Sound: 1. Minutes of Sustainability Committee meeting held on Thursday, September 7, Memorandum SSS re: Local Climate Change Action Plan (LCCAP) Project Update and Be A Climate Changer: Community Poster to Participate in the LCCAP Project. Staff Recommendation: Receive for Information Only. c) Minutes of Barrie Public Library Board meeting held on Thursday, October 26, Staff Recommendation: Receive for Information Only. d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, October 27, Staff Recommendation: Receive for Information Only. Page 13 of 24 Page 17 of 121

18 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, e) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, October 27, Staff Recommendation: Receive for Information Only. f) County of Simcoe, Library Co-operative, Annual Report, Staff Recommendation: Receive for Information Only. g) Correspondence dated November 8, 2017 from Harry Patterson, President, Crime Stoppers, Simcoe Dufferin Muskoka re: Request to Proclaim, January, 2018 as "Crime Stoppers Month". Staff Recommendation: Receive, Proclaim, Post to Website. h) Correspondence dated November 17, 2017 from Alicia Pinelli, Outreach and Education Team Member, National Eating Disorder Information Centre (NEDIC) re: Request to Proclaim, February 1-7, 2018 as "Eating Disorder Awareness Week" (EDAW). Staff Recommendation: Receive, Proclaim, Post on Website. i) Correspondence dated November 15, 2017 from Graham Flint, President, Gravel Watch Ontario re: Concerns regarding Cornerstone Standards Council (CSC) Responsible Aggregate Standard and Certification System. Staff Recommendation: Receive for Information Only. j) Correspondence dated November 24, 2017 from Bill Mauro, Minister, Ministry of Municipal Affairs re: Transient Accommodation Tax. Staff Recommendation: Receive for Information Only. k) Correspondence received re: Ontario Wildlife Damage Compensation Program (OWDCP): Canton D Opasatika Township dated September 11, 2017 Municipality of Grey Highlands dated October 25, 2017 Municipality of Dutton Dunwich dated October 25, 2017 Loyalist Township dated November 3, 2017 Township of Tudor and Chasel dates November 15, 2017 Staff Recommendation: Receive, Forward to the Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs under the Mayor's signature. Page 14 of 24 Page 18 of 121

19 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, Motion No. C Moved by Crawford, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Ontario Energy Board, Three (3) Public Hearing Notices to Customers of Enbridge Gas Distribution Inc. and Union Gas Limited re: a) Application for Approval to Amalgamate to Form a Single Gas Distribution, Transportation and Storage Company; b) Application for Approval of a New Framework that Would Set Rates for the Delivery from January 1, 2019 to December 31, 2028; c) Application for Approval to Recover the Costs Associated with their 2018 Cap and Trade Compliance Plans. 2. Township of Oro-Medonte, Notice of Holiday Office Closure, b) Sustainable Severn Sound: 1. Minutes of Sustainability Committee meeting held on Thursday, September 7, Memorandum SSS re: Local Climate Change Action Plan (LCCAP) Project Update and Be A Climate Changer: Community Poster to Participate in the LCCAP Project. Received for Information Only. c) Minutes of Barrie Public Library Board meeting held on Thursday, October 26, Received for Information Only. d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, October 27, Received for Information Only. e) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, October 27, Received for Information Only. f) County of Simcoe, Library Co-operative, Annual Report, Received for Information Only. g) Correspondence dated November 8, 2017 from Harry Patterson, President, Crime Stoppers, Simcoe Dufferin Muskoka re: Request to Proclaim, January, 2018 as "Crime Stoppers Month". Received, Proclaimed, Posted to Website. Page 15 of 24 Page 19 of 121

20 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, h) Correspondence dated November 17, 2017 from Alicia Pinelli, Outreach and Education Team Member, National Eating Disorder Information Centre (NEDIC) re: Request to Proclaim, February 1-7, 2018 as "Eating Disorder Awareness Week" (EDAW). Received, Proclaimed, Posted to Website. i) Correspondence dated November 15, 2017 from Graham Flint, President, Gravel Watch Ontario re: Concerns regarding Cornerstone Standards Council (CSC) Responsible Aggregate Standard and Certification System. Received for Information Only. j) Correspondence dated November 24, 2017 from Bill Mauro, Minister, Ministry of Municipal Affairs re: Transient Accommodation Tax. Received for Information Only. k) Correspondence received re: Ontario Wildlife Damage Compensation Program (OWDCP): Canton D Opasatika Township dated September 11, 2017 Municipality of Grey Highlands dated October 25, 2017 Municipality of Dutton Dunwich dated October 25, 2017 Loyalist Township dated November 3, 2017 Township of Tudor and Cashel dates November 15, 2017 Received, Forwarded to the Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs under the Mayor's signature. Carried. 15. Communications/Petitions: a) Correspondence dated December 6, 2017 from Jonathan Maloney re: Request to Purchase Township Property. Motion No. C Moved by Hall, Seconded by Jermey Be it resolved 1. That the correspondence dated December 6, 2017 from Jonathon Maloney re: Request to Purchase Township Property, Part of Block 72, Plan 51M-633 adjacent to 18 Pineview Drive be received. 2. That the request be referred to staff for a report when the $ non-refundable Administration fee is received. 3. And that the applicant be advised of Council's decision under the Director, Corporate Services' signature. Carried. Page 16 of 24 Page 20 of 121

21 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, b) Correspondence received November 27, 2017 from Paul Legault, Administrative Assistant, Orillia District Chamber of Commerce re: Orillia District Chamber of Commerce, 128th Annual Dinner, Fern Resort, Thursday, January 18, Motion No. C Moved by Coutanche, Seconded by Crawford Be it resolved 1. That the correspondence received November 27, 2017 from Paul Legault, Administrative Assistant, Orillia District Chamber of Commerce re: Orillia District Chamber of Commerce, 128th Annual Dinner, Fern Resort, Thursday, January 18, 2018 be received. 2. That Councillors Jermey, Macpherson and Crawford be authorized to attend with no per diem or mileage. 3. And that staff RSVP accordingly. Carried. c) Correspondence received November 29, 2017 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 30th Annual Conservation Dinner, Wednesday, June 13, 2018, The Manor Carrying Place Golf and Country Club, Weston Road, King. Motion No. C Moved by Jermey, Seconded by Hall Be it resolved 1. That the correspondence received November 29, 2017 from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 30th Annual Conservation Dinner, Wednesday, June 13, 2018, The Manor Carrying Place Golf and Country Club, Weston Road, King be received. 2. That Councillor Macpherson be authorized to attend with no per diem or mileage. 3. And that staff RSVP accordingly. Carried. Page 17 of 24 Page 21 of 121

22 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, d) Correspondence from Association of Municipalities of Ontario (AMO) re: 2018 AMO Annual General Meeting (AGM) and Annual Conference, August 19-22, 2018, Shaw Convention Centre, Ottawa and Westin Hotel, Ottawa. Motion No. C Moved by Crawford, Seconded by Coutanche Be it resolved 1. That the correspondence from Association of Municipalities of Ontario (AMO) re: 2018 AMO Annual General Meeting (AGM) and Annual Conference, August 19-22, 2018, Shaw Convention Centre, Ottawa and Westin Hotel, Ottawa be received. 2. That Councillors Macpherson, Coutanche and Hall be authorized to attend. 3. And That staff RSVP accordingly. Carried. e) Correspondence re: Ontario Small Urban Municipalities, 2018 Conference & Trade Show Niagara Falls, May 2-4, 2018, Sheraton on the Falls Hotel & Conference Centre, 5875 Falls Avenue. Motion No. C Moved by Jermey, Seconded by Hall Be it resolved 1. That correspondence re: Ontario Small Urban Municipalities, 2018 Conference & Trade Show Niagara Falls, May 2-4, 2018, Sheraton on the Falls Hotel & Conference Centre, 5875 Falls Avenue be received. 2. That Councillor Crawford be authorized to attend. 3. And That staff RSVP accordingly. Carried. Page 18 of 24 Page 22 of 121

23 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, f) Correspondence dated October 3, 2017 from Vadim Shub, Chief Financial Officer, Horseshoe, A Skyline Resort, re: Water Rate for Horseshoe System [Refer to Item 17h)]. Motion No. C Moved by Coutanche, Seconded by Crawford Be it resolved that the correspondence dated October 3, 2017 from Vadim Shub, Chief Financial Officer, Horseshoe, A Skyline Resort, re: Water Rate for Horseshoe System be received and considered in conjunction with Item 17h) Draft By-Law No : A By- Law to Amend By-Law, , A By-law of The Corporation of the Township of Oro- Medonte to Provide for the Imposition of Fees or Charges (Fees and Charges By-law). Carried. g) Correspondence received December 8, 2017 from Monica Hawkins, Clerk, Municipality of East Ferris re: Extension of Two-Way Radio Exemption; and correspondence received December 8, 2017 from Ontario Good Roads Association (OGRA) re: Update on Handheld Regulation. Motion No. C Moved by Crawford, Seconded by Coutanche Be it resolved 1. That the correspondence received December 8, 2017 from Monica Hawkins, Clerk, Municipality of East Ferris re: Extension of Two-Way Radio Exemption; and correspondence received December 8, 2017 from Ontario Good Roads Association (OGRA) re: Update on Handheld Regulation be received. 2. That the Council of the Township of Oro-Medonte supports the Municipality of East Ferris and Ernie Hardeman, MPP Oxford, PC Critic for Municipal Affairs and Housing to respectfully request the continuance of the exemption which allows snow plow operators and other public utility employees and contractors to use two-way radios while operating a vehicle as provided under Section 11 of Regulation 366/ And That Kathleen Wynne, Premier; Steven Del Duca, Minister of Transportation; Patrick Brown, Leader of the Progressive Conservative Party of Ontario and Simcoe North MPP; Ernie Hardeman, MPP Oxford, PC Critic for Municipal Affairs and Housing; and the Municipality of East Ferris be advised of Council's decision under the Mayor's signature. Carried. 16. Notice of Motions: None. Page 19 of 24 Page 23 of 121

24 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, By-Laws: a) By-Law No : A By-law to amend the Zoning provisions which apply to lands within Concession 4, Part of Lots 3 and 4 (former Township of Oro), Township of Oro- Medonte by placing a Holding (H) Provision on the lands. (Skyline Horseshoe Valley Inc.) Roll # , , , , , and b) By-Law No : A By-Law to Amend By-Law No , A By-law to Appoint Public Representatives to the Oro-Medonte Heritage Committee For the Term". c) By-Law No : A By-law to authorize participation in the OMERS primary pension plan ( Primary Plan ), and the retirement compensation arrangement that provides benefits for members and former members of the Primary Plan ( RCA ), in respect of the Head of Council, Councillors and Employees of the Corporation of the Township of Oro-Medonte identified herein and to Repeal Township of Oro-Medonte Bylaw No d) By-Law No : Being a By-Law to Appoint an Alternate Member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor. e) By-Law No : A By-law to Appoint an Integrity Commissioner. f) By-Law No : A By-law to Authorize An Easement Agreement For Part 1, Plan 51R (Road Allowance between Concessions 8 and 9, Part of PIN (LT)) [to be distributed]. g) By-Law No : A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law Nos , and (Procedural By-law). h) By-Law No : A By-Law to Amend By-Law, , A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges (Fees and Charges By-law). Page 20 of 24 Page 24 of 121

25 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, Items 17a), g) and h) were voted on individually. Motion No. C Moved by Jermey, Seconded by Crawford Be it resolved that a) By-Law No : A By-law to amend the Zoning provisions which apply to lands within Concession 4, Part of Lots 3 and 4 (former Township of Oro), Township of Oro- Medonte by placing a Holding (H) Provision on the lands. (Skyline Horseshoe Valley Inc.) Roll # , , , , , and be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Motion No. C Moved by Jermey, Seconded by Hall Be it resolved that g) By-Law No : A By-law to Govern the Proceedings of Council and Committees/Technical Support Groups of Council in the Township of Oro-Medonte and to Repeal By-law Nos , and (Procedural By-law). be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Page 21 of 24 Page 25 of 121

26 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, Council consented to permit Paul Mondell, Ian Veitch and Len Watson to provide comments. Motion No. C Moved by Jermey, Seconded by Crawford Be it resolved that h) By-Law No : A By-Law to Amend By-Law, , A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges (Fees and Charges By-law). be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Motion No. C Moved by Crawford, Seconded by Hall Be it resolved 1. That the Township of Oro-Medonte respectfully requests, under the CAO s signature, that Skyline provide additional information/justification with respect to By-law No and the correspondence dated October 3, 2017 from Vadim Shub, CFO directly to the Skyline Water system users. 2. And that the Township of Oro-Medonte be copied on the correspondence. Carried. Motion No. C Moved by Macpherson, Seconded by Crawford Be it resolved that b) By-Law No : A By-Law to Amend By-Law No , A By-law to Appoint Public Representatives to the Oro-Medonte Heritage Committee For the Term". c) By-Law No : A By-law to authorize participation in the OMERS primary pension plan ( Primary Plan ), and the retirement compensation arrangement that provides benefits for members and former members of the Primary Plan ( RCA ), in respect of the Head of Council, Councillors and Employees of the Corporation of the Township of Oro-Medonte identified herein and to Repeal Township of Oro-Medonte By-law No d) By-Law No : Being a By-Law to Appoint an Alternate Member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor. Page 22 of 24 Page 26 of 121

27 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, e) By-Law No : A By-law to Appoint an Integrity Commissioner. f) By-Law No : A By-law to Authorize An Easement Agreement For Part 1, Plan 51R (Road Allowance between Concessions 8 and 9, Part of PIN (LT)) [to be distributed]. be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 18. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C Moved by Crawford, Seconded by Jermey Be it resolved that we do now go in Closed Session at 1:45 p.m. to discuss Solicitor-client privilege (Investigation Update). Carried. b) Motion to Rise and Report. Motion No. C Moved by Crawford, Seconded by Jermey Be it resolved that we do now Rise at 2:20 p.m. and Report on the Closed Session Item 4c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor-client privilege (Investigation Update). Carried. Refer to Item 4c). Page 23 of 24 Page 27 of 121

28 5.a) Minutes of Council meeting held on Wednesday, December 13, Council Minutes Wednesday, December 13, Confirmation By-Law: a) By-Law No : Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, December 13, Motion No. C Moved by Macpherson, Seconded by Crawford Be it resolved that By-Law No : Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, December 13, 2017 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 20. Questions from the Public Clarifying an Agenda Item: There were no questions posed. 21. Adjournment: a) Motion to Adjourn. Motion No. C Moved by Macpherson, Seconded by Crawford Be it resolved that we do now adjourn at 2:21 p.m. Carried. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 24 of 24 Page 28 of 121

29 5.b) Minutes of Council meeting held on Wednesday, December 20, The Township of Oro-Medonte Council Meeting Minutes Council Chambers Wednesday, December 20, 2017 Time: 7:01 p.m Council Present: Staff Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Robin Dunn, Chief Administrative Officer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Rob Jermey, Deputy Fire Chief; Tamara Obee, Manager, Human Resources, Health and Safety; Janette Teeter, Supervisor, Clerk s Services/Deputy Clerk; Bonnie McPhee, Coordinator, Human Resources 1. Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda Motion No. C Moved by Hough, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, December 20, 2017 be received and adopted. Carried. Page 1 of 4 Page 29 of 121

30 5.b) Minutes of Council meeting held on Wednesday, December 20, Council Meeting Minutes Wednesday, December 20, Disclosure of Pecuniary Interest: None declared. 4. Recognition of Achievements: Mayor H.S. Hughes and members of Council recognized the following Full-Time Township Employees and Firefighters: a) Full-Time Township Employee - 15 Years. Jonathan Roe b) Full-Time Township Employees - 30 Years. Dan Tinney Rick Yule c) Firefighters - 20 Years. Jim Blunt Ed Davis Colin Hooper Murray McDonnell Kent Monkman John Sutton d) Firefighter -30 Years. Rick Colacci Page 2 of 4 Page 30 of 121

31 5.b) Minutes of Council meeting held on Wednesday, December 20, Council Meeting Minutes Wednesday, December 20, e) Firefighters - New Recruits. Station 1 Ryan Morrison Evan O Reilly Gillian Pegg Matthew Stranks Station 3 Kyle Dasovic Michael Lacey Rob Sipprell Stephen Welsh Dave Wilkinson Station 5 Brian Benedek Daniel Gilmour Cameron Bailey Station 2 Reginald Bowen Matthew Druken Tabitha Henry Derek Jermey Emma Taylor Nathan Wilson Station 4 Brett Nelles Walker Pautsch Aaron Robbins David Torrie Station 6 Kaitlin Osborne 5. Confirmation By-Law: a) By-Law No : Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, December 20, Motion No. C Moved by Crawford, Seconded by Hall Be it resolved that By-Law No : Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, December 20, 2017, be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Page 3 of 4 Page 31 of 121

32 5.b) Minutes of Council meeting held on Wednesday, December 20, Council Meeting Minutes Wednesday, December 20, Adjournment: a) Motion to Adjourn Motion No. C Moved by Macpherson, Seconded by Jermey Be it resolved that we do now adjourn at 7:29 p.m. Carried. Refreshments were served. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 4 of 4 Page 32 of 121

33 12.a) Shawn Binns, Director, Operations and Community Services, re: Page 33 of 121

34 12.a) Shawn Binns, Director, Operations and Community Services, re: Proud Heritage, Exciting Future ' " V Department/Section Policy # Recreation and Community Services POL-PR-012 Subject Enacted by Council: Grant/Subsidy Requests from A3" Community Organizations c_1 g(e: 4#_ 12 Statement The provision of grants/subsidies or municipal resources, demonstrates Council s commitment to working with local Non Profit,Charitable and Community Based Volunteer organizations who provide beneficial programs and services to Oro-Medonte residents. At the same time, limited resources impact the Township s ability to support all groups, organizations and specific requests. The purpose of this policy is to outline parameters for community requests for grants/subsidies or Township resources to optimize limited municipal resources and the benefits to the community. Policy On an annual basis, all qualifying grant applications will be submitted for the approval of the Township Council. Any grant application, received prior to October 1, willbe considered for approval and inclusion in the budget for the following year as specified within this policy. Each year, an amount will be established, within the annual budget, for the grant/subsidy application. Distribution of the funds willbe dependent on the number of applications and the amount requested. Applications received after October 15'may be granted consideration pending the availability of allocated funding. Page 34 of 121 Page 1 of 3

35 12.a) Shawn Binns, Director, Operations and Community Services, re: Types of Financial Assistance Financial assistance includes requests for monetary contribution, as well as municipal resources, outlined as follows: Use of a municipally owned facility(rental fee waived/reduced); - Municipalstaff support (expertise) for an event (wages waived/reduced); - Use of municipally owned equipment (rental fee waived/reduced); and - Use of municipally owned materials (rental fee waived/reduced). - EligibilityCriteria An applicant must meet the following general criteria in order to be considered for a grant/subsidy from the Township: Local Non-Profit, Charitable and Community Based Volunteer organizations that have been in existence for a minimum of (1 ) year and demonstrate local community support, efficient use of resources, and sound business practices; Groups or organizations must clearly demonstrate community benefits; Groups or organizations must have volunteer boards that hold regular meetings and the majority of the membership must reside within the Township; Do not use the Township s financial assistance to provide grants and/or funds to other groups or organizations; Are able to demonstrate they have sufficient resources to be able to deliver the services and programs for which funding is being sought; Terms and Conditions The applicant organization, within the current year, must spend any grant funding on the sole purpose for which it was awarded. Any unused portion of a grant remains the property of the Township of Oro-Medonte. If any unused portion has already been paid to the recipient, it shall be repaid by the recipient upon request from the Township. The recipient shall repay the whole or any part of the grant, as determined by the Township, ifthe recipient: - Ceases operations; - Ceases to operate as a non-profit organization; - Has knowingly provided false information in its application; - Uses funds for purposes not approved by Council; or Breaches any of these terms and conditions. - Receives or fails to disclose additional sources of public funding awarded for the intent of the application made to the Township. Funding willnot be provided for accumulated deficits or funding shortfalls of any organization. The term of a grant/subsidy shall be for one year only unless Council has endorsed a multi-year commitment. Page 35 of 121 Page 2 of 3

36 o Renewals are not automatic, nor are any increase in funds, for expansion or other reasons. 0 Grant recipients will be notified, in writing, of the grant amount approved followingcouncil approval of the Township s annual budget or specific request. Ineligible Applicants 12.a) Shawn Binns, Director, Operations and Community Services, re: Contributions willnot be made forthe followingpurposes: - Any group or organization, charitable or otherwise, which is located outside the geographical area of the Township and does not provide a direct service to the Township residents; 0 Applicants who are requesting grant or subsidy as their primary funding source; Any group or organization, charitable or otherwise, which includes public or private fundraising or canvassing as part of their mandate; Where other identifiable funding sources may be available; Individuals; For profit organizations; Organizations supporting political or religious activities; Discriminatory or activities which are contrary to the policies of the Township. While Council willconsider requests for contribution, there is no guarantee that a request will be approved. Further, Council willretain the right to make the final decision on both the overall funding allocation and the allocation of municipal resources. Council reserves the option to impose additional criteria and/or reporting as it deems necessary in orderto ensure public accountability for the use of Township funds. When a non-qualifying group or organization is attempting to schedule a deputation/delegation to a Council/Committeemeeting for the purpose of requesting a grant, subsidy, or municipal resources, staff shall advise the related representative of the policy and deny the deputation/delegation request in accordance with this policy. Application Process - The link to the Application for Grant/Subsidy" is available through the Township's website. - Allgrant applications shall be directed to the Director of Recreation and Community Services on or before October 1 for the followingyear to ensure they are incorporated in the annual budget process. 0 Applications, including all attachments, are copied on the public Council agenda. o Only one grant request per organization willbe considered. - Allapplications shall be submitted on the Township s Applicationfor Grant/Subsidy and completed in full. - Further information and/or clarification may be required. Page 36 of 121 Page 3 of 3

37 Coldwater & DistrictAgricultural Society.,4 -/ 12.a) Shawn Binns, Director, Operations and Community Services, re: PO BOX339 Coldwater ON LOK1E0 Phone: (705) co dwaterfal July 21, 2017 The Corporation of The Township of Oro Medonte 148 Line 7 S, Box 100 Oro, ON LOL2X0 Attention: Sandie Leonard Dear Sandie: Re: Budget Call for 2018 On behalf of the Coldwater and DistrictAgricultural Society, please find enclosed our Grant Application; we ask that you fon/vard to council for review. The Coldwater Fall Fair is one of the best area agriculture events with close to 13,000 visitors and exhibitors. It is always held on the last full weekend in September. We are asking if you would consider supporting our Fair, with a grant similar to the amount given in past years. The grants that we receive insure that our Agricultural Society is able to encourage interest, promote improvements in and advance the standards of Agriculture, Domestic Industry and Rural Life, now and in the future. We thank you in advance for your time to review our request hearing from you. and look fonivard to Sincerely, Joanne Reid, Treasurer Coldwater & District Agricultural Society Page 37 of 121

38 12.a) Shawn Binns, Director, Operations and Community Services, re: ? '12 ) wm/1.z'e Proud I-Ieritage, Exciting Future APPLICATION FOR GRANTISUBSIDY Instructions: In order to process the application, Appendix A Financial Information must be completed Note: Grantslsubsidies are not automatically renewed annually PART A ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name., C o\&\,._> 0 Address Q)o>L City Cso\6.u:c.3&-I Prov. O (U Postal Code L 8 RI El) «tczst_~,r a( Telephone -1 0g {I Contact Aon vw\-l., 0_ ea( Cu'\A<_(Q Lek-cc): I\oLc(c_u\3<x.-(oi %OC\<;<HQ go cum-\l.<c.; ~cx QgN\o.\\ PART B ORGANIZATIONGENERAL INFORMATION. C-avvx Fax / Number of Out of Town Membership Fee Members 10 Residents Y I\' If Applicable Geographic Area Date Served Nockk %"\«\L~:»v Formed I(E (1 E Outline the mission, purpose and objectives of your organization. /(o \ m\ t 9; I< '~' \ \C,a>\_>FQ.3; ()vow\o\-& IW\Q<o\2trv\eu\3LS cinl,ur-\uurxle. Ike. s 053I\L :)r \c.~.'.\3<\)rt. Qov\r\c$~\<L, Q \( \ Run' \ %\ cw~<3,\uxcx \_;Ce, j.ncius'\-rug 148 Line 7 south, Oro Medonte,Ontario LOL2E0 Page 38 of 121

39 12.a) Shawn Binns, Director, Operations and Community Services, re: A-3 Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. C \ \oe\"\5< :. I3~t'.' Xe ) gas Indicate the products I services I benefits provided to the Township of Oro-Medonte by your organization: ProAucé< get-m t.es [Xm\W,\ :c._\\vd_t I.{ \<&<> '\v\\:o\u vnu~ L '\r\e\l\\.\:t\m~ss $\m;u.2% CU \- I \)D\\.w \ Eex1-«'-v'( \(*> I-\E)tnL$t\s TfmgmoeaCM.um\~U\t$S -\- \{v\ou.39<>\ g «o-q\olo.\ ctqldc u\ m~o_ \ # of individuals served: 1/vx 9 D IQ.cI7' awe Ỵ\; t= \\\C PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix A ) PART C DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant / Subsidy Amount Requested: DD. 0 0 Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). (0 Qqmkmug LO '\Vv\t )<ol>l r ()\ oui< <c_ E,x:Lr$=$ euxcx \~\'\ Q< (:A6A<tuc3r\2l» 'u\ :2. c=_wquonme.,\l«5&~l'q1 W\L\.H Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). \ \Jf>< Previous grantslsubsidies from the Township? Page 39 of 121

40 12.a) Shawn Binns, Director, Operations and Community Services, re: Amount Requested: E5 00. D D Year of Request: lb [1 Amount Approved: (5 Qub. on Year of Approval: 30 C7 PART D SIGNATURE OF AUTHORIZED OFF C AL_( )_ 3o r\vq\.qlx<< (\ Date: AO\3 9-\ I 3:3 V7 Name & Position Q?$m\ Ax Q X0 cu\vx= Date: X \?\fé a. «SDII \ Name & Position /\cy{n$_)<d! For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario. LOL 2E0 Please use additional sheet (and attach more if required to complete the information requested on the Grantlsubsidy Application Form. APPENDIX A Page 40 of 121

41 ' 5 12.a) Shawn Binns, Director, Operations and Community Services, re: FINANCIAL INFORMATION ORGANIZATION NAME: Qo\Awo_\a»r EMA bis-\«~cc_\ (~\T«r.vi-"vW«\ 'Q" 'd \ CURRENT FISCALYEAR:Year:..»o\ i REVENUE:Q ('\j<\;5v A~ DAD: NEXTYEAR przoposso: REVENUE: Year: Qr'o?Q.ov\- Dvdj Source: Amount: Source: Amount: loi% E é,3«\«\e.\ 4$ «A5 rvw_3a.2>a.(_?v(\cl\ c\/\\,\; _pé<\vul( TOTAL: O 0 D90 4 I) D cw Lxrin-X\ \9~" TOTAL \O5 boo. 0 U EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: \w\waur.\ s XAMIA Rtnk-c.l C3Qe,xrc~\«m\..\ \Z(()1I,Y\% < J v\t 1uA-<3 f:\cxrvx\v\ r\'ze_\/$1-3 \)?bfq.3a.i: \ ~\ Exgwséf TOTAL: \O0 ODD-DI) TIT TOTAL: \D 5, ooo.l)l> SUM MARY: Surplusor deficitfrom previous year: T Revenue V0 9 D00» 130 Sub Total i \(:5_pp -Do Minus ExpenditLIresLoo Doc. 00 SUMMARY: Surplus or de?cit froin previous year: 7 DD -04% Revenue to 5 o DI). DD Sub Total 33,232,125} Minus Exp.Expenditures [Q So 00. DD BALANCE: " 51 DD: ob BALANCE: - S ud. Db Signature: QYRLQX Date: Qi 0&1 ) Page 41 of 121

42 7 " """ nunum ' '" " '"""' WWVVVWV 7777 W7 ' ' ' * ' ' Coldwater 12.a) & Shawn DistrictBinns, Agricultural Director, Society Operations and Community Services, re: Income Statement 01 Jan, 2016 to 31 Dec, 2016 A Lp Page1 REVENUE REVENUE Fees-Exhibitor ($6) 1, Entry Fees Animal Drug Test 000 Total Fees 2, Grant Provọf Ontario 3, Grant Ctyof Simcoe 0.00 Grant-Twp Oro-Medonte Grant-Twp of Severn 1, Grant-Twp of Tay Total Grants 4, Gate Fees - FRI 36, Gate Fees SAT ~ 25, Gate Fees SUN - 3, Weekend Passes 2, Total Gate Fees 68, Vendors - Inside 2, Vendors Outside - 3, Total Vendors 6, Events 0.00 Donations 547,20 Sponsorships 15, Crown & Anchor 0.00 Midway 8, Food Booth 0.00 Subtotal Events 8, Interest Earned Cookbook Sales Dance 0.00 Silent Auction /50 Draw 000 Magic Midway - Ride Vouchers S Miscellenous Income TOTAL REVENUE I TOTAL REVENUE 105, EXPENSE EXPENSES Insurance-Of?cer/Director 1, nsurance General Liability 3, Insurance-Building 000 Insurance Accident Direct/Off Insurance - Liabiity - Motorsports Insurance Contents Insurance Township - of Severn Insurance - Dance 0.00 Total Insurance Insurance - OTTPA Honorariums 2, Affiliation/Membership Dues SOCAN Fee OASS Partnership Program OAAS Other Of?ce Supplies 1, Postage/Courier 1, Phone 1, Meeting Room Rental Bank Fees Annual Audit AdvertisinglPromotion 3, Decoration Internet/Web Fair DonationslGrants GiftsfThanks Memoriam , Page 42 of 121

43 "V V W ""T" ' 7777" T W " T " ' ' " R """ H ' V V " Coldwater & District Agricultural Society Income Statement 01 Jan, 2016 to 31 Dec, Page 2 12.a) Shawn Binns, Director, Operations and Community Services, re: A _ 1 Conferenceslseminars 2, Mileage Travel 0.00 Meals Advances 2, Annual Dinner Total Administration Rentals-Indoor Rentals-Outdoor 2, Rental-Equipment-Gate 0.00 Rental-Building-Gate 0.00 Rental-Grandstand 6, Rental - Portable Toilets 2, , Total Rental Expense 11, Gate Wrist Bands - 1, Gate Staff - 3, Total Gate Expense 4, Prizes-Ribbons/Stickers 2, Prizes-Trophies/Plaques 1, Prizes-Cash (Adu tlyouth) 19, Prizes-Cash (School) Prizes Gift Certi?cates Prizes Sponsorship - Winners 0.00 Prizes - Other 0.00 Total Prizes 23, Printing-School-Children's Books 3, Printing-Adult Prize Books 1, Printing-Photcopies Printing-Posters/Signs 2, Printing-Entry Forms/Tags 1, Printing-Cards/Passes/Pamphlets Printing 0ther Printing 2011 Cookbooks 0.00 Total Printing Expense 8, Tractor/Truck Pull 5, Children's Tractors (2) Antique Display 1, Demolition Derby 6, Entertainment 1, Blank Account 0.00 Dog Show 0.00 AntiqueAppraisals 0.00 Pony Rides Parade Special Exhibits Total Event Expense 16, Cleaning Supplies Judges 2, Ribbon Buy Back 0.00 VetIAnima Supplies 0.00 Operation Supplies 1, Repairs & Maintenance 2, Utilities Security 3, Fuel Sound System 1, Medical Emergency Services 1, Waste Disposalffoilets & Sink Total Fair Operations Expense 13, Magical Midway Vouchers Fundr Magical MidwayVouchers 0.00 Fairground improvements 7, TOTAL EXPENSES 112,' TOTAL EXPENSE 112, NET INCOME Page 43 of 121

44 12.a) Shawn Binns, Director, Operations and Community Services, re: 'Ibwnslu'pqf % E _ Proud Heritage, Exciting Future APPLICATIONFOR GRANT/SUBSIDY instructions: in order to process the application, Appendix "A"?nancial information must be completed I 3%: Grants?ubsidies are not automatically renewed annually PART A - ORGANIZATION NAMEAND ADDRESS INFORMATION Organization Name Address copelandforest FRIENDSAssocATioN D2HorseshoeValley Road City Barrie Prov_ Oniario Posh] cod; L4M4Y8 Contact David Kennedy Tglgphona kenneddagmaacnm Fax PART - ORGANIZA'I1ONGENERALINFORMATION Number of Out of Town Membership Fee C Members _A 1%51 f Residents _ 45 If Applicable Geographic Area Date Served Copeland Forest Formed March Outline the mission.purpose and objectives of your organization. The Copeland Forest FnendsASSDCIBIIOH was iormecito provide an _@D?11i1itV for all users in get involvedin the stewardship nfth: Copeland Forest The 3 main objectives are to: 1 Promotea broad range of sale recreationalacuvmes that respec: the Forest 2. Monitorihe ecology and sustainability oithe ForesL 3.iJndemal<estewardship and 2dUl2I.iOl'i3I aiiiviiies that involvethe oommuniniy and users in these activities. 148 Line 7 Soulh.Oro-Medonie, Ontario LOL2E0 Page 44 of 121

45 Type of Organization (i.e. Registered charity. Non-ProiitOrganization, no status. etc.) and registration g " number it applicable. Nonprofricorporation 12.a) Shawn Binns, Director, Operations and Community Services, re: indicate the products I services I benefits provided to the Township oi Ore-Medonte by your organization: 1.Provisionof a Copeland Forest map and signageto embie sale recreationaluse of the Forest 2. selectivelralimeintenanceto ensure safe and sustainabletrails. 3. Revlewot 50 km orsirgle tracktrailsto ensure continuedsustainability as a recreationaland tourist destination 4 Identificationand protection ofeensitive areas. 5. Mcaltonng water and stream qualityto ensure continuedhealthofthe ecosystem. 6. Develop a strategy withthe Severn Sound Environmental Assocationto address invasive species # of Individual; garvgdg 1404-members, 6i.'i0~on our mailing listand many more. PLEASE A1'rAcH DETAILEDANNUALauoorzrINFORMATlONINDICATINGnevunues AND EXPENDITURES(Appendix A") PART Q - DETAILSOF REQUEST Grant is a request for I iinenciai contribution from Council Subsid is a request for u reduction or waiving of tee: Application is for it (please check) Grant X Subsidy Amount Requested: _- Purpose lorwhich the grant/subsidy, if approved. would be used. Give complete details (i.e. project or event description, time frame, community benefits). The Associationrequests support to contract iorthe clearing oi the parking lot at lngnrrn Rd and the 4 Line N for the period December i to March This willbe in addition to the S500 grant provided (or Additionaliunding willbe provided by the Associationcore budget.the Ministryat NaturalResources and Forestry and print: donations and contributions. See the attachment forfurther details. Do you currently receive other grants or subsidies photocopying, secretarialẹtc). - Township The trom the Township (facility subeidizetion, Township provided a grant of 5500 toward snow removal in Previously. the subsidizedour meeting space at Carley Hali. Previous grantelaubeidies irom the Township? Page 45 of 121

46 12.a) Shawn Binns, Director, Operations and Community Services, re: Amount Requested: 1500.D0 Year of Request: 2017 Amount Approved: Year of Approval: 2011 PART -SIGN T R F ~ to 3(Wk -»~ rcw- *~ om: g,.,g. /K /7- Name & Position 7 -E.> U"<- Date: é? ////'1' T7_ Name at Position For office use only Approved:._._.. Denied: Amount 5 Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom ol lnlorrnallon and Protection of Privacy Act, and will be used tor the purpose of detennining eligibility lor grants. Questions about this collection should be directed to the Freedom oi Information coordinator, The Corporation ol the Township of Oro-Medonle, 148 Line 7 South, Oro-Medonte.Ontario. LOL2E0 Please use additional sheet (and attach more ll required to complete the inlormation requested on Page 46 of 121

47 12.a) Shawn Binns, Director, Operations and Community Services, re: FINANCLXL UNTORMATION ORGANIZATION NAME: Copeland Forest Friends Association CURRENTFISCALYEAR:Year: 2917 NEXTYEARPROPOSED: Year:.1 0 /y REVENUE: REVENUE: Source: Amount: Source: Amount: MambershipFees MembershipFees 31299Q9 Grunts & lgonmions $ gran]; Q;Qgnagiong Fund-rais ng Fund-misimz s EXPENDITURES: TOTAL: TOTAL EXPENDITURES: Hem: Amount: Item: Amount: Admin(insurance. website. $ Admin. $ inc. snow removal legal, snow removal Publicitr & Marketing on Publicit\' & Mnrkelinu $ Mag. Sinnage & Eguipmem Sl Mags.Sigpaueiiz?guigmenl $ Annual GeneralMeeting $ Annual General Meeting S int. Full Fair TOTAL; $ TOTAL: $ SUMMARY: SUMMARY: Surplusor de?cll from Surplusor de?cit from previous year: previous year: Revenue Revenue SubTotal Sl2a92.78 Sub Tom Mlnus Expendllures S 6350' ) Mlnus Exp. Expenditures 55'- - * l $ BALANCE: BALANCE Smnalurez *& N / -'~/"" Data:,(i'_,g[ /( Page 47 of 121

48 12.a) Shawn Binns, Director, Operations and Community Services, re: Copeland Forest Friends Association lngram Rd Parking Lot Proposal To the Township of Oro ltledonte Request: To support winter snow clearance of the parking lotat Ingram Rd and the 4 Line Nfor the winterseason. Detailed Proposal: 1. The Associationwillcontract to clear the parking lotat Ingram Rd and the 4" LineNfrom December 1"2017 to March 31, The Associationwillseek additionalfunding forthis project fromthe Township of Oro Medonteṭhe Ministryof NaturalResources and Forestry and private donations and contributions. 3. The Association requests $750 from the Township for 2018 for this project. This willbe in additionto the S500 allocated in Cost: Under the Township tender, the cost of a similar parking lot is $ Howeverṭhis parking lotis not a serviced area and an extra charge can be expected of up to $ to get the contractor to come to this location. Process: The Association willissue a request for quotations based on the Township RFP for winter snow removal. Bene?ts: - The Copeland Forest is the largest in tact crown forest south of Algonquin Park (4400 acres). Ingram Rd gives access to un-groomed trails and natural experiences. - Access fromingram Rd is popular for snowshoelng. cross counlry skiing, lat biking. hiking. and dog walking. - During the winter of cars have frequently parked on Ingram Rd in violationof the Township's winter parking policies. Many tickets and resulting complaints have been received. - Provision of a large parking lot for carswilldraw people alt the road and make use of the Forest attractivefor other visitors. - Many local groups want to organize winter outings to the Copeland Forest but are limitedby the lack of winterparking. These groups include the Ganaraska TrailAssociation. sojourn Outdoor Store. - Enhanced winter access to the Copeland Forest willdraw visitorsfrom the Township. the County, Barrie ạnd Orilliaand beyond. - There are spill off bene?ts for localrestaurants and services in Craighurst and B&Bsin the area Page 48 of 121

49 12.a) Shawn Binns, Director, Operations and Community Services, re: Promotion and Publicity: The Association willpublicize the opening of the parking lotand recognize the contributionsof all parties. This willbe done through: Traditionalcommunity media. Articleswillbe submitted to the North Simcoe News.Springwater News, etc. - Web and Social Media:the Association's web site. social media (Facebook, lnstagram. Twitter) and e-newsletter. Each week the web site receives over 500 visits for news stories and the newsletter goes to people. Submitted by David Kennedy September 5, 2017 Page 49 of 121

50 12.a) Shawn Binns, Director, Operations and Community Services, re: Leonard, Sandie From: Sent: To: Subject: Follow Up Flag: Flag Status: Binns,Shawn November 20, :26 PM Leonard, Sandie FW: November 20 draft motion for Doors Open Follow up Flagged Can you add this to the grant/subsidy file Shawn Binns Director, Operations and Community Services T9Y!F1 hip.9.f._q[9:m 99_U?9 From: Teeter, Janette Sent: Monday, November 20, :07 PM To: Llewellyn, Roz <r lewe Binns, Shawn Subject: November 20 draft motion for Doors Open The below is the Doors Open draft motion if you would like any changes etc. Thanks It is recommended 1. That the correspondence dated November 8, 2017 from Donna Goodwin, Cultural Development Co-ordinator, Tourism Simcoe County, County of Simcoe re: Doors Open Simcoe County be received. 2. That it is recommended to Council that the Township of Oro-Medonte express their interest to the County of Simcoe in participating in a County Wide Doors Open Program. 3. That Council consider a budget allocation of $1,500 for Doors Open during the 2018 budget deliberations to be included in the Grants/Subsidy account. 4. And That staff proceed accordingly. Janette Teeter Supervisor, Clerk's Services/Deputy Clerk Township of Oro-Medonte Page 50 of 121

51 12.a) Shawn Binns, Director, Operations and Community Services, re: ? Township of % Q Proud Heritage, Exciting Future APPLICATION FOR GRANTISUBSIDY Instructions: In order to process the application, Appendix A Financial Information must be completed Note: Grantslsubsidies are not automatically renewed annually PART A ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name F a A(-(- + Address 30 :??t! SI-- $. City Contact; PART B - I ear Prov. ORA - LI ")5. IA2 g Orag 51 I«v d.to ORGANIZATION GENERAL INFORMATION Postal Code S Ptq Telephone l='ax 'B/ -" q' ~5'52.(a:- S? Number of Out of Town Membership Fee 2-9 Members 9 Residents é If Applicable jé a5,'h&_\ J. l.- oq Geographic Area _ Date \ sewed?ov' \ Strn?gzaa Formed OII I Outline the mission, purpose and objectives of your organization. - /, rrllia Hlstorrcal ociety and the Sir Samuel Steele Art Gallery Foundation were amalgamated and incorporated to create the Orillia Museum of Art and History (OMAH). The OrilllaMuseum of Art 8. History is an incorporated registered charity managed by a Board of 10 Directors, with 5 full-time employees, 3 part-time employees and over 60 active volunteers. The OrilliaMuseum of Art & History's mission is to inspire creativity and celebrate local history by expanding the awareness and appreciation of art, local history and culture in the Orillia community and surrounding area. The OrilllaMuseum of Art & History is the hub for the signi?cant and growing arts, local history and cultural community in Orillla and area. OMAHoffers exciting and innovative exhibits, events, programming and activities that reach out and engage all citizens, seasonal residents and visitors. The OrilllaMuseum of Art & History acts as a steward of the community s art, history and culture by being actively engaged in the community and responsive to its needs. The museum creates exhibits and programs that willinspire the community to explore, experience and engage with art, local history and culture, as well support Oril ia s growing arts community by providing facilities for workshops, education, professional development in addition to providing grants, scholarships, bursaries and prizes to assist study and recognize merit in the arts and history. Mission The OrilliaMuseum of Art & History willbe a cultural centre open to all that willinspire creativity and celebrate history by creating excitement and wonderment forthe arts, history, and culture communities. In 2017 we released our Strategic Plan: OMAHHorizon 2020 we four strategic objectives: Fundraising, Governance, ' Programming and Community Engagement. Page 51 of 121

52 Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. l>~?.. 12.a) Shawn Binns, Director, Operations and Community Services, re: cm, l«.»\e go? :[}Q/ - g,,,j }+ aa;_;3=g; '-r Klloooj Indicate the products I services I benefits provided to the Township of Oro-Medonte by your organization: Q1 e\wr\ +0?g Q. dos) an- ML "Rm. heal a. # of Individuals served: k an.. \)~)C/ $5 S\~o\-an uporbv E3-j P0 Ah :00 tons 31 44;; vl4).gf (' M44- n'a9. =>. mg oral :9 _k re ;J J_s PLEASE ATTACH DETAILEDANNUALBUDGET INFORMATIONlNDlCATlNG REVUNUESAND EXPENDITURES(Appendix A ) PART C DETAILS OF REQUEST Grant is a request for a financialcontribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits).? u9' VJ~9 he. U-543+<>u. Jacné5%pk55\'+i«=«\. u :26 co lh. o1 o o(l gm-3 g-25,232 M9 (?ao?kgtim. vi.q 0e\;«.% 'fl..~h\.u, o:8-$- lo?. C9g gq(a/\ :.3[ Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Mo. Previous grants/subsidies from the Township? Page 52 of 121

53 12.a) Shawn Binns, Director, Operations and Community Services, re: Amount Requested: Year of Request: -2-= \5 Amount Approved: é so I Year of Approval: 19 ; PART D - SIGNATURE OF AUTHORlZED OFFICIAL S 3 Name & Position Date For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario. LOL 2E0 Please use additional sheet (and attach more if required to complete the information requested on the Grantlsubsidy Application Form. APPENDIX A Page 53 of 121

54 ' FINANCIAL INFORMATION ORGANIZATION NAME: {2 'l\ a Mgseudg?éQ4 -l\-l'\:5 l O:j cumuzmfiscalyear:year: 9...o\ b- 3Q1"1- NEXTYEARPROPOSED: Year: Z1 ; _ Lag REVENUE: REVENUE: Source: Amount: Source: Amount: /lag A/« o3' vx.ono~'"> $ \ évma./~" b 5? L canal} 00 &l;2:.o0o<> %A mooo Agdmmuf 3» :035»-Av-a EXPENDITURES: 14, ' 4 4*Z a l * 75" " 4-has TOTAL: \ 069 EXPENDITURES: TOTAL Item: Amount: Item: Amount: 6-{gas $ ;fa;av;:ld-.'hoin$ L,;2 l 00 o $3330 ff: ~*~"* -\< 20 0 b~ «12.a) Shawn Binns, Director, Operations and Community Services, re: ?? _,g,m,m,5_ $ Slgoo.gw.Jm.3.9»f ~l> 1~o z50 934?; llo50000 \A_; A305 4? [Q5009 TOTAL:?u TOTAL: coco SUMMARY: SUMMARY: >< ~ ; Q ' Surplus or de?cit from V Surplusor de?cit from F (GOV 0 previous year: w \ws Revenue Sub Total Minus Expenditures.\r 21.9 previous year: Revenue Sub Total Minus B(p. Expenditures + > BALANCE: BALANCE:?gnature: Date: S Page 54 of 121

55 ' 12.a) Shawn Binns, Director, Operations and Community Services, re: Township qf % Q Proud Heritage, Exciting Future APPLICATION FOR GRANTISUBSIDY AuguSt31] 201, Instructions: In order to process the application, Appendix A Financial Information must be completed Note: Grantslsubsidies are not automatically renewed annually PART A ORGANIZATIONNAMEAND ADDRESS INFORMATION Organization Name V\LQL.dLs_EairI Address P Q Bgx_115 City p_rq-medonte Prov. ON Postal Code LOL2X0 Contact LvnnFisher Secrelarv Telephone ,-_Qwg[g [a'l@gma com Fax PART B ORGANIZATIONGENERAL INFORMATION Number of Out of Town Membership Fee Members 209 Residents 65 If Applicable $10 Geographic Area Date Served Oro-Medonle and surroundingcommunities Formed 1852 Outline the mission, purpose and objectives of your organization. Mi sion Iatem nt: The roa ri lura Soci OAS i a rou fdedi dvol nteer workin r mole an v'i i 'f min fll in rrv wih' 148 Line 7 South, Oro-Medonle, Ontario LOL2E0 Page 55 of 121

56 Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. Ngt fgr Profit Registration Number: Indicate the products I services I bene?ts provided to the Township of Oro-Medonte by your organization: Oro World's Fair: at1rac1sthousands oi visitors to Ora-Medonle; visitors spend in the community bene?ting businesses and the community E;& 12.a) Shawn Binns, Director, Operations and Community Services, re: and gnjgjngy "mg the many gxgling ggmpgffgns fgr 913'drenand youth # of individuals served: 7Q_QQ PLEASE ATTACHDETAILED ANNUALBUDGET INFORMATIONINDICATINGREVUNUESAND EXPENDITURES(Appendix A ) PART C - DETAILSOF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Yes Subsidy Yes Amount Requested: $5_Q_Q_Q Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). r ntw uldb Iloc t dto r ducin he 16 horow rld'sf ir. Th ubsi would beu dfor meetin ace E E...:.: j Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). No Previous grantslsubsidies from the Township? Yes. 2016: Annual Call for Grants, Subsidy Page 56 of 121

57 12.a) Shawn Binns, Director, Operations and Community Services, re: ORO AGRICULTURALSOCIETY FOOD BOOTH 2017 BUDGET 2017 Budget REVENUE LESS: COST OF SALES GROSS PROFIT food purchases $ 19, EXPENSES Of?ce expenses,propane,repairs & maintenance, supplies NET INCOME FOR THE YEAR LLLJEQ Page 57 of 121

58 12.a) Shawn Binns, Director, Operations and Community Services, re: ORO AGRICULTURALSOCIETY 2017 BUDGET Prize Money - Senior& junior fair Schoolfair - Amateur téli?llt Sh0\ V - Horseshoepitching - Light horse shows - Westernhorse shows Tractor & ATV pull costs Antique machinery display Bleacherand light rentals Entertainment Professionalfees Convention,district meetings Affiliationfees Judges Ribbons& trophies Night guard & securitycosts Medicalsupport costs Sound system Printing& stationery Postage & of?ce Miscellaneous expenses Heritage day Telephone Advertising Hydro Insurance Bank charges Demolitionderby Toilets Beef draw Travel expenses Secretaryhonorarium Amortization Repairs & maintenance Toughmudder Apparel purchases TOTALEXPENDITURES Page 58 of 121

59 building ' 12.a) Shawn Binns, Director, Operations and Community Services, re: OR0 AGRICULTURAL SOCIETY 2017 BUDGET Grants County - - Municipal - Provincial capital improvement prize money trillium Donations general fund - memorial Memberships Entry fees Gate -fall fair Apparel wear Heritage day fees, meals and donations Midway Rentals, buildings and grounds - general - tough mudder Interest Beeflottery Extremecowboy Tractor pull donations Sale of advertising Sundry income DEPARTMENT INCOME Food Booth,schedule3 Less: Expenditures, per schedule2 NET INCOME (LOSS) FOR THE YEAR 2, ,327 7, ,991 13,104 8, ,590 1,450 3,950 1, , , ,698 Page 59 of 121

60 12.a) Shawn Binns, Director, Operations and Community Services, re: ORGANIZATION NAME: Qm Agfg I [a Smjejv FINANCIAL INFORMATION CURRENTFISCALYEAR:Year: NEXTYEARPROPOSED: Year: REVENUE: REVENUE: Source: Amount: Source: Amount: Budqet Attached Budqet Attached EXPENDITURES: item: TOTAL: EXPENDiTURES: TOTAL Amount: Item: Amount: Budget Attached B_u.dg_et Attadnd TOTAL: TOTAL: SUMMARY: Surplus or de?cit from previous year: Revenue Sub Total Minus Expenditures BALANCE: SUMMARY: Surplus or de?cit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: gin atu re: Date: Page 60 of 121

61 12.a) Shawn Binns, Director, Operations and Community Services, re: Amount Requested: 359;} Year of Request: 2931 Amount Approved: Year of Approval: PARD SIGNATU - E oi=auth- RIZEDOFFICIAL s "Nae & P i ion Date: Na e & Position For office use only Approved: Denied: Amount $ Date: NOTE:. Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario. LOL2E0 Please use additional sheet (and attach more if required to complete the information requested on the Grantlsubsidy Application Form. APPENDIX A Page 61 of 121

62 12.a) Shawn Binns, Director, Operations and Community Services, re: Keeping Ontario Beautiful Oro Medonte Horticultural Society 58 Drury Lane Barrie, ON L4M 3C8 August 28, 2017 The Council of the Township of~oro-medonte 148 Line 7 South Oro-Medonte, ON LOL2E0 Dear Mayor Hughes and Council Members: Please find attached our Society's grant application for a As you will note in our application, our membership provides over 4,334 volunteer hours annually in beautifying township parks and public buildings, hosting community events, sponsoring youth horticultural education, as well as, offering guest speakers at our monthly meetings. We also provide educational hand outs,newsletters and brochures. Our society continues to promote environmental awareness at our meetings through our guest speakers and through our "Lug the Mug", compostable cups and our Green Bin programs. We enjoy the partnership we have formed with the Township in continuing to enhance the beauty of Oro-Medonte and as mentioned in our application, look fonrvard to purchasing and planting a number of trees in Bayview Memorial Park later this year. Attached to our application is FiscalYear End September 30, 2016?nancials with Proposed Budget for Thank you for considering our grant application. Sincerely, anis Hamilton, President Enclosures (5) Page 62 of 121

63 I 12.a) Shawn Binns, Director, Operations and Community Services, re: Township qf % E Proud Heritage, Exciting Future APPLICATION FOR GRANTISUBSIDY Instructions: In order to process the application, Appendix A Financial Information must be completed Note: Grantslsubsidies are not automatically renewed annually PART A ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Oro-Medonte Horticultural Society Address 58 Drury Lane City _Barrie Prov. ON Postal Code L4M3C8 Contact Janis Hamilton, President Telephone 'an.hami ton@sympatico.ca Fax PART B ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members 224 adults & 150 youth Residents 77 If Applicable $1 O/single, $15/family Geographic Area Date Served Oro-Medonte Formed 1967 Outline the mission, purpose and objectives of your organization. - To encourage an interest in all branches of horticulture. - To promote and implement civic beauti?cation. - To encourage the planting of trees, shrubs and flowers in our municipality. o To stimulate and support youth interests in horticulture. 0 To promote and circulate horticultural information. - To promote and educate the public about current and safe environmental practices through seminars, workshops and other suitable means. 0 To encourage community spirit through meetings, events and social gatherings. 148 Line 7 South, Oro-Medonte, Ontario LOL2E0 Page 63 of 121

64 F-EL 12.a) Shawn Binns, Director, Operations and Community Services, re: Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. Registered Charity-Business Number R R 0001 Indicate the products / services / bene?ts provided to the Township of Oro-Medonte by your organization: Through our dedicated volunteers and membership who contributed 4,334 volunteer hours in 2016, we are able to provide: Civic Beautification at Municipal parks and public buildings 8 sites in total. Year-to-date our society - has spent $1,026 in maintenance, hardscaping and planting of gardens in our parks and civic gardens. Additionally, our board of directors has approved the expenditure of the total of $1,300 toward the purchase of three memorial trees and has been successful in securing a $200 grant from the OHA for the purchase of trees all to be planted at the Bayview Memorial Park. Again this year a work crew of our members willbe taming the gardens around the Stream Restoration in Bayview Memorial Park where this natural environment provides habitat for native insects, amphibians and wildlife and an educational opportunity for adults and children. Other gardens in the township, including the Township Offices, Cenotaph, Barbara Stoddart Garden (Guthrie School), the DrillShed Cairn, The Oro-Medonte Community Centre, The Ian Beard Garden, African Church and Bayview Park have been planted in red and white annuals to commemorate Canada's 150" birthday and our 50" Anniversary. The period" garden benches we purchased in 2016 have now been installed at the Oro African Church and are gracing the grounds of this historic site. Education and infonnation for adults and children through our af?liation with the Master Gardeners Program, Youth Garden Clubs, well-attended open meetings with informative speakers, award winning quarterly newsletters, seminars, conventions and workshops. At our Plant Sale, Master Gardeners representing our group helped children plant seedlings to take home and nurture. We approved an opportunity for schools in our area to apply for a $100 grant to be used towards a garden/horticulture or environmental initiative project. We also donated a popular chi dren s book Do Fish Fart to each of our township school libraries. Membership program recruits supporters and volunteers for our society and encourages involvement in projects. Support local businesses through offering advertising in our yearbook and they, in turn, can offer discount incentives to our members. Landscape Appreciation encourages residents to beautify their properties and thus the township. The Bloomin Good Garden signs awarded by this team recognize and show our appreciation for these exceptional gardens and encourage homeowners to take pride in their efforts. Dr. lves Bursagy Fund Through grants, this program supports and encourages our own students throughout Simcoe County to pursue Horticultureor Agricultural studies in a 2 year related program. Plant-a-Row Grow-A Row is a nationally recognized program that we promote within the township and county. The program encourages gardeners to grow and donate extra produce, from their gardens to the food banks, soup kitchens and shelters. A current brochure promoting the program has been produced and printed by OMHS. At the Oro World's Fair we distributed well over 60 kg. of produce. We again made our annual cash donation to four local area food banks in Barrie and Orillla. Other initiatives that provide bene?t to the Township are the annual Garden Tour and Plant Sale. Through these programs, we offer the residents of Oro-Medonte Township considerable number of benefits in the form of reasonably priced plants, landscaping ideas, and pride of community. We proudly sponsor prizes at the Oro World's Fair. Through our regular column in the North Simcoe Life, we announce our upcoming meetings,?ower shows and discuss current gardening tips and issues. Our 2017 Garden Tour in the Horseshoe Valley area attracted over 200 visitors, many from out of the area thus providing a much sought after Event and the sharing of pride and ideas with others in the Township. # of individuals sewed: 374 members plus hundreds of others that take part in or receive information from our meetings, seminars, workshops, garden tour, literature, newspaper articles, Information Barrie and Orillia, the OHA & OMHS website, FaceBook, telephone enquiries and the plant sale. Page 64 of 121

65 invasive 12.a) Shawn Binns, Director, Operations and Community Services, re: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND F 3 EXPENDITURES (Appendix A ) PART C DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant / Subsidy \/ Zé//, 20/(E"V/ 5 subsidy Amount Requested: 2,000 Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). I The Oro-Medonte Horticultural Society has developed a reputation as one of the most active and vibrant horticultural societies in the county. We attract an average of 75 members/guests to our monthly meeting and have huge attendance at our annual Plant Sale and Garden Tour. Our 50" Anniversary celebrations in 2017 have been a phenomenal success and we plan to continue the momentum going forward offering great speakers, educational opportunities, workshops, events, community involvement and beautifying our township. I Bayview Memorial Stream Restoration Project willcontinue to be maintained and willrequire replacement of some overgrown shrubsltrees. - Continue planting, maintenance and beautification of Bayview Memorial Park Gardens, Barbara Stoddart at Guthrie Public School, Old Town Hall, Cenotaph, Ian Beard Centre, East Oro DrillShed Cairn and the Oro African Church. - Educate through workshops, meetings, 4 newsletters and meeting handouts species, ecochallenges with the pesticide ban. - Attract new members and involve more residents of the community in our society. - Financially sponsor adult and youth delegates to Provincial OHA Conventions and District Seminars. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Meeting space at the Oro-Medonte Community Centre Tota s $ Permit # Previous grantslsubsidies from the Township? Amount Requested: 2,000 Year of Request: 2017 (for 2018) Amount Approved: $2 000 Year of Approval: 2016 PART D SIGNATURE OF AUTHORIZ D OFFICIAL S For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of lnfonnation and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of lnfonnation Co ordinatorțhe corporation of the Township of Oro-Medonte, 148 Line 1 South, Oro-Medonte, Ontario. LOL2E0 Page 65 of 121

66 a) Shawn Binns, Director, Operations and Community Services, re: APPENIX A F A Oro-Medonte Horticultural Society FISCALYEAR: 2015 REVENUE: NEXTYEARPROPOSED: Year: REVENUE: Source: Amount: Source: Amount: Plant sales $ Plant Sale $ Membership Membership Grants/Donations $ Grants/Donation/Gift $ Garden Tour Garden Tour Yearbook Ads $ Yearbook Ads $ Misc sa es /signs/ Workshops/T Misc sales-signs/workshop/tshirts/int. shirts Convention Income Convention lncome TOTAL; $15, TOTAL: $16, EXPENDITURES: EXPENDITURES: tem; Amount: Item: Amount: Admin, Convention, Dues and Fees/ n5urance $ Admin, Conv./Dues/Fees/Ins. $ Giftsand Donations Gifts, Donations Meetings (Speakers, handouts, Meetings (Speakers, handouts, member exp.) $ member exp.) $ Yearbook Yearbook Youth S Youth $ Civic Beauti?cation Civic Beauti?cation Flower/Photoshows/workshops Flower/Photoshows/workshops Garden Tour/Plantsale Garden Tour/Plantsale TOTAL; $16, TOTAL: $20, SUMMARY: SUMMARY: Surplus or de?cit from Surplus or de?cit from previous year: 28, previous yea r: $ Revenue 15, Revenue 16, sub Tota 43, Sub Total 43, M enditu.-es 16, Minus Expenditures 20, BALANCE: $27, BALANCE: $23, Signat Date: Hug Z9! Z Page 66 of 121

67 A ' Schedu/e_/Vales:... *_-. V _ A ~ ' 12.a) Shawn Binns, Director, Operations and Community Services, re: S-"Q r.~/," %Township of Oro-Medonte 148 Line 7 S. Phone: Oro-Medonte, ON LOL2E0 Fax: 705_487_0133 Account Schedule Report -5 Phone: (705) Oro-Medonte Horticultural Society ; bvgi espje@roger5_com Val Gillespie 226 Shoreline Drive Oro-Medonte, ON LOL1T0 Account Schedule - By Booking Number(s) Booking Number(s): 105 Other Date, Day complex Facility Event Type._ Event Time, Dur. Rate. chg_ Tax _ Total S/16/2017 Wed BMP Bayview Memorial Private Rental 10:00 AM-2:00 PM 4/ Park Schedu/eNotes: Luncheon for Executive and volunteers _ ~ 1/22/2010 Mon OMCC Community Centre Private Rental 7:00 PM-10:00 PM 3/ Meeting Room Schedu/eNoles:_Board Meeting 3/12/2018 Mon OMCC Community Centre _ _ Private Rental 6:00 PM-10:00 PM Banquet Hall Schedule Notes: Open Meeting_- l'h_eatre Style setup with curtains on glass viewing windows 3/26/2018 Mon OMCC Community Centre Private Rental 7:00 PM-10:00 PM 3/ Meeting Room Schedule Notes: Board Meeting 4 M 4/9/2018 Mon OMCC Community Centre Private Rental 6:00 PM-10:00 PM 4/ Banquet Hall Schedule Notes: Open Meeting - Theatre Style setup with curtains on glass viewing windows 4/23/2018 Mon OMCC Community Centre Private Rental 7:00 PM-10:00 PM 3/ Meeting Room Schedule Notes: Board Meeting 5/14/2018 Mon OMCC Community Centre Private Rental. 0 PM-10:00 PM Banquet Hall Flower Show - Extra tables 8. viewing window curtains are_i_'equired 8. 2 hours of setup are included <_ 5/28/2010 Mon OMCC Community Centre Private Rental 7:00 PM-10:00 PM 3/ Meeting Room.._ _ 79d" " E 5?" 'Ee "9.._~_._. -. 6/25/2018 Mon OMCC Community Centre.._-- _- Private Rental 4:00 PM-10:00 PM. 2_._2... 6/ Banquet Hall Schedu/eNotes_: Flower Show Theatre Style_s_etup with extra tables A viewing window curtains 8. includes 2 hours of setup time - 7/23/2018 Mon OMCC Community Centre Private Rental 7:00 PM-10:00 PM 3/ Meeting Room Banquet Hall _ M B/27/2018 Mon OMCC Community Centre Private Rental 3/ Meeting Room»_S:,-heduleNo/es: Board Meeting %,a 4 _v w 9/10/2018 Mon OMCC Community Centre Private Rental Banquet Hall 4:00 PM-10:00 PM 6/ Schedule Na/es: Flower Show - Extra tables & viewing window curtains are required & 2 hours of set up time 9/24/2016 Mon OMCC Community Centre Private Rental 7:00 PM-10:00 PM 3/ Meeting Room...5_ 9?"_9_! 1eE..E'2E' MPfi m.w -_.. 10/22/2018 Mon OMCC Community Centre Private Rental 6:00 PM-10:00 PM 4/ Banquet Hall._3?i -._...._._. 2. ~_.2-11/12/2018 Mon OMCC Community Centre Private Rental 6:00 PM-10:00 PM 4/ ? Banquet Hall Schedule Notes: Vl?nter Workshop setup t_o be advised - 11/26/2018 Mon OMCC Community Centre Private Rental 7:00 PM-10:00 PM 3/ V Meeting Room _ Schedule Notes: Board Meeting 12/3/2018 Mon OMCC Community Centre Banquet Hall Private Rental _ 4:00 PM-10:00 PM 6/ _ Aw Schedule Na/es: Youth only Flower Show - Bttra tables & viewing window curtains are required & 2 hours setup are included page1 72 (hrs)/0 (min) Sub Total $2, Printed on 11/17/ PM Page 67 of 121

68 Cancellation, No 12.a) Shawn Binns, Director, Operations and Community Services, re: % Township of Oro-Medonte M if, 9"1:f%. f{? { so F ' 143 Line 7 s. Phone: Oro-Medonte, ON LOL2E0 Fax: 705_487_0133 Account Schedule Report Phone: (705) Oro-Medonte Horticultural Society Eman; bvgi espie@.-oger5,com l C O N T R A C T Tax $ Grand Total $2, PLEASE SIGN AND RETURN ONE COPY OF THIS PERMITWITH PAYMENTIMMEDIATELY.BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMITANDPAYMENTARE RECEIVED. ALL FEES ARE INCLUSIVEOF 13% TAXES. ALLCHEQUES ARE TO BE MADEPAYABLE TO THE TOWNSHIP OF 0R0-MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certi?ed cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest willbe charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. it is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather conditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and Community Services Department willnotify the person signing the permit. Every effort willbe made to replace a booking which has been cancelled or a refund willbe given. Facility Cancellation Policies: Notice of ball diamond rental cancellations by contract holders must be given, in writing. to the Township Of?ce as per the following guidelines:, - Cancellation, in writing, more than 7 days in advance of rental date - $20.00 administration charge &full (100%) refund of rental rate - Cancellation, in writing, within 7 days of rental date - $ administration charge - 100% refund of rental rate if rental time is used by another renter - 50% refund of rental rate if rental time is not used by another renter in writing, later than 48 hours before rental date - No refund of rental rate cancellation notice ("no-show") - No refund of rental rate I/\Ne (permit holder) have made application to use the facility as described in the attached Rental Permit and agree that the Corporation of the Township of Oro-Medonte, its Agents or Of?cials, shall in no way, be held liable for any damage, injury, accident or loss resulting from the use of any Recreation or Park Facility. As a permit holder, I/\Nedo hereby accept full responsibility for any actions of this group which may be in contravention of the Policies, Regulations and Conditions governing the Recreation and Community Service Facilities of the Township of Oro-Medonte as listed below: Allbookings are tentative untila signed copy of the permit and payment is received at the Township of?ce at the time of booking. 1. GENERAL a) The issuance of a Facility Permit is entirely at the discretion of the Operations and Community Services Department and it reserves the right to cancel any permit temporarily or permanently: El Should accommodation be required for special events; or in an emergency; El Upon breach of these rules and regulations; [II should the Department be of the opinion that the premises are not being used forthe purpose(s) contained in the application; D Should the organization/permit holder fall in arrears with the Township of Oro-Medonte. b) The permit is not transferable. The facilities named on the Permit are to be used only on the date(s) and times(s) speci?ed and only for the purpose(s) named. The permit is not valid without a signature by the applicant. The person submitting this application to obtain a permit on behalf of an organization must be a person authorized by the organization to do so. c) AllTownship of Oro-Medonte facilities,sports?e ds and playgrounds are designated SMOKE FREE. Smoking, including e-cigarettes, is prohibited. d) Maximumattendance at any facility will be governed by the Township of Oro-Medonte Fire and Emergency Services regulations and/or Health Department regulations and all exits must be kept free from obstruction at all times. e) The Township of Oro-Medonte willnot be responsible for personal injury or for the loss or theft of clothing or equipment of the permit holder, or anyone attending on the invitationof the permit holder. f) The permit holder is responsible for the conduct and supervision of the persons admitted to the facilities and shall see that all rules and regulation contained in the permit are strictly observed and enforced. Any expense, damages to facilities, and/or furnishings arising from the use of such facilities and/or furnishings shall be the responsibility of the permit holder. 9) The permit holder shall strictly adhere to the decisions and instructions of the Township's personnel. h) The permit holder shall pay, to the Township, all costs arising from the permit holder's non-compliance with this agreement and any expenses for damages caused to the facility/equipment. i) The permit holder is responsible to ensure that the kitchenfacilities are used for food sewing and food heating only. Cooking food is strictly prohibited and is in violation of?re regulations. page2 Printed on 11/17/ :13:49 PM Page 68 of 121

69 148 Line 7 S. Phone: Oro-Medonte, ON L0L2E0 Fax: 705_487_0133 Account Schedule Report clean up unless authorizedin writing. The Township reserves the right to add a cleaning charge of $ to the rental fee, ifthe facility is not cleaned when the permit holder departs from the premises and/or a late vacate charge of $50.00 per hour for every hour or any part thereof ifthe facility is not vacated within one hour of the stipulated end time of the function. Alllitter and spills shall be cleaned. Tables and counters are to be wiped down. k) The permit holder must comply with Federal, Provincialand Municipal By~Iawsand resolutions including those respecting the use of games of chance, lotteries, gambling and alcoholic beverages. I) It is the responsibility of the permit holder to see that all persons admitted to the function being held have vacated the premises and grounds promptly as stated on the permit. Facilitiesmust be vacated a maximum of one hour after permit expires, ensuring that all decorations and function supplies have been removed. m) VVrththe exception of mobilityor hearing assistance animals, no pets are permitted in any Township facility. n) The Operations & Community Services Department reserves the right to designate staff to attend any functionto ensure that all regulations are being observed and respected. o) Allmerchandise supplied and/or equipment delivered by or for the applicant to a Township owned facilityshall be, and remain solely, at the applicant s risk. The Township shall not be responsible for the re or safekeeping of, or damages to, said equipment, by any cause whatsoever, unless provided for in writing. p) The sale of any items including food is prohibited in all facilitiesunless previously approved by the Township. q) The Township may provide a key for access to a facilityfor a refundable deposit of $ It is therefore agreed by the undersigned that should this key not be returned within (24) twenty four hours of the function, a charge of $25.00 willbe levied for re keyingand the deposit will not be returned. r) The Operations & Community Services Department reserves the right, at its discretion, to impose additional conditions based on the nature of the event. s) Termination Upon Notice Vl?thoutCause:The Township shall have the right to terminate this Agreement, in whole or in part, without liability,at its sole discretion by providing written notice of such decision. t) Removal of Offending Patrons: Township employees shall have the right to refuse admission to any person or persons to the Arena, or may require that any person leave or be removed from the Arena. PAYMENT a) Payment for facility rentals is due upon booking to con?rm facilityrental. b) Payments for re-occurring bookings can be made by post-dated cheques and are required at the time of booking to con?rm facilityrental. LIQUOR ANDALCOHOLICBEVERAGES a) Liquor and Alcoholic Beverages are not permitted unless authorized and the appropriate Special Occasion Permit (SOP) has been obtained. Obtaining this permit and abiding by the permit regulations is the responsibility of the permit holder. b) The Special Occasion Permit Holder must also obtain and sign a copy of the Township of Oro-MedonteAlcohol Risk Management Policy. The Alcohol Risk Management Policy is designed to minimizeand avoid alcohol related problems with Township Facilitiesand Parks that could result in claims being directed at the Township, Community Organizations, Volunteers, and or participants. The Special Occasion Permit Holder or designate must comply with all aspects of the Township's Alcohol Risk Management Policy. c) Permit Holders must submit a copy of an Insurance Certi?cate for Special Occasion host Liquor LiabilityInsurance in the amount of coverage of $5,000, naming the Township of Oro-Medonte as additional insured. d) A $ refundable damage deposit is required for all events requiring a Special Occasion Liquor License. A copy of all documentation required under the MunicipalAlcohol Policy is to be fonivardedto the Operations and Community Services Department not later than 14 days prior to the event. Failure to provide all documentation withinthis time frame WILLresult in the cancellation of the facilityrental permit. * NOTE: The permit, special occasion permit and insurance must all be issued to the same person (the permit holder) INSURANCE Each individual, group, organization or group of organizations operating a public sports league/event which is publicly advertised, private for pro?t rental or activities involving an LLBOSpecial Occasion Permit in the aforementioned Township of Oro-Medontefacilitiesmust provide proof of insurance to qualifyfor a facilitypermit for their event. ADDITIONALSPECIALTYREQUIREMENTS: Special approval is required ifany of the followingare being planned for a permitted function. a) Alcohol function b) GamingIGame of Chance c) Tents/temporary structures d) Any impact on traf?clroadways (roadside parking) e) Amusements/play structures psi 12.a) Shawn Binns, Director, Operations and Community Services, re: Sports Leagues or Private For Pro?t Rentals: Allsports activities on Township property which willbe advertised to the general public or to which the general public willbe encouraged to register, require the renterlpermit holder to provide proof of coverage for the period of the activity, at the time the facilitypermit is issued: Carry public liabilityand property damage insurance, wi?-r an insurer satisfactory to the Township, in an amount not less than?ve million dollars ($5, ). This insurance shall name the Corporation of the Township of Oro-Medonte as an additional insured forthe period of Page 3 7 Printed on 11/14/ :15:09AM Page 69 of 121

70 A..=~/"ST 12.a) h' Shawn f0 Binns, -Md Director, 1: Operations and Community Services, re: _. m...w..a...n, 148 Line 7 S. Phone: owns Ipo ro eone 1" 3/ Oro-Medonte, ON LOL2E0 Account Schedule Report Fax: 705_487_0133 the activity stated on the facility permit. The Directorof Operations and Community Services reserves the right to request or waive insurance provisions at his/her discretion. WAIVER: The permit applicantlorganization agrees to hereby waive and forever discharge and INDEMNIFYANDSAVE HARMLESSthe Corporation of the Township of Oro-Medonte, its employees, volunteers, partner organizations, sponsors, of?cers, and elected of?cials from all claims, damages, costs and expenses in respect to injury or damage to myltheir person or property, however caused, which may occur as a result of my/their participation in meuseluses intended which willbe held at the permit location/locationsduring the period of this permit includingany additionaldates later added to this permit. Notwithstanding the foregoing, this indemni?cation shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro-Medonteshall or may become liable for by reason of any willfuldefault or negligence of the Corporation of the Township of Oro-Medonte, its of?cers and employees. SIGNATURE: Z /:3 m1\.(z DATE: W»?/. / 7 919/ 7 if not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOMOF INFORMATIONANDPROTECTION OF PRIVACYACT, and willbe used for the purpose of this permit. Questions about this collectionshould be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro Medonte,148 Line 7 South, Oro Medonte,Ontario LOL2E0 Page 4 Printed on 1/14/ :15:09AM" Page 70 of 121

71 12.a) Shawn Binns, Director, Operations and Community Services, re: l:~l QTownship qf % E RECEIVED Proud Heritage, Exciting Future SEP1B2017 APPLICATION FOR GRANTISUBSIDY Instructions: In order to process the application, Appendix A" Financial Information must be completed Note: Grantslsubsidies are not automatically renewed annually OFIO-MEDONTE TOWNSHIP PART A ORGANIZATIONNAMEANDADDRESS INFORMATION Organization Name Oro Station Community Centre Corporation Address 35 Ridge Road East city Oro Station Pm Ontario Pasta, code LOL2E0 Contact Donna Cramp Telephone (705) Ema" peter.cramp@rogers.com Fax PART B ORGANIZATIONGENERAL INFORMATION Number of Out of Town Membership Fee Members 9 n the BOD Residents If Applicable G ph'c Area Date S333: Orolsla?on Approx 1965 Fonned Outline the mission, purpose and objectives of your organization. To provide a safe, clean, inviting environment to be used for various recreational and learning experinces by all and to promote community spirit. 148 Line 7 South, Box 100, Oro, Ontario LOL2X0 Page 71 of 121

72 12.a) Shawn Binns, Director, Operations and Community Services, re: l;~2. Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. Not for Profit - No Share Capital Indicate the products I services I benefits provided to the Township of Oro-Medonte by your organization: Provides a venue for meeting, community groups, and community and family events. The venue can be used for many types of gatherings from celebrations, meetings, parties, receptions and physical activities such as dance and fitness. #01: individuals served: Total attendees across all rentals in one year will exceed 2500 PLEASE ATTACH DETAILEDANNUAL BUDGET INFORMATION INDICATINGREVUNUES AND EXPENDITURES(Appendix A ) PART C DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community bene?ts). The Om Station Community Hall is funded and operated through donations.rentals and lots of volunteer hours. The grant helps cover some of the recurring costs such as heat, hydro, taxes and maintenance. We are continuing to make changes to improve the venue and to reduce the operational costs. This year we started the foundation for the new concrete pad outside to replace the old wooden deck that had deteriorated over time. Accessible washrooms are still a priority for the Hall Board and this year we need to either?x or replace the sign outside that we use to announce upcoming hall events, provide contact information for rentals. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). No Previous grantslsubsidies from the Township? Page 72 of 121

73 Amount Requested: 12.a) Shawn Binns, Director, Operations and Community Services, re: , Year of Request: Amount Approved: 2: Year of Approval: 2016 PART D SIGNATURE OF AUTHORIZED OFFICIAL S A???g. [ Zgzgé Date: lg / 0/ / N me & Position // Date: %/5: Name & Po 20/7 For office use only Approved: Amount $ Denied: Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL2X0 Please use additional sheet( and attach more if required) to complete the information requested on the Grantlsubsidy Application Fonn. APPENDIX A Page 73 of 121

74 12.a) Shawn Binns, Director, Operations and Community Services, re: Township of Proud Heritage, Exciting Future APPLICATION FOR GRANTISUBSIDY ORO-MEDONTE TOWNSHIP Instructions: in order to process the application, Appendix A Financial Information must be completed Note: Grantslsubsidies are not automatically renewed annually PART A Organization Adams ORGANIZATIONNAMEANDADDRESS INFORMATION,» *R%g% c?mmggg, Mg * ~ E :LMt)L\I\V Mam) \g (c/os.bn33,s \Io0 Z old \3cLrr\e_ Rd E) City é)gp L/L:A;m _tg,prov. Ol\I Postal Code I-OI-I T0 Contact S\\oxo\-x I E-mall PART B - e.. n I. Fax ORGANIZATIONGENERAL INFORMATION Telephone 205 ' lszs ::;:;:;w".:"2::::*::.:e -» Geographic Area B055I4kK SAPCI Date. Served :3?- Formed. ISIN;$yIe5*_&g I 9: I20 " ID" \Lint E"'I Lina Out ine the mission, purpose and objectives of your organization. Z [9 O8 $ Line 7 South, Oro-Medonte, Ontario LOL2E0 Page 74 of 121

75 Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. j mmammg@ l' //vz 12.a) Shawn Binns, Director, Operations and Community Services, re: PLEASE ATTACH DETAILEDANNUALBUDGET INFORMATIONINDICATINGREVUNUESAND EXPENDITURES(Appendix A ) PART C - DETAILS OF RE UEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: 2SQO. 00 Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). o w 102/unto! Qor $2. "/l\. c?ikg: gfg? \OO %d aid?m?uix?r jg gig.. 3. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). M0 Previous grantslsubsidies from the Township? Page 75 of 121

76 12.a) Shawn Binns, Director, Operations and Community Services, re: AmountRequested: 3% > Year of Request: «'10 '7 Amount Approved: Year of Approval: *70' 7 PART D SIGNATURE OF AUTHORIZED OFF ClAL[S)_ G Na e Position Date:?zggdg? Q7, 30 /2?e :/pcm/7. Date:,3 / 7. Name & Position For of?ce use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario. LOL2E0 Please use additional sheet (and attach more if required to complete the information requested on the Grantlsubsldy Application Form. APPENDIX A Page 76 of 121

77 ' ' Hear1- V FINANCIAL INFORMATION ORGANIZATION NAME: E; Qxnmgkgjg 9 Hi 12.a) Shawn Binns, Director, Operations and Community Services, re: CURRENTFISCALYEAR:Yean?yn - Avg 7.0! ) REVENUE: NEXTYEARPROPOSED: Year: TAh- )ec, 2o 1'] REVENUE: Source: Amount: Source: Amount: R.\ \1ZL\$ all!.- N? 2 \oo. 5 mdgmg, i_i,1o.- 9R?L\S\s ~ moo. " \~LVv\\Quk$\v\.ufD S -7 TOTAL: I7 II TOTAL ta 130O_ - EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: Hcoécw Hqdro -mgsr (>3 Musxc Dd-es \5*\-3. Mug\c - ~ Mi I500. _Qmn _6_r_q.u:i* Q500- Memonod Don6.'\tonS a45- gxendcus WIS- &0&5- blvdro $1800 ~ :C\'\Su ounce ao3 3. xéns romoe, 52 too, :n x;._u) gla. J>c- F~b ads 0 - { S v. Lmnp :9!1- -mu.+ H\$C. M4. rum.'5 Q-r\\$c,, wow. (I, 4 TOTAL: (9 2 I0- TOTAL: 79:00 " SUMMARY: SUMMARY: Surplusor de?cit from 47 Surplus or de?cit from previous year: : previous year: %& Revenue II IGO. Revenue '7 OO Sub Total Q5 QQO Sub Total 3 Q (egg } Minus Expenditures 2 5QQ Minus Exp.Expenditures $100 at BALANCE: [9 4 EEQQ. BALANCE: EEQO Signature: 46 lg i? Date: Page 77 of 121

78 12.a) Shawn Binns, Director, Operations and Community Services, re: Township of % E Proud Heritage, Exciting Future APPLICATION FOR GRANTISUBSIDY Instructions: In order to process the application, Appendix A Financial Information must be completed. Note: Grantslsubsidies are not automatically renewed annually PART A ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name S'l~Qt4»uT / may I:\lQZI:l(pJv l\i;/35 Address lnalt?f [ 3 UJIESFI-' City?g vvvwo».?'e Prov. our Postal Code Rog,.9420 Contact \ J3«v\/I4) V 5CI4 Telephone 203 4/87 /9701 Fax PART B ORGANIZATION GENERAL INFORMATION I n?i.'éz? /Co F3;' l &2I? "" 2..??33I?cTE. 6* Geographic Area Date. Served Fomled / 44/V150/ "O Outline the mission, purpose and objectives of your organization. PM ~/ I/bA<,. l/3,7 U\L_ guglmszaawf /Vu5»tJ'5 Luzagu-5_ 148 Line 7 South, Oro-Medonte, Ontario LOL2E0 Page 78 of 121

79 12.a) Shawn Binns, Director, Operations and Community Services, re: Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. No ST A :'u.$ Indicate the products I services I benefits provided to the Township of Oro-Medonte by your organization: we /2.am~:rce L/._7>/4LLV.)I 4Mg4~\O_/ 5 1o4rE'1guug / VlU7_/ 11.90? LDAO. # of individuals served: /0?) '5 PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATIONINDICATINGREVUNUES AND EXPENDITURES (Appendix A ) PART C DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant I/ Subsidy AmountRequested: lol.v W"\ A.uO amt.!%iq I012/#07755 Purpose for which the grantlsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). P/_6=+a 7s_Emeg /2:444 Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). /U0 Previous grantslsubsidies from the Township? ()pr1-rvum/10 vq5a7'v«\c.. (P533 Page 79 of 121

80 12.a) Shawn Binns, Director, Operations and Community Services, re: Amount Requested: Ot RY"l0J~b4DQJELJDQL Year of Request: '20; '7 Amount Approved: PAk Year of Approval: 2 I? PART D SIGNATURE OF AUTHORIZED OF ICIALS LID/7v.J$f&O 2 Date: W 5///7 Name & Name & Position Date: For office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario. LOL2E0 Please use additional sheet (and attach more if required to complete the information requested on the Grantlsubsidy Application Form. APPENDIX A Page 80 of 121

81 Au FINANCIAL INFORMATION ORGANIZATION NAME: 5;_.m»I '/ K ? 15 /C/(9!-'/I7VZEf3z/541/L l'v-dawn H 12.a) Shawn Binns, Director, Operations and Community Services, re: CURRENT FISCALYEAR:Year: Q,o,"] NEXTYEARPROPOSED: Year: REVENUE: REVENUE: Source: Amount: Source: Amount: g,a»a.::/2 mag _5o-0ol Lx=o(/at r«xa%a2 u- vie. acme/f/mvz/2_ TOTAL: TOTAL EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: k@{.-me oq%2"':_bu. (2,: A/. ~LUvEumaugbggr ' gag 5 : TOTAL: TOTAL: SUMMARY: SUMMARY: Surplusor de?cit from Surplus or de?cit from previous year: '9 previous year: Revenue Revenue Sub Total Sub Total Minus Expenditures Minus Exp. Expenditures BALANCE: BALANCE: Eiaturez Date: Page 81 of 121

82 50% ; : Township of Oro-Medonte I To--ml:-ll., %/1l:.'t/.5l.. l5: t 12.a) Shawn Binns, Director, Operations and Community Services, re: Line 7 3. Phone: Oro-Medonte, ON LOL2E0 Account Schedule Report Fax. 7O5_487_0133 Shanty Bay Firefighters Randy Wuensch 863 Ridge Rd W Oro-Medonte, ON LOL2E0 Phone: (705) 487~3217 Account Schedule - By Booking Number(s) Booking Number(s): 167 Other _Date, Qayrcomplexr Faollity EventType EventTimek_V_ _, Rate _ hg Ia_X_V Total 5/6/2018 Sun Shanty Bay Shanty Bay Adult 10:00AM-12:00 PM 2/ Diamond 5/13/201E sun Shanty Bay shantyiiay Adult 10:00AM-12:00 PM 2/ ,E i? 'E,,, 5/20/201a Sun 5hanlyBay Shanty Bay Diamond Adult 10:00 AM-12:00 PM 2/ " /27/2010 sun Shanty Bay shanty Bay Adult 10:00 AM-12:00 PM D, a" _ Y 9', 6/3/2015. sun Shanty Bay Shanty Bay Diamond Adult 10:00 AM-12:00 PM 2/ /10/2018 sun Shanty Bay Shanty Bay Adult 10:00AM-12:00 PM 2/ Diamond 6/17/2016 sun shantyelay ShantyBay Di.3,",.?. 1 _ Adult 10:00 M-12:00PM 2/ S/24/2018 Sun Shanty Bay Shanty Bay Adult Diamond 10:00AM-12:00 PM 2/ /1/2010 Sun Shanty Bay shanty Bay Adult 10:00AM-12:00 PM 2/ Diamond 7/6/201a Sun 5llanlyBay Shanty Bay Adult 10:00 AM-12:00 PM 2/ Diamond 20 (hrs) / 0 (min) Sub Total $ Tax $43.70 Grand Total $ Bases are not included in the rental fee. but home plate is provided. No drenching is allowed and play should not occur during heavy downpours to avoid?eld dangers. Hourly fees are $19.00Iunlit and $36.00/lit incl taxes CONTRACT PLEASE SIGN ANDRETURN ONE COPY OF THIS PERMITWITH PAYMENTIMMEDIATELYḄOOKINGS ARE TENTATIVEUNTIL SIGNED PERMITAND PAYMENTARE RECEIVED. ALLFEES ARE INCLUSIVE OF 13% TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO-MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certi?ed cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Recreation and Community Service Department, through weather conditions, breakdown of equipment or any other cause, to cancel a scheduled event(s) at one of their facilities, the Recreation and Community Services Department will notify the person signing the permit. Every effort willbe made to replace a booking which has been cancelled or a refund will be given. Facility Cancellation Policies: Notice of ball diamond rental cancellations by contract holders must be given, in writing, to the Township Of?ce as per the following guidelines: - Cancellation, in writing, more than 7 days In advance of rental date - $20.00 administration charge & full (100%) refund of rental rate - Cancellation.in writing, within 7 days of rental date - $ administration charge - 100% refund of rental rate if rental time is used by another renter refund of rental rate if rental time is not used by another renter - Cancellation.in writing, later than 48 hours before rental date Page 1 Printed on 8/1/2017 1:38:37 PM Page 82 of 121

83 No 12.a) Shawn Binns, Director, Operations and Community Services, re: a 7 Township of Oro-Medonte L 1-)MI4 Illl\'l, 0"$:.T?:. {.,.. I,. 143 Line 7 3. Phone: Oro-Medonte, ON LOL2E0 Account Schedule Report Fax: 705_487_ No refund of rental rate cancellation notice ("no-show") - No refund of rental rate Rules & Regulations for Ball Diamond Rentals: IWe (permit holder) have made application to use the facility as described in the attached Rental Permit and agree that the Corporation of the Township of Oro-Medonte, its Agents or Of?cials, shall in no way, be held liable for any damage, injury. accident or loss resulting from the use of any Recreation or Park Facility. As a permit holder, l/we do hereby accept full responsibility for any actions of this group which may be in contravention of the Policies, Regulations and Conditions governing the Recreation and Community Service Facilities of the Township of Oro-Medonte as listed below: Allbookings are tentative untila signed copy of the permit and payment is received at the Township of?ce at the time of booking. 1. GENERAL a) The issuance ofa Facility Permit is entirely at the discretion of the Operations and Community Services Department and it reserves the right to cancel any permit temporarily or permanently: El Should accommodation be required for special events; or in an emergency; El Upon breach of these rules and regulations; 1] Should the Department be of the opinion that the premises are not being used forthe purpose(s) contained in the application; I] Should the organization/permit holder fall in arrears with the Township of Oro-Medonte. b) The permit is not transferable. The facilities named on the Permit are to be used only on the date(s) and times(s) speci?ed and only for the purpose(s) named. The permit is not valid without a signature by the applicant. The person submitting this application to obtain a permit on behalf of an organization must be a person authorized by the organization to do so. c) All Township of Oro-Medonte facilities,sports?elds and playgrounds are designated SMOKE FREE. Smoking, including e cigarettes, is prohibited. cl) Maximumattendance at any facility will be governed by the Township of Oro-Medonte Fire and Emergency Services regulations and/or Health Department regulations and all exits must be kept free from obstruction at all times. e) The Township of Oro-Medonte willnot be responsible for personal injury or for the loss or theft of clothing or equipment of the permit holder, or anyone attending on the invitation of the permit holder. f) The permit holder is responsible for the conduct and supenrision of the persons admitted to the facilities and shall see that all rules and regulation contained in the permit are strictly observed and enforced. Any expense, damages to facilities, and/or furnishings arising from the use of such facilities andlorfurnishings shall be the responsibility of the permit holder. g) The permit holder shall strictly adhere to the decisions and instructions of the Townships personnel. h) The permit holder shall pay, to the Township, all costs arising from the permit holders non-compliance with this agreement and any expenses for damages caused to the facility/equipment. i) The permit holder is responsible to ensure that the kitchen facilities are used for food serving and food heating only. Cooking food is strictly prohibited and is in violation of?re regulations. i) Clean up of the facility must be done immediately following the function.permission shall NOT be granted to return the next morning for clean up unless authorized in writing. The Township reserves the right to add a cleaning charge of$ to the rental fee, ifthe facility is not cleaned when the permit holder departs from the premises and/or a late vacate charge of $50.00 per hour for every hour or any part thereof ifthe facility is not vacated within one hour of the stipulated end time of the function. All litter and spills shall be cleaned. Tables and counters are to be wiped down. k) The permit holder must comply with Federal, Provincial and Municipal By-laws and resolutions including those respecting the use of games of chance, lotteries, gambling and alcoholic beverages, I) It is the responsibility of the permit holder to see that all persons admitted to the function being held have vacated the premises and grounds promptly as stated on the permit. Facilities must be vacated a maximum of one hour after permit expires, ensuring that all decorations and function supplies have been removed. m) With the exception of mobility or hearing assistance animals, no pets are permitted in any Township facility. n) The Operations & Community Services Department reserves the right to designate staff to attend any function to ensure that all regulations are being observed and respected. 0) All merchandise supplied and/or equipment delivered by or for the applicant to a Township owned facility shall be, and remain solely, at the applicant's risk. The Township shall not be responsible for the care or safekeeping of, or damages to, said equipment, by any cause whatsoever, unless provided for in writing. p) The sale of any items including food is prohibited in all facilities unless previously approved by the Township, q) The Township may provide a key for access to a facility for a refundable deposit of$ It is therefore agreed by the undersigned that should this key not be returned within (24) twenty four hours of the function, a charge of $25.00 will be levied for re-keying and the deposit will not be returned. r) The Operations & Community Services Department reserves the right, at its discretion, to impose additional conditions based on the nature of the event. s) Termination Upon Notice VwthoutCause:The Township shall have the right to terminate this Agreement, in whole or in part, without liability, at its sole discretion by providing written notice of such decision. t) Removal of Offending Patrons: Township employees shall have the right to refuse admission to any person or persons to the Arena, or may require that any person leave or be removed from the Arena. 2. PAYMENT a) Payment for facility rentals is due upon booking to con?rm facility rental. b) Payments for re-occurring bookings can be made by post-dated cheques and are required at the time of booking to confirm facility rental. c) The facility is to be used only on the dates and times speci?ed on the permit. page 2 Printed on 8/1/2017 1:38:37 PM Page 83 of 121

84 12.a) Shawn Binns, Director, Operations and Community Services, re: '.. %=s Township of Oro-Medonte 145 Line 7 8. Phone: Oro-Medonte, ON LOL2E0 Fax: 705_487_0,] 33 Account Schedule Report 7 5. LIQUOR ANDALCOHOLIC BEVERAGES a) Liquor and Alcoholic Beverages are not permitted unless authorized and the appropriate Special Occasion Permit (SOP) has been obtained. Obtaining this permit and abiding by the permit regulations is the responsibility of the permit holder. b) The Special Occasion Permit Holder must also obtain and sign a copy of the Township of Oro-Medonte Alcohol Risk Management Policy. The Alcohol Risk Management Policy is designed to minimizeand avoid alcohol related problems with Township Facilities and Parks that could result in claims being directed at the Township, Community Organizations, Volunteers, and or participants. The Special Occasion Permit Holderor designate must comply with all aspects of the Township s Alcohol Risk Management Policy. c) Permit Holders must submit a copy of an Insurance Certi?cate for Special Occasion host Liquor Liability Insurance in the amount of coverage of $5,000, naming the Township of Oro-Medonte as additional insured. cl) A$ refundable damage deposit is required for all events requiring a Special Occasion Liquor License. A copy of all documentation required under the Municipal Alcohol Policy is to be fon/vardedto the Operations and Community Services Department not later than 14 days prior to the event. Failure to provide all documentation withinthis time frame WILLresult in the cancellation of the facility rental permit. * NOTE: The permit, special occasion permit and insurance must all be issued to the same person (the permit holder) 6. INSURANCE Each individual, group, organization or group of organizations operating a public sports league/event which is publicly advertised, private for pro?t rental or activities involving an LLBOSpecial Occasion Permit in the aforementioned Township of Oro-Medonte facilities must provide proof of insurance to qualify for a facility permit for their event. BALLDIAMOND RENTALS a) Users must provide their own equipment for ball diamond rentals. Rates are based on lit/unlit times of the day. Diamond lights function on a timer during the summer months. b) No trenching of the diamonds or surrounding areas is allowed. c) Bases are not provided for any ball diamond rentals. Home plate is installed at the beginning of the season by the Parks staff. d) Allpermits have the cancellation policy stated within it. The Township is not responsible for games having to be cancelled due to inclement weather, ADDITIONALSPECIALTY REQUIREMENTS: Special approval is required if any of the following are being planned for a permitted function. a) Alcohol function h) Gaming/Game of Chance c) Tents/temporary structures d) Any impact on traf?clroadways (roadside parking) e) Amusements/play structures Sports Leagues or Private For Pro?t Rentals: Allsports activities on Township property which willbe advertised to the general public or to which the general public willbe encouraged to register, require the renter/permit holder to provide proof of coverage for the period of the activity, at the time the facility permit is issued: Carry public liability and property damage insurance, with an insurer satisfactory to the Township, in an amount not less than?ve million dollars ($5, ). This insurance shall name the Corporation of the Township of Oro-Medonte as an additional insured for the period of the activity stated on the facility permit. The Director of Operations and Community Services reserves the right to request or waive insurance provisions at his/her discretion. WAIVER: The permit applicanllorganization agrees to hereby waive and forever discharge and INDEMNIFYAND SAVE HARMLESS the Corporation of the Township of Oro-Medonte, its employees, volunteers, partner organizations, sponsors, of?cers, and elected of?cials from all claims, damages, costs and expenses in respect to injury or damage to my/their person or property, however caused, which may occur as a result of my/their participation in the use/uses intended which willbe held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemni?cation shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro-Medonteshall or may become liable for by reason of any willfuldefault or negligence of the Corporation of th ownship f Oro-Medo, its of?cers and employees. SIGNATURE: DATE: Iii;/"k 51/ 7 _ Ifnot the named addressee of the permit, please print your name. Personal informationcontained on this form is collected pursuant to THE MUNICIPALFREEDOM OF INFORMATION ANDPROTECTION OF PRIVACYACT, and willbe used forthe purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co-ordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario LOL2E0 page 3 Printed on 6/1/2017 1:38:37 PM Page 84 of 121

85 - _ 12.a) Shawn Binns, Director, Operations and Community Services, re: Township of Oro-Medonte MW, ) 9"55 ~7-5 7 z -5%?- : Line 7 s. Phone: Oro-Medonte, ON LOL2E0 Account Schedule Report Fax. 705_487_0133 Page 4 Printed on 8/1/2017 1:38:37 PM Page 85 of 121

86 14.a) Announcements of Interest to the Public: Township of Oro-Medonte,... Who Makes a Real Difference in Your Community? The Township of Oro-Medonte is currently accepting nominations for a resident you believe has the greatest impact on improving the quality of community life in Oro-Medonte Please submit a completed Nomination Application form (available on the website or at the Township Administration Office) and outlining, in detail, the reasons for the nomination. Additional letters of support and material are very helpful and may be attached. Select the applicable box on the Nomination Application for the Oro-Medonte Citizen of the Year or Ontario Senior of the Year Award or Both! Oro-Medonte Citizen of the Year The Oro-Medonte Citizen of the Year Award honours a resident s volunteer efforts that benefits the quality of life in the Township and demonstrates: - Commitment / contribution to community service; - Support and leadership for a lasting quality of community life; - Significant volunteer involvement with associations, charities, societies and institutes; - Outreach and assistance to those in need; - Optimistic and inspiring role model with a desire to make a positive impact. Ontario Senior of the Year The Ontario Senior of the Year Award gives each municipality in Ontario the opportunity to honour one outstanding local senior. Recipients must be over 65 years old and are people who have made their communities better places to live. Achievements in many fields would qualify, for example in Arts/Literature; Community Service/Volunteerism; Education; Environment/Science; Fitness/Recreation/Sport Humanitarian Activities; and/or Keeping History Alive. The submission deadline for both awards is Wednesday, February 28, Nominations must be signed by the nominator and will be accepted at the Township Administration Centre, by mail, or fax to the Clerk s Department, Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, ON L0L 2E0. Nominees must be a resident of Oro-Medonte Page 86 of 121

87 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held... Nottawasaga Valley Conservation Authority Board of Directors BOD Friday November 24, :00 a.m. to 12:00 noon MINUTES Location: Tiffin Centre for Conservation, th Line, Utopia NVCA Board Members Present: Councillor Doug Lougheed, Chair Councillor Keith White, 2nd Vice Chair Councillor Gail Little Councillor Ron Orr Councillor Connie Leishman Councillor Deb Doherty Councillor Terry Mokriy Councillor James Webster Councillor Fred Nix Councillor Keith Lowry Councillor Donna Jebb Councillor Phil Hall Councillor Walter Benotto Mayor Bill French Deputy Mayor Nina Bifolchi Regrets: Councillor Bob Meadows Councillor Rose Romita Deputy Mayor Gail Ardiel, Vice Chair Innisfil (Town) Essa (Township) Amaranth (Township) Bradford West Gwillimbury (Town) Clearview (Township) Collingwood (Town) Grey Highlands (Municipality) Melancthon (Township) Mono (Town) Mulmur (Township) New Tecumseth (Town) Oro-Medonte (Township) Shelburne (Town) Springwater (Township) Wasaga Beach (Town) Adjala-Tosorontio (Township) Barrie (City) Blue Mountains (Town) Staff: Doug Hevenor, Chief Administrative Officer, Sheryl Flannagan, Director, Corporate Services, Chris Hibberd, Director, Watershed Management Services, Peter Alm, Water Resource Engineer, Byron Wesson, Director, Land, Education and Stewardship Services, Naomi Saunders, Environmental Education Facilitator, Laurie Barron, Coordinator, CAO and Corporate Services. Page 87 of 121 Agenda Page 23

88 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held ADOPTION OF THE AGENDA RES: Moved by: D. Doherty Seconded by: B. French RESOLVED THAT: the agenda for Board of Directors Meeting BOD dated November 24, 2017 be approved as amended to add April 2018 board meeting discussion under new business. Carried; 2. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST None declared 3. ANNOUNCEMENTS Deputy Mayor Donna Jebb, attended the South Simcoe Police Service Award on behalf of the board to congratulate Chair Doug Lougheed who received his retirement badge for his 30 years of police service. Councillor Connie Leishman congratulated NVCA stewardship services staff, in particular Fred Dobbs, manager and Sarah Campbell, aquatic biologist, on the floodplain and river restoration work recently completed along Lamont Creek in Clearview Township. 4. PRESENTATIONS There were no presentations for this meeting. 5. DEPUTATIONS Environmental Education Program Overview Naomi Saunders, Environmental Education Facilitator Board members received an update from Naomi Saunders, NVCA s environmental education facilitator, on the authority s outdoor education program. NVCA has provided environmental education to students and the general public for over 30 years. NVCA s education program is funded exclusively through user fees and through partnerships with local school boards and funders such as TD Friends of the Environment and Rotary. Page 88 of 121 Agenda Page 24

89 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held... RES: Moved by: T. Mokriy Seconded by: D. Jebb RESOLVED THAT: the Board of Directors receive the overview of the NVCA Environmental Education program as presented by Naomi Saunders, Environmental Education Facilitator. Carried; 6. DELEGATIONS There were no delegations requested for this meeting. 7. HEARINGS There were no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting. 8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify those items from the Consent List that they wish to have considered for separate discussion. 9. CONSENT LIST A) Adoption of Minutes A.1) Approval of Minutes of the Board of Directors Meeting BOD held on October 27, Approved by consent. RESOLVED THAT: the Board of Directors approve the minutes of the BOD Board meeting held on October 27, B) Correspondence B.1) Conservation Ontario Council Minutes from Meeting 3/17, September 25, Approved by consent. RESOLVED THAT: the correspondence contained in agenda BOD-11-17, dated September 25, 2017 be received for information. Page 89 of 121 Agenda Page 25

90 C) Staff Reports 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held... C.1) Staff Report No BOD from the Director, Watershed Management Services regarding Tottenham Dam Repairs. Approved by consent. RESOLVED THAT: the Board of Directors receive Staff Report No BOD regarding Tottenham Dam Repairs; and FURTHER THAT: the Board of Directors approve the use of up to $52,000 from reserve for the repairs to the Tottenham Dam. C.2) Staff Report No BOD from the Director, Watershed Management Services regarding a Request for Quote - Wasaga Beach Floodplain and Watershed Hydrology Study. Approved by consent. RESOLVED THAT: Staff Report No BOD regarding the Wasaga Beach Floodplain and Watershed Hydrology study be received; and FURTHER THAT: Ahydtech Geomorphic be awarded the contract. C.4) Staff Report No BOD from the Director, Corporate Services regarding the 2017 Year End Surplus Allocation Approved by consent. RESOLVED THAT: the Staff Report No BOD regarding surplus allocations be approved; and FURTHER THAT: The NVCA Auditor be directed to place any 2017 surplus/deficit funds in/out of the following reserves as specified: Planning Reserve all planning programs surplus/deficits Capital Reserve all additional planning deficits not covered by the Planning Reserve New Lowell Reserve all New Lowell CA program surplus Land Acquisition Reserve - $1,750 be allocated from Conservation Lands Capital Reserve 100% of other surplus Page 90 of 121 Agenda Page 26

91 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held... C.5) Staff Report No BOD from the Director, Corporate Services regarding the CAO Probationary Review Template. Approved by consent. RESOLVED THAT: the Staff Report No BOD regarding the CAO probationary review template be received. C.6) Staff Report No BOD from the Communications Coordinator regarding the Communications Report Oct. 13 to Nov. 10, 2017 Approved by consent. RESOLVED THAT: Staff Report No BOD regarding NVCA Communications Oct. 13 to Nov. 10, 2017, be received. 10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: Moved by: K. Lowry Seconded by: R. Orr RESOLVED THAT: agenda items number(s) C.3 and C.7 have been identified as requiring separate discussion be referred for discussion under Agenda Item #10; and all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 11. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION C.3) Staff Report No BOD from the Director, Corporate Services regarding Employee Handbook Updates. RES: Moved by: Keith White Seconded by: Gail Little RESOLVED THAT: the Board of Directors approve Staff Report No BOD regarding the employee handbook updates: 1. New Section 2.16 Non-Solicitation 2. Update to Section 3.11 Salary Administration to include an acting pay policy be deferred to the December meeting for further information. Page 91 of 121 Agenda Page 27

92 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held Update to Section 3.13 Cell Phone to define employees receiving a device 4. Update to Section 5.2 Signing Authority for Contracts and Agreements to include program directors as first signing authority and seconded by a banking signing authority. Defeated; RES: Moved by D. Doherty Seconded by: F. Nix RESOLVED THAT: the Board of Directors receive Staff Report No BOD regarding the employee handbook updates items; and FURHTER THAT: items 1, 3 and 4 as noted below be approved 1. New Section 2.16 Non-Solicitation 3. Update to Section 3.13 Cell Phone to define employees receiving a device 4. Update to Section 5.2 Signing Authority for Contracts and Agreements to include program directors as first signing authority and seconded by a banking signing authority; and FURHTER THAT: item 2 as noted below be deferred to the December 15, 2017 board meeting for further information. 2. Update to Section 3.11 Salary Administration to include an acting pay policy. Carried; C.7) Staff Report No BOD from the Chief Administrative Officer regarding Board of Directors Meeting Interval and Duration. RES: Moved by: G. Little Seconded by: N. Bifolchi RESOLVED THAT: Staff Report No BOD regarding NVCA Board of Directors meeting interval and duration be received to move from a Monthly 3 hour meeting to a Bi-monthly 4 hour Board Meeting schedule by the Board of Directors; and FURTHER THAT: The number of meetings change from the current 11 meetings per year to 6 meetings per year; and FURTHER THAT: There be an option to have an additional meetings if deemed necessary by the Chair and CAO. Additionally, if more meetings are required to conduct and transact NVCA business discussion and approval by the entire Board of Directors a meeting may be called at the discretion of the NVCA Board Chair. Defeated; Page 92 of 121 Agenda Page 28

93 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held... RES: Moved by: K. Lowry Seconded by: T. Mokriy RESOLVED THAT: Staff Report No BOD be deferred for decision by the Board of Directors in the 2019 year. Defeated; RES: Moved by: P. Hall Seconded by: R. Orr RESOLVED THAT: Staff Report No BOD be deferred to the December 15, 2017 meeting of the board for further information; and THAT: staff incorporate the following recommendations into the staff report 1) the meeting schedule for 2018 will be on a trial basis for ) an orientation plan be included in the report; and 3) the meeting schedule for 2018 include 6 meetings by-monthly for Carried; 12. CLOSED SESSION RES: Moved by: D. Jebb Seconded by: C. Leishman RESOLVED THAT: this meeting of the Board of Directors No move into closed session at 11:47 a.m. to address matters pertaining to: Litigation or potential litigation, including matters before administrative tribunals, affecting the Authority Legal Status Update; and THAT: the following staff members be present, Doug Hevenor, Chief Administrative Officer, Sheryl Flannagan, Director, Corporate Services, Chris Hibberd, Director Watershed Management Services, Byron Wesson, Director, Land, Education and Stewardship Services. Carried; RES: Moved by: W. Benotto Seconded by: D. Jebb RESOLVED THAT: the Board of Directors rise out of closed session at 11:56 a.m. and report. Carried; Page 93 of 121 Agenda Page 29

94 14.b) Minutes of Nottawasaga Valley Conservation Authority meeting held... RES: Moved by: D. Jebb Seconded by: C. Leishman RESOLVED THAT: Staff Report No BOD be received regarding the NVCA 2017 Legal Status Update. Carried; 13. OTHER BUSINESS Location for the April 2018 Board Meeting Chair Lougheed. The Chair advised that James DiRenzo, CEO of Friday Harbour Resorts has invited the NVCA Board of Directors to hold a board meeting at Friday Harbour in Innisfil. The board concluded that they would prefer to tour Friday Harbour and its environmental features as part of an ongoing board education. The meeting could be following a regular board meeting or on a separate day to be determined. Chair Lougheed will convey the board s decision back to the corporation. 14. ADJOURN RES: Moved by: D. Jebb Seconded by: F. Nix RESOLVED THAT: the Board of Directors adjourn at 12:05 p.m. until the next scheduled meeting on December 15, 2017 or at the call of the chair. Carried; Original signed Chair Doug Lougheed Original signed Doug Hevenor, Chief Administrative Officer Approved this 15 day of, December 2017 Page 94 of 121 Agenda Page 30

95 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held... BOARD OF DIRECTORS MEETING No. BOD Friday, November 24, Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer Councillor R. Simpson, Vice Chair R. Baldwin, GM Planning & Development Deputy Mayor/Regional Councillor N. Davison M. Critch, GM, Corporate and Financial Services J. Dolan B. Kemp, GM, Conservation Lands Regional Councillor B. Drew B. Longstaff, GM, Integrated Watershed Management Councillor A. Eek T. Barnett, Coordinator, BOD/CAO Councillor K. Ferdinands C. Byron, Forestry Program Coordinator Mayor V. Hackson K. Christensen, Manager Human Resources Councillor S. Harrison-McIntyre P. Davies, Manager Forestry and Stewardship Councillor S. Macpherson J. Doyley, Communications Specialist Deputy Mayor P. Molloy N. Knight, Communications Specialist Mayor M. Quirk D. Lembcke, Manager, Environmental Science and Monitoring Councillor S. Strangway S. McKinnon, Manager Budget and Business Analysis Regrets: M. Rosato, Communications Specialist D. Bath C. Taylor, Executive Director, LSCF Councillor P. Ferragine B. Thompson, Manager, Integrated Watershed Management Councillor D. Kerwin K. Toffan, Manager Finance Councillor P. Silveira K. Yemm, Manager, Corporate Communications Township of Ramara K. Zeppieri, Sr. Admin Assistant, Communications and Education I. DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II. APPROVAL OF THE AGENDA Moved by: R. Simpson Seconded by: S. Strangway BOD RESOLVED THAT the content of the Agenda for the November 24, 2017 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III. ADOPTION OF THE MINUTES a) Board of Directors Meeting October 27, 2017 Moved by: S. Macpherson Seconded by: J. Dolan BOD RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD held on Friday, October 27, 2017 be approved as circulated. CARRIED Page 95 of 121

96 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held... Lake Simcoe Region Conservation Authority Board of Directors Meeting BOD November 24, 2017 Minutes Page 2 of 6 b) Conservation Ontario Council Moved by: S. Macpherson Seconded by: J. Dolan BOD RESOLVED THAT the minutes of the Conservation Ontario Council Meeting #3/17 held on Monday, September 25, 2017 be received for information. CARRIED IV. ANNOUNCEMENTS a) CAO Mike Walters provided Board members with the latest edition of Lake Simcoe Living magazine, which features LSRCA in two articles: Are We Ready? (P18-19); and Hatching Friendships through Fish (P22-23). b) CAO Walters reported that he has been out to a number of member municipalities with presentations on LSRCA s 2018 Budget. He thanked the General Manager, Corporate and Financial Services, Mark Critch, for accompanying him and providing valuable support. c) CAO Walters noted that Bill 139, the Conservation Authorities Act review, received 3 rd reading on November 23 rd. The Bill was not voted on, and the vote date remains unknown at this time. V. PRESENTATIONS a) Rural Restoration Marketing and Branding Plan Communications Specialists Nancie Knight and Melissa Rosato provided the Board with an overview of methods used at LSRCA to effectively communicate regarding available funding on behalf of the Stewardship and Restoration departments, noting there are three rules to communicating; i) Reaching the right person, ii) with the right message, and iii) in the right way! LSRCA s Communications department spends considerable time identifying by market research who needs to be reached and ensuring each person receives the message that is relevant to his/her lifestyle. Accordingly, LSRCA will no longer refer to its funding program as the Landowner Environmental Assistance Program or LEAP, and instead have outlined more clearly defined funding categories that are all described under the Funding & Expertise page on LSRCA s website: The Communications Specialists outlined their 2018 promotional plans, which include communicating with the Communications Departments of our municipal partners, and encouraged Board members to share information of LSRCA s funding program within their local municipalities. For more information, please contact Nancie n.knight@lsrca.on.ca or Melissa m.rosato@lsrca.on.ca or by calling Moved by: B. Drew Seconded by: A. Eek BOD RESOLVED THAT the presentation by Communications Specialists Nancie Knight and Melissa Rosato regarding LSRCA s marketing and branding plan with respect to rural restoration be received for information. CARRIED Page 96 of 121

97 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held... Lake Simcoe Region Conservation Authority Board of Directors Meeting BOD November 24, 2017 Minutes Page 3 of 6 b) Salt Reduction Strategy Update Manager, Environmental Science and Monitoring, David Lembcke provided the Board with an update on LSRCA s Salt Reduction Strategy, noting that a priority action in LSRCA s strategic plan is to Implement a Salt Reduction Strategy to halt the trend of increasing chloride concentrations in the watershed. This initiative is being led by Bill Thompson, Manager, Integrated Watershed Management, with David Lembcke and his team providing science and monitoring. He used a chart showing that in 2012 a total of 100,000 T of salt was applied in the Lake Simcoe watershed, distributed as follows: 39% on local roads, 27% on regional roads, 18% on parking lots, 14% on provincial highways, and 2% on residential properties. These results showed that a salt reduction strategy needed to engage all public road agencies, as well as private agencies. Mr. Lembcke noted that a municipal salt working group was formed and led by Bill Thompson to engage and share information. In these discussions, the question arises as to whether salt can be replaced with sand. Studies show that sand application on highways has little to no improvement, as it only takes vehicles moving at highway speeds to move the sand to the shoulder of the road. Sand was shown to be best used in slower traffic areas such as parking lots and sidewalks; however, while sand is cheaper than salt to purchase, sand is shown to be more costly when the clean-up costs, such as street sweeping and catch basin clean out, are factored in. Other factors are that sand will smother wildlife habitats and can pick up phosphorus and move it around. Sand studies continue and are ongoing. He noted that monitoring of a commercial parking lot for three years has shown that salt is not uniformly applied and is over-applied in trouble spots (i.e. spots with regular freeze/thaw cycles that are salted daily). Discussions have taken place around the design of parking lots, and simple features can be incorporated into the design around better movement of melting ice. Feedback is being shared with winter contractors, as there is little information to inform contractors what the right amount of salt is. He went on to note that a Bi-National Salt Forum was recently held, which LSRCA co-hosted with US Consulate and the World Wildlife Federation-Canada (WWF), which included presentations from government, academia, and private sectors from Canada & US. Forum outcomes include WWF spearheading a public outreach campaign and LSRCA convening a Commercial Sector Salt Roundtable. To view this presentation, please click this link: Salt Reduction Strategy Update. For more information, please contact David d.lembcke@lsrca.on.ca or Bill b.thompson@lsrca.on.ca or either by phone at Moved by: B. Drew Seconded by: M. Quirk BOD RESOLVED THAT the presentation by Manager, Environmental Science and Monitoring, David Lembcke regarding LSRCA s Salt Reduction Strategy be received for information. CARRIED VI. HEARINGS There were no hearings at this meeting. VII. DEPUTATIONS There were no deputations at this meeting. Page 97 of 121

98 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held... Lake Simcoe Region Conservation Authority Board of Directors Meeting BOD November 24, 2017 Minutes Page 4 of 6 VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items No. 2, 3, 4 were identified as items requiring separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items No. 1, 5, and 6 were identified as items not requiring separate discussion. Moved by: V. Hackson Seconded by: S. Macpherson BOD RESOLVED THAT the following recommendations respecting the matters listed as Items Not Requiring Separate Discussion be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Correspondence There were no Correspondence items for this meeting. 5. Change in Appointment of Solicitors for 2017 BOD RESOLVED THAT Staff Report No BOD regarding the addition of Barriston LLP to the Lake Simcoe Region Conservation Authority s list of Solicitors effective November 24, 2017 be approved; and FURTHER that Mr. Ken Hill be recognized at the December 15, 2017 Board of Directors meeting for his more than 35 years of excellent service. CARRIED 6. Durham Regional Forest - Standing Timber Sale Tender DRF BOD RESOLVED THAT Staff Report No BOD regarding the Durham Regional Forest Tender DRF be received; and FURTHER THAT tender DRF be awarded to Gee Lumber and Logging. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. Budget Status Report General Manager, Corporate and Financial Services, Mark Critch provided a brief presentation to address the budget status report, as well as the recommended changes to financial reporting for the Board of Directors. He provided a high level summary of LSRCA s financial position, noting that year-to-date the financials are on track with $64K (0.4%) deficit, and reserves are to be drawn at year-end. He went on to note that some capital projects will run into He also noted that in 2018, programs and financials will change to reflect the move from four pillars to harmonization with seven service areas. GM Critch outlined his recommendations going forward, noting that staff will continue to monitor LSRCA s financial position and will update assumptions, develop measures and performance metrics, and review reserve adequacy. He referred to the recommended changes to reports and schedule for Page 98 of 121

99 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held... Lake Simcoe Region Conservation Authority Board of Directors Meeting BOD November 24, 2017 Minutes Page 5 of 6 reporting for 2018 and welcomed feedback. Board members noted their preference is to know the financial position at any given time and to be made aware of any issues in a timely manner to avoid surprises. To view this presentation, please click this link: Financial Progress Moved by: V. Hackson Seconded by: R. Simpson BOD RESOLVED THAT Staff Report No BOD regarding LSRCA`s Budget Status for the ten month period ending October 31, 2017 be received for information. CARRIED 3. Financial Reporting to the Board of Directors Recommended Changes to Reports and Schedules Moved by: V. Hackson Seconded by: R. Simpson BOD RESOLVED THAT Staff Report No BOD regarding improvements to the Lake Simcoe Region Conservation Authority financial reporting to the Board of Directors be approved for implementation effective January CARRIED 4. Regulation Limit Mapping Update Protocol Chair Dawe noted that the resources costs are unknown and put forth an amended recommendation that the report be approved in principle. As noted in the staff report, the resources required to complete the yearly updates of the mapping will be addressed through the budget process for 2018 and beyond. Moved by: M. Quirk Seconded by: R. Simpson BOD RESOLVED THAT Staff Report No BOD regarding a proposed protocol for regular updates to the Regulation Limit Mapping be approved in principle. CARRIED XI. CLOSED SESSION The Board moved to Closed Session to deal with confidential legal matters. Moved by: S. Harrison-McIntyre Seconded by: S. Macpherson BOD RESOLVED THAT the Board move to Closed Session to deal with confidential legal matters; and FURTHER THAT the Chief Administrative Officer, members of the Executive Management Team, the Manager, Communications, and the Coordinator BOD/CAO remain in the meeting for the discussion. CARRIED Moved by: R. Simpson Seconded by: S. Strangway BOD RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a) Legal Matter Moved by: P. Molloy Seconded by: A. Eek Page 99 of 121

100 Lake Simcoe Region Conservation Authority Board of Directors Meeting BOD November 24, 2017 Minutes Page 6 of 6 BOD RESOLVED THAT Confidential Staff Report No BOD regarding a legal matter be received; and b) Legal Matter FURTHER THAT the recommendations contained within Confidential Staff Report No BOD be approved. CARRIED Moved by: B. Drew Seconded by: M. Quirk BOD RESOLVED THAT the update regarding a confidential legal matter be received for information. CARRIED c) Legal Matter 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held... Moved by: B. Drew Seconded by: M. Quirk BOD RESOLVED THAT the update regarding a confidential legal matter be received for information. CARRIED XII. XIII. OTHER BUSINESS ADJOURNMENT Moved by: S. Harrison-McIntyre Seconded by: N. Davison BOD RESOLVED THAT the meeting be 11:15 a.m. CARRIED Mayor Geoffrey Dawe Chair Michael Walters Chief Administrative Officer Page 100 of 121

101 14.d) Correspondence from Charles Sousa, Minister, Ministry of Finance r... Page 101 of 121

102 14.d) Correspondence from Charles Sousa, Minister, Ministry of Finance r... Page 102 of 121

103 14.e) Correspondence dated January 4, 2018 from Ministry of Environment... From: MOECC Land Policy (MOECC) Sent: Thursday, January 4, :01 AM To: MOECC Land Policy (MOECC) Cc: Watt, Heather (MOECC) Subject: Environmental Registry posting of MOECC draft Guideline: Community Emissions Reduction Planning: A Guide for Municipalities Hello: I am writing today to share some information that may be of interest to you regarding a draft Guideline developed by the Ministry of Environment and Climate Change (MOECC) on Community Emissions Reduction Planning. In order to meet commitments under Ontario's Climate Change Action Plan (CCAP) and to support implementation of provincial direction related to climate change mitigation, MOECC has developed a draft Guideline to support municipalities and other practitioners in completing greenhouse gas (GHG) inventories and developing community emissions reduction plans. Under CCAP, Ontario has committed to providing funding and guidance to municipalities for the development of community energy and climate action plans with GHG pollution inventories. Further, the Growth Plan for the Greater Golden Horseshoe, 2017, along with other provincial land use planning direction, requires municipalities to incorporate climate change policies into their official plans, while also encouraging municipalities to develop GHG inventories and emission reduction strategies, including targets and performance measures. Once finalized, the Guideline will serve as a resource tool to support municipalities and others in efforts made under the CCAP and the provincial land use planning framework. The draft Guideline has two core objectives: to educate planners, other municipal staff, citizens, and stakeholders on the municipal opportunities to reduce energy and GHG emissions; and to provide guidance on methods and techniques to incorporate emissions planning and targets into municipal activities. Since May 2017, MOECC has undertaken early engagement with municipalities and other stakeholders on the development of the draft Guideline. The ministry has now released the draft Guideline on the Environmental Registry for broader review and input. For further details and to comment on the draft Guideline, please visit the Environmental Registry at using ER # or the Page 103 of 121

104 14.e) Correspondence dated January 4, 2018 from Ministry of Environment... following direct link: External/displaynoticecontent.do?noticeId=MTM0MjUy&statusId=MjA0MjMy&language= en. The draft Guideline will be posted for review and written feedback from January 3, 2018 to March 4, During this time, MOECC will be hosting two webinar sessions to provide an overview of the draft Guideline and to answer any questions on its scope and content. The webinars are scheduled for Tuesday, January 23, 2018 and Wednesday, January 31, Please register for one of the sessions at the following link: Eventbrite Community Emission Reduction Planning Webinars As registration space for the webinars is limited, we ask that you consider coordinating participation amongst your particular organization or municipality. If you have any questions, comments, recommendations or would like to discuss the draft Community Emissions Reduction Planning: A Guide for Municipalities, please contact Heather Watt, Senior Policy Advisor, Environmental Policy Branch at (416) or heather.watt@ontario.ca. Thank you, Chris Lompart Manager, Land Use Policy Section, Environmental Policy Branch Phone: (416) chris.lompart@ontario.ca Page 104 of 121

105 14.e) Correspondence dated January 4, 2018 from Ministry of Environment... About the Registry Search How do I...? MyEBR FAQs Links Contact Us Home Policy Proposal Notice: Title: Guideline on Community Emissions Reduction Planning EBR Registry Number: Ministry: Ministry of the Environment and Climate Change Date Proposal loaded to the Registry: January 03, 2018 We are seeking feedback on a draft Guideline, which will help municipalities to complete greenhouse gas inventories and develop community emissions reduction plans. This Guideline supports actions on climate change and Growth Plan policies. Keyword(s): Land use planning Comment Period: 60 days: submissions may be made between January 03, 2018 and March 04, Description of Policy: The Ministry of the Environment and Climate Change (MOECC) is seeking feedback on a draft Guideline which will support implementation of policies in the Growth Plan, 2017 and actions under Ontario s Five-Year Climate Change Action Plan, Once finalized, the Guideline will serve as a resource tool for municipalities in completing greenhouse gas (GHG) inventories and developing community emissions reduction plans. The draft Guideline builds on existing programs and protocols and information received from municipalities and other practitioners in order to be consistent with current practices in community emissions reduction planning. The recommended approaches outlined in the draft Guideline can be tailored for a range of planning contexts (i.e. basic, intermediate, advanced) and focus on those sources of GHG emissions that are Contact: All comments on this proposal must be directed to: Heather Watt Senior Policy Analyst Ministry of the Environment and Climate Change Policy and Program Division Environmental Policy Branch 40 St Clair Avenue West Floor 10 Toronto ON Page 105 of 121

106 14.e) Correspondence dated January 4, 2018 from Ministry of Environment... outlined in the Growth Plan, 2017 (i.e. at a minimum: transportation, buildings, waste management and municipal/ corporate emissions). The draft Guideline contains the following information which can be used to achieve measurable GHG reductions: M4V 1M2 Phone: (416) To submit a comment online, click the submit button below: Rationale and contextual information on the relationship between low carbon communities and land use planning, as well as information on municipal decision making and the role of municipalities in climate action planning; A step-by-step process methodology, along with relevant information and resources, for completing greenhouse gas inventories, setting targets (which are recommended to align with provincial targets), modelling and scenario development, and developing community emissions reduction plans, including engagement; An overview of land use and infrastructure planning and decision making tools which would ensure effective implementation of community emissions reductions plans (i.e. municipal official plans, zoning by-laws, corporate strategic plans, municipal asset management plans); Performance measures which will provide an indication of whether the municipality has met the goals and objectives intent of provincial land use policies and CCAP actions related to climate change; and, An overview of best practices, case studies, tools and resources, including funding programs, which municipalities and practitioners could explore to achieve the intended outcomes of the community emissions planning process. Feedback from early engagement with municipalities and other practitioners involved in community emissions reduction planning has been reflected in the draft Guideline. Purpose of Policy: The purpose of the Guideline is two-fold: 1. Provide implementation support to Growth Plan, 2017, policy which requires municipalities in the Greater Golden Horseshoe to incorporate climate change policies in their municipal official plans and encourages them to complete greenhouse inventories, set targets, and develop emission reduction strategies; and, Page 106 of 121

107 14.e) Correspondence dated January 4, 2018 from Ministry of Environment Support municipalities in conducting community energy and emissions planning under the Municipal Action Plan Program (name and program details still being developed) under the Five-Year Climate Change Action Plan. Public Consultation: This proposal has been posted for a 60 day public review and comment period starting January 03, If you have any questions, or would like to submit your comments, please do so by March 04, 2018 to the individual listed under "Contact". Additionally, you may submit your comments on-line. All comments received prior to March 04, 2018 will be considered as part of the decision-making process by the Ministry if they are submitted in writing or electronically using the form provided in this notice and reference EBR Registry number Please Note: All comments and submissions received will become part of the public record. Comments received as part of the public participation process for this proposal will be considered by the decision maker for this proposal. Your personal information may be used in the decision making process on this proposal and it may be used to contact you if clarification of your comment is required. It may be shared (along with your comment) with other Ontario Ministries for use in the decision making process. Questions about this collection should be directed to the contact mentioned on the Proposal Notice page. Additional Information: The following government offices have additional information regarding this Proposal. To arrange a viewing of these documents please call the Ministry Contact or the Office listed below. Environmental Policy Branch 40 St Clair Avenue West Floor 10 Toronto ON M4V 1M2 Phone: (416) Page 107 of 121

108 14.e) Correspondence dated January 4, 2018 from Ministry of Environment... Climate Change Directorate 77 Wellesley Street West, Floor 10 Ferguson Block Toronto ON M7A 2T5 Phone: (416) The documents linked below are provided for the purposes of enhancing public consultation. All links will open in a new window 1. Draft Guideline on Community Emissions R eduction Planning The materials on this web site are protected by Crown copyright. You may copy and re-distribute any of the Environmental Bill of Rights information on this web site provided that the contents remain unchanged and the source of the contents is clearly referenced. You are not permitted to alter or add to the contents. ONTARIO HOME CONTACTS HELP SITE MAP FRANÇAIS This site is maintained by the Government of Ontario, Canada. PRIVACY IMPORTANT NOTICES Copyright information: Queen's Printer for Ontario, Page 108 of 121

109 15.a) Correspondence received December 19, 2017 from Trish Barnett, Coor... From: Trish Barnett Sent: Tuesday, December 19, :09 AM Subject: LSRCA AGM Invitation - January 26, 2018 Below you will find an invitation to LSRCA s Annual General Meeting being held on Friday, January 26, 2018, which we ask that you please share with your members of Council. Best regards, Trish Page 109 of 121

110 15.a) Correspondence received December 19, 2017 from Trish Barnett, Coor... Trish Barnett Coordinator, BOD/CAO, Projects and Services Lake Simcoe Region Conservation Authority 120 Bayview Parkway, Newmarket, Ontario L3Y 3W , ext Facebook: LakeSimcoeConservation The information in this message (including attachments) is directed in confidence solely to the person(s) named above and may not be otherwise distributed, copied or disclosed. The message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection of Privacy Act and by the Personal Information Protection Electronic Documents Act. If you have received this message in error, please notify the sender immediately and delete the message without making a copy. Thank you. Page 110 of 121

111 Shelswell, Curtis 15.b) Correspondence from Marion Homer, 6331 Line 8 North re: Request fo... From: Sent: To: Subjed: Belsey, Robert Thursday, November 23, :37 AM Shelswell, Curtis FW: Apply for permission to have 4 dogs after winding down my kennel From: Belsey, Robert Sent: Thursday, October 26, :39 AM To: 'cshelswell@oro-medonte.ca' <cshelswell@oro-medonte.ca> Subject: FW: Apply for permission to have 4 dogs after winding down my kennel Below is Cedarow Labradors request to an exemption from the 3 dog limit. They are no longer operating the business and have no intentions to increase their dog numbers in the future. They are also absent during the winter months so the dogs are not in our Township during that time. Let me know if you need any further information. Rob From: marion.homer6331@gmail.com [mai1to:marion.homer6331@gmail.com] On Behalf Of Marion Homer Sent: Wednesday, October 18, :32 AM To: Belsey, Robert <rbelsey@oro-medonte.ca> Subject: Apply for permission to have 4 dogs after winding down my kennel I would like to have permission to have 4 dogs on property as my kennel is shut down. All dogs are spade. I have 52 acres and am fully fenced, all 52 acres. I will buy 4 dog licenses tomorrow on hwy. 93. Sincerely Marion Homer th line N Oro-Medonte LOK lno Ont. 1. Page 111 of 121

112 15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project... Page 112 of 121

113 15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project... Page 113 of 121

114 15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project... car 81 IV Longior Sumcoe ounly Road fl ne n erpass Oro Line 7 Underpass Oro Lme 9 Underpass KEY PLAN GWP I O0 Township of Oro-Medonte Noise By-law Exemption Request Page 114 of 121

115 15.c) Correspondence NOTICE dated OF STUDY November COMMENCEMENT 16, 2017 from Mike Neumann, Project... DETAIL DESIGN AND CLASS ENVIRONMENTALASSESSMENT STUDY Rehabilitation of Structures and Culverts, and Electrical Improvements along Highway 11 and Highway 12 (G.W.P ) THE STUDY The Ontario Ministry of Transportation (MTO) has retained Planmac Engineering Inc. to undertake a Detailed Design and Class Environmental Assessment (Class EA) Study for six (6) bridges, three (3) structural culverts, seventeen (17) non-structural culverts, and electrical improvements at various locations along Highway 11 and Highway 12 in the vicinityof Orillia. The Key Plan provided over the page identi?es individualwork locations. Constructionwillbe completed under three (3) separate construction contracts, beginning 2018 through The project may include night work, single lane operation and traf?c detours in relation to the rehabilitation of bridge structures inthe project area. THE PROCESS This project willfollow the approved environmental planning process for Group C projects under the Class EnvironmentalAssessment for Provincial Transportation Facilities(2000). Group C projects are considered approved, subject to compliance within the Class EA process. COMMENTS Ifyou have any questions or comments, or ifyou would like to be added to the study's mailing list, please contact one of the Project Team members listed below: Mr. Mike Neumann, P. Eng. Mr. Nanda Kandiah, P. Eng. Mr. Chris Tschirhart Consultant Project Manager MTO Senior Project Engineer Consultant Environmental Planmac Engineering Inc. Ministryof Transportation Planner 80 North Queen Street, Suite Planning & Design York/Simcoe Planmac Engineering Inc. 302, Toronto, ON M82 2C9 159 Sir WilliamHearst Avenue, 80 North Queen Street, Suite Tel: (416) " Floor 302, Toronto, ON M82 2C9 Fax: (416) Downsview, Ontario M3M0B7 Tel: (416) mneumann@p anmac.com Tel: (416) Fax: (416) Fax: (416) ctschirhart@p anmac.com nanda.kandiah@ontario.ca If you have any accessibility requirements to participate in this project please contact one of the Project Team members listed above. Comments and informationare being collected to assist the MTO in meeting the requirements of the Ontario Environmental Assessment Act. Information will be collected in accordance with the Freedom of Informationand Protection of Privacy Act and the Access to InformationAct. With the exception of personal infonnation, all comments will become part of the public record. ( \' ZP'> Page 115 of 121

116 15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project... onlurouuunlpnoadunaupqssconecsnzonn IE canchlchra nqviuonummuomotumis myu-ommcuunzcunun _ myu uon:-ovomhu-uouox ass 37 cv-moo-oon-ooo: N., _ A Vn: ' orh Pc?u I cv«oiu-am:-coo? CVJXITS-W11-GIN 4 CV-WNW. Umilsaihrtru I-Wx omy S m:oes cv-mnoun-0021 cvmnooimom IN ma. nayti-ii-unmwncmkcmun cv-otnunnaoxz 3 II an orounuslhvdovpus Roebev L I KEY PLAN G.W.P Project: Rehabilitation of Structures and Culverts, and Electrical Improvements Project Location: Various Locations along Highway 11 and Highway 12 in the Vicinity of Orillia Page 116 of 121

117 Please 15.c) Correspondence dated November 16, 2017 from Mike Neumann, Project... Schedule D to By-law No APPLICATKJN FOR NO SE (9/VV /fez/0/ill EXEMPTION N0-= EXEMPTIONAPPLICATIO N Include with completed application: Approvals (of?ce use only) - Application fee payment of $50.00 o Written permission from the property owner. Fife? D8162 Site Plan Drawing/Description of Event P'3""i"93 Date Transportation: Date: Date(s) of Event Start Time - M PM i. 10% To Nouémcsea Z0. zo\s io :. oopm DMAV I,2al To Ncuélvifsat SO,7 ~ l".rv1a\1 I, Zozc To NOUGMAQ. 30, First Name Last Name ALA$TA K 90$ S Postal Code Lu-N 9'3 2_ Telephone Number éggwg) ma '1 Gigi Fax Number Address 6-146) 62?. ($7 iot: >\Cuvv\aC.com Proposed Location of Event(s) Owner of Land (if different than applicant) Pacuaeea o~ S~"" "* 49 RM MTQ (PLAt\ \lhc_ W $9:-i»Aa.F CFMTQ ) Reason for Exemption: PQOPOS P.00 N\Cs1 it' 0 :c N - I\iDTe.D UCTuQE.S Ou EX. son's. N\ HT"w0?J< g,_n\/l u\suolue CuLo% CL.éA-u~( AN) QEcorT«~IG Cv\I'\.OE!Lf?,EF \an/5 M0 iv~\$tal,&a l'ioi\1 r Statement of Fact Important read carefully I make the following statement of fact: 1. The informationset forth in this application is true, accurate and in all mate rial respects complete. 2. I am aware that if an exemption is granted I willcomply with the requireme nts of By-lawNo and any other relevant statute or act. 3. I am awarethat a false Statementof Fact may result inthe application for an exemption being refused This Statement of Fact was made on this day of,20 Signature of Applicant Page 117 of 121