VILLAGE OF CACHE CREEK, BRITISH COLUMBIA REGULAR MEETING HELD THE 14th OF NOVEMBER, 2016 VOLUME 33, PAGE 222

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1 REGULAR MEETING HELD THE 14th OF NOVEMBER, 2016 VOLUME 33, PAGE 222 PRESENT: Mayor John Ranta Councillors: Lisa Dafoe, Wendy Coomber, David Dubois Chief Administrative Officer Keir Gervais Chief Financial Officer Sheila McCutcheon Ashcroft-Cache Creek Journal: Barbara Roden 1. ORDER: Mayor Ranta called the meeting to order at 7:00 pm 2. DELEGATION: 3. MINUTES: A) MOVED by Councillor Dafoe THAT the minutes of the Regular Council meeting of October 24, 2016 be adopted as amended. 4. BUSINESS ARISING FROM THE DELEGATION: 5. BUSINESS ARISING FROM THE MINUTES: 6. COMMITTEE REPORTS: A) Economic Development Councillor Dubois & Mayor Ranta Councillor Dubois reported that Community Futures had submitted a feasibility study application to the BC Rural Dividend Grant Fund on behalf of the McAbee Fossil Beds Heritage Site. B) Budget & Administrative Services Councillor McMurray & Mayor Ranta 1) UBCM 2017 Asset Management Planning Grant THAT Council approve a 2017 Asset Management Planning grant application for Staff to attend Asset Management BC s NAMS training and development of an Asset Management Policy and Plan and provide $10,000 matching funds in cash or in-kind and overall grant management. The Village s matching portion would be included in the 2017 Budget discussions. 2) Celebrate Canada: Celebration and Commemoration Program Funding Application

2 REGULAR MEETING HELD THE 14th OF NOVEMBER, 2016 VOLUME 33, PAGE 223 THAT Council approve a grant application for the 2017 Celebrate Canada Commemoration Program Funding. Councillor Coomber suggested a commemorative carved bench and plague could be presented to the Bonaparte Indian Band from the Village of Cache Creek. Discussion regarding the idea deferred to the Council Workshop. Mayor Ranta suggested that the event application be for the Village s annual Canada Day Celebration, combining the Village s 50 th anniversary theme with Canada s 150 th commemoration theme and apply for sufficient funds to do more: ballpark of $25,000. C) Policy & Bylaw Review Councillor Dafoe & Councillor Coomber D) Public Works & Community Services Councillor Dubois & Councillor Coomber 1) UPDATE: Sewage Treatment Plant Operations CAO Gervais provided update on the storing of the sludge at the sewage treatment plant. The new process, resulting from the landfill closure at the end of December, will be monitored over the next six months and if any issues arise, the sludge can be trucked to another location within a 50 km radius. Trucking options would be determined at that time. E) Village Services & Liaison Councillor Dafoe & Councillor McMurray F) Protective Services Councillor McMurray & Councillor Dubois G) Intergovernmental Relations Mayor Ranta and Councillor Coomber 1) TNRD The Current Newsletter Mayor Ranta was congratulated on his re-election to the TNRD Board Chair and Electoral Area Director I position. Mayor Ranta noted that the TNRD Staff have been asked to prepare a response asking that Local Government be given opportunity for input and approval to the OMRR planned revisions process. H) Landfill Advisory Committee Councillor Dubois & Councillor Coomber 7. STAFF REPORTS A) Chief Administrative Officer

3 REGULAR MEETING HELD THE 14th OF NOVEMBER, 2016 VOLUME 33, PAGE 224 1) Business License no new licenses 2) Town Hall meeting scheduled for November 21 at the Village Community Hall to provide the community with an update to the Landfill, TNRD Solid Waste Management Plan and the Village new garbage truck and bins. Councillor Dubois noted that the date of the Town Hall meeting was determined without the input from the other Councillors. CAO Gervais apologized for the oversight, noting that the limited availability of the TNRD Staff and the Community Hall availability that effectively determined the date. 3) Attended the LGMA Corporate Officers Forum and found it extremely beneficial. Councillor Coomber inquired into the progress with the Oasis Plaza. CAO Gervais advised that he is reviewing the agreement and will be contacting the owner in the near future. Councillor Dubois asked if there had been any progress with obtaining engineer quotes for the Valleyview Water Diversion Ditching behind Valleyview Drive. CFO McCutcheon responded that an Expression of Interest was submitted to EMBC National Disaster Mitigation and that EMBC is now moving on to a grant application process and the Village should be preparing with a proposal for early in Mayor Ranta expressed that it is a complex issue and could also be accomplished with a local area improvement tax program. 8. INFORMATION CORRESPONDENCE: MOVED by Councillor Dafoe THAT Council receives the following Correspondence: 1) Interior Health MyHealthPortal offered to Thompson Nicola-area patients. 2) Local Government Leadership Academy 2016 Chief Elected Officials Forum. Mayor Ranta commented that the TNRD would fund his attendance. 3) Ashcroft & District Chamber of Commerce Invitation to participate in the District wide Santa Madness Event parade. CAO Gervais clarified if the Village historically sponsors a float for the event. Mayor Ranta advised that the Village does not but Cache Creek participates in the event. 4) Interior Health New support recovery beds taking clients in Merritt. 5) Interior Health Drinking Water Newsletter. 6) Ministry of Agriculture Regulatory Amendments Affecting Agri-tourism. 7) SILGA Fall 2016 Newsletter. 8) Minister of Children and Family Development Adoption Awareness Month. 9) School District No. 74 (Gold Trail) Co-Chairs Elected for the Board of Education. MOVED by Councillor Coomber THAT Staff prepare a letter of thanks, on behalf of Council, to outgoing Co- Chair Carmen Ranta for her years of service.

4 REGULAR MEETING HELD THE 14th OF NOVEMBER, 2016 VOLUME 33, PAGE ) Interior Health Screening, increased awareness mark Diabetes Awareness Month 11) School District No. 74 (Gold Trail) Community consultation regarding Policy No Policy Development, Adoption, Review, Revision and Deletion. 12) Minister of Jobs, Tourism and Skills Training and Chair of Selection Committee British Columbia Medal of Good Citizenship. 13) Interior Health Support recovery beds announced for Kootenay Boundary. 14) Interior Health Support recovery beds announced for Central Okanagan. 15) Interior Health Support recovery beds announced for North Okanagan. 16) UBCM 2016/17 (Fall) Regional Community to Community Forum Approval in Principle. CAO Gervais commented that he had an initial meeting with Micheal Lascelles regarding the Forum partnership and Mr. Lascelles will get back to the Village on the matter. 17) Gold Country 2017 Trail Guide. CAO Gervais commented that there are no official named trails in the area. Mayor Ranta commented that the Village does have a Parks and Trails Masterplan. 18) School District No. 74 (Gold Trail) The Board Bulletin, November 1, NEW BUSINESS: Councillor Dubois asked about the status of the Landfill Gas Utilization Plant Feasibility Study. CFO McCutcheon responded that Staff has requested a 3 month extension to the BC Rural Dividend Grant deadline date. 10. QUESTIONS FROM THE PUBLIC: 11. QUESTIONS FROM THE PRESS: Barbara Roden from the Ashcroft Journal asked about the comments period related to the Organic Matter Recycling Regulation planned revisions. Mayor Ranta responded that TNRD staff are to prepare comments for Local Government. Barbara Roden further asked if there had been any discussion at the TNRD as to which agricultural entities are using bio-solids. Mayor Ranta responded that there had been none but ranching organizations are concerned that bio-solids may not be available to them in the future. 12. CLOSED SESSION: MOVED by Councillor Dafoe THAT the meeting move to a CLOSED Session pursuant to Section 90 of the Community Charter to consider items relating to one or more of the following: (c) labour relations or other employee relations (g) litigation or potential litigation affecting the community

5 REGULAR MEETING HELD THE 14th OF NOVEMBER, 2016 VOLUME 33, PAGE 226 (k) negotiations and related discussions respecting the proposed provision of a municipal service 13. ITEMS RELEASED TO OPEN MEETING: THAT Council approve the closure of the Village Office: December 28, 29 and 30, 2016 subject to the office staff unanimously agreeing to use three (3) days vacation or lieu time; THAT any payments received until the end of business on January 3, 2017 be processed as received by December 31, 2016; THAT notice of the holiday closure, including any payments received until the end of business on January 3, 2017 will be processed as received by December 31, 2016, be posted for the public; MOVED by Councillor Dubois THAT Council advertise for a new Animal Control Officer. THAT Council enter into a one year contract for the provision of janitorial services for 2017 in the amount of $500 per month, the same amount as provided for in the 2016 contract. 14. ADJOURNMENT: MOVED by Councillor Dafoe THAT the meeting be adjourned at 8:45 pm.

6 REGULAR MEETING HELD THE 14th OF NOVEMBER, 2016 VOLUME 33, PAGE 227 P. A.J. (John) Ranta, Mayor Keir Gervais, Corporate Officer I hereby certify the foregoing to be a true recording of the Minutes of the Regular Meeting of Council held the 24th day of October, 2016, E. & O.E.E. Keir Gervais, Corporate Officer