REQUEST FOR PROPOSAL (RFP) For

Transcription

1 REQUEST FOR PROPOSAL (RFP) For Appointment as the Project Development and Management Consultant (PDMC) for development of Mega Leather Cluster under the sub- scheme Mega Leather Cluster of Indian Leather Development Programme (ILDP) of Department of Industrial Policy & Promotion (DIPP), Ministry of Commerce & Industry, Govt. of India At Kothapatnam Village, Kota Mandal, SPSR Nellore District, Andhra Pradesh Krishnapatnam International Leather Complex Private Limited (A Joint Venture of APIIC & LIDCAP) 8th Floor, Parishram Bhavan, Basheerbagh Hyderabad , Andhra Pradesh, India Tel:

2 1. Introduction 1.1 Krishnapatnam International Leather Complex Private Limited (KPILC), is an SPV incorporated by APIIC and LIDCAP for development of the proposed Mega Leather Cluster (MLC) near Kothapatnam Village, Kota Mandal, SPSR Nellore District, Andhra Pradesh at an estimated project cost of about Rs. 250 crores, in an extent of 360 acres in Kothapatnam village, Kota Mandal, SPSR Nellore District, Andhra Pradesh. The land required for the project is already in the possession of KPILC. Prior environmental clearance for the project site from MoEF is already in the advanced stage of submission of final EIA report to MoEF, duly securing CRZ clearance from APCZMA. KPILC is the SPV for the implementation of MLC. 1.2 Studies Conducted so far: Site Suitability and Conceptual Master Plan Demarcation of HTL, LTL and CRZ boundaries Environmental Impact Assessment Rapid Marine Environmental Impact Assessment Model study to suggest intake and marine outfall points for the proposed desalination plant 1.3 KPILC proposed to implement Mega Leather Cluster project with grant /funding under the Mega Leather Cluster Scheme of Government of India announced in March, Details of the scheme can be accessed at dipp.nic.in. 1.4 The PDMC will broadly function in the areas of Project Development (preparation of DPR as per the Mega Leather Cluster scheme and handholding on all project development aspects including legal financial & Structural matters) & Detailed Design & Engineering including Bid process management; and Construction Supervision. The PDMC will be required to professionally handhold KPILC in implementing the proposed Mega Leather Cluster within the agreed time lines and project mile stones. 1.5 The KPILC proposes to engage services of a competent professional agency/consulting organization/company/firm involved in Industrial Infrastructure and Cluster development activities as the PDMC (Project Development Management Consultant). The PDMC will carry out appropriate studies and prepare necessary documents including detailed design and engineering and capacity building to support cluster development, leveraging assistance under the subscheme Mega Leather Cluster of Indian Leather Development Programme (ILDP) of Department of Industrial Policy & Promotion (DIPP), Ministry of Commerce & Industry, Government of India. 2. Eligibility Criteria for the PDMC 2.1 The agencies intending to bid for appointment as PDMC shall fulfill the following eligibility criteria: i) Applicant can be a registered company under the Companies Act or a registered institution/consulting firm/agency which has been in operation for three continuous preceding years with focus on development and implementation of similar work/projects in the country. Page 2 of 22

3 ii) iii) iv) Should posses experience of working with the MSMEs especially in select sectors such as footwear, automobile, textile, leather, foundry and engineering etc. Experience of having undertaken an assignment in the Leather Cluster Sector would be considered a desirable qualification and given preference. Should have supported Detailed Project Reports, Diagnostic Study Reports or such similar exercises besides possessing knowledge of leather sector in the state of Andhra Pradesh. v) Should have assisted any State Government or its agency/ Government of India in successfully completing a Program or scheme related to industrial infrastructure development projects - at least 1 project of the same size, 2 projects of half the size and at least 3 projects of 40% of the size of the project in the last 5 years and the applicant should not be a loss making entity/unit. vi) vii) viii) ix) Should have annual turnover of at least Rs.20 crores in each of the last three financial years ( , & ). Should possess full time, in-house team with competence and relevant experience covering aspects of project development, master planning, engineering, CETP & marine outfall, bid process management, construction supervision, legal and financial matters Should have presence in the state of Andhra Pradesh in the form of an office to enable easy access to the KPILC. Should not have been debarred or blacklisted by any Central/State Government or Governmental Agency for non-delivery or premature withdrawal or deviation / violation from contractual engagements. 3. Scope of Work 3.1 Preparation of Detailed Project Report The PDMC shall take up preparation of a Detailed Project Report (DPR) for the Mega Leather Cluster under the sub-scheme Mega Leather Cluster of Indian Leather Development Programme (ILDP) of Department of Industrial Policy & Promotion (DIPP), Ministry of Commerce & Industry, Government of India. The Project Report shall include a stakeholder-validated action plan, the cost estimates for implementing the action plan, performance indicators, timelines and milestones for evaluation of the projects. These should be consistent with the sub-scheme Mega Leather Cluster of Indian Leather Development Programme (ILDP) of Department of Industrial Policy & Promotion (DIPP), Ministry of Commerce & Industry, Government of India. 1. The exercise would also include a rapid study to validate and develop profile of the Leather cluster with supporting data and details, market demographics, competition, turn over / value addition, export potential, employment generation, investment requirements along with backward and forward linkages, service and institutional support, facilitation by industry bodies, core issues, policy support Page 3 of 22

4 needs, etc. 2. To conduct Techno Economic Viability studies for the two suggested schemes of drawal of water, (one) from Eruru tank & (two) setting up of a Desalination plant under PPP / BOT/BOO arrangement for the required quantity of 10.5 MLD. 3.2 Project Management & assistance in procurement of funding support from DIPP, Gol The PDMC shall assist the SPV in project management besides procuring funding support from DIPP under the Mega Leather Cluster Scheme. The key requirements in this activity would also involve: i) Facilitate involvement of the stakeholders and restructuring of the Project SPV, in tune with the MLC guidelines. ii) iii) iv) Assist the project SPV in developmental activities such as selection of consultants/agencies for detailed engineering, site supervision, procurement/ preparation of bid documents, construction, operational matters and such other areas, etc; Assist in financial closure; Monitor the physical and financial progress as per the agreed schedule of implementation and submit periodic progress reports to the stakeholders; v) Assist the SPV in preparing documentation required by the DIPP, GoI for release of grants; vi) vii) Participate in relevant review meetings of DIPP along with the officials of State Government and SPV and its Stakeholders. Any other work/assignment/task to meet the project objective/ assignment. 3.3 Project Schedule: The complete Detailed Project Report shall have to be submitted within a period of 60 days after the award of contract/assignment. This includes preparation of the draft for study, discussion with the stakeholders, field visits, meetings with private entrepreneurs, corporate groups, industry bodies, discussion with concerned agencies etc. Draft report to be submitted in 45 days from the date of award of assignment. After approval of draft by KPILC the DPR shall be forwarded to DIPP within 15 days. 3.4 Payment Schedule The payment will be released as per following milestones: i. 10% as mobilization advance on signing the contractual agreement. Page 4 of 22

5 ii. 30% after submission of final report to DIPP; and iii. 60% would be released in proportion to the release of grant by the Government of India in the same periodicity and will be in proportion to the grant percentage. 4. Schedule of Selection Process KPILC would endeavour to adhere to the following schedule: 1. Date of issue of advertisement Pre-Proposal Conference * 3. KPILC response to queries Proposal Due Date (PDD)* (i. e last date of receiving RFP) (by 1300 hrs) 5. Opening of Technical Proposals (1530 hrs) 6. Technical Presentation Shall be intimated later 7. Opening of Financial Proposals Shall be intimated later 8. Issue of Letter of Acceptance (LOA) Signing of Agreement Prospective applicants may visit the Site at any time prior to PDD.* * Pre-Proposal Conference shall be on: Date: Time: 1100 hrs Venue: Board Room, APIIC, 6 th floor, Parisharama bavanam, Basheerbagh, Hyderabad Submission of Proposal 5.1 All interested and eligible applicant organizations (applicant) are hereby invited to submit the proposal in two parts, as under: Part-I: Documents named as "Technical Proposal" (i) (ii) (iii) (iv) Containing documents such as detailed profile of the organization with areas of in-house expertise, experience both technical and financial in Project Management activities in industrial / infrastructure, previous work of monitoring etc. A copy of incorporation/registration certificate and PAN must be attached with the proposal. Methodology & Work Plan proposed. Audited Accounts for the last three years to demonstrate annual turnover. Should mention number of full time professionals including legal and other professionals and provide an organizational structure. Page 5 of 22

6 (v) (vi) (vii) (viii) The details of the team which is proposed to handle the project with their experience in handling similar projects. Should provide details of any existing or potential conflict of interest. Should give an undertaking that they / their affiliates will not act as advisors/consultants for the SPVs handling the Mega Leather Clusters in the state of Andhra Pradesh. Details of sectoral (leather and cluster development) experience and PDMC assignment in the last five years. (ix) (x) (xi) (xii) Confirmatory letters from clients including description of services. A copy of this document duly signed on each page as a token of acceptance of all the terms & conditions. Non-refundable Demand Draft of Rs. 10,000/- (Rupees Ten Thousand only) in favour of Krishnapatnam International Leather Complex Pvt Ltd payable at Hyderabad towards processing fees. Any/all other information/document(s) as required in support of Annexure-I of this document and as mentioned elsewhere in the RFP document. Part-II: Documents named as "Financial Proposal" (i) The applicant organization should submit the quotation of professional fee in Indian rupee terms. (ii) A letter of authorization supported by written power-of-attorney should accompany the Proposal. The Proposal shall be typed and printed in indelible ink and shall be signed by the Applicant Organization or a person or persons duly authorized to bind the Applicant Organization to the Contract. All pages of the Proposal, including all Photostat copies, except for un-amended printed literature, shall be initialled by the person or persons signing the Proposal. (iii) Any interlineations, erasures or overwriting shall be valid only if they are initialled by the person or persons signing the Proposal. 5.2 Sealing and Marking of Proposals (i) (ii) (iii) The applicant organization shall seal both parts of the Proposal in two separate inner envelopes duly marking the envelopes as Technical Proposal Part-I and Financial Proposal Part-II. The applicant organization shall enclose a copy of this document duly signed & stamped by the person or persons signing the Proposal on each page as a token of acceptance of all the terms & conditions.(form I) Both the sealed envelopes should be kept in separate outer envelope and marked on the top as Appointment of Project Development and Management Page 6 of 22

7 Consultant (PDMC) for the Mega Leather Cluster and should reach to the following address. The DD for Rs.10000/ which is non-refundable should be enclosed separately through a covering letter along with both the proposals. The General Manager Krishnapatnam International Leather Complex Private Limited (A Joint Venture of APIIC & LIDCAP) 8th Floor, Parishram Bhavan, Basheerbagh Hyderabad , Andhra Pradesh, India Tel: , kpilp.lp@gmail.com 5.3 Other requirements (i) (ii) (iii) Both the inner envelopes shall also indicate the name and address of the Applicant organization. If the outer envelope is not sealed and marked as required, KPILC will assume no responsibility for the Proposal's misplacement or premature opening. The proposal may be submitted by Registered post/speed post/ Courier/ By hand delivery at the KPILC Office, Hyderabad. Telex, cable, / scanned or facsimile proposals will not be accepted under any circumstances. (iv) The last date and time for the receipt of the proposal is by 1300 hours. (v) The application received after the due date and time will not be considered in any circumstances. 5.4 Evaluation of Bids (i) (ii) (iii) (iv) (v) (vi) A two-stage procedure will be followed in evaluation of the proposals i.e. Evaluation of Technical Proposals and Evaluation of Financial Proposals. The Technical bids shall be opened on the same day at 1500 hours (last date for receipt of bid). The representatives of the interested bidders may like to be present during opening of bids. The technical bids will be opened first and evaluated to assess whether the bids meet the prescribed score as stipulated or not. The financial bids of only those agencies that meet the prescribed score will be opened for evaluation under intimation. The evaluation would be made using a Quality and Cost based method. A weightage of 70% would be assigned to technical parameters/score and 30% to the financial parameters/score. Only those bidders securing more than 65 technical score/marks (ST) would be considered for opening of financial bids. In the second stage, the financial evaluation will be carried out. Each Financial Proposal will be assigned financial score/marks (SF). For financial evaluation, the total cost indicated in the Financial Proposal will be considered. Page 7 of 22

8 (vii) KPILC will determine whether the Financial Proposals are complete, unqualified and unconditional. The cost indicated in the Financial Proposal shall be deemed as final and reflecting the total cost of services. Omissions, if any, in costing any item shall not entitle the firm to be compensated and the liability to fulfil its obligations. The lowest financial proposal (FM) will be given a financial score (SF) of 100 points. The financial scores (SF) of other proposals will be computed as follows: SF = 100 x FM/F (F = amount of Financial Proposal of the applicant) (viii) Combined and Final Evaluation: Proposals will finally be ranked according to their combined technical (ST) and financial (SF) scores as follows: S = ST x Tw + SF x Fw Where S is the combined score, and Tw and Fw are weights assigned to Technical Proposal and Financial Proposal that shall be 0.70 and 0.30 respectively. (ix) The Selected Applicant shall be the First Ranked Applicant, having the highest combined score. The Second Ranked Applicant shall be kept in reserve and may be invited for negotiations in case the first ranked Applicant withdraws, or fails to comply with the requirements specified in various clauses, as the case may be. 6. Duration & Phasing 6.1 The overall duration of consultancy is till completion of the assignment (till the last release of the grant from Govt. Of India) from the date of the Appointment or earlier as decided by the KPILC. 7. General Terms and condition of work (i) (ii) (iii) (iv) The applicant is required to submit the details of the team which is proposed to handle the project with their experience in handling similar projects. The same team would be maintained throughout the project duration unless otherwise requested by KPILC. In the event of one of the members of the team leaving the consultant / consulting organization, a professional with identical / similar profile is required to be deputed in consultation with the KPILC. All events shall be reported to KPILC prior to any decision. Prior to the commencement of the contract, the applicant organization is required to sign an agreement on non-disclosure and confidentiality. The applicant shall be responsible for insurance and any other statutory requirements of the personnel deputed for carrying out the activities to accomplish the objective & scope of KPILC. Payment shall be released subject to acceptance of deliverables & certification of milestones as per the deliverables by designated officials of KPILC. Page 8 of 22

9 (v) (vi) The Applicant should give the financial terms without mentioning any price in the technical bid. The Price Bid should have the total price of the bid inclusive of taxes, if any. No other payment will be considered if not mentioned in the price bid. No subjective condition will be accepted in the price bid. Such conditions, if any, may be highlighted in the technical bid under Exception. The decision of the CEO of KPILC will be final in selecting the PDMC and no further queries will be entertained. 8. Conflict of Interest 8.1 The applicant shall not have a conflict of interest. All applicants found to have a conflict of interest as mentioned below are liable to be disqualified, at any stage. (i) (ii) (iii) The selected applicants and its sub consultants if any shall not engage in activities that conflict with the interest of the client under the contract and shall be excluded from downstream supply of goods or construction of works or purchase of any asset or provision of any other service related to the assignment other than a continuation of the services under the contract. The selected applicants and its sub consultants if any shall not engage in any assignment that would be in conflict of interest with their current obligations to the same or other clients. The selected applicants and its sub consultants if any (including their personnel, agents and/or sub-consultants) that have a business or family relationship with such members of KPILC staff who are directly or indirectly involved in the project will not be considered for appointment as consultant. 9. Corrupt or Fraudulent practices 9.1 KPILC requires that Applicants under this contract observe the highest standard of ethics. In pursuance of this policy, KPILC: (i) Defines, for the purpose of these provisions, the terms set forth below as follows: i. Corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of a public servant ; and ii. fraudulent practice means a misrepresentation of facts in order to influence the decision to award the consultancy contract to the detriment of the Government/KPILC and targeted stake holders and includes collusive practice among Applicants/Bidders (prior to or after the bid submission) designed to establish bid prices at artificial noncompetitive levels etc. (ii) (iii) KPILC will reject a proposal for award of consultancy work if it is determined that the Applicant recommended for award of assignment has engaged in corrupt or fraudulent practices in competing for the contract in question. KPILC Will declare an Applicant ineligible, either indefinitely or for a stated Page 9 of 22

10 period of time, if at any time, determines that the Applicant has engaged in corrupt or fraudulent practices in competing for, or in executing the consultancy contract. 10. Amendment of RFP Document (i) (ii) (iii) At any time, prior to the deadline for submission of Applications, KPILC either on its own or on request of the Applicant may amend the RFP Documents by issuing addenda. An addendum issued shall be part of the RFP Documents and shall only be posted at the website of APIIC. To give Applicants reasonable time to take an addendum into account in preparing their Applications, or for any other reason, KPILC may, at its discretion, extend the deadline for the submission of Applications. 11. Processing Fee (i) (ii) (iii) This RFP document and amendments, if any, can be downloaded from the APIIC website The Applicants shall pay a non-refundable amount of Rs. 10,000 (Rupees Ten thousand only) as processing fee. This amount shall be paid through a demand draft drawn on any scheduled back in favour of Krishnapatnam International Leather Complex Pvt Ltd payable at Hyderabad and shall be enclosed with the Application at the time of submission, failing which the Application shall be rejected. The Applicant shall bear all costs associated with the preparation and submission of its Application. KPILC will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the pre qualification process. 12. Earnest Money/Performance Guarantee (i) Earnest Money Deposit (EMD) The Application shall accompany a demand draft of Rs.2 lakh toward Earnest Money Deposit drawn on any scheduled bank in favour of Krishnapatnam International Leather Complex Pvt Ltd payable at Hyderabad. The EMD of applicants not selected for the consultancy contract shall be returned/refunded in three working days. (ii) Performance Bank Guarantee The applicant who has been awarded the contract shall furnish a performance bank guarantee to the tune of 10% of the fees including expenses agreed to be paid to handholding the PDMC assignment. The performance bank guarantee shall be made on a scheduled bank. The EMD of the selected applicant will be refunded if not appropriated against liquidated damages Page 10 of 22

11 (20.1) and performance bank guarantee discharged on completion of the assignment in all respects. (6.1) 13. Language of Application 13.1 The language of the Application as well as the supporting documents shall be in English. 14. Filling of Application Forms 14.1 All information called for in the enclosed forms should be furnished against the relevant columns in the forms. If for any reason, information is furnished on a separate sheet, this fact should be mentioned against the relevant column. Even if no information is to be provided in a column, a nil or no such case entry should be made in that column. If any particulars/ query are not applicable in case of the applicant, it should be stated as not applicable. The applicants are cautioned that not giving complete information called for in the application forms or not giving it in clear terms or making any change in the prescribed forms or deliberately suppressing the information may result in the applicant being summarily disqualified, from considering for appointment as consultant. Applications made by telegram, fax or and those received after due date / time will not be entertained The application should be computer printed in MS word format The applicant may furnish any additional information, which is deemed necessary to establish capability to successfully complete the envisaged project. Superfluous information need not be furnished and no information shall be entertained after submission of RFP document unless specifically called for Any information furnished by the applicant found to be incorrect either immediately or at a later date, would render the firm liable to be debarred from taking up the project consultancy The applicant should submit a checklist as per the Form provided along with the application. 15 Signing/ Sealing of Application and number of copies 15.1 The Applicant shall prepare one original set of the RFP documents properly fastened and clearly mark it ORIGINAL. The original of the Application shall be computer printed and shall be signed on all the pages by the person duly authorized to sign on behalf of the Applicant. The power of attorney duly notarized and on a stamp paper authorizing the person to sign and act on behalf of the firm should be submitted The Applicant shall submit two signed hard copies of the original Application and clearly mark them COPY. In the event of any discrepancy between the original and the copies, the original shall prevail An authorized representative shall have the authority to conduct all business and incur and own up liabilities related thereto for and on behalf of the Applicant, during the short listing process and thereafter. Page 11 of 22

12 15.4 The original and the copies of the Application enclosed in separate envelopes shall be sealed in a single large envelope and submitted on or before the last date and time for submission of the Application as specified in the Schedule for Selection Process KPILC may, at its discretion, extend the deadline for the submission of Applications, in which case all rights and obligations of KPILC and the Applicants subject to the previous deadline shall thereafter be subject to the deadline as extended. 16. Late Applications 16.1 Any Application received after the dead line of submission will not be considered or opened under any circumstances. 17. Evaluation 17.1 Without prejudice, in order to assist in the evaluation of Applications, KPILC may, at its sole discretion, ask any Applicant for any clarification on its Application which shall be submitted within a stated reasonable period of time. Any request for clarification shall be in writing/ and all clarifications shall be in writing If an Applicant does not provide clarifications requested by the date and time set in KPILC s request for clarification, its Application is liable to be rejected. It is clarified that Applicants shall not be required to submit on their own, additional information or material subsequent to the date of submission and such material if submitted shall be disregarded. It is therefore essential to ensure that all questions are answered fully on the Performa or otherwise. The pages of the RFP document and annexures and additional information if any submitted shall be numbered sequentially and signed. General responses such as included in brochure without specific item reference may be avoided. 18. Responsiveness of Applicants 18.1 An application, which does not meet all the requirements of the RFP document, shall be rejected forthwith Applicants should note that this RFP document is intended to provide preliminary information. The information contained herein shall not in any way be construed as binding on KPILC, its agents, successors or assignees Applicants are advised that selection of consultants for this Project shall be entirely at the discretion of KPILC. Applicants shall be deemed to have understood and agreed that no explanation or justification of any aspect of the RFP process shall be given either by KPILC and that the results of the RFP process shall be without any right of appeal to the Applicants whatsoever All documents and other information submitted by an Applicant to KPILC shall become the property of KPILC. Applicants are to treat all information as strictly confidential. KPILC will not return any RFP document submitted to it by the Applicants. Page 12 of 22

13 18.5 KPILC shall notify successful Applicant(s) only after evaluation. 19. Withdrawal of Applications 19.1 No modification or substitution of the submitted application shall be allowed An Applicant may withdraw its Application after submission, provided that written notice of the withdrawal is received by KPILC before the due date for submission of Applications. In case an applicant wants to resubmit his application, he shall submit a fresh application following all the applicable conditions, before the notified due date The withdrawal notice shall be prepared in Original only and each page of the notice shall be signed and stamped by authorized signatories. The copy of the Notice shall be duly marked WITHDRAWAL. 20. Liquidated Damages 20.1 If the selected PDMC fails to complete the assignment as stipulated under the Agreement in the form of milestones, the PDMC shall pay to the KPILC, fixed and agreed liquidated damages, and not as 0.5% of the contract fees for each week of delay. The aggregate maximum of liquidated damages payable to the KPILC shall be subject to a maximum of 5% of the total contract fees and shall be appropriated of EMD and if claim is more than the EMD the balance shall be set off from bank guarantee. 21. Right to Accept/Reject any or all Applications 21.1 KPILC reserves the right to accept or reject any or all Applications and to annul the Qualification process at any time without any liability or any obligation for such acceptance, rejection or annulment, without assigning any reasons. 22. Attachments 22.1 Applicants should attach clearly marked and referenced continuation sheets in the event that the space provided in the RFP Document or the Annexure is insufficient In responding to the RFP Application, Applicants should demonstrate their capabilities, by providing material based on their experience, past performance, their personnel and financial resources 22.3 It is expressly clarified that before submitting the RFP, the Applicant must have examined carefully the contents of all the documents and any failure to comply with any of the requirement of RFP document will be at the Applicant s risk. 23. Validity of Applications 23.1 The Application shall be valid for a period of 180 days from the last date of submission of Applications KPILC retains the right that in exceptional circumstances at its own discretion, it may ask the applicants to extend the validity of their application for a specified period. The Applicant not submitting the letter of extension of the validity period at that time shall not be further considered. Page 13 of 22

14 24. Court Jurisdiction 24.1 The disputes, if any, arising between PDMC and KPILC shall be resolved amicably, failing which it shall be referred to an Arbitrator, mutually acceptable to both parties, appointed by Commissioner Industries, GoAP as per the relevant provisions under Arbitration and Conciliation Act, Alternatively, this shall be subject to the exclusive jurisdiction of courts state of Andhra Pradesh. 25. Clarification and Site Visits 25.1 For any further clarification please contact CEO/General Manager, Krishnapatnam International Leather Complex Private Limited (A Joint Venture of APIIC & LIDCAP), 8 th Floor, Parishram Bhavan, Basheerbagh, Hyderabad , Andhra Pradesh, India, Tel: , kpilp.lp@gmail.com 25.2 For Site Visits: Please contact - Project Manager/Project Coordinator, plot No.54 1 st floor Rithvik Enclave, lane besides, syndicate Bank, Regional office, GNT Road, AK Nagar, Nellore AP, Tel: Number of Proposals 26.1 No bidder or its Associate shall submit more than one proposal for the engagement. Consortium of parties is not permitted under this bid. 27. Cost of Proposal 27.1 The bidder shall be responsible for all of the costs associated with the preparation of their proposals and their participation in the bid process including subsequent negotiations/ visits to KPILC Office Hyderabad & Nellore, Project Site etc. KPILC will not be responsible or in any way liable for such costs, regardless of the conduct or outcome of the Selection Process. 28. Commencement of Assignment 28.1 The successful bidder shall execute an agreement within 15 days from date of such intimation and failure to execute agreement in the stipulated time is liable for cancellation of the assignment. The Consultant shall commence the services/assignment within seven days from the date of signing of the Agreement. If the Consultant fails to commence the assignment as specified herein, the KPILC may, unless it consents to extension of time thereof may consider to cancel the assignment and may charge liquidated damages as at 20.1 and may disqualify for any future assignments. 29. Indemnity 29.1 The Consultant shall, subject to the provisions of the Agreement, indemnify KPILC for any direct loss or damage that is caused due to any deficiency in services. Page 14 of 22

15 30. Drop Dead Fee 30.1 KPILC reserves the right to stop/terminate the assignment at any point of time with a notice of 15 days. The fee towards the assignment due/payable till that time shall be paid in such an event. Page 15 of 22

16 LETTER OF TRANSMITTAL (On the Applicant s Letter head) FROM: To: Date: The General Manager, Krishnapatnam International Leather Complex Private Limited (A Joint Venture of APIIC & LIDCAP) 8th Floor, Parishram Bhavan, Basheerbagh Hyderabad , Andhra Pradesh, India Tel: Subject: Submission of bid for Appointment as Project Developement and Management Consultant (PDMC) for the Mega Leather Cluster at Kothapatnam, Andhra Pradesh under the sub-scheme Mega Leather Cluster of Indian Leather Development Programme (ILDP) of Department of Industrial Policy & Promotion (DIPP), Ministry of Commerce & Industry, Government of India Sir, Having examined the details given in RFP Notification and RFP document for the above project, we hereby submit the relevant information for considering our RFP document 1. We agree to abide by all the instructions, terms and conditions mentioned in the RFP document. 2. We hereby certify that all the statements made and information supplied in the enclosed Forms-I to V, Annexure-I, other information/documents/other accompanying statements are true and correct. 3. We have furnished all information and details necessary for RFP and have no further pertinent information to supply. 4. We also authorize KPILC, or their authorized representatives to approach individuals, employers and firms to verify our competence and general reputation. 5. We shall be jointly and severally liable to the Client for all the Project Consultant s obligation and liabilities as per the contract. 6. We acknowledge the right of the Authority to reject our application without assigning any reason or otherwise and hereby waive our right to challenge the same on any account whatsoever. Authorized Signatory of the Applicant (In full and initials) with seal Name and Title of Signatory Name of the Firm and Seal of the Firm Address Enclosures: As per the check list. Page 16 of 22

17 CHECK LIST OF DOCUMETS TO BE SUBMITTED WITH THE RFP ANNEXURE - I Sr. Details No. 1. Processing fee of Rs. 10,000/- 2. Earnest Money Deposit of Rs. 2lakh 3. Performance Bank Guarantee 4. Letter of transmittal 5. Copy of Incorporation/Registration certificate of the Firm 6. Copy of PAN of the Firm/Organization 7. Power of Attorney (in original) authorizing the signatory to sign the said proposal 8. General Information Form-I 9. Details of projects for which Project Management consultancy was provided in the last five years in Form-II 10. Audited Balance Sheets and Income Tax returns etc. for the years , , and (provisional) as required in Form-III 11. Details of key personnel and their CVs in Form-IV 12. Financial offer of the Applicant in Form-V 13. All documents in support of information furnished regarding Annexure-I 14. Signature of the bidder of his/her authorized signatory on each page of the RFP document 15. Any other relevant document Date : Signature of the Bidder / Authorized representative Seal/Stamp of the Firm Page 17 of 22

18 FORM- I GENERAL INFORMATION 1. Names of the firm:. (Attach an attested photocopy of Certificate of Registration.) 2. Legal Status of the Firm: (e.g. proprietorship/partnership/company). Please give the PAN 3. Year of incorporation:. 4. Principal place of business 5. Registered Address, telephone, fax: Contact Person, Designation & Address including ID: 7. Names and Addresses of Associated Companies to be involved in the Project and whether Parent / subsidiary/ others. (The relationship to be indicated) Please arrange letter of association. 8. In case the applicant company is subsidiary, the involvement, if any, of the Parent Company in the Project: 9. State whether the in-house expertise is available for all services. If not, details of subconsultants to be involved in the project. 10. Was the applicant ever required to suspend a project for a period of more than six months continuously after commencement? If yes, the reasons for discontinuation and action thereof. 11. Has the applicant, or any constituent partner in case of partnership firm, ever abandoned the awarded project before its completion? If so, give name of the project and reasons for abandonment. 12. Has the applicant, or any constituent partner in case of partnership firm, ever been debarred/black listed for competing in any organization at any time? If so, give details. 13. Has the applicant, or any constituent partner in case of partnership firm, ever been convicted. Date: Signature of the Applicant /Authorized representative Seal/ stamp of the Firm Page 18 of 22

19 FORM-II NUMBER AND DETAILS OF PROJECTS FOR WHICH PROJECT MANAGEMENT CONSULTANCY WAS PROVIDED IN THE LAST FIVE YEARS a) General Projects: Sr. Name & Name Details of Nature of Year of Start Litigation/ No. location & the consultancy & Arbitration, of the address Project work with Completion if any with Project of the including specific of the details Client cost* areas Project highlighted * Value of the work for which services were provided by the consultant only need to be provided. The applicants are required to provide Proof of award of work & completion certificate (on the client s letter head). Date : Signature of the applicant / Authorized representative Seal/ stamp of the Firm Page 19 of 22

20 FORM-III FINANCIAL STATUS Sr. Particulars No (audited) (audited) (audited) 1. Total assets 2. Current assets 3. Total liabilities 4. Current liabilities 5. Revenue Receipts 6. Profit before taxes 7. Profit after taxes Attach audited balance sheets in support of the data clearly marking the relevant portion. Also attach copies of Income Tax Returns filed. All such documents should reflect the financial situation of the applicant or partner to a Joint Venture and not the sister or parent company. Historic financial statements submitted must be audited by a Chartered Accountant. Historic financial statements must correspond to the accounting periods already completed and audited (no statements for partial periods will be accepted.) Date: Signature of the Applicant / Authorized representative Seal/ stamp of the Firm Page 20 of 22

21 FORM-IV CVs OF KEY STAFF 1. Name of the Staff 2. Designation 3. Name and address of the firm presently employed, if any 4. Years with the firm 5. Position in the Proposed project (describe degree of responsibility also) 6. Qualifications (Technical and General) 7. Membership in professional bodies 8. Experience and Training (Relevant in the context of assignment) 9. Employment Record (starting with present position, all previous assignments may be covered) Name of the Firm Position Held Years of Employment 10. Integrity Date: Signature of the Applicant / Authorized representative Seal/ stamp of the Firm Page 21 of 22

22 FORM-V FINANCIAL PROPOSAL (On Applicant s letter head) To The General Manager, Krishnapatnam International Leather Complex Private Limited (A Joint Venture of APIIC & LIDCAP) 8th Floor, Parishram Bhavan, Basheerbagh Hyderabad , Andhra Pradesh, India Tel: Re: Financial Quote, inclusive of all fee/taxes/charges/expenses In Figures (INR): In Words (INR):. Note: 1. No conditional proposals will be accepted. 2. In case of discrepancy in figures & words, rate quoted in words will be accepted. 3. This cost is inclusive of professional fee, travel, taxes, and boarding and lodging, communication and all other out of pocket expenses. The details of services be indicated. 4. The Financial Proposal shall take into account all applicable expenses, tax liabilities and statutory levies. For the avoidance of doubt, it is clarified that all taxes shall be deemed to be included in the costs shown under Financial Proposal DATE: Signature of the Applicant / Authorized representative Seal/ stamp of the Firm Page 22 of 22