AGENDA. Honors and Awards Committee. Hilton New York Midtown New York City, New York. Monday, April 18, :30 a.m. 10:00 a.m.

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1 AGENDA Honors and Awards Committee Hilton New York Midtown New York City, New York Monday, April 18, :30 a.m. 10:00 a.m. Committee Members: Terence C. Holland, Chair Daniel L. Baker James O. Jirsa Denis Mitchell Aimee Pergalsky Luke M. Snell Jeri Kolodziej, Staff Liaison 1.0 ADMINISTRATIVE, [Terence C. Holland, Chair] 1.1 Call to Order / Roll Call 1.2 Approval of Agenda 1.3 Approval of October 27, 2004 Meeting Minutes [Exhibit A] 2.0 PERSONAL AWARDS COMMITTEE (PAC) 2.1 Arthur R. Anderson Award [Exhibit B] Background: The Board at its meeting approved acceptance of an offer from the Anderson family to fund and continue the Arthur R. Anderson Award for another ten-year period, ending in Karl Anderson, son of Arthur Anderson, informed Staff 7-95 that memorials for his father were to be given to fund the Anderson Award and inquired on the amount needed to permanently endow the Award. The family was informed that no contributions were received, and it was agreed by former Executive Vice President George Leyh and Karl Anderson to invoice the family annually to fund the Award. The Committee at its Fall 2003 meeting agreed to revisit this issue once the Policy and Procedures for Establishing ACI Awards and Honors was revised. In the interim, Staff was asked to continue the practice of annually invoicing the family to fund the Arthur R. Anderson Award. (Note: Following the Spring 2005 convention, there will be one medal in stock)

2 Honors and Awards Committee Meeting Agenda Page 2 of 2 New York City April 18, 2005 At the fall 2004 convention, the H&A Committee recommended and the Board approved as presented the revisions to the Policy and Procedure for Establishing New or Extending Existing ACI Awards. In following procedures outlined in the Policy for extending an existing award, Staff contacted the Anderson family to determine the level of interest to obtain additional funding to continue the Anderson Award. The letters of communication to and from the Anderson family are attached to this agenda as Exhibit B. The PAC at this convention will make a recommendation for the last Anderson medal. The H&A Committee will be asked to make a recommendation for Board consideration on the future of this Award. 3.0 OTHER BUSINESS 3.1 Meeting Date and Time for the Fall 2005 Convention in New Orleans 4.0 ADJOURNMENT EXHIBITS Exhibit A Exhibit B October 27, 2004 Meeting Minutes Correspondence re: Continuation of Arthur R. Anderson Award H:\Jeri\Awards\Honors\Agenda\New York.doc

3 Exhibit A-1 MINUTES Honors and Awards Committee Hilton San Francisco Union Square 9 San Francisco, California Wednesday, October 27, 2004 Committee Members: Daniel Baker, Chair Jo Coke James O. Jirsa Aimee Pergalsky Richard D. Stehly Jeri Kolodziej, Staff Liaison Invited Guest: Terence C. Holland 1.0 ADMINISTRATIVE 1.1 Call to Order / Roll Call Chair Dan Baker called the meeting to order at 7:38 a.m. All members were in attendance, with the exception of Denis Mitchell, who was excused from the meeting. Incoming Chair Terence Holland was an invited guest. 1.2 Approval of Agenda The agenda was approved as presented. 1.3 Approval of March 17, 2004 Meeting Minutes The March 17, 2004 meeting minutes were approved as distributed. 2.0 COMMITTEE ON AWARDS FOR PAPERS (CAP) 2.1 Proposed Revisions to Operating Procedures CAP Main Committee member Terence Holland requested that an item be placed on this agenda to discuss proposed revisions to the Organization and Operation of the Committee on Awards for Papers. Holland is also the incoming chair for the H&A Committee and was invited to attend the meeting. Exhibit A, Honors and Awards Meeting Agenda, April 18, 2005

4 Honors and Awards Committee Meeting Minutes A-2 San Francisco, California October 27, 2004 Holland referred the Committee to agenda Exhibit B for a review of the Organization and Operation of the Committee on Awards for Papers and the proposed revised wording. Action of the Committee is requested; Board action is not required. He related that as he went through the process this year serving on the CAP, he realized that the system is not working as intended when the Board task group that he chaired (with Sharon Wood and Dick White) revamped the paper awards process in Several of the papers reviewed by the Main Committee this year were particularly good and would have been strong contenders for the ACI Construction Practice Award and should have been submitted for consideration for that award rather than have been selected for a direct path to the Wason Medal for Most Meritorious Paper. The intent of the task group, when the process was revised, was to ensure that papers that are not peer reviewed, but had no other route into the awards system, were not overlooked and had a chance for the Wason Medal for Most Meritorious Paper. However, it was not our intention for this group to include papers that are otherwise eligible for an award. This essentially means that papers covering materials or structural research, published in Concrete International, but were not peer reviewed could be considered for the Wason Medal for Most Meritorious Paper. There may be others that could fall into this category from time to time. It was not the aim of the task group to shortcut the process for papers that clearly fall into one of the other established awards categories. Holland recommended and the Committee unanimously approved the following. MOTION: The Organization and Operation of the Committee on Awards for Papers is revised to read: The Main Committee reviews up to six non-peer reviewed papers in the areas of Structures and Materials research that were published in Concrete International and were recommended by the Editorial Group at ACI Headquarters. The intent of this action is to provide a route into the awards process for papers that were not peer reviewed but that might otherwise qualify for the Wason Medal for Most Meritorious Paper. Papers that are directly eligible for consideration for the ACI Construction Award, the Wason Medal for Materials Research, the Chester Paul Siess Award for Excellence in Structural Research, and the ACI Design Award may not be included in this category. 2.2 Proposed Name Changes for Paper Award Subcommittees Background: The H&A Committee at its meeting agreed that the ACI Design Practice Award be renamed the ACI Design Award, and further suggested that the ACI Construction Practice Award be renamed the ACI Construction Award. However, the Committee did not take action to present a formal motion for Board consideration at its meeting to change the name of the awards. The Committee unanimously approved the following for Board action. MOTION: The word Practice be deleted from the ACI Construction Practice Award and also from the ACI Design Practice Award, to be renamed: ACI Construction Award ACI Design Award

5 Honors and Awards Committee Meeting Minutes A-3 San Francisco, California October 27, Consideration to Revise Criteria for the ACI Design Award The criteria for the ACI Design Award states This award recognizes advanced concepts and techniques applied to a specific design practice or project. Awards are given to the author or coauthors of the paper and to the engineer or engineering firm responsible for design. Institute membership is not required, peer review is not required, and the award may be given annually, but not necessarily. It was the Manuscript Review Committee's (MRC) opinion that it is not possible for an engineering firm to ever be selected to receive this award, as all papers published in a Special Publication or in Concrete International are by individual authors. The MRC asked that this issue be brought to the attention of the H&A Committee for clarification and possible revised wording. It was the consensus of the Committee that the intent of those who developed the criteria (in 1982 when established as the Maurice P. van Buren Structural Engineering Award) was not to be misconstrued as an either/or issue. If an author(s) who wrote a paper is elected to receive the award and if the employer/engineering firm was involved in the project, then both the author(s) and the employer/engineering firm are to be recognized with separate certificates, and the firm is to be recognized and given due prominence in our publicity. It was agreed that the Chair of the Main Committee would inform the MRC each year if the recommended nominee(s) for the ACI Design Award are for author(s) only or for author(s) and the employee/engineering firm. 3.0 PERSONAL AWARDS COMMITTEE (PAC) 3.1 Cedric Willson Award The Cedric Willson Award was established by the Northeast Texas Chapter and approved by the Board of Direction in The award is given for outstanding contributions in the field of lightweight aggregate, lightweight concrete, and lightweight concrete masonry. Because of its limited scope, the Award is often not awarded. PAC Chair Jo Coke approached the Northeast Texas Chapter, with a request that the criteria be expanded. The Chapter was receptive to expanding the criteria. The H&A Committee developed proposed wording, which was approved by the Chapter. The Committee unanimously approved the following motion for Board action. MOTION: The criteria for the Cedric Willson Award be revised to: The award is given for outstanding contributions in the areas of innovative materials and design, especially in lightweight aggregate, lightweight concrete, and lightweight concrete masonry. 3.2 Arthur R. Anderson Award Background: The Board at its meeting approved acceptance of an offer from the Anderson family to fund and continue the Arthur R. Anderson Award for another ten-year period, ending in Karl Anderson, son of Arthur Anderson, informed Staff that

6 Honors and Awards Committee Meeting Minutes A-4 San Francisco, California October 27, 2004 memorials for his father were to be given to fund the Anderson Award and inquired on the amount needed to permanently endow the Award. The family was informed that no contributions were received, and it was agreed by former Executive Vice President George Leyh and Karl Anderson to invoice the family annually to fund the Award. The Committee at its Fall 2003 meeting agreed to revisit this issue once the Policy and Procedures for Establishing ACI Awards and Honors was revised and come to the Board with all the issues at one time. In the interim, Staff was asked to continue the practice of annually invoicing the family to fund the Arthur R. Anderson Award. (Note: Following the Spring 2005 convention, there will be one medal in stock) It was the consensus of the H&A Committee that with Board approval of ACI s revised and renamed Policy and Procedure for Establishing New or Extending Existing ACI Awards, there are now clear steps to follow when the fund balance of an existing award becomes insufficient to continue the award. Therefore, regarding the continuation of the Anderson Medal, Staff will follow the steps outlined in the Policy: Contact the principal donor (family member Karl Anderson and probably someone at ABAM Robert Mast) to determine level of interest to obtain additional funding to continue the award, which are to follow the procedures outlined for extending an award: a minimum of $10,000 for an additional ten-year period. If unsuccessful, publish an article in Concrete International to solicit additional funding. If unsuccessful, the H&A Committee will develop a recommendation for Board consideration to either rename the award with a generic title and funded from ACI s General Fund or discontinue the award. 3.3 Update on Administrative Processes for the ACI Distinguished Achievement Award Background: The Board at its meeting unanimously endorsed the recommendation from the H&A Committee to establish an award to recognize nonmember individuals or associations, with the details to be worked out by the H&A Committee. PAC Chair Jo Coke informed the Committee of the process she used to obtain a short list of nominees for award consideration. She first sent an to members of PAC, asking for suggestions of potential candidates, indicating that if no names came forth she would enlist the aid of the Central New York Chapter, Eastern New York Chapter, Western New York Chapter, New Jersey Chapter, as well as the Concrete Industry Board (CIB). It was the consensus of PAC that assistance was needed from local resources. Coke then contacted the chapter officers and CIB for input on suggested nominees. No response or input was received. She then contacted Reg Hough of the American Institute of Architects to come up with a list of potential candidates who are not ACI members, who would accept the award, and who would be present at the Awards Ceremony at the spring 2005 convention. Hough came up with a short list of about six names, he contacted the individuals, and submitted the name of Tod Williams to Coke for award consideration. Coke suggested that, for the next cycle, the chair of PAC form a small task group to work on selecting the names of potential award candidates. The task group should get the local chapter and local convention committee of the host city involved to suggest names of potential individuals from government, politics, and architectural firms.

7 Honors and Awards Committee Meeting Minutes A-5 San Francisco, California October 27, 2004 It was suggested that the PAC try to get an awardee named for the fall 2005 convention in New Orleans. The award would be presented at the Opening Ceremony. The Committee suggested that Staff obtain a couple of slides from Tod Williams, the named recipient of the award for the spring 2005 convention, that could be shown at the Awards Ceremony. The Committee also suggested that a press release be developed and circulated on the award and the accomplishments of Williams prior to New York. It was further suggested that both Tod Williams and Reg Hough receive a copy of ACI s centennial book Concrete A Pictorial Celebration. 4.0 AWARDS FOR CERTIFICATION Background: The Board at its meeting indicated that ACI is not effectively acknowledging and thanking the efforts that certification personnel are doing for ACI and for the concrete industry. It was suggested that a worthy program be developed as quickly as possible for implementation at the spring 2005 awards ceremony, with flexibility given to award more than one individual. It was further suggested that sponsoring agencies be recognized as well. The Board requested that the Certification Programs Committee (CPC) develop a program to recognize and award the efforts of certification personnel. The recommendations were to have been forwarded to the H&A Committee for consideration in time for Executive Committee action at its June 2004 meeting. However, CPC formed a task group to review a Staff proposal on an annual ACI certification awards program, and a recommendation had not been developed. Kolodziej reported that she was informed CPC developed a proposal but not a financial impact statement. The proposal was approved by CPC this week for Board consideration. However, it was not given to the H&A Committee for prior review. 5.0 AWARD and MEMBER STATUS COMMITTEE RECOMMENDATIONS The Committee has the responsibility of providing oversight to the various awards and honors subcommittees by reviewing their recommendations at the fall convention prior to Board consideration. Baker referred the Committee to agenda Exhibit E for the recommendations developed by the various honors and awards subcommittees. The Committee after editorially modifying the citations for the following paper awards: Wason Medal for Materials Research, ACI Structural Research Award, and ACI Design Practice Award, unanimously approved all paper award recommendations. The Committee after editorially modifying the citation for Arthur H. Nilson, unanimously approved all Honorary Membership recommendations. Kolodziej indicated that on Fellows Nomination Committee (FNC) Chair Denis Mitchell received a request to consider nominating Allen G. Davis for Fellow, who was diagnosed with a terminal illness. Davis nomination was considered by the FNC, but was ranked one point below the cut-off point. Mitchell informed Staff that he changed his vote; thereby, making Davis eligible for Fellow nomination. The Committee agreed with the action taken, and the Board will receive a revised exhibit that will include the name of Davis.

8 Honors and Awards Committee Meeting Minutes A-6 San Francisco, California October 27, 2004 The Committee approved all other recipients and citations for awards as submitted for Board consideration. Kolodziej indicated that she will use the revised citations in all printed material for certificates and the Awards Ceremony. The permanent files at Headquarters as well as on the ACI s Website will also be updated with the revised exhibits, following this convention. 6.0 RECOMMENDATION AD HOC COMMITTEE NEW LECTURE SERIES The Committee unanimously approved for Board consideration to name the next five-year commemorative lecture series, beginning fall 2006, in honor of Hardy Cross. 7.0 OTHER BUSINESS The Committee had no other business to discuss. 8.0 MEMBERSHIP and VENUE 8.1 Rotation of Committee Members For the information of the Committee, Board committee appointments will be made following this convention. For 2005, the appointed chair of the Fellows Nomination Committee, ACI Young Member Award for Professional Achievement Committee, and the International Committee, will serve with Past Presidents who will chair the Honorary Membership Committee (Baker), and chair the Personal Awards Committee (Jirsa). The chair of the Committee on Awards for Papers (Holland) as the third-year past president will also chair the 2005 H&A Committee. 8.2 Appreciation to Retiring Past President Committee Member Jo Coke has completed her term as chair of the Personal Awards Committee; therefore, her term on the H&A Committee expired at the conclusion of this convention. The Committee expressed its appreciation to Coke for her years of service on the Committee. 8.3 Incoming Chair to Attend Fall Meetings The Committee agreed to initiate the practice of inviting the incoming chair to the fall meeting, so that he or she can become familiar with the issues under discussion before leading the Committee the following spring. 8.4 Meeting Date and Time for the Spring 2005 Convention in New York Typically, the H&A Committee meets Wednesday mornings at convention; however, starting with the spring 2005 convention, ACI Committee 318 will be meeting on Tuesday and Wednesday s rather than Monday and Tuesday s. The Committee suggested that the meeting be held in the morning on Monday, April 18.

9 Honors and Awards Committee Meeting Minutes A-7 San Francisco, California October 27, 2004 Kolodziej indicated that once the new Board committee appointments are made, she will work with the incoming chair to set the day and time for the next meeting. 9.0 ADJOURNMENT Baker adjourned the meeting at 8:55 a.m. H:\Jeri\Awards\Honors\Minutes\San Francisco.doc

10 Exhibit B-1 December 20, 2004 Mr. Karl J. Anderson, Vice President Concrete Technology Corporation 1123 Port of Tacoma Road - CS #2259 Tacoma, WA Re: Continuation of Arthur R. Anderson Award Dear Karl: The ACI Board of Direction met October 28, 2004 and took action on ACI s awards policy, which will affect the future of the Arthur R. Anderson Award. I have reviewed our files to gain some understanding on how funding for the Anderson Award has been operating, in order to present a knowledgeable discussion on the background and options available for its continuation in accordance with ACI s revised awards policy. For background, I read that the Board of Direction was informed at its November 2, 1989 meeting that funding for the Anderson Award had been depleted and the family had been contacted to determine interest in continuation of the Award. It was reported that the Anderson family was very agreeable to continue funding for this Award for another tenyear period, in accordance with ACI policy. The Board then passed a motion that funding from the Anderson family for the Arthur R. Anderson Award be accepted to continue the Award for another ten-year period, ending in At this point, the paper trail is a little vague. It s not clear if $10k was ever received from the family to continue the Award, as recommended to and agreed upon by the Board in In our files, we found a letter from you dated July 7, 1995 to George Leyh, ACI s Executive Vice President at that time. You had requested to know the amount of funding required to endow the Anderson Award. Leyh responded to you July 26, 1995 indicating that a minimum amount of $10k for a maximum period of ten years would be required. He also informed you that since there were enough medals in stock for a ten-year period, he gave you the amount of $3k as being a sufficient amount to keep the Award going for another ten years. Apparently, this was agreed upon, and we have been invoicing you annually since, with no further action having been asked of the Board. Exhibit B, Honors and Awards Meeting Agenda, April 18, 2005

11 Mr. Karl J. Anderson B-2 December 20, 2004 For the past year, in response to concerns raised by ACI members over ACI s awards policy, the Honors and Awards (H&A) Committee agreed to review the present policy for possible revisions. It was decided that the policy does not seem to be working, as its history is unclear and there is inconsistency in its operating procedures. The H&A Committee recommended and the Board unanimously approved that the Policy and Procedures for Establishing New or Extending Existing ACI Awards be adopted. The current status of the Anderson Award is that we have two medals left in stock: one will be given out at the spring 2005 convention, with the last one given out at the spring 2006 convention. Under the new guidelines, when funding for an award has been depleted, these are the options to follow: Contact the principal donor of the award or other parties to determine the level of interest to obtain additional funding to continue the award. A minimum amount of $10,000 in funding is required for an extension of an additional ten-year maximum. Publish an article in Concrete International to solicit additional funding. Rename the award with a generic title, e.g. ACI Award to the Advancement of Concrete Knowledge, if additional external funding is not obtained but the Board wishes to continue the award. The costs to maintain and support the award would come from ACI s General Fund. Discontinue the award. Karl, we would appreciate hearing from you by early next year on your thoughts for continuing the Anderson Award. The H&A Committee, based on input received from you, will develop a recommendation for Board consideration at the spring 2005 convention. Karl, best wishes to you and your family for a joyful holiday season and a healthy and prosperous New Year. Sincerely, William R. Tolley Executive Vice President WRT:jak pc: Robert F. Mast H:\Jeri\Awards\Honors\Letters\Anderson.doc

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13 B-4 February 3, 2005 Mr. Karl J. Anderson Chairman of the Board Concrete Technology Corporation 1123 Port of Tacoma Road Tacoma, WA Dear Karl: Thank you for responding to my letter of December 20, It has been quite some time since we last corresponded. I hope all is well. We sincerely appreciate the family s interest in continuing the ACI Arthur R. Anderson Award; however, we may have some problems. New ACI Board policy requires that all funding be paid in advance. This being the case, we would not be able to spread the $3,000 payment over a 10-year period; therefore, the funding would need to be paid at one time. We would be willing to accept the $3,000 as a lump-sum payment, provided the remaining $7,000 from other donation sources would be submitted at the same time, thereby meeting the requirement of $10,000. I don t know if this will cause a problem but I felt that I should mention this before proceeding. Also, based on previous experience, it is extremely doubtful that we would be able to generate the additional funding of $7,000 through a solicitation article in Concrete International. I would expect that we may raise $1,000 with this type of solicitation; however, if you and the family still feel it would be appropriate, we would be pleased to publish an article in CI. Please let me know how you wish to proceed. Sincerely yours, William R. Tolley Executive Vice President American Concrete Institute WRT:dp

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16 Continuation of the Arthur R. Anderson Award B-7 The Arthur R. Anderson Award was established in 1972 in recognition of Arthur R. Anderson, Past President of the Institute, for his imaginative and outstanding leadership and insistence on excellence of concrete quality for engineering works. The Award has been given annually since 1973 for outstanding contributions to the advancement of knowledge of concrete as a construction material. All persons, firms, corporations, or organizations are eligible to receive the Award. Funding for the Award will be depleted in Interest has been expressed in continuing this Award. However, Board policy requires that funding be available to extend the Award for a 10-year period. If you would like to provide support to continue the Arthur R. Anderson Award, please contact ACI Headquarters by August 1, 2005 with your pledge. I would like to provide support for the continuation of the Arthur R. Anderson Award Name: $1000 $500 $100 Other Please contact ACI Headquarters at 248/ Diane.Pociask@concrete.org By August 1, 2005

17 B-8 Bill Tolley/ACI/Notes 03/16/ :11 PM Karl Will do. William R. Tolley To cc Subje ct "Karl Anderson" RE: Arthur R. Anderson Award "Karl Anderson" 03/16/ :00 PM Bill, This looks fine! To cc Subject RE: Arthur R. Anderson Award Please let me know if you receive any member response, so I can go to my family for "matching" contributions. Thank you, Karl -----Original Message----- From: Bill.Tolley@concrete.org [mailto:bill.tolley@concrete.org] Sent: Thursday, March 10, :06 PM To: karl@concretetech.com Subject: Arthur R. Anderson Award Dear Karl -- Thank you for your letter of March 4, Attached is the write-up for the solicitation of funds for the continuation of the Arthur R. Anderson Award. I thought that you might want to review this before it is published in Concrete International. Let us hope that the membership is responsive and we can generate the additional funds needed to continue the award established in your father's honor. Bill