William Tennent Marching Band Association 333 Centennial Road Warminster, PA 18974

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1 William Tennent Marching Band Association 333 Centennial Road Warminster, PA To All Board Members, August 19, 2011 On behalf of the William Tennent Marching Band Association, we appreciate your time in reviewing our proposal. We would like to come to an arrangement that both achieves the goals of our Association and complies with the policies of the District. Celebration of Bands The William Tennent Marching Band Association is requesting an exception to Policy 6.2 Facility Use, for the Celebration of Bands scheduled to be held at the stadium on October 22, 2011 as follows: Gate proceeds would be split 80% to the WTHS Marching Band Association and 20% to the District. The District will waive the stadium rental fee. Any other incurred fees (security, stadium manager, 2 ticket sellers and 2 ticket takers, custodial staff) will be covered by the 20% retained by the District. The WTHS Marching Band Association will incur no fees other than the 20% of the gate proceeds for stadium usage. The District will receive all revenue from beverage sales with the exception of coffee, tea and hot chocolate. The WTHS Marching Band Association will retain all remaining revenue from concession sales minus any actual costs for products that are purchased through the District. The WTHS Marching Band Association may solicit donations and/or supply their own prepackaged food items for sale in the concession stand. Thank you for your time in this matter. Sincerely, President,WTMBA

2 Page 1 of 4 Berdnik, Christopher From: Chris Mckain [mckaincj@verizon.net] Sent: Thursday, September 15, :44 PM Subject: Re: Celebration of Bands 10/22/11 Good Afternoon Mr. Berdnik, We are fine with the $750 proposal. Thank you for your time in this matter. On Sep 15, 2011, at 9:22 AM, "Berdnik, Christopher" <BerdCh@CentennialSD.org> wrote: Good morning Ms. McKain: Yes, in round numbers: Stadium/concession manager - $100 Electrician - $100 Lights/utilities - $125 Custodial - $425 All told, I really am asking you to cover $750 in a revised proposal. I have to post the agenda for Monday sometime later today. I think breakeven is a much better place. Thanks for your consideration, Chris From: Christopher McKain [mailto:mckaincj@verizon.net] Sent: Wednesday, September 14, :39 PM Cc: Joe Lovecchio; Kathleen Feudale

3 Page 2 of 4 Subject: RE: Celebration of Bands 10/22/11 Mr. Berdnik, If I may ask a question of you so that I can better discuss this with our Executive Board. I would like to know what the hard costs for the event means. Could you give me an itemized list of these costs? I would really appreciate it. Thanks, --- On Wed, 9/14/11, Berdnik, Christopher <BerdCh@CentennialSD.org> wrote: From: Berdnik, Christopher <BerdCh@CentennialSD.org> Subject: RE: Celebration of Bands 10/22/11 To: "'Christopher McKain'" <mckaincj@verizon.net> Cc: "Cressman, Dr. Jenny" <CresJe@CentennialSD.org> Date: Wednesday, September 14, 2011, 4:52 PM Dear Ms. McKain: A quick follow-up question: 1. If our costs were greater than the $535 share, would you be willing to amend your request so that it at least covers the hard cost of the event? This might be important to the Committee and to the Board. I am still gathering information, but based on last year s gate and the responses so far from our Facilities and Athletic/Activities teams, the split would need to be 35-40% to cover the out of pocket expenses for the District. If you are so amenable, I think a revised proposal makes this an easier sell. Thanks. Chris

4 Page 3 of 4 From: Christopher McKain [mailto:mckaincj@verizon.net] Sent: Tuesday, September 13, :10 PM Cc: Christopher McKain Subject: Re: Celebration of Bands 10/22/11 Mr. Berdnik, Sorry about the previous . I hit the wrong button. Here is your information: 1. How much did the Marching Band make on the gate last year for this event (net profit)? We collected $2,676 and gave the District $535 (20%). So we netted $2, How much did the Marching Band make on concessions last year for this event (net profit)? We collected a total of $1,818 from all food items. We paid the District $108 for the soda and water. I don't know how much was collected from the sales of soda and water. So we made $1,710 on concessions, but most of it was from donated food items. 3. How many schools are projected to attend? We have 7 guest marching bands plus our own. 4. What was the attendance last year? According to Mr. Lovecchio, our attendance was slightly over 1000 spectators. I hope this information helps you in your decision. Thanks again for your time,

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