Rotary Awards Directory Rotary Awards Directory. Page 1 of 79

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1 2013- Rotary Awards Directory Page 1 of 79

2 Table of Contents Overview of Rotary Awards Rotary offers awards to recognize the efforts and contributions of Rotarians, Rotary Clubs, and Non-Rotarians. Eligible nominators may submit nominations according to each award s criteria and guidelines. Awards for Clubs Award Description Page(s) The Presidential Citation Award 8-9 District 5020 Literacy Awards District Membership Awards 12 Recognition of Membership Development Initiatives (MDI) (DG Forms) Recognition of Membership Development Initiatives (MDI) (Club Forms) RI Membership Development and Extension Award (MDEA) (DG Form) Recognition of Smaller Club Membership Growth Page 2 of 79

3 Significant Achievement Award The Floyd Olson International Club of the Year Awards for Rotaract Clubs Award Description Page(s) The Presidential Citation for Rotaract Clubs 26 Rotary International Recognition of Outstanding Rotaract Club Projects Awards for Interact Clubs Award Description Page(s) The Presidential Citation for Interact Clubs 32 Page 3 of 79

4 Interact Video Contest Award Pages Awards for Rotarians Award Description Page(s) Rotary International Service Above Self Award The Rotary Foundation District Service Award 38 The Rotary Foundation Citation for Meritorious Service 39 The Rotary Foundation Distinguished Service Award Club Builder Award 43 New Member Sponsor and Retention Recognition Program (Each Rotarian: Reach One, Keep One Award) District Paul Harris Society Award Rotary Foundation Individual Giving Recognition - Sustaining Member 49 Rotary Foundation Individual Giving Recognition - Benefactor 50 Rotary Foundation Individual Giving Recognition - Bequest Society 50 Rotary Foundation Individual Giving Recognition Paul Harris Fellow 50 Rotary Foundation Individual Giving Recognition Major Donor 50 Page 4 of 79

5 Rotary Foundation Individual Giving Recognition - Arch C. Klumph Society 51 Avenues of Service Citation for Individual Rotarians Rotary International Vocational Service Leadership District 5020 Energizer Award 55 Service Award for a Polio-Free World Rotary Foundation Global Alumni Service to Humanity Award Application Other Awards Award Description Page(s) Family and Community Service Award 64 The Rotary Foundation Alumni Associations of the Year Award The Rotarian Spouse/Partner Service Award White House Champions of Change Page 5 of 79

6 Inactive or Discontinued Awards Award Description Page(s) Governors Benefactor Award 79 Deans Peggs-Scroll 79 Al Brooks Award 79 Page 6 of 79

7 2013- Rotary Awards to Clubs Page 7 of 79

8 The Presidential Citation Award Nominators Club President Deadline: April 15 to District Governor The Presidential Citation Award will recognize Rotary clubs that achieve an array of accomplishments that help them become stronger, deliver effective service, and enhance their public image. The Presidential Citation Award Pg 1 of 2 Page 8 of 79

9 The Presidential Citation Award Pg 2 of 2 Page 9 of 79

10 District 5020 Literacy Awards (pending update for ) Nominators: Club President Deadline: April 15 Rotary knows that literacy is an essential ingredient for reducing poverty, improving health, encouraging community and economic development, and promoting peace. The District 5020 Literacy Award will recognize Rotary clubs that achieve an array of accomplishments that help them become stronger, deliver effective service, and enhance their public image. District 5020 Literacy Awards Pg 1 of 2 Page 10 of 79

11 District 5020 Literacy Awards Pg 2 of 2 Page 11 of 79

12 District Membership Award (pending update for ) In the club categories of: 1. Up to 49 members members or over members First Award: District recognition of the clubs with the highest percentage increase in membership Second Award: For the clubs with the highest absolute net gain in membership Third Award: To recognize the criticality of attracting younger members, a further District award in each club category will be made to the clubs gaining the most new members under forty-five (45) years of age as of March 31 as a percentage of their total new members in the year. Base numbers will be those effective as of March 31. Final calculations will be made against changes there from, to March 31. No specific awards will be made for 'retention' though this important aspect of membership will, of course, be reflected in results achieved. There will be no award for member attendance but clubs are encouraged to establish their own mechanism for recognizing members' achievements in this area - remembering that good attendance is closely related to the quality of meeting management and speakers. To be eligible for recognition, clubs are responsible to file their membership returns promptly and accurately. Page 12 of 79

13 Rotary International Recognition of Membership Development Initiatives (MDI) Nominators: District Governors Deadlines: District Governors must receive submissions from clubs by 15 April. RI must receive submission forms from district governors by 15 May. This district-level certificate recognizes clubs for the development and implementation of a creative plan or strategy to support one of the three primary foundations of membership growth and development: retention, recruitment of qualified new members, or the organization of new Rotary clubs. for the District Governor Nomination Form for the Club Submission Form Rotary International Recognition of Membership Development Initiatives (MDI) District Governor Nomination Form Pg 1 of 2 Page 13 of 79

14 Rotary International Recognition of Membership Development Initiatives (MDI) District Governor Nomination Form Pg 2 of 2 Page 14 of 79

15 Rotary International Recognition of Membership Development Initiatives (MDI) Club Nomination Form Pg 1 of 2 Page 15 of 79

16 Rotary International Recognition of Membership Development Initiatives -- MDI Club Nomination Form Pg 2 of 2 Page 16 of 79

17 RI Membership Development and Extension Award (MDEA) Nominators: District Governors Deadline: Beginning 15 May, District Governors submit recognition forms to RI. This district-level certificate program recognizes membership growth in existing clubs, retention of current club members, and the organization of new clubs. Districts that meet their membership goals are also recognized. District Governor Nomination Form pg 1 of 2 Page 17 of 79

18 RI Membership Development and Extension Award (MDEA) District Governor Nomination Form pg 2 of 2 Page 18 of 79

19 Recognition of Smaller Club Membership Growth Nominators: District Governors Deadline: 16 May - 30 June This district-level award offers an incentive to clubs that fall below the charter requirement of 20 members by recognizing the challenges and achievements of small clubs. District Governor Nomination Form pg 1of2 Page 19 of 79

20 Recognition of Smaller Club Membership Growth District Governor Nomination Form pg 1 of 1 Page 20 of 79

21 Significant Achievement Award Nominators: District Governors Deadline: 15 March Presidential recognition of a club activity which addresses a significant problem or need in the community. A district selects one project and submits nomination to RI. A president-appointed selection committee evaluates nominations. Nomination Form pg 1of 2 Page 21 of 79

22 Rotary International Significant Achievement Award Nomination Form pg 2of 2 Page 22 of 79

23 The Floyd Olson International Club of the Year Award (Pending update for ) Initiated , the award is in recognition of a club in District 5020 with the greatest effort (dollars spent/capita) on clean water & sanitation projects. The award comes with a $500 contribution toward a future international project. This is the only award in the District with a monetary award. The Floyd Olson International Club of the Year Award Nomination Form pg 1 of 2 (Link unavailable at time of publishing) Please contact The Rotary Club of Gig Harbor for more information. to Olson_Foundation@yahoo.com The Floyd Olson International Club of the Year Award Nomination Form pg 1 of 2 Page 23 of 79

24 The Floyd Olson International Club of the Year Award Nomination Form pg 2 of 2 Page 24 of 79

25 2013- Rotary Awards to Rotaract Clubs Page 25 of 79

26 The Presidential Citation for Rotaract Clubs Nominators The Sponsor Rotary Club President Deadline: March 31 to District Governor The Presidential Citation for Rotaract Clubs will recognize Rotaract Clubs that achieve an array of accomplishments that help them become stronger, deliver effective service, and enhance their public image. Presidential Citation for Rotaract Clubs Pg 1 of 1 Page 26 of 79

27 RI Recognition of Outstanding Rotaract Projects Nominators: Rotaract Club President Deadline: February 1 - Applications are submitted on-line to: E ach year, Rotaract clubs worldwide submit details about their exceptional community or international service projects to RI. Seven of these clubs are selected as Outstanding Rotaract Project Award recipients. Winning clubs receive a plaque and the opportunity to present their projects at the annual Rotaract Preconvention Meeting. Starting in the Rotary year, you will be able to submit a nomination form online. Submitting nominations in this format will improve the award selection process and allow award recipients to be notified more quickly. Additionally, there are new criteria for the award beginning in the Rotary year. Projects are evaluated on how much they excel in the following areas: 1 Impact and sustainability (25 percent); 2. Alignment with Rotary s six areas of focus and promotion of Rotary s commitment to change the lives locally and internationally (25 percent); 3. Collaboration with Rotarians and community organizations to enhance effectiveness (20 percent); 4. Innovation (15 percent); 5. Percentage of Rotaract club members involved in development and implementation of project (15 percent). Optional Supporting Materials Project submissions may include links to online photographs, videos, blogs, social media sites, local media coverage, and other information that demonstrate the reach and impact of the project submission. Members of the award panel will consider this information as they review your nomination. Only information submitted on this nomination form will be considered; information submitted directly to Rotary International by or by post will not be reviewed by the award panel. Page 27 of 79

28 Copy of the On-Line Application Page 28 of 79

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31 2013- Rotary Awards to Interact Clubs Page 31 of 79

32 Presidential Citation for Interact Clubs Nominators The Sponsor Rotary Club President Deadline: March 31 to District Governor The Presidential Citation for Interact Clubs will recognize Interact Clubs that achieve an array of accomplishments that help them become stronger, deliver effective service, and enhance their public image. Presidential Citation for Interact Clubs Pg 1 of 1 Page 32 of 79

33 Interact Video Contest (Pending update for ) Nominators: Interact Club President Deadline: December 3 rd The Interact video contest recognizes the service and creativity of Interactors by asking them to tell their clubs stories and celebrate their successes. Visit Interact s YouTube channel to learn this year s theme and to watch winning videos from previous years. Read the official contest rules for details. Interact@rotary.org Please include 2012 Interact Video Contest in the subject line of your . Interact Video Contest Entry Form: Pg 1 of 2 Page 33 of 79

34 Interact Video Contest Entry Form Pg 2 of 2 Page 34 of 79

35 2013- Rotary Awards to Rotarians Page 35 of 79

36 RI Service Above Self Award Nominators: District Governors, Immediate Past District Governors, RI Directors, Past RI Directors Deadline: 1 September As Rotary s highest honor for individual Rotarians, this award recognizes up to 150 Rotarians annually who have demonstrated exemplary humanitarian service, with an emphasis on personal volunteer efforts and active involvement in helping others through Rotary. Current District Governors, Directors, and Past Directors may nominate up to three candidates by 1 September each year. Rotary International Service Above Self Nomination Form 1 of 2 pgs Page 36 of 79

37 Rotary International Service Above Self Award Nomination Form pg 2 of 2 Page 37 of 79

38 The Rotary Foundation District Service Award Nominators: District Governors Deadline: Ongoing Because so many Rotarians serve humanity through Foundation programs, The Rotary Foundation created the District Service Award to recognize their efforts. Each recipient is given a certificate, awarded at the district level. District governors may obtain up to 20 blank certificates at no cost to their district. Order Form for the Rotary Foundation District Service Award Page 38 of 79

39 The Rotary Foundation Citation for Meritorious Service Nominators: District Governors Deadline: Ongoing This award recognizes Rotarians who have demonstrated active service to The Rotary Foundation for more than one year. The Rotary Foundation Citation for Meritorious Service Pg 1 of 1 Page 39 of 79

40 The Rotary Foundation Distinguished Service Award Nominators: Any Rotarian Deadline: 15 November Four complete Rotary years after receiving the Citation for Meritorious Service, a Rotarian becomes eligible for the Distinguished Service Award. Because this is the Foundation s highest service recognition, a recipient s exemplary service to the Foundation must extend beyond the district level and occur over an extended period of time. The Rotary Foundation Distinguished Service Award pg 1 of 3 Page 40 of 79

41 The Rotary Foundation Distinguished Service Award Nomination Form pg 2 of 3 Page 41 of 79

42 The Rotary Foundation Distinguished Service Award Nomination Form pg 3 of 3 Page 42 of 79

43 Club Builder Award Nominators: District Governors Deadline: Ongoing This award recognizes Rotarians who have made a significant impact in supporting and strengthening their Rotary clubs. District governors may grant this award to up to 10 deserving Rotarians from their district each year. This award is administered at the district level. Governors can find additional information by visiting the District Governor s Exchange in Member Access. Cub Builder Award pg 1 of 1 Page 43 of 79

44 New Member Sponsor and Retention Recognition Program (Each Rotarian: Reach One, Keep One Award) Nominations: Club Presidents Deadline: Ongoing This award allows Rotary club presidents to nominate and recognize individuals for sponsoring new members while focusing on retention. There are several award categories: Gold pin and certificate: for Rotarians bringing 25 members into any Rotary club, with 20 still active after 6 years Silver pin and certificate: for Rotarians bringing 10 members into any Rotary club, with 8 still active after 4 years Bronze pin and certificate: for Rotarians bringing five members into any Rotary club, with four still active after 2 years Certificates and pins may be purchased through Rotary International. Each Rotarian: Reach One, Keep One Award Tracking Excel Spreadsheet Is Available Upon Request Page 44 of 79

45 Each Rotarian: Reach One, Keep One Award Pg 2 Each Rotarian: Reach One, Keep One pg 3 Page 45 of 79

46 District Paul Harris Society Award Nominators: Club President Deadline: April 15 Where: District 5020 Link to EREY Eligibility Report: The Paul Harris Society is a district-administered recognition for those who elect to personally contribute US$ 1,000 or more each year to the Annual Fund, Polio Plus, or an approved Foundation grant. Individual districts handle all associated recognition for this program, and Inquiries should be directed to the district. Paul Harris Society contributions count toward Rotary Foundation Sustaining Member, Paul Harris Fellow, Multiple Paul Harris Fellow, and Major Donor Recognition. Use the EREY Eligibility Report to see the eligible Paul Harris Society members in your club. Paul Harris Society Pin Page 46 of 79

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49 The Rotary Foundation Individual Donor Recognition Awards The Rotary Foundation (TRF) offers several ways to recognize Rotarians and Friends for their generous support. What to expect after your gift The Rotary Foundation will Send letters of appreciation for all gifts Send s for gift acknowledgments and tax receipts (if applicable) from gifts received from or at the Foundation's Chicago bank. attachments from the address " " with the subject heading "A note of thanks from The Rotary Foundation" are legitimate and safe to open. Honor requests for privacy (if a donor wishes to remain anonymous, the Foundation must be notified when the gift is made) Subtract the fair market value of recognition items from receipts when required to do so by U.S. law Acknowledge major gift pledges at their full value when written documentation and an initial gift payment are received A complete guide of instructions and forms ( All 21 Pages) can be found at: The following pages contain a sampling of some of the common individual donor categories Sustaining Member Anyone who contributes US $100 or more per year to the Annual Fund is automatically recognized as a Rotary Foundation Sustaining Member. Sustaining Members are critical to the Foundation. If every club member contributed $100 every year, Rotary could nearly double its efforts to help needy people worldwide and support the continued growth of its programs. All gifts cumulatively count toward other Foundation recognition programs. Page 49 of 79

50 Benefactor You may become a Benefactor by making the Permanent Fund a beneficiary in your estate plans or by donating $1,000 or more to the fund outright. Benefactors receive a custom certificate and insignia to wear with a Rotary or Paul Harris Fellow pin. Bequest Society Couples or individuals who have made commitments of $10,000 or more in their estate plans, such as in a will, living trust, or through whole or universal life insurance, can become Bequest Society members. All Bequest Society members receive recognition from the Trustees of The Rotary Foundation. Donors may elect to receive an engraved crystal recognition piece and a Bequest Society pin. Unless you request to not receive recognition you will be recognized automatically upon notification of your bequest commitment. Paul Harris Fellow Donors of US$1,000 or more to the Annual Fund, PolioPlus, or an approved Foundation grant, or people who have that amount contributed in their name, can be recognized as Paul Harris Fellows. Major Donor The Rotary Foundation recognizes couples or individuals whose combined personal, or cumulative giving has reached $10,000. All outright contributions made to the Foundation are included in this total, regardless of the gift designation. Donors may elect to receive a crystal recognition piece and a Major Donor lapel pin or pendant. Recognition items commemorate giving at each recognition level: Level Contribution (US$) 4 $100,000 to $249,999 3 $50,000 to $99,999 2 $25,000 to $49,999 1 $10,000 to $24,999 Page 50 of 79

51 Arch C. Klumph Society Donors whose cumulative gifts total US $250,000 qualify for the Arch C. Klumph Society. Qualifiers are invited to an induction ceremony at RI headquarters in Evanston, and their pictures and biographies are installed in the Arch C. Klumph Society interactive gallery. Arch C. Klumph Society members also receive invitations to special society events, along with membership pins and crystals that commemorate giving at each level. Level Foundation Circle Contribution (US$) $1 million and above Chair's Circle $500,000 to $999,999 Trustees Circle $250,000 to $499,999 Page 51 of 79

52 Avenues of Service Citation Nominators: Club Presidents Deadline: Ongoing This citation program provides a way for Rotary clubs to personally recognize one club member for his or her outstanding efforts in the five Avenues of Service. A club member must have demonstrated support of the Object of Rotary through active participation in each of the five Avenues of Service: Club, Vocational, Community, International, and New Generations. Nominees must be an active Rotarian and can only receive the award once. Page 52 of 79

53 Nomination Form pg 2 Page 53 of 79

54 Rotary International Vocational Service Leadership Award Nominators: District Governors Deadline: 1 November This award recognizes Rotarians who have made a significant impact in advancing vocational service. District governors may nominate one candidate from their district each year. Nomination Form pg 1 of 1 Page 54 of 79

55 District 5020 Energizer Award (Pending Updated Information for ) Nominators: Club President/Board of Directors Deadline: April 15 to District Governor The District Energizer Award is awarded by the District Governor during his club visits to the club member who has gone about his/her Rotary work with the most vigor and enthusiasm. The recipient is selected by the Club President/Board of Directors. The award is an Energizer pin. Page 55 of 79

56 Service Award for a Polio-Free World Nominators: Any Rotarian Deadline: 1 November This award was established by the Trustees of the Rotary Foundation in order to recognize outstanding contributions to the effort by Rotarians and thereby to encourage final efforts. In geographic areas coinciding with WHO regions, up to ten regional service awards per region are given annually. These awards recognize outstanding service in polio eradication. International Awards, for broad service to the cause of polio eradication, are also made annually, not to exceed ten individuals. Service Award for a Polio-Free World Award Guidelines Page 56 of 79

57 Service Award for a Polio-Free World Nomination Form pg 1 of 2 Page 57 of 79

58 Service Award for a Polio-Free World Nomination Form pg 2 of 2 Page 58 of 79

59 The Rotary Foundation Global Alumni Service to Humanity Award (Individuals) Nominators: Foundation Trustees, regional Rotary Foundation coordinators, current district governors, alumni subcommittee chairs, and Rotary Foundation alumni coordinators Deadline: Zone committees set their own deadline; zone nominations are due to the Foundation by 1 October This award honors outstanding Rotary Foundation alumni who have contributed to greater understanding and peace through service to humanity, and whose significant achievements have enriched their profession or vocation. Brochure: Application: Page 59 of 79

60 The Rotary Foundation Global Alumni Service to Humanity Award Application Page 60 of 79

61 The Rotary Foundation Global Alumni Service to Humanity Award Application Pg 2 of 3 Page 61 of 79

62 The Rotary Foundation Global Alumni Service to Humanity Award Application Pg 3 of 3 Page 62 of 79

63 2013- Other Rotary Awards Page 63 of 79

64 Family and Community Service Award Nominators: Rotary Club President Deadline: Ongoing This award is a certificate that Rotary Clubs may confer on individuals or organizations for outstanding service to families and communities, or in recognition of the positive contributions to individual Rotary clubs made by spouses or family members of Rotarians. It is a good way for clubs to celebrate Family Month in December, recognize members of the family of Rotary, and promote Rotary in the community. Certificates are available for sale in lots of Page 64 of 79

65 The Rotary Foundation Alumni Association of the Year Award Nominators: Regional Rotary Foundation coordinator (RRFC) Deadline: 1 October The Rotary Foundation Alumni Association of the Year Award recognizes an alumni association that has increased awareness of the contributions and impact alumni have made on Foundation programs. The winning association receives a plaque or banner, recognition in Rotary media, and the opportunity to present its work at the Rotary Alumni Celebration at the RI Convention. The Rotary Foundation Alumni Associations of the Year Award Pg 1 of 2 Page 65 of 79

66 The Rotary Foundation Alumni Associations of the Year Award Pg 2 of 2 Page 66 of 79

67 The Rotarian Spouse/Partner Service Award Nominators: District governors Deadline: 1 March The Rotarian Spouse/Partner Service Award recognizes spouses and partners of Rotarians who have demonstrated exemplary humanitarian service through Rotary. Up to 100 individuals may be selected to receive this award annually. Recipients will be selected by an officer appointed by the RI president. The Rotarian Spouse/Partner Service Award Pg 1 of 2 Page 67 of 79

68 The Rotarian Spouse/Partner Service Award Pg 2 of 2 Page 68 of 79

69 White House Champions of Change (Pending update for ) Nominators: District Governors Deadline: March 1, 2013 The White House will honor U.S. Rotary club members from across the country as Champions of Change for their volunteer work to improve the lives of others either in their communities or abroad during the second-ever Rotary Day at the White House on April 5, Nomination Guidelines : District Governors have the opportunity to nominate TWO candidates from their district that meet the recognition criteria. There are two nomination categories: DOMESTIC: This nomination category is for a Rotarian whose outstanding volunteer work is largely focused on addressing humanitarian concerns within the United States. INTERNATIONAL: This nomination category is for a Rotarian whose outstanding volunteer work has been primarily focused on addressing an international humanitarian challenge outside the United States. Nomination of an INTERNATIONAL candidate is optional, but all nominating districts are required to submit a nomination in the DOMESTIC category. White House Champions of Change Nomination Form No Available Link at this time Page 69 of 79

70 White House Champions of Change Nomination Form Pg 1 of 8 Page 70 of 79

71 White House Champions of Change Nomination Form Pg 2 of 8 Page 71 of 79

72 White House Champions of Change Nomination Form Pg 3 of 8 Page 72 of 79

73 White House Champions of Change Nomination Form Pg 4 of 8 Page 73 of 79

74 White House Champions of Change Nomination Form Pg 5 of 8 Page 74 of 79

75 White House Champions of Change Nomination Form Pg 6 of 8 Page 75 of 79

76 White House Champions of Change Nomination Form Pg 7 of 8 Page 76 of 79

77 White House Champions of Change Nomination Form Pg 8 of 8 Page 77 of 79

78 2013- Inactive or Discontinued Awards Page 78 of 79

79 Governors Benefactor Award Governor's Benefactor Award - awarded to the club which has the highest percentage of Its members enrolled as Benefactors to our Rotary Foundation. Deans Peggs-Scroll Award Awarded to the club with the highest per capita contribution to The Rotary Foundation (TRF) as of June 30 th. In addition, the Top 3 per capita in Annual Programs Fund giving in the District will receive a recognition banner from Rotary International. Al Brooks Memorial 100% Sustaining Member Club Award Awarded to the club or clubs who have achieved 100% Sustaining Member status as at April 30, (i.e. each club member has contributed a minimum of $100 US to our Foundation's Annual Programs Fund). Page 79 of 79