Texas Chefs Association Chapter Meeting Minutes Houston

Transcription

1 Texas Chefs Association Chapter Meeting Minutes Houston Meeting Date: 1/25/16 Meeting Time: 3:00pm-5:00pm Meeting Place: The Forest Club 9950 Memorial dr Houston TX Meeting Called to Order by: Director Adam Heath Recognize Host: The Forest Club Insure Roster/Quorum: Treasure: Scott Tillman, Tiny Box Woods No5 Social Media: Francisco Prado, The Forest Club Student/Education: Tiara Guard, Student at Le Notre School Fundraising: George Leblanc Vendor Partner: Chef Johnny Kalfayan Ex-officio: Lester Bennick Introduce Guest: Recognize the Excused: N/A Secretary: Mike Black, The Forest Club Board Liaison: Jimmy Santiago De La Cruz Call for the Past Meeting Minutes to be Accepted Amendments Call for a vote on the Minutes of the Past Meeting to be Accepted:

2 Motion of Past Meeting Minutes Was: Call for the Present Meeting Agenda to be Reviewed: Amendments / New Business (Write Amendments to Past Minutes) Write in New Business to the Meeting Minutes Call for a vote on the Present Meeting Agenda to be Accepted: Motion of Present Meeting Minutes Was: Treasure s Report: -Review TCA By-laws when it comes to funds and prepare report for next Board meeting -Asses current financial Standings Develop Monthly Report Template to send out to BOD prepare report for next Member Meeting Change all Financial Handlings from Lester Binnick to Scott Tillman -Transfer all Accounts to TCAH Name/ 3 Board members to sign off, -Obtain Debit Card for account -Asses what it will cost to run the chapter years? -Develop Budget for next 3 years Deadline 2/30 -Create Budget for this Year s events 3/30, Next Goal after top items are completed, see Adam on explanation Find someone one to pay for scholarship i.e. see below 3,000$?? The Ben e Keith MPC Scholarship yearly scholarship award, draft letter asking for a 3-5yr commitment in funding. Over all sponsoring the scholarship, stating all scholarship requirements and wanting the to play a big part in it. We want to give you first dibs at being the sponsors to provide this to our membership. Development of operational cost sponsor draft letter asking for a 3yr commitment it will cost us $X amount to operate a year and we want to say that Sysco makes it all possible.

3 Director s Report: Follow up with all board objectives, leading up and executing all events Upcoming Event- Director Goals to have done ASAP Feb 8 th at William Sonoma, Location Highland Village Create Agenda Unveil Pop-up Certification Competition Student advisory/membership/education: Tiara Guard Increase over all membership and active member base Layout scholarship program Layout student exchange program Create Chapter Mission statement Social Media: Francisco Prado Increase overall Social Media/ Twitter Traffic Keep website update. Take over all blast and member communications Design and find company to make 2 pop up banners, 1 picture wall, lanyards for board. Quote cost; find someone to pay for it. Make sure mission statement gets on all social media outlets and web site, update pictures on web site, add Johnny to web site, add head shot of George, Scott, Johnny to web site, link to website on social media, once web site is update, send e-blast check us out Unveil of student exchange program on the web site, as well is scholarship program Draft letter of commitment to site for student exchange program send out to Cc in our network Draft welcome to new members Objective for next meeting Agenda for W-Sonoma Pick date for Competition Pick a date for pop up Pick location for pop up Make contact with TRA Make contact with Judges

4 Old Business: A. Reviewed Cost & Open Discussion about how the event went New Business A. Treasure No cost to the chapter to attend B. Social Media- I ll Send Pictures to keep Outlets updated C. D. Round Table: (Insure that every member and guest has a chance to speak) Adjournment Call for a vote on the Adjourning the Meeting: Motion to Adjourn Meeting Was: Next Social Event 02/08/16 from 6pm-8pm Event Location: Williams-Sonoma Store 711 Highland Village. Houston Next Board Meeting March 7 th Upcoming Social Event at the Forest Club March 13 th 6p-8p The Forest Club 9950 Memorial dr Houston TX 77024

5 VERY IMPORTANT!!! List the date, place, address and time for the next meeting in full. Please do not take for granted that it s common knowledge your chapter always meets every 2 nd Monday of the month at 3 pm. Sometimes it does change so to make sure it is recorded accurately, be sure it is included at the close of your minutes.