BOARD OF COOPERATIVE EDUCATIONAL SERVICES NASSAU COUNTY, NEW YORK

Transcription

1 BOARD OF COOPERATIVE EDUCATIONAL SERVICES NASSAU COUNTY, NEW YORK Minutes for the Annual/Regular Meeting Thursday, April 7, 2016, George Farber Administrative Center, 71 Clinton Road, Garden City, NY MEET THE CANDIDATES FORUM A Meet the Candidates Forum was held this evening. The following candidates were present: Ronald Ellerbe, Fran Langsner and Robert "B.A." Schoen. Laura Pierce the Westbury UFSD was not in attendance as she is attending the National School Boards Conference in Boston, MA. Since there was no one in the audience, no questions were asked the candidates. The forum ended at 7:01 PM. QUORUM/CALL TO ORDER The meeting was called to order by Board President Eric Schultz at 7:01 PM. Attendee Name Title Status Arrived Eric Schultz Board President Present Vice President Absent Deborah Coates District Clerk Present Michael Weinick Vice District Clerk Present Ronald Ellerbe Board Trustee Present Martin Kaye Board Trustee Present Fran Langsner Board Trustee Present Robert B.A. Board Trustee Present Schoen Stephen Witt Board Trustee Present Robert Hanna Assistant to the District Present Superintendent Lydia Begley Associate Superintendent Present Joan Siegel Associate Superintendent Present MinuteTraq Executive Directors Present Admin Dr. Robert R. Dillon District Superintendent Present PLEDGE OF ALLEGIANCE The pledge allegiance was led by Mr. Witt. Board Cooperative Educational Services Nassau County Page 1 Printed 4/22/2016

2 ANNUAL MEETING The 2016 Nassau Annual Meeting was held. Mr. Schultz read the letter from Commissioner MaryEllen Elia. He asked for questions on the Nassau 2016/17 Budget. Adjourn Sine Die ORGANIZATION Michael Weinick, Vice District Clerk Martin Kaye, Board Trustee Appointment External Auditor A. Appointment the External Auditor as follows: The Bonadio Group for the 2015/16 School Year PRESENTATIONS/DISCUSSIONS OR STATUS PROGRESS REPORTS/STRATEGIC PLAN Anthony Fierro, Executive Director the Facilities Department, gave his departmental report. He reported that his department takes care 1,000,000 square feet property on 57 acres which includes 22 owned facilities. He has 119 full-time employees and 27 part-time. He reported that his department has completed 3,000 work orders over the past year. Mr. Fierro reported that his department has been fering custodial training programs to our custodians. Mr. Fierro explained how he has reduced utility costs over the past few years. He spoke to the Board about the capital construction projects. He reported that Rick Wiedersum, our architect, has reported to him that the construction cost escalations on projects are coming in 10-15% higher than last year. He reported on the school district services that his department provides. One is the Work Order Management Service through SchoolDude for procurement support and training. The other service is the Facilities Service CoSer for staffing in maintenance, custodial support and grounds personnel. There is another CoSer for Energy Management which is not subscribed to at this point. Mrs. Coates asked if the department will be able to handle the projects on the Building Conditions Survey. Mr. Fierro stated that we work collaboratively with the departments, and we will look at each the projects and do everything we can to complete the projects. Mrs. Coates asked about the card access doors at the Rosemary Kennedy School. He reported that we have 400+ cameras throughout the agency. Karen Ellis, Executive Director Special Education, reported that we have elopement plans in each our buildings. Mrs. Langsner stated that she thinks the Board Cooperative Educational Services Nassau County Page 2 Printed 4/22/2016

3 training program for the custodians is a wonderful idea. Mr. Fierro reported that the costs for the training are covered by an interdivisional charge to each department. Motion to Approve Consent Agenda Deborah Coates, District Clerk Stephen Witt, Board Trustee CONSENT AGENDA Blanket Blanket Blanket Blanket The consent agenda, consisting Items VIIIA through VIIIC4, with the exception Item VIIIC3. with Campaign for LIHSA (event was canceled), was approved: A. the award the following blanket purchase agreement to the lowest No. Description Period Estimated Amount 15/ Photography Supplies BPA) Amount for Nassau Nassau Comments $120,000 $3,000 General B. the award the following blanket purchase agreement to the lowest No. Description Period Estimated Amount 15/ Nursery and Infants Items Amount for Nassau Nassau Comments $10,000 $10,000 General C. the award the following blanket purchase agreement to the lowest No. Description Period Estimated Amount 15/ Tools: Power and Hand BPA) 4/8/16 4/7/17 Amount for Nassau Nassau Comments $80,000 $2,000 General Special Aid D. the award the following blanket purchase agreement to the lowest Board Cooperative Educational Services Nassau County Page 3 Printed 4/22/2016

4 No. Description Period Estimated Amount for Nassau Amount Nassau Comments 16/ General Safety Supplies BPA) $280,000 $5,000 General Authorization for Additional Expenditures and Extension Dates from Existing Blanket Contracts under $2,000/day Contracts-- Business Services Arts In Education Contracts for Curriculum Writing/ Pressional Development E. Authorization the attached additional expenditures and extension dates from existing blanket purchase agreement as indicated below: No. Description Period Estimated Amount 14/ Tree Maintenance & Removal Services BPA), Extension #1 $203,000 F. the attached Contracts--General Fund under $2,000/day. G. the attached Contracts-General Fund Report for Business Services--Arts In Education. H. the attached Contracts for Curriculum Writing/Pressional Development Board Cooperative Educational Services Nassau County Page 4 Printed 4/22/2016

5 Adoption I. Adoption the attached resolution for: Resolution Onondaga, Cortland and Madison for Pressional Development Service - Project Based Learning for the Department Curriculum, Instruction and Technology. Personnel Actions Report J. the actions detailed in the attached Personnel Actions Report. PAR Pages 1-5 K. the following agreement: an agreement with each the following school district(s): Plainedge UFSD, which sets the terms and conditions to join together to form a Cooperative for purposes securing pupil out--district transportation services in accordance with General Municipal Law section 119-o (Department Business Services). The transportation cooperative project will run from July 1, 2016 through June 30, L. the attached agreement: an agreement with Campaign for LIHSA, which sets the terms and conditions for use the Career Prep High School gym on April 17, 2016 for a Zumbathon for gross revenue to Nassau $250 over one day (Department Facilities Services). M. the attached agreement: an agreement with LI Dance Consortium, which sets the terms and conditions for use the Long Island High School for the Arts on April 14, April 15, April 16 and April 17, 2016, for dance rehearsal and performances representing gross revenue to Nassau $5,310 over 4 days (Department Facilities Services). Amended ADDITIONAL CONSENT AGENDA ITEM N. the attached amended agreement: an amended agreement with the Northwest Evaluation Association, which sets the terms and conditions for renewal this agreement (Department Curriculum, Instruction and Technology). This agreement was originally approved by the Board on July 7, 2011 for the licensing and support NWEA s computer adaptive assessment system. This agreement commences on July 1, 2016 and terminates on June 30, 2017 and may be renewed for additional one year periods. Nassau will gross $750,000 over the school year. ADOPTED [7 TO 1] Robert B.A. Schoen, Board Trustee Stephen Witt, Board Trustee Schultz, Coates, Ellerbe, Kaye, Langsner, Schoen, Witt NAYS: Michael Weinick Board Cooperative Educational Services Nassau County Page 5 Printed 4/22/2016

6 A. the attached Contracts--General Fund $2,000/day and over. Contracts $2,000/day and over INFORMATION The following documents were given to the Board for their information: Contracts - Special Aid Fund George Farber Outstanding Students Awards Invitation N-SSBA Annual Dinner Invitation - May 26, Vanguard Student Recognition Luncheon LIHSA Roundabout Theatre Production: Prospect High: Brooklyn SUPERINTENDENT'S REPORT Dr. Dillon reported that the Board was given the latest enrollment for the LIHSA and STEM programs this evening. The issue state funding for LIHSA and STEM is with Senator John Flanagan, and he will report back when a decision has been made. OLD BUSINESS NEW BUSINESS There was no old business to be discussed. Mrs. Coates reported that the gala is next Wednesday evening, and we have 310 attendees right now. Twelve the thirteen honorees were videotaped by our students to compile one video that will be shown at the event. The Foundation made $120 on the Islander game. Mr. Kaye reported that he received the audit from Barbara Golemme on the snow removal. He asked administration to look for an alterative way to address snow removal in the agency. Dr. Begley stated that this was a pilot this year, and we need to dig a little deeper into that report and will report back to the Board. Mrs. Siegel stated that our buildings are spread out throughout the county, and that causes an issue with equipment and people to work on the snow days. Mr. Kaye stated that if we are going to need equipment, we need to plan for that. Motion to Go into Executive Session Martin Kaye, Board Trustee Stephen Witt, Board Trustee The Board went into Executive Session to discuss the acquisition property for a particular program and the possible salary increases for particular employees in the agency at 7:45 PM. The Board went back into regular session at 8:46 PM. Board Cooperative Educational Services Nassau County Page 6 Printed 4/22/2016

7 Motion to Adjourn Ronald Ellerbe, Board Trustee Deborah Coates, District Clerk The Board adjourned the meeting at 8:46 PM. Deborah Coates District Clerk Board Cooperative Educational Services Nassau County Page 7 Printed 4/22/2016