Alameda Community Learning Center Budget vs. Actuals As of December 31, 2013 Actual Budget vs. Actual Budget
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- Marianna Strickland
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1 ) SUMMARY Revenue General Block Grant 163, , , , ,339 42,191 1,865,782 2,079,283 2,091,463 12,180 1,358,933 Federal Revenue ,065 (18,065) 48,095 42,605 42, ,658 Other State Revenues 12,078 46,296 70, , ,942 59, , , ,528 51, ,152 Local Revenues 2, ,710 15,605 5,709 9, , , ,349 4,913 97,744 Fundraising and Grants 1,506 39, ,099 49,332 32, , , ,330-71,231 Total Revenue 179, , ,877 1,002, , ,223 2,501,055 2,661,378 2,730,329 68,951 1,727,719 Expenses Compensation and Benefits 284, , , , ,712 8,299 1,769,227 1,752,103 1,757,728 (5,625) 937,315 Books and Supplies 40,494 31,041 3, ,015 84,764 (34,250) 125, , ,367 (9,312) 50,353 Services and Other Operating Expend 25,082 29,165 30, , ,831 (82,718) 495, , ,477 (53,973) 471,928 Capital Outlay ,800 4,800 12, Total Expenses 350, , ,430 1,206,977 1,103,108 (103,869) 2,402,105 2,597,662 2,666,573 (68,910) 1,459,596 Operating Income (excluding Depreciation) (171,275) 48,170 78,447 (204,367) (226,720) 22,354 98,950 63,715 63, ,123 Operating Income (including Depreciation) (171,275) 48,170 78,447 (204,367) (221,920) 17, ,550 63,715 63, ,123 Operating Income (as % of expenses) 2.5% 2.4% Fund Balance Beginning Balance (Unaudited) 846, , ,331 1,006,144 1,006,144-1,006,144 1,006,144 Operating Income (including Depreciat (171,275) 48,170 78,447 (204,367) (221,920) 108,550 63,715 63,756 Ending Fund Balance (including Depreciation 675, , , , , ,550 1,069,860 1,069,900 1/17/ of 6
2 ) Detail Enrollment Breakdown Month 2: Month 3: Month 4: (2) (1) (3) Enrollment Summary (1) (1) Total Enrolled ADA % ADA % 97.8% 96.2% 95% 95% 95% % 98.2% 97.6% 95% 95% 95% % 97.4% 96.6% 95% 95% 95% Average 97.1% 97.8% 96.8% 95% 95% 95% Total ADA /17/ of 6
3 ) REVENUE Local Control Funnding Formula (General Purpose Entitlement) 8012 Education Protection Account 74, ,203-74, , ,790 2, , Charter Schools General Purpose Entitlem 88,902 88,902 88, , ,720 (95,234) 1,245,188 1,053,168 1,059,344 6, , Charter Schools in Lieu of Prop. Taxes - 93,709 93, , ,620 63, , , ,329 3, , , , , , ,339 42,191 1,865,782 2,079,283 2,091,463 12,180 1,358, Special Education - Entitlement ,472 (14,472) 39,113 33,544 33,544-33, Child Nutrition Programs ,593 (3,593) 8,982 9,062 9, ,115 SUBTOTAL - Federal Income ,065 (18,065) 48,095 42,605 42, , Other State Revenues 8381 Special Education - Entitlement (State) 12,078 12,078 12,078 49,654 54,121 (4,467) 146, , , , Special Education Reimbursement (State - 3,626-3,626-3,626-3,626 3, Child Nutrition - State (510) 1,275 1,286 1, , Mandated Cost Reimbursements - - 7,601 7,601-7,601 6,984 7,601 7,601 (0) State Lottery Revenue ,596 50,035 50, , All Other State Revenue - 30,592 50, , ,495-60, ,495 50, Categorical Block Grant ,808 (49,808) 134, Educationally Disadvantaged Block Grant - 8,503 (8,503) 22, SUBTOTAL - Other State Income 12,078 46,296 70, , ,942 59, , , ,528 51, , Other Local Revenue 8634 Food Service Sales (29) Merchandise Sales , , ,562 6, Interest (202) 2,422 2,422 2,422-1, Other Local Revenue ,566 (1,566) 3,914 3,914 3,914-3, Field Trips ,925 2,472 (547) 6,180 6,180 6,180-4, All Other Local Revenue ,100 1,802-1, ,802 1,100 - SUBTOTAL - Local Revenues 2, ,710 15,605 5,709 9, , , ,349 4,913 97, ,530 4,550 88,566-92,398 87, Donations/Fundraising 8801 Donations - Parents 1, ,711 18,000 (14,289) 45,000 6,000 6,000-2, Donations - Private ,732 (1,732) 4,330 4,330 4,330-4, Foundation - 39,194-78,388 29,600 48,788 74, , ,000-64,612 SUBTOTAL - Fundraising and Grants 1,506 39, ,099 49,332 32, , , ,330-71,231 - TOTAL REVENUE 179, , ,877 1,002, , ,223 2,501,055 2,661,378 2,730,329 68,951 1,727,719 1/17/ of 6
4 EXPENSES Budget) ) - - Compensation & Benefits 1000 Certificated Salaries 1100 Teachers Salaries 143,721 72,890 72, , ,557 7, , , , , Teacher - Stipends ,000 7,000 7,000-7, Teacher - Substitute Pay ,869 5,736 2,868 14,341 14,341 14,341-11, Teacher - Special Ed 16,070 8,035 8,035 40,419 32,195 (8,224) 70,828 85,900 85,900-45, Certificated Supervisor & Administrator S 29,892 20,976 26, , ,061 (16,839) 230, , ,720 (5,047) 104, Other Cert - Counselor 13,655 7,677 7,677 36,687 36,387 (300) 82,651 84,651 84,651-47,964 SUBTOTAL - Certificated Employees 204, , , , ,936 (15,246) 1,211,647 1,225,799 1,230,846 (5,047) 656, Classified Salaries 2100 Classified Instructional Aide Salaries 32,583 16,364 15,005 79,768 71,937 (7,831) 164, , ,784-94, Classified Clerical & Office Salaries 16,122 7,486 6,066 31,210 28,439 (2,771) 68,164 66,560 66,560-35, Other Classified - Maintenance/grounds ,640 22,787 20,147 45,574 2,640 2, SUBTOTAL - Classified Employees 48,706 23,851 21, , ,162 9, , , , , Employee Benefits 3100 STRS 18,307 9,852 10,244 51,015 44,945 (6,070) 97, , ,783 (416) 49, PERS 2,909 1,385 1,320 6,524 7, ,417 10,762 10,762-4, OASDI-Medicare-Alternative 6,307 3,724 3,576 19,408 18,840 (569) 41,002 36,964 37,037 (73) 17, Health & Welfare Benefits 1,059 6,710 (5,475) 34,738 48,999 14,261 83,998 95,354 95,354-60, Unemployment Insurance 1, ,699 6,960 4,261 13,907 14,171 14,171-11, Workers Comp Insurance 2,025 4,051-18,229 19,811 1,582 27,563 25,704 25,792 (88) 7,563 SUBTOTAL - Employee Benefits 32,078 26,144 9, , ,615 14, , , ,899 (578) 151,285 1/17/ of 6
5 ) 4000 Books & Supplies 4100 Approved Textbooks & Core Curricula Ma - 10,320-20,164 18,200 (1,964) 21,000 21,500 21,500-1, Books & Other Reference Materials 3, ,417 6,717 (3,700) 7,750 10,376 10,500 (124) Custodial Supplies 2, ,673 1,854 (2,819) 3,708 5,208 5, Educational Software ,759 4,409 (8,350) 9,700 14,700 14,700-1, Instructional Materials & Supplies 4, ,723 21,724 13,001 25,066 13,066 13,066-4, Art & Music Supplies 2, , (2,412) 1,746 4,000 4, Office Supplies 3,414 1, ,806 7,258 (549) 15,967 14,467 14,467-6, PE Supplies (286) 1,000 1,000 1,500 (500) Uniforms (57) (400) Yearbook T-Shirts , Leadership Program ,122 2,122 2,122-1, Noncapitalized Equipment 1, , (1,698) 1,961 2,678 2, Classroom Furniture, Equipment & Suppl 11,636 11, ,725 5,200 (18,525) 6,000 23,695 23,750 (55) Computers (individual items less than $5k 6,936 2, ,888 8,034 (8,854) 9,270 23,163 31,163 (8,000) 14, Student Food Services 1, ,543 6,094 2,552 15,236 19,880 20,113 (233) 16, Other Food 929 1, ,950 1,294 (1,655) 3,236 4,000 4,000-1,050 SUBTOTAL - Books and Supplies 40,494 31,041 3, ,015 84,764 (34,250) 125, , ,367 (9,312) 50,353 1/17/ of 6
6 ) 5000 Services & Other Operating Expenses 5210 Conference Fees 1, , (1,223) 1,391 1,779 1, Travel and Lodging 2, , (1,586) 1,591 3,336 3,336-1, Dues & Memberships (86) Dues & Membership - Professional 2,000 1,665-4,626 2,278 (2,347) 5,695 5,695 5,695-1, Insurance - Other 1,470 2,941-13,234 13,179 (55) 18,337 17,646 17,646-4, Janitorial, Gardening Services & Supplies - 3,800 7,600 25,700 2,318 (23,383) 4,635 54,635 54,635-28, Utilities - All Utilities ,218 10,547 10,547-10, Equipment Leases 1, ,026 3,543 5,347 1,804 13,367 13,367 13,367-9, Rent ,404 12,286 31,011 31,011 31,011-30, Repairs and Maintenance - Building ,921 3,699 (13,222) 9,247 19,147 19,147-2, Office Space Leasing ,000 2,000 5,000 5,000 5,000-5, Accounting Fees 1-1,376 1,377 1, ,277 4,277 4,277-2, CLCS Service Fee ,884 2,884 7,210 7,210 7,210-7, Administrative Fees ,185 1,500 1, Banking Fees (48) Business Services 6,625 6,625 6,625 39,749 38,999 (750) 77,998 83,918 86,283 (2,365) 46, Consultants Foundation ,425 - (20,425) - 66,000 66,000-45, Consultants - Instructional - 1,902-1,902 3,090 1,188 9,270 8,010 8,010-6, Consultants - Non Instructional - Custom - 1,260-2,625 1,373 (1,252) 4,120 2,625 2, District Oversight Fees ,701 62,378 62,744 (365) 62, After School Program Expenses (60) (120) Field Trips Expenses 2,462 (50) 149 2,561 2, ,051 7,051 7,051-4, Fingerprinting , ,476 1,476 1,476-1, Interest - Loans Less than 1 Year ,500 1,500 1,500-1, Legal Fees ,779 6,180 4,401 15,450 65,450 65,450-63, Marketing and Student Recruiting 2,462 2, ,384 3,183 (2,201) 9,548 6,500 7,700 (1,200) 2, Moving Expenses 7, ,261 8,000 (5,261) 20,000 15,000 15,000-1, Consultants - Other Payroll Fees ,239 1, ,589 4,589 4,589-3, Printing and Reproduction Professional Development 7, ,910 3,000 (6,910) 9,000 10,590 10, Special Education Contract Instructors 1,559 1, ,981 8,568 4,587 21,420 6,600 6,600-2, Student Assessment Student Information System - - 6,471 6,471 12,750 6,279 15,000 15,000 15,000-8, Clean Energy Expenses - 50,603 (50,603) 50, Technology Services 8,872 4,278 3,009 59,345 28,000 (31,345) 70,000 80,000 80,000-20, Internet/Website consulting 5, ,940 2,472 (15,468) 6,180 17,940 17, Bad Debt Expense Miscellaneous Operating Expenses (27,906) ,000 7,390 20,000 35,000 35,000-34, Communications - Cell Phones (105) (500) Communications - Internet / Website Fee 0 5 2,908 3,318 1,667 (1,651) 3,334 3,363 3,383 (20) Postage and Delivery ,381 2,546 1,165 6,365 6,365 5,165 1,200 3, Communications - Telephone & Fax ,523 2,122 (2,401) 4,244 8,250 8,250-3,727 SUBTOTAL - Services & Other Operatin 25,082 29,165 30, , ,831 (82,718) 495, , ,477 (53,973) 471, Capital Outlay 6200 Buildings & Improvement of Buildings ,800 4,800 12, SUBTOTAL - Capital Outlay ,800 4,800 12, TOTAL EXPENSES 350, , ,430 1,206,977 1,103,108 (103,869) 2,402,105 2,597,662 2,666,573 (68,910) 1,459, Total Depreciation (includes Prior Year , TOTAL EXPENSES including Depreciation 350, , ,430 1,206,977 1,098,308 (108,669) 2,392,505 2,597,662 2,666,573 (68,910) 1,459,596 1/17/ of 6
7 Monthly Cash 2013/14 Actual & Projected Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Actual Actual Actual Actual Actual Actual Projected Projected Projected Projected Projected Projected Beginning Cash 470, , , , , , , , , , , ,359 Revenue General Block Grant - 49, , , , , , , , , ,930 55,003 2,091,463 Federal Income , , ,297 42,658 Other State Income - 6,710 37,010 12,078 46,296 70,282 22,432 11,645 17,092 17,092 22, ,528 Local Revenues ,677 2, ,710 1,658 1,648 1,648 1,648 1,648 89, ,349 Fundraising and Grants 1,200-39,325 1,506 39, ,872 11,872 11,872 11,872 11,872 11, ,330 Total Revenue 1,570 56, , , , , , , , , , ,137 2,730,329 Expenses Compensation & Benefits 41,013 32, , , , , , , , , , ,779 1,757,728 Books & Supplies 10,857 4,363 28,560 40,494 31,041 3,699 12,144 7,642 7,642 7,642 7,642 7, ,367 Services & Other Operating Expenses 47,528 39,745 95,777 25,082 29,165 30, ,006 54,819 67,819 53,164 66, , ,477 Capital Outlay Total Expenses 99,398 77, , , , , , , , , , ,876 2,666,573 Operating Cash Inflow (Outflow) (97,827) (20,882) (40,999) (171,275) 48,170 78,447 (66,377) (57,363) 8,416 94,836 (73,610) (128,739) 63,756 Revenues - Prior Year Accruals 519,577 39, ,309 16,584 (1,000) 1, Expenses - Prior Year Accruals (16,975) Accounts Payable - Year (114,570) (125,327) ,667 8,268 (14,801) 2, Summerholdback for Teachers (43,757) - 4,932 10,537 5,486 5,409 5,280 5,280 5,280 5,280 5,280 5,280 Other Balance Sheet Changes 15, Ending Cash 749, , , , , , , , , , , ,900
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