2012 WINTER BOARD OF REGENTS. Cute. Marnie L. Uhi, TOM, ACE CHAIR

Transcription

1 2012 WINTER BOARD OF REGENTS Cute. Marnie L. Uhi, TOM, ACE CHAIR Ptesidenr and CEO Prescott Valley Chamber of Commerce 3001 North Main Street, Suite IX Prescott Valley, AZ Phone: marniepvchambetorg Term: Megan A. Lucas, IOM, CEcD VTCE CHATR President and CEO BeUevue Chamber of Commerce 1102 Galvin Road South BeUevue, NE Phone: meganbeflevuenebraska.com Term: Man R. McCormick, TOM PAST CHATR President Lewisville Area Chamber of Commerce 551 North Valley Parkway Lewisville, fl Phone: Term: Blain Andera, TOM Executive Director Spirit Lake Chamber of Commerce P.O. Box 155 Spirit Lake, IA Phone: Term: Erin Bemis, TOM President Charlevoix Area Chamber of Commerce 109 Mason Street CharlevoLx, MI Phone: betn1schar1evolx.org Term: Rich Cantillon, TOM President Ponca City Area Chamber of Commerce P.O. Box 1109 Ponca City, OK Phone: Term: Kasey Cronquist, TOM CEO/Ambassador California Cut Flower Commission P.O. Box 791 Carpinteria, CA Phone: Term: Richard Dayoub, TOM President and CEO Greater El Paso Chamber of Commerce 10 Civic Center Plaza El Paso, TX Phone: rdavoube1paso.org Term:

2 2012 WINTER BOARD OF REGENTS Cute. Lisa Krueger, TOM, ACE President and CEO Lake Havasu Area Chamber of Commerce 314 London Bridge Road Lake Havasu City, AZ Phone: Term: Deanna Kupcik, TOM President and CEO Buckeye Valley Chamber of Commerce 508 East Monroe Avenue Buckeye, AZ Phone: Term: Jack Lank, TOM President and CEO The United Regional Chamber of Commerce 42 Union Street Attleboro, MA Phone: Term: Daniele S. Longo, TOM, MBA, MS Vice President, Business Growth, Healthcare Solutions and Tnternational Affaws Northern TKentucky Chamber of Commerce 300 Buttermilk Pike, Suite 330 Ft. Mitchell, KY Phone: Term: Kimberly Nastasi, TOM Chief Executive Officer Mississippi Gulf Coast Chamber of Commerce E Seaway Road Gulfport, MS Phone: ceo@mscoastchamber.com Term: Matt G. Pivarnik, TOM, CCE Executive Vice President Tulsa Metro Chamber Two West Second Street, Williams Tower 2, Suite 150 Tulsa, OTK Phone: mattpivarniktulsachamber.com Term: Brad C. Shanklin, TOM Director Chapter Business Services Meeting Professionals International 3030 LBJ Freeway, Suite 1700 Dallas, TX Phone: BShanklin@mpiweb.org Term:

3 WINTER BOARD OF REGENTS MEETING Cute. SEPTEMBER 23, :30 PM - 3:00 PM EDT U.S. CHAMBER OF COMMERCE WASHINGTON, DC AGENDA I. Welcome and Introductions Marnie L. Uhl, TOM, ACE II. III. Approval of Minutes 2012 Winter Institute Marnie L. Uhl, TOM, ACE Marnie L. Uhi, TOM, ACE/Board members/institute Staff A. Review of Strategic Goals Reach the enrollment goal of 190 attendees, which includes 63 first yeats. Through the auction, fun run, and raffle, reach a specific fundraising goal. (set goal) Improve the overall quality of the Institute Mixer, creaung a more welcoming experience for the first years. B. Approval of Class Advisors (see list) C. Sponsorships D. Regent Responsibilities/Review of the Week (please refer to the checklist) Regent I vlarketing Role IV. Institute Staff Update A. Shelia Lee Scholarship B. IOM All-Stars C. Graduate Elective Promotion Tnstitute Staff V. Other Business/Adjournment Marnie L. Uhl, TOM, ACE 3

4 WINTER BOARD OF REGENTS MEETING Institute, August 17, 2011 Conference Call 4:00 PM EDT MINUTES In attendance: Marine L. Uhi, 1CM, ACE; Megan A. Lucas, 1CM, CEcD: Mart R. McCormick, 1CM; Blam Andera, 1CM; Erin Bemis, 1CM; Richard Dayoub, 1CM; Lisa Krueger, 1CM, ACE: jack Lank, 1CM; Kimberly Nastasi, 1CM; Matt G. Pivarnik, 1CM, CCE; Brad C. Shanklin, 1CM; Manmar Moliiiarv, 1CM, CAB, CMP; Karvn Klein. 1CM; Amanda Knowles; Shelby Parish; Kelly Aratoon I. Welcome and Introductions Marnie L. Uhi, 1CM, ACE welcomed everyone to the call. II. Approval of Minutes from April13, 2011 Call The minutes were approved with no changes. III. Winter Institute 2012 Registration update The group was updated on the current registration numbers thus far arid was reminded that the registration goal is 190 attendees, with 63 first years. S Recruitment/marketing ideas Regents discussed ways to market the program to their contacts. The registration announcement was forwarded to organizations in Arizona, Texas, and the New England area. Board members will receive the attended in 2011, not yet registered call lists as it gets closer to the early enrollment deadline. Another marketing suggestion is to reach out to organizations in states that are within driving distance to Arizona. Institute s marketing coordinator, Kelly Aratoon. discussed the save the date cards that will be created to market Winter. Partnering with state organizations on the Pay it Forward incentive is another great marketing tool. Sponsorship/scholarship update The 2012 sponsorship brochure, which is very similar to the 2011 brochure, vill be available in the coming weeks. Sam s Club has generously offered 20 full-tuition scholarships for first year attendees. Institute is once again offering 6 national scholarships for first ; ears as well as one fulltuition scholarship per site in honor of Sheia Lee. Scholarships will also be offered through the Regent Scholarship Fund, and Instwute staff is currently researching the possibility to rename the fund in honor of Sheha Lee. The scholarship deadline is Friday, Cctober 28 h Class Advisor update Matt McCormick informed the group that he is working on a draft hst of Class Advisors to fill 8 sections and will begin to reach out to them shortly. Anyone who has recommendations should send them to Man. 4

5 WINTER BOARD OF REGENTS MEETING Ctute. August 17, 2011 Conference Call 4:00 PM EDT MINUTES Schedule of activities The group was reminded that Institute registration will begin at 2:00 p.m. on Tuesday, January 3 and the program will conclude at 11:30 am. on Saturday, January 7th The Board of Regents and Class Advisor Briefing xvffl begin at 11:00 am. on Tuesday, January 3rd Logistics Staff will research the International Wildlife Museum and Old Tucson Studios as possible Big Bash locations. The Savoy Opera House will only considered as a last resort. The board decided to bring in new entertainment for the Big Bash. IV. Assign Outstanding Regent Responsibilities Outstanding responsibilities were assigned. Sponsorships: Kimberly Nastasi Winter Institute 101 Bonus Session: Jack Lank, Matt Pivarnik, Matt McCormick Beyond Institute Bonus Session: Megan Lucas and Matt Pivarnik Big Bash: Lisa Krueger, with input from Jack Camper V. Staff Update 2011 summer sites It was reported that Institute exceeded its overall attendance goal as well as increased the first year attendance from 211 to 223 this past summer. All four sites were a success. Fall Board Meeting The agenda for the 2011 Fall Board Meeting was discussed. The Marketing Strategy Session will take place on Thursday, September 22n1 at 1:00 p.m. Dates for the 2012 Fall Board Meeting are Thursday, October 4th and Friday, October 5th Tom Donohue has been confirmed to speak to the group during lunch on October VI. Other Business/Adjournment Matt Pivarnik updated the group on the success of the IOM ribbon distribution at ACCE s annual meeting. The ribbons were highly visible and generated much interest and awareness. Staff will have envelopes of ribbons available for those attending the Fall Board Meeting to wear and distribute at state meetings. There being no other business the call was adjourned. 5

6 WINTER INSTITUTE tute PLEASE NOTE THAT THIS SCHEDULE IS TENTATIVE AND SUBJECT TO CTh4NGE 2012 WINTER INSTITUTE Tuesday, January 3rd 11:00 a.m. ll:30 am. Board of Regents Meeting: Marriott F-Iotel 11:30 a.m. 12: 13 p.m. Board of Regents & Class Advisor Briefing: Marriott Hotel 12:15 p.m. 12:45 p.m. Board of Regents & Class Advisor Lunch: Marriott hotel 12:45 p.m. 1:00 p.m Class Advisor Additional Business: Marriott Hotel 2:00 p.m. 5:00 p.m. Registration: Lobby Level, Marriott Hotel 2:30 p.m. 3:00 p.m. Bonus Session: Beyond Institute. Marriott Hotel 3:00 p.m. 3:30 p.m Bonus Session: Institute and Social Media, Marriott Hotel 3:30 p.m. 4:00p.m. Bonus Session: Winter Institute 101, Marriott Hotel 4:00 p.m. 4:30 p.m. First Year Pre-Homeroom: Marriott Hotel 4:30 p.m. 5:O0 p.m. Graduation Rehearsal (4 yeats only): Marriott Hotel 4:30 p.m. 5:00 p.m. Campus Tour: Lobby, Marriott Hotel 5:00 p.m. 5:45 p.m. Homeroom: Individual Classrooms, McClelland flail 6:00 p.m. 6:3O p.m. Institute Kickoff: McClelland Flail Auditorium Room 207 6:30 p.m. 8:30 p.m. Institute Mixer: Gentle Ben s Wednesday. Januar 4th 7:30 a.m. 8:00 am. Campus Tour: Lobby, Marriott Hotel 7:30 a.m. 8:00 am. Registration: Institute Office, McClelland Flail 8:00 a.m. 11:30 am. Core Classes: Individual Classrooms, McClelland Hall (Break: 9:30 am. /O:OO am.) 11:30 a.m. 12:45 p.m. Lunch: Memorial Hall Student Union 12:45 p.m. 4:15 p.m. Core Classes: Individual Classrooms. McClelland Hall (Break: 2:/5p.m. 1:45p.m.) 1:30 p.tn. 2:O0 pnu Class Advisor Meeting: Faculty/Regent Lounge, McClelland [Fall 7:00 pm. 10:00 p.m. Big Bash: TBD Thursday. Janua 5th 8:00 a.m. l1:30 am. Core Classes: Individual Classrooms. NicCIelland Hall fbr:yek: 9:30 q.p io:oo U/N.j 9:00 a.m. 9:30 am. Class Advisor Meeting: Faculty/Regent Office. McClelland Ha]l 11:30 a.m, 12: p.m. Lunch: Memorial Hall Student Union 12:45 p.m. 2:45 p.m. Elective Classes: Individual Classrooms, McClelland Flail 3:00 p.m. 6:30 p.m. Core Classes: Individual Classrooms. McCleiland Hall IBreik: 4:30 f m. 5:OO.nL) 15 Friday. Janua 6ih 8:00 a.m. lo:00 a.m. Elective Classes: Individual Classrooms, McClelland Hall O3reak: am IO: am.) 10:30 a.m. 12:30 pm. Elective Classes: Individual Classrooms, McClelland Hail 12:30 p.m. 1:45 p.m. Lunch: Memorial Hall Student Union 1:45 p.m. 5:00 p.m. Core Classes: Individual Classrooms, NIcCIelland Hall Break:3:1 3:3OJ.mj 2:00 p.m. 2:30 p.m. Class Advisor Meeting: Faculty/Regent Office. McClelland Hall 6:30 p.ni. 7:30 pin. Graduation Ceremony: Marriott Hotel 7:30 p.m. Class Dinners 30 Saturday. Janua 7 ' 8:00 am I 1:30 am. Core Classes: Individual Classrooms, McClelland Hall (Break: 9:30 am. IO:OO am.) 9:00 a.m. O:30 am. Class Advisor Meeting: Faculty/Regent Office, McClelland Hall 11:30 am Winter Institute Concludes 6 -

7 WINTER INSTITUTE Institute, 2012 WINTER INSTITUTE - EXPANDED STAFF CHECKLIST U.S. Chamber of Commerce Staff Raymond Towle Manmar Mohnarv Karyn Klein Amanda Griffin Shelby Parish (DC) University Hotel The University of Arizona Residence Life P.O. Box Tucson, AZ Contact: Lynn Smith Phone: Fax: Cell phone: LSmith@life.arizona.edu Pre-con meeting: TBD Conference Services Liaison: TBD Tucson Marriott University Park (mail/ship everything to Marriott 880 East Second Street Tucson, AZ Phone: Fax: Contact: Olga Felde, Convention Services Manager Direct: Fax: olga.felde@jqh.com Contact: Roxanne Hoeft, Sales Manager Direct: roxanne.hoefi@jqh.com Pre-con meeting: TBD Transportation Carey Transportation 7

8 WINTER INSTITUTE Institute. Class Advisors Man McCormick I I: 1-2: 2-1: : I: 4-2: Alternates: Orientation call and follow-up conference calls will take place, dates YBD Weekly communications will begin on November 7rh Information stored online on the Volunteer Handbook pages Silent Auction Erin Bemis, with help from Rich Canullon and Deanna Kupcik 05CC will donate I IOM tuition and I Accreditation oucher Items will be on display at the Big Bash only o Attendees will submit donation sheet online prior to Institute o Karyn will create spreadsheet and then turn it over to Erin, who will track payments o Money needs to be counted, signed, and handed to Institute staff by 10:00 am. on Saturday Commumcation o Class Advisors will push auction to their classes o Erin will send s to full attendee list Quarter-Pounder Raffle Jack Lank and Blain Andera Raffle tickets will be sold at the Marriott and evening events ONLY Cash donations need to be tracked and recorded People will receive stickers in exchange for purchasing tickets Staff to provide raffle tickets o \Vinning ticket will he drawn at graduation on Friday- must be present to win Fun Run Megan Lucas Time and date of the run is TED Entry fee is SlO, which includes T-shirt 8

9 Memorial WINTER INSTITUTE Institute, Professional Consultations Deanna Kupcik o Advisor form will be sent to all volunteers to complete if interested in facilitating o Faculty will participate schedule permitting o Facilitators should follow-up with attendees post-institute Scholarships Kimberly Nastasi and Brad Shanklin o Shelby Parish is staff contact o Application deadline is October 28, 2011 Sponsorships Kimberly Nastasi o Shelby Parish is staff contact o All Regents are expected to provide Shelby with their commonly used vendor list Photography Snaptive photo & effects Qias not been asked) Contact: Tracy Shupe Phone: Cell Phone: Brandon) Cell Phone: (Tracy) tshupe@snaptive.com Web site: Catering Amanda will work with Brenda Keagle ( ) to arrange meals and breaks Non-office hours, call Brenda at AZ Chamber Execs to plan last break Location for all meals - Hall Student Union if possible Course Evaluations and Handouts FedEx Kinko s o Shelby will work out printing with Tucson FedEx Kinko s o Only printing workbook st-vie handouts that are less than 10 pages Printing and Shipping Ship date: TBD Badges, Pens, Water Bottles, Planners o Ship everything from GRM to HQ then onto Tucson Faculty Onsite Packets-Amanda o Name badges (eshow) o Schedule (DFS) o Faculty Documents o Planners Name Badges and Tent Cards- Shelby o \.Tolunteer badges and tent cards o Student name badges and first year ribbons 9

10 WINTER INSTITUTE Cute. Tuesday. Tanuary 3rd a Staff badges and tent cards Volunteer Briefing Packets-Karyn o Name badges o Travel information o No binders 11:00 a.m.-11:30 am. Board of Regents Meeting: Marriott Hotel 11:30 a.m.-12:15 p.m. Board and Class Advisor Briefing: Marriott Hotel 12:15 p.m.-12:45 p.m. Board and Class Advisor Lunch: Marriott Hotel 12:45 p.m.-1:00 p.m. Class Advisor Additional Business: Marriott Hotel 2:00 p.m. 5:00 p.m. Registration: Marriott Hotel Lobby Level Refreshments will be provided by Marriott Regents will run silent auction items to Vista Board Room (storage) Tammy Jensen will have Tucson info table set during reg? 2:30 p.m.-3:00 p.m. Beyond. Institute Bonus Session: Marriott Hotel Facilitated by viegan Lucas and?vlatt Pivarnik, Topics of discussion include: o Volunteenng for Institute post-graduation o Obtaining the CAE/CCE designation 3:00 p.m.-3:30 p.m. Institute and Social Media Bonus Session: Marriott Hotel Facthtated by Amanda Griffin 3:30 p.m.-4:00 p.m. Winter Institute 101 Bonus Session: Marriott Hotel Facilitated by Jack Lank, Matt Pivarnik, Matt McCormick, and Marimar Molinary Topics of discussion include: o Tucson and the local area o Industry info/alphabet soup o USCC membership benefits 4:00 p.m.-4:30 p.m. 4:00 p.m.-4:30 p.m. 4:30 p.m.-5:00 p.m. First Year Pre-Homeroom: Marriott Hotel Facilitated by first year Class Advisors Graduation Rehearsal ( 4th years only): Marriott Hotel Campus Tour: Lobby, Marriott Hotel Regents to conduct tour Will depart from J\Iarriott Hotel and end at McClelland Hall 10

11 WINTER INSTITUTE Cu te, 5:00 p.m.-5:45 p.m. 6:00 p.m.-6:30 p.m. 6:30 p.m.-8:30 p.m. Homeroom: Individual Classrooms, McClelland Hall Homeroom sets the tone for the week Emergency contact forms and tent cards are filled out Regents to go around to homerooms to welcome attendees Institute Kickoff: McClelland Hall Auditorium Room 207 Marnie and Megan to give short kickoff speech, invite all volunteers to tntroduce themselves Classes will sit together Show TJD video - Welcome sponsors Acknowledge faculty Institute Mixer: Gentle Ben s (need to book) Megan Lucas, Marnie Uhl, and Brad Shanklin 865 East University Boulevard Tucson, AZ Phone: Contact: TBD Web site: Upstairs area reserved; can use part of downstairs if need be Heavy hors d oeuvres and background music Will reserve area for first years Pre-con meeting: TBD Wednesday, January 4th 7:30 a.m.-8:00 am. Walking Tour #2 Need Regent to lead 7:30 a.m.-8:00 a.m. Registration: Institute Office, McClelland Hall 8:00 a.m.-11:30 a.m. Core Classes: Individual Classrooms, McClelland Hall Bnak. 9:30-10:00 dill) 11:30 a.m.-12:45 p.m. Lunch: Memorial Hall Student Union (Regents to direct traffic) Make sure to lead people through correct entrance 12:45 p.m.-4:15 p.m. 1:30 p.m.-2:00 p.m. Core Classes: Individual Classrooms, McClelland Hall Bt?ak: 2:15-245p.m.) Class Advisor Meeting: Faculty/Regent Office, McClelland Hall 7:00 p.m.-10:00 p.m. Big Bash: TBD Lisa Krueger 11

12 lodo WINTER INSTITUTE Ctute, Thursday. January 5th 8:00 am-i 1:30 a.m. Core Classes: Individua Classrooms, McCleUand HaU (Break: 9:30-10:00 am.) 9:00 a.m.-9:30 a.m. Class Advisor Meeting: Faculty/Regent Office, NicCIelland HaU 11:30 a.ni.-12:45 p.m. Lunch: Memorial Hall Student Union 12:45 p.in.-2:45 p.m. Elective Classes: Individual Classrooms, McClelland Hall 3:00 p.m.-6:30 p.m. Core Classes: Individual Rooms,?dcClelland Hall (B,?ak: 4:30-5:00 p.m., Friday. January 6 8:00 a.m.-l0:00 a.m. 10:30 a.m.-12:30 p.m. 12:30 p.m.-l:45 p.m. Elective Classes: Individual Classrooms, McClelland Hall (Brrak 10:00 - Elective Classes: Individual Classrooms, McClelland Hall Lunch: Memorial Hall Student Union (Regents to direct traffic) am.) 1:45 p.m.-3:00 p.m. 2:00 p.m.-z: 30 p.m. 6:30 p.ni-7:30 p.m. 7:30 p.m. Saturday. January D 8:00 a.m.-1l:30 am. 9:00 a.m.-9:30 am. 11:30 am. Core Classes: Individual Classrooms, McClelland Hall B,ak: 3:15 - Class Advisor Meeting: Faculty/Regent Office, McClelland Hall 3:30p.m., Graduadon Ceremony: Marriott Hotel Marnie Uhl will emcee, Danny Hearn and Raymond Towle will speak, Megan Lucas will announce graduates USCC will provide necessary AV equipment but will riot be responsible for runnmg it Champagne toast to follow (for graduates only) Class Dinners To be planned and attended by class and Class Advisor Core Classes: Individual Classrooms, McClelland Hall Bi?ak: 9:30-10:00 am.) Arizona Chamber Execs will provide food and entertainment for break; USCC will provide beverages Class Advisor Meeting: Faculty/Regent Office, McClelland Hall 2012 Winter Institute Concludes 12

13 2012 WINTER INSTITUTE CLASS ADVISORS tute tro1 Blain Andera, TOM Rich Cantillon, IOM Executive Director President Spirit Lake Chamber of Commerce Ponca City Area Chamber of Commerce P.O. Box 155 P.O. Box 1109 Spirit Lake, TA Ponca City, OK P: P: Class Section: No13-lor3-2 Class Section: Not 2-1 Jeni Coke, TOM Jaime Henning, TOM Membership Concierge and Event Manager Director of Events and Corporate Relations Lake Havasu Area Chamber of Commerce Lincoln Chamber of Commerce 314 London Bridge Road P.O. Box Lake Havasu City, AZ Lincoln, NE P: P: Class Section: Class Section: Nick Kieffer, TOM Jack Lank, TOM Vice President, Business Development President and CEO Goshen Chamber of Commerce United Regional Chamber of Commerce 232 South Main Street 42 Union Street Goshen, TN Attleboro, MA P: P: Class Section: Class Section: Not4-2 Stephanie Parton, TOM Norma Ritz Johnson, TOM Senior Manager Member Communication Vice President, Legislative Affairs Indiana CPA Society Lubbock Chamber of Commerce 8250 Woodfield Crossing Blvd # Broadway Street, Suite 101 Indianapolis, IN Lubbock, TX P: P: Class Section: Class Section: Not