Congratulations! Thanks to extreme creativity, innovation and teamwork that your team has shown, you ve earned a spot at Global Finals!

Transcription

1 1

2 Congratulations! 2 Thanks to extreme creativity, innovation and teamwork that your team has shown, you ve earned a spot at Global Finals! Global Finals is the world s largest celebration of creativity. This year, more than 8,000 of the world s most innovative students will come together to showcase Challenge solutions, collaborate, grow and have fun.

3 Now What? 3 Step 1: Celebrate with your team! Step 2: Get some sleep! Step 3: Use the Global Finals Guide and resources to make Global Finals 2017 an incredible experience!

4 Global Finals 2017: What to Expect 4 Global Finals is something you need to experience firsthand to truly understand. Celebrate the DI season surrounded by more than 17,000 attendees and one-of-a-kind events that celebrate creativity, foster curiosity, inspire confidence and encourage collaboration in a highenergy, family-friendly, and multicultural atmosphere.

5 Global Finals Resources 5 Online Resources: askdi@dihq.org Phone:

6 Global Finals Resources 6 Global Finals Guide Each Team Manager and parent will receive this essential guide which highlights registration, payment and cancellation information, prop shipment details, safety tips and on- and off-campus activities. This will be available in print format at the Affiliate Tournament as well as a download on GlobalFinals.org.

7 Preparing For Global Finals 7 ONLINE REGISTRATION Register your team online as soon as possible. All registrations and payments must be completed by Tuesday, May 2. HOUSING & SCHEDULING Submit requests for housing and scheduling. Remember to note if any participants have special needs or requirements. TRAVEL Book your travel according to arrival and departure plans at Global Finals. Tournament starts Wednesday and Closing Celebration is Saturday PM.

8 Fundraising for Global Finals 8 Parent and Community Groups Parent and community groups dispense their funds in the spring as the school year ends. DI is a great activity for these groups to support! School Boards and Principals Boards of Education and Principals have discretionary funds to pay for events just like DI. Show them how well your team has done and ask for financial support! Local Businesses Make sure to reach out to businesses in your community to ask for monetary donations or items for a fundraiser you are hosting. Team Activities Online Crowdfunding Car Wash Raffles Garage/Yard Sale School Spirit Day Spaghetti Dinner Bake Sale

9 Global Finals Team Registration 9 Team Registration fees cover all Team Managers, Team Members, and Spectators. Team Registration fees include Tournament participation, access to all activities, day and evening events, Innovation Expo, and other open events. All members in your group that are registering for Global Finals must plan to arrive on the same day. Team Registration & Meals With Housing All-Inclusive Early Access: $775 Per Person Tournament participation for all Team Members and Team Managers 6 nights of housing (Monday through Sunday check-out) Meals start with dinner on Monday and end with lunch on Saturday All-Inclusive Standard: $750 Per Person Tournament participation for all Team Members and Team Managers 5 nights of housing *(Tuesday arrival through Sunday check-out) Meals start with lunch on arrival day and end with lunch on Saturday *Special accommodations can be made for arrivals after Tuesday at this rate Team Registration & Meals Without Housing Team Registration Fee With Lunch $3750 Per Team Tournament participation for all Team Members and Team Managers Up to 10 Event Passes with lunch starting arrival day through Saturday Event Passes are valid for Team Members, Team Managers and Spectators Event Passes With All Meals $4750 Per Team Tournament participation for all Team Members and Team Managers Up to 10 Event Passes with 3 meals per person per day starting arrival day through Saturday Event Passes are valid for Team Members, Team Managers and Spectators

10 Team & Individual Late Registration 10 Reminder: Changes can be made to team and individual registrations until Tuesday, May 2, 11:59 p.m. EDT. To avoid all additional penalties, all registrations must be completed by this date. If the entire team registers after Tuesday, May 2, 11:59 p.m. EDT, there will be an additional $500 penalty. Registration fees, including the additional $500 penalty, must be paid immediately and in full. Please note, registration is contingent on University of Tennessee (UT) advising that the housing will be provided. If an individual All-Inclusive Registration is added after Tuesday, May 2, 11:59 p.m. EDT, there will be an additional $100 penalty for that registration. Changes from the standard to early access all-inclusive registration will incur a $75 per person penalty.

11 Team & Individual Late Cancellation 11 Reminder: Changes can be made to team and individual registrations until Tuesday, May 2, 11:59 p.m. EDT. To avoid all additional penalties, all registrations must be completed by this date. If the entire team cancels before May 2,11:59 p.m. EDT, Destination Imagination will refund all registration fees except 50% of the $1,500 deposit (i.e., $750). Starting May 3, no refunds will be issued for cancelled teams. If the deposit is not paid by May 2, 11:59 p.m., the team will automatically be cancelled and Team Late Registration rules will be enforced if the team would like to be reinstated. Refunds for cancellations prior to May 3, will be processed 6 to 8 weeks after the event, less cancellation fee of $750. Cancellation fees are not transferable. If an individual cancels after Tuesday, May 2 11:59 p.m. EDT, no refunds will be issued for the registration or pass. This includes ALL Team Registrations, Event Passes and Day Passes.

12 Registration and Passes After the Deadline 12 Late registrations, cancellations and changes must be submitted by the Team Manager via to or by fax at Penalties, as previously described, will apply. Starting May 7, non-refundable cancellations and changes can only be made in the Registration and Orientation Area at time of check-in at TRECS in Knoxville. Penalties, as previously described, will apply. You are responsible for the full cost of the number of registrations and passes in the registration system on May 2, 11:59 p.m. regardless of no-shows/cancellations.

13 Team Housing Assignments 13 Teams may be placed in a residence hall (dorm) or hotel. An Affiliate Locator will be available approximately five days before arrival. Specific rooming assignments are the responsibility of the Team Manager. Rooms will be assigned in coordination with Housing Staff at On-Site Registration. Teams requesting hotel housing may not be housed with their Affiliate, but will be guaranteed housing in a hotel.

14 Spectator Event and Day Passes 14 Each spectator must register for Global Finals affiliated with a valid Team Number. Spectator event passes include access to all Team Challenge competition areas, all activities, day and evening events, Innovation Expo, and other open events. Pre-registered Spectator Event Passes are picked up by the Team Manager when teams register on-site in Knoxville. Spectator Event Passes can be purchased on-site for an additional $5 per pass. If purchasing on-site, your patience is greatly appreciated. For fastest service, please preregister any Spectator Event Passes. Event Pass: $95 Per Person Access to all Team Challenge competition areas, all activities, day and evening events, Innovation Expo, and other open events arrival day through Saturday No meals included Event Pass With Lunch: $175 Per Person Package above, add lunches from arrival day through Saturday Event Pass With All Meals: $325 Per Person Package above, add all meals beginning with dinner on arrival day through Saturday lunch Day Pass: $25 Per Person Access to all Team Challenge competition areas, all activities, day and evening events, Innovation Expo, and other open events Valid for one day only No meals included Day Pass With Lunch: $45 Per Person Package above, add lunch

15 Registration / Paperwork Checklist 15 #1 Online Registration Register and make $1,500 deposit within 2 weeks #2 Registration Payment Pay Team Registration fees in full #3 Registration Forms Parental Consent On-site Contact Over 18 General Consent #4 Travel Requests Team Transfers Prop Shipment #5 Affiliate Forms and Orders Pin Orders Shirt Orders

16 Tournament Schedule 16 During online registration, your team may make special requests for scheduling. While DI will make every effort to accommodate your team s request, no special requests are guaranteed. Teams Instant and Team Challenges will be scheduled on separate days. The tournament schedule will be available approximately 10 days prior to Global Finals. Check GlobalFinals.org to find the complete schedule after release.

17 Travel and Prop Shipment 17 Teams travel from all over the world to Global Finals and choose many different modes of transportation. If traveling by bus or plane, book your travel as soon as possible! Airport transfers are available, but they must be purchased in advance through the ShopDI.org website. Props may be shipped to UT-Knoxville. All shipped props must arrive between May 8 and May 19 between the hours of 9 a.m. and 5 p.m. All return shipments must be picked up by May 30. Prop shuttles will be available to transfer props around campus.

18 Team Member Packing List 18 Teams- Remember to bring a Fix-It Kit! Travel List Suitcase/Duffle Bag Backpack or Tote Cell phone Chargers Books & Entertainment Cash- Food during travel Identification Toiletries Glasses/Contacts Housing List Flip-Flops or Slippers Comfortable Shoes Bathrobe Clothes- Layers - Temps 70 and 80 s Swim Towels Swimsuit Poncho/Rainwear On-Campus List Backpack/Bag Cash- Sightseeing Affiliate Shirt(s) Pins & Pin Bag/Towel Camera Credentials Sunglasses Sunblock Innovative, Homemade Costume for Costume Ball

19 Global Finals Merchandise 19 Pre-orders will be available on the ShopDI.org website in early April. Make sure to check for it! Affiliate T-Shirts Affiliate Shirts are strongly recommended for all participants. Wearing an Affiliate T-Shirt is one of the best ways to represent your state or country at Global Finals! ***ADD AFFILIATE-SPECIFIC INFORMATION

20 Global Finals Pin Guidelines 20 Pin Trading is a big part of the Global Finals experience. Affiliate Pins- Available for purchase directly from Affiliate. Teams must use an approved Licensed Pin Vendor to create any commercially-made pins and follow all pin guidelines instated in September See New Pin Guidelines blog post or download DI s Brand & Style Guide to read the pin policy. Team-created pins may not include the word DI, the Destination Imagination, Inc. name or any Destination Imagination, Inc. logos, including the box and ball, Global Finals or Challenge logos. Team-created pins may not include an Affiliate initials combined with DI in any manner, whether hyphenated or without a space between them (e.g., NJ- DI, MADI, etc.). Teams are prohibited from infringing on a person s or company s intellectual property.

21 Affiliate Pin Information 21 ***ADD AFFILIATE-SPECIFIC INFORMATION

22 Arriving at Global Finals 22

23 Knoxville On-Site Registration 23 When your team arrives in Knoxville, your first stop should be TRECS to get registered. Registration hours are as follows. Monday Tuesday 12 p.m. to 11 p.m. 8 a.m. to Midnight Wednesday Thursday/Friday Saturday 10 a.m. to 5:30 p.m. 9 p.m. to Midnight 7:30 a.m. to 5 p.m. 7:30 a.m. to 12 p.m. Global Finals provides a 24 hour event office ( ) that can assist with late arriving teams. TRECS is your first stop, even outside of these hours.

24 General Schedule 24 Monday: Arrivals Thursday: Tournament Tuesday: Arrivals Team Manager Meeting- 7 p.m. Wednesday: Tournament Begins Welcome Ceremony- 7:30 p.m. Friday: Tournament Saturday: Tournament Closing Celebration- 4 p.m. Sunday: Departures

25 Welcome / Closing Celebration 25 Welcome Ceremony Wednesday- 7:30PM Welcome Ceremony is our official start to Global Finals. We celebrate you and all of your accomplishments, beginning with a parade and featuring thousands of cheering team members and spectators. Closing Celebration Saturday- 4PM We bring an end to Global Finals with a world-class celebration packed with thousands of cheering participants and fans. We ll look back on your week at Global Finals and present awards and trophies!

26 Innovation Expo 26 At the Innovation Expo, you will have the opportunity to see and test the latest technology and gadgets our vendors have to offer as well as interact with industryleading organizations. Let your curiosity run wild! Check the website for up-todate vendor information. Expo Hours Wed- 8:30 a.m.-5:30 p.m. Thurs- 8:30 a.m.-5:30 p.m. Fri- 8:30 a.m.-3:00 p.m.

27 Survival Tips- You Can Do It! 27 Global Finals is an incredible experience, but it can also be overwhelming. Remember to: Ask for help from your school system, parents and your Affiliate Keep a positive outlook and a good sense of humor Be prepared for anything- Flexibility is a must! Get enough sleep (and make sure your kids do too) Breath deeply- Take a few minutes each day to yourself Remember you are at Global Finals- Savor the experience Have an incredible time!

28 Connect With Us 28 Like us on Facebook at Destination Imagination, Inc. Follow for creative inspiration Tweet with Share your Join the conversation using #IamDI Learn more at DestinationImagination.org

29 29 Important Contacts Affiliate Director: Phone: Affiliate Global Finals Coordinator: Phone: Affiliate Information: