Ventura High School Music Boosters PO Box 3051, VENTURA, CA FEIN:

Transcription

1 August 21, 2018 Dear Ventura High School Music Families: Welcome to the Ventura High School and the 2018/19 school year! The Boosters group is an all-volunteer, non-profit organization that serves to support Ventura High School s vibrant, award-winning music program. You become a member by virtue of your child s enrollment as a student in a VHS music class. Each year, the Boosters request a donation from each family to provide music students with the basic needs of repair, maintenance and replacement of instruments, classroom equipment and printing expenses. The VHS Music Department receives very limited funding to maintain, repair and replace instruments. The cost to replace an old or damaged instrument can be as much as $12,000, and the department budget does not come close to covering expenses at that level. In addition to basics, the Music Department offers challenging sheet music, clinics and master classes with professionals to provide a high-quality, enriching program. The Boosters assist with fundraising to help cover incurred costs. However, these fundraisers are simply not enough to cover music expenses without additional help from our music families and the Ventura community. The total annual operating budget for department expenses is more than $50,000, a cost that equates to $250 per student. We ask each family to contribute $200 to sustain the quality and level of the VHS music program for our students. The Music Department strives for excellence. We are very proud of the award-winning program that Mr. Hunt and his students have worked hard to achieve. During the school year, students participated and earned distinction in local, state, regional and nationally-adjudicated competitions. Ventura High School has the only west coast Grand National Invitational participant in 22 years. Both Wind Ensembles and the Honors String Quartet have earned unanimous superior ratings for 8 consecutive years while performing some of the most challenging repertoire composed. The String Orchestra and Concert Band has earned unanimous superior ratings at the state and national level for the past 6 years. Students also participated in the musical productions, all state/all county, master clinics and concert exchanges with other schools. We look forward to even greater achievements this year. Think of your contribution as an investment in your music student s future and academic success: From The College Board, Profile of College-Bound Seniors National Report for 2001: SAT scores of students who took part in music instruction, surpassed students with no music training. Data collected from students taking the SAT indicated that students taking music and arts averaged scores that were higher than non- music students by 60 points on verbal and 43 points on math. Your $200 contribution will help continue to provide fresh, stimulating and challenging opportunities for music students and is tax-deductible. Ventura High School is a non-profit 501 (c) (3) organization, Tax ID # Contributions are voluntary. Please fill out the Donation and Sponsor Form contained in this packet and write your donation check to VHS. Use the enclosed envelope and deliver to the music room by Friday, August 31 st or bring to the Parent Meeting on Tuesday, September 4 at 7 p.m. Alternatively, you may make your donation by PayPal at. Thank you in advance for your support, we look forward to a great year!

2 2018/2019 FUNDRAISING OPPORTUNITIES Music Booster fundraising monies are divided between the General Fund (GF) which is used to pay for basic operating expenses of running the music program and the Student Travel Fund (STF), which is used to help students earn money toward their travelling performance costs. Some funds are also set aside by the General Membership Meeting for specified reserves. Fundraising Opportunities for Aggregate Student Travel Fund (STF) In order to help defray the costs of travelling, students and their families have the opportunity to participate in Booster fundraisers that offer a percentage that goes to the aggregate Student Travel Fund. Participation includes selling ads and tickets to events and/or contributing time to help run an event. For this year, these opportunities include: CONCERT PROGRAM AD SALES -- Sell ads to businesses and individuals to get 50% of sales toward the Student Travel Fund up to $200 and 100% after $200. Going on now. SPONSORSHIPS Sell sponsorships to businesses/relatives, 100% sold by Oct. 1 to the STF Fundraising Opportunities for the General Fund The proceeds from the following fundraisers go toward the General Fund, which contributes to instrument replacement, repair and maintenance; sheet music; classroom equipment and printing expenses. These are: $200 OR OTHER CONTRIBUTION % to GF CONCERT PROGRAM AD SALES 50% to GF up to $200 sales FOOTBALL FOOD BOOTH -- Net booth sales to GF FALL BENEFIT CONCERT 100% of concert ticket & 100% of Silent Auction sales to GF SPONSORSHIPS 100% of sponsorships sold after Oct. 1 to GF unless specified for STF Special Offer on Sponsorships sold by Oct. 1 Ask your favorite business or relative to support the VHS music program. We will apply 100% of sponsorship donations to the STF if sold by Oct. 1 Fill out the enclosed Donation & Sponsor Form. Make out sponsorship checks to VHS, a 501 (c) (3) nonprofit corporation; Tax ID# Specify For Student Travel in memo line.

3 Ventura High School Music Department and VHS PO BOX 3051, VENTURA, CA AT-A-GLANCE TO-DO LIST FOR MUSIC STUDENT FAMILIES 2017/2018 School Year 1. By Friday, August 31 st, please read this packet and complete/sign/turn-in the following: VHS Music Department Handbook (sign, turn-in last page). VHS Contact Information Form Voluntary Contribution of $200 (with Donation and Sponsor Form filled out) Make your tax-deductible donation check payable to: VHS, put in enclosed envelope, along with the Donation and Sponsor Form and bring to music room. You may also make your donation by PayPal at. 2. On Tuesday, September 4 th from 7:00p.m. 8:00p.m. in the music room Attend the VHS Music Department Orientation Meeting and Semi- Annual Membership Meeting Sign up to volunteer at one or more of our events or fundraisers. Opportunities to help abound and we need your help to make this year successful. Consider volunteering in the following areas: football food booth, fall benefit concert, chaperone, hospitality, fundraiser coordinator.

4 August 21, 2018 Notice of 2018/2019 VHS Fall Membership Meeting The Fall Membership Meeting of the VHS will be held Tuesday, September 4 th from 7:00 p.m. 8:00 p.m. in the second-floor Music Room at VHS. This is one of two membership meetings for the year, the other will be held in the spring. Please plan to attend, participate in important decisions, and to learn about this year s program. Music Program Meeting AGENDA 1. Presentation/Discussion of this year s music program/review of Music Department Handbook by VHS Music Director Paul Hunt (see Handbook in the folder; sign and return last page) 2. Preliminary discussion of Spring Tour with parents of travelling students 3. Q and A for director Music Booster Business Meeting 4. Introduction to the 2018/2019 VHS organization 5. Approval of July 2018 Minutes 6. Presentation/Discussion of VHS Music Booster fundraisers for the year 7. Submission of contact forms/contributions/signing up for volunteer positions 8. Adjournment of business meeting For more information, contact: Lorene Bacon at lorenebacon@gmail.com or Please place VHS in the subject line of your . Thank you.

5 CONTACT INFORMATION, IMPORTANT - PLEASE RETURN THIS TO SCHOOL by Friday, August 31 st The contact information below will be used to send to you important and sometimes telephone communications throughout the year, including information about concert dates & preparation, travel, fundraising events and other relevant music program information. The Ventura High Need You! Meet Other Music Families Have Fun Be Involved with the Kids We ask that each family contribute in some way by volunteering and/or donating money. No matter how small or large, each task and dollar is important for support of your child s music education -- from bringing baked goods to concerts, staffing bake sales, selling tickets to a fundraiser, chairing a fundraiser or writing out a donation check. A complete list of volunteer opportunities will be available at the Membership Meeting. The size of your commitment is up to you we just ask that you do something. PLEASE PRINT CAREFULLY AND CLEARLY Yes, I d love to be involved! Please call or me when help is needed in the following areas: Football Food Booth Baked Goods for concerts Staffing the Hospitality Table at a concert Fall Benefit Concert Other Fundraisers (TBD) End of Year Banquet Chaperone for event(s) Other (please specify) Parent name Parent Phone Parent Student Name/Class Any talents you d like to share, tasks to perform, Committees to chair or co-chair (see OPEN POSITIONS on Volunteer Board and Committee Roster these are what we need most) Thank you for your support and commitment to your child s music education.

6 Dear Music Families and Sponsors, Ventura High School DONATION AND SPONSOR FORM Music is alive and well at Ventura High School. The Ventura High School Music Department provides a vibrant, enriching and exciting program for its students. Students train to play difficult music, participate in clinics with music professionals, travel to compete in music festivals, and participate in County and State Honor Bands. We have a lively Booster program that provides fundraising opportunities for the music program such as food concessions at the VHS football games, an annual Benefit Concert, bake sales and concert program ad sales. However, we still need the direct support of music families and the community at large. We ask that you consider helping us continue this wonderful music program with a tax-deductible donation to the Ventura High School. Name: Address: Phone Number: Conductor Concert Master Principal Chair Music Supporter $ or more: $ or more: $ or more: Less than $200.00: All donations of $ or more to the Ventura High School will be recognized in our concert programs in throughout the year. Please make checks payable to: VHS MUSIC BOOSTERS Note donation in the memo P.O. Box 3051 line of your check. Ventura, CA You may also make your donation on PayPal at. Contributions and donations are tax-deductible VHS Tax Id # Thank you in advance for your support. Please check our website calendar at venturahsmusic.org for upcoming concerts and other music department events.

7 2018/19 Volunteer Board and Committee Roster August 2018 Executive Board President- Lorene Bacon Vice President- Open Position Secretary - Kelly Holthe Itskell@sbcglobal.net Treasurer - Anita Meagher ameagher@yahoo.com Parliamentarian - Mindy Larimer minders74@roadrunner.com Music Director- Paul Hunt paul.hunt@venturausd.org Coordinator- Fundraising Benefit Concert- Open Position Concert Hospitality- Open Position Dine-0uts Open Position Football Food Booth Open Position Coordinators- Program Support Publicity- Open Position Uniforms- Open Position Year End Banquet Open Position Please consider becoming an active member of the Ventura High. For information on the Boosters or finding out how you can help, please contact Lorene Bacon at lorenebacon@gmail.com.