Joseph Onofretti, Ph.D. Dean of Students

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2 At Emmanuel College, we believe in the strength of community and hear often from our students that when they join our extended community of peers, faculty, staff and alumni they are further inspired to develop and excel in all dimensions. We believe that parents and families provide a critical support system and hope this guide provides helpful information to assist you with your family s transition. Along with the academic calendar, this booklet provides a brief overview of campus resources and important contact information for key administrative offices and departments. I wish you well as you prepare for your student s upcoming academic year and arrival to Emmanuel. Sincerely, Joseph Onofretti, Ph.D. Dean of Students

3 TABLE OF CONTENTS Academic Calendar Page 2 Academic Advising // Page 3 Academic Resource Center // Page 3 Admissions // Page 4 Athletics and Recreation // Page 4 Bookstore // Page 5 Campus Safety // Page 5 Career Center // Page 6 Center for Diversity and Inclusion // Page 6 Colleges of the Fenway // Page 7 Counseling Center // Page 7 Dean of Students // Page 8 Health Services // Page 8 Information Technology // Page 8 International Programs & Study Abroad // Page 9 Jean Yawkey Center // Page 9 Library // Page 10 Mailroom and Copy Center // Page 10 Mission and Ministry // Page 11 New Student Engagement & Transition // Page 11 Registrar // Page 12 Residence Life and Housing // Page 12 Student Activities & Multicultural Programs // Page Student Financial Services // Page 13 Vice President of Student Affairs // Page 13 1

4 Academic Calendar // Fall 2017-Spring 2018 September 3 September 4-11 September 6 October 9 October 13, 14 & 15 October 20 November 10 November 21 November November 26 Welcome/Move-In Day Welcome Week activities Fall 2017 Classes Begin Columbus Day No Classes Family Weekend Mid-Term Grade deadline (first-year students only) Veterans Day No Classes Residence Halls close at 9:00 p.m. Thanksgiving Break Residence Halls reopen at Noon December 12 Last Day of Classes December 13 Reading Day December Final Exams * December 19 Residence Halls close at 10:00 a.m. January 14 January 15 January 17 February 19 March 2 March 5-9 March 11 March 30 April 16 May 1 May 2 May 3-7 May 8 Residence Halls reopen at Noon Martin Luther King Day No Classes Spring 2018 Classes Begin Presidents Day No Classes Residence Halls close at 9:00 p.m. Spring Break Residence Halls reopen at Noon Good Friday No Classes Patriots Day/Easter Monday No Classes Last Day of Classes Reading Day Final Exams* Residence Halls close at 10:00 a.m. *Students must move out of the Residence Halls within 24 hours of their last exam 2

5 Academic Advising LOCATION: Administration Building, Room 320 and 322 PHONE: M-F: 8:30 a.m.-4:30 p.m. Provides each new student with an academic advisor who: Meets with students to review college policies and procedures in scheduled, small-group meetings (AA0101) Assists new students in transitioning from high school to college life Provides students the opportunity to participate in Majors Exploration Program so they may assess their own personal skills and talents to determine a major through exploring different areas Collaborates with the Career Center to provide students the opportunity to participate in an assessment that helps them discover possible major options Works with students to create a four-year plan of study to they are prepared graduate in four years Discusses study abroad integration with overall academic plan Directs students to appropriate offices for assistance with various issues Academic Resource Center LOCATION: Lower level of Cardinal Cushing Library, LIB G-04 PHONE: arcservices@emmanuel.edu M-Th: 9:00 a.m.-8:00 p.m. // F: 9:00 a.m.-4:00 p.m. Sun: 5:00 p.m.-8:00 p.m. Connects students with Peer Tutors to assist with course work and study skills Offers study groups to aid students in preparing for major tests and exams as well as drop-in writing help Appointments can be made in person or on-line (via the portal, ECLearn or at www. emmanuel.mywconline.com) Provides professional academic support to students through: Academic Coaches to work individually with students to develop learning and study strategies to enhance academic success Writing Specialists and Peer Writing Tutors to help students organize and produce effective written work A Math Specialist to provide individual support for courses requiring math Disability Support Services (DSS) to coordinate support and accommodations for students with documented disabilities o To receive accommodations, students must meet with the Assistant Director of Disability Support Services. Disability documentation may be sent to Disability Support Services, Academic Resource Center. For more information, please contact DSS at or disabilityservices@emmanuel.edu. Facilitates workshops on subjects such as time management and reading strategies Provides Graduate School and fellowship preparation services 3

6 Admissions LOCATION: Wilkens Science Center, Room 216 PHONE: ( fax) M-F: 8:30 a.m.-4:30 p.m. Conducts campus tours led by current students for prospective students and their families Conducts campus interviews and information sessions and hosts open houses, accepted student days, and events for prospective and admitted students and their families Visits high schools and community colleges during the fall and spring to meet with school counselors and prospective students Reviews admissions applications and related materials and makes admissions decisions for undergraduate and graduate programs Organizes and facilitates the Admissions Ambassador Program, which is comprised of current students who give campus tours, work at Admissions events and speak with prospective students and their families Directs a student-to-student interactive recruitment program, the Boomerang Program, which sends current students back to their high schools to share their Emmanuel experience with interested students and school counselors Athletics and Recreation LOCATION: PHONE: WEBSITE: Jean Yawkey Center, 3rd Floor ( fax) Provides information regarding the following: Varsity athletic programs and tryout opportunities Upcoming home events (games, matches) in regular and postseason play/competition Colleges of the Fenway (COF) intramural sports opportunities: Great Northeast Athletic Conference: Emmanuel College Dance Team 4

7 Bookstore LOCATION: Marion Hall, Room 211 PHONE: M/Th: 9:00 a.m.-5:00 p.m. // Tu/W: 9:00 a.m.-6:00 p.m. F: 9:00 a.m.-4:00 p.m. WEBSITE: Coordinates textbooks and course materials in new, used, digital and rental forms available in-store or at Provides buyback (student textbook sales to the Bookstore) daily Sells a variety of supplies and materials including: School supplies, planners, calculators and other course supplies Residence living supplies including batteries, greeting cards and stamps Convenience items including snacks, pre-paid phones and health/beauty essentials General reading books including fiction, magazines, writing reference, foreign language reference, study guides and test prep Computer peripherals including academically discounted software through JourneyEd. com, campus networking supplies and thumb drives Emmanuel apparel and accessories including school logo sweatshirts, t-shirts, hats, diploma frames, decals and fine gift items Gift cards for any amount over $5.00 Fenway Cash is accepted ($2.00 minimum purchase) Campus Safety LOCATION: Administration Building, Room 139 PHONE: hours a day, 7 days a week Supports the overall safety and wellbeing of the campus community through: Safety Escorts Campus Safety Officers who walk students to and from any Emmanuel College building or parking lot, 24 hours a day, 7 days a week Security Patrol Campus Safety Officers who patrol the campus 24/7 College Shuttle Providing transportation to students to off-campus college housing (City View, Notre Dame Campus) and local T stations, 6 p.m. to 2 a.m. Rape Aggression Defense (RAD) Program for both male and female students Community Alerts including all emergency notifications and snow closures, which are sent through the College s RAVE system Operation ID Designed to discourage theft of valuable property with an easy way for students to identify stolen property Fingerprinting service to any Emmanuel community member who may need to provide documentation to prospective employers for security clearances All Campus Safety Officers have been trained as first responders and have gone through first aid and automated external defibrillator (AED) certification Student I.D. Cards Lost and found 5

8 Career Center LOCATION: Marian Hall, Room 214 PHONE: M F: 8:30 a.m. 4:30 p.m. M Th: 8:00 a.m.-5:00 p.m. (Summer Hours) APPOINTMENTS: Provides individual career advising, a four-year career plan, academic major and career assessment tools, and social media profile reviews Coaches students with resumes and cover letter writing Prepares students for interviews through in-person or phone/video mock interviews Advises on graduate school program selection and preparation, in collaboration with the Academic Resource Center Facilitates the pre-internship course: INT 1001 Internship and Career Planning Manages HireSaints, the online career management system, a comprehensive resource for on-campus opportunities, internships, full-time and part-time positions Executes career fairs, employer information sessions, networking events, on-campus interviews, workshops, and programs on-and-off campus Center for Diversity and Inclusion LOCATION: Marian Hall 222 PHONE: smithj4@emmanuel.edu Provides information on multicultural student organizations as well as on social justicethemed events and programs Offers a conference room designated for meetings, studying and socializing Carries a library of books, DVDs and periodicals on topics related to identity and culture Coordinates and communicates information on theme week and monthly programming regarding culture, identity and social justice Supports LGBTQ+ populations through resources and advice 6

9 Colleges of the Fenway (COF) LOCATION: 375 Longwood Avenue, Boston, MA PHONE: WEBSITE: The six Colleges of the Fenway (COF) include: Emmanuel College, Massachusetts College of Art and Design, MCPHS University, Simmons College, Wentworth Institute of Technology and Wheelock College Facilitates collaborative activities, events and opportunities including: Cross Registration for hundreds of courses at any of the six COF institutions at no additional cost Minors in Performing Arts and Sustainability Mini-grants from the Center for Sustainability and the Environment COF intramural and recreational activities (i.e., flag football, basketball, dodge ball, soccer, ultimate Frisbee, kickball, volleyball, softball, billiards, Texas Hold Em poker, Great Race Boston, Turkey Trot 5K Run/Walk, Boston by Foot Tours) COF performing arts groups (i.e., COF Orchestra, COF Chorus, COF Dance Project and COF Theater Project, COF Jazz Band) Mentorship opportunities for Japanese exchange students at the Showa Institute Increased educational opportunities to travel abroad through the Global Education Opportunities (GEO) Center Welcome Month activities, COF Block Party, COF After Party, Spring Week, Earth Day events, COFs Got Talent, Muddy River Symposium and Campus Movie Fest Free admission to the Isabella Steward Gardner Museum with College ID Economic advantages through utilizing College IDs at local businesses and restaurants for discounts and savings The COF mobile app provides information on the latest events, savings, and resources. (Search Colleges of the Fenway in any app store.) Counseling Center LOCATION: Administration Building, 151 PHONE: M-F: 8:30 a.m.-4:30 p.m. Provides the following mental health services: Short-term individual counseling Long-term group counseling Outside referrals for psychological services Medication consultations when appropriate Outreach and educational workshops 7

10 Dean of Students and Assistant Dean for Community Standards and Family Programs LOCATION: PHONE: St. Ann Hall (Lower Level) Dr. Joe Onofrietti: Mary-Beth Thomas: General student support, referral to campus offices as well as leadership resources Advises students on issues related to living on campus Offers information on off-campus living and tenant rights and responsibilities Supports students with the Student Conduct system Coordinates and provides information on Family Orientation and Family Weekend Administers and counsels students with the Meyers-Briggs Personality Type Indicator Communicates senior class and Commencement information Health Services LOCATION: PHONE: St. Joseph Hall G-02 (Lower Level) ( fax) healthservices@emmanuel.edu M-F: 9:00 a.m. 4:00 p.m. (open when classes are in session) Provides on-site office visits for the following: Diagnosis and management of both acute and chronic health conditions Blood work, rapid strep test, rapid flu test, pregnancy tests and screening for UTIs Gynecological care including routine exams, diagnosis and treatment of STIs Asthma management and nebulizer treatment Prescriptions when medically indicated Referral to Beth Israel Deaconess Medical Center (BIDMC) for further diagnostic tests when clinically indicated Assistance with questions regarding the Entrance Health Report Information Technology Department LOCATION: Administration Building, Room 133 PHONE: helpdesk@emmanuel.edu M-F: 8:00 a.m. 5:00 p.m. WEBSITE: Provides information on accessing and utilizing all College technology services including: EC Learn Learning Management System, Cable TV, wireless internet access, online Academic Resources (grades, schedules, etc.), Emmanuel , MySaints Portal (announcements, links, etc.) Provides advice on computer needs and purchases and information on installing Anti-Virus software and keeping the software up to date Hardware and operating system malfunctions on student computers are not supported. In the case of a student computer malfunction, assistance in diagnosing various issues and 8 receiving further assistance can be provided.

11 International Programs and Study Abroad LOCATION: PHONE: Administration Building, Room 325C ( fax) M-F: 8:30 a.m. 4:30 p.m. Assists students in finding appropriate study abroad semester, year-long and summer programs to fit their academic, financial and personal goals Hosts informational events to educate students on study abroad options, including Study Abroad Fairs and information sessions Provides a Pre-Departure Orientation for study abroad students in collaboration with the Colleges of the Fenway Works with academic departments to offer study abroad exchange programs Assists students with the course approval process for study abroad programs Collaborates with faculty to develop short term travel courses Manages applications, registration and logistics for students on travel courses Advises international students on student visas, immigration status and cultural adjustment to life in Boston Provides events to integrate international students into the Emmanuel community Jean Yawkey Center PHONE: Kevin Farrell, farrellk@emmanuel.edu Hours vary depending on the season and campus events Serves as the College s central gathering area the living room for the student body Building includes the Maureen Murphy Wilkens Atrium with student meeting spaces, dining facilities, recreational and fitness areas and a 1,400-seat gymnasium Hosts weekly student organization meetings, Family Weekend events, discussion and study groups, intramural programs, numerous club activities including concerts, poetry slams, multicultural food tastings, lectures and open-mic nights, as well as Emmanuel College s annual Dance Marathon Provides reserved spaces for student groups including the Maureen Murphy Wilkens Atrium for events and the JYCCL Conference Room for Community Leadership for meetings and speakers. In addition, promotional tables may be reserved in the Maureen Murphy Wilkens Atrium for events, ticket sales, publicity, etc. Provides Athletic facilities including: Fitness Center for Emmanuel College students, faculty, and staff from 6:00 a.m. on weekdays to 2:00 a.m. Sunday through Thursday Sports equipment (basketballs, volleyballs, etc.) for use with an Emmanuel ID 1,400-seat gymnasium for home basketball/volleyball games and open gym hours Athletic training room (1st floor), locker rooms (2nd floor) and Athletic Department Offices (3rd floor) Passes for Simmons College Holmes Sports Center pool which may be signed out for a 90-minute period with an Emmanuel College ID Attaches to Marian Hall which houses classroom space, the commuter lounge and lockers, graduate program and nursing offices, the Emmanuel College Bookstore, faculty offices and the Center for Diversity and Inclusion 9

12 Library LOCATION: Cardinal Cushing Library PHONE: M Th: 7:30 a.m. 1:00 a.m. // F: 7:30 a.m. 8:00 p.m. Sat: 9:00 a.m.- 8:00 p.m. // Sun: Noon 1:00 a.m. WEBSITE: library.emmanuel.edu Serves the Emmanuel College community, as well as citizens of the greater Fenway area Represents all disciplines in the College curriculum Holdings include: more than 350,000 print and online titles in the circulating and reference collections; more than 3,600 active journal subscriptions; and 63 online subscription database resources The Library s several consortia agreements allow access to approximately 1.5 million titles Provides reference and research assistance over 90 hours each week Offers information literacy classes at the request of individual faculty members A required Library Component is part of the First-Year Writing Program Allows the Emmanuel College community to borrow books and photocopied items from other libraries through the Interlibrary Loan (ILL) Service Provides media equipment for classroom and individual use as well as multimedia listening and viewing rooms Books conference rooms for group study Mailroom & Copy Center LOCATION: Administration Building, Room 150 & 150A MAILROOM PHONE: mailroom@emmanuel.edu PACKAGE PICK UP: M-F: 9:00 a.m. to 6:00 p.m. COPY CENTER PHONE: M-F: 8:00 a.m. 5:00 p.m. Provides all residential students with a mailbox in the lobby of St. Joseph Hall New students are provided with their mailbox number and combination prior to the start of the first semester Delivers mail Monday through Friday to student mailboxes Distributes packages for pick-up in the Administration Building mailroom Students receive an notice when a package arrives and are expected to pick it up within three days of the notice Commuter students cannot have packages or mail delivered to the College Each student s mailing address is as follows: 10 Student Name Emmanuel College 400 The Fenway Mailbox # Boston, MA 02115

13 Mission and Ministry LOCATION: Administration Building, Rooms 152 & 153 PHONE: MASS: M-Th: 11:45 a.m. // Sun: 11:00 a.m. and 8:00 p.m. Coordinates monthly liturgical celebrations that anchor the offerings throughout the year including: Move-In Mass, Mass of the Holy Spirit, Thanksgiving Interfaith Service, Christmas Masses, Vespers and Baccalaureate Mass at Graduation Provides opportunities for varied prayer experiences including regular practice of Scripture Reflection, Multi-Faith Prayer Services, Rosary and Adoration (when requested) and special liturgical seasonal offerings during Advent and Lent Facilitates spiritual retreats including Take 48, Outspoken Retreat, Busy Persons Retreat and retreats for athletic teams Offers pastoral care for students including spiritual direction, grief support and meeting with campus minister for pastoral counseling Connects students with service and social justice education opportunities including small service groups, days of service, Community Service Federal Work Study, Alternative Spring Break and more Works collaboratively with over 25 community partners including The Four Year Program, Alternative Spring Break (service trips to New Orleans, Phoenix and Boston) and the Notre Dame Campus Living Learning Community Offers leadership opportunities through Eucharistic Minister, Lector and Liturgical Choir, Retreat Planning Teams, Campus Ministry Advisory Group and Alternative Spring Break leaders Welcomes and provides outreach to Colleges of the Fenway students including hosting and advising the Colleges of the Fenway Catholics Group Makes available opportunities for formation, education and social justice through discussions, service, retreats and prayer under the mission and vision of the SNDs Coordinates annual traditions such Founders Week and Supper with the Sisters Assists students applying for Notre Dame Mission Volunteers AmeriCorps Provides leadership development through the 1804 Society, a service organization named in honor of the founding year of the Sisters of Notre Dame de Namur New Student Engagement and Transition LOCATION: St. Ann Hall (Lower level), Room GK-1 PHONE: orientation@emmanuel.edu (orientation-specific questions) trainora@emmanuel.edu (additional questions/concerns) Provides information on New Student Orientation Programs (First-Year and Transfer), including student leadership opportunities within the program Offers advice on transitioning to college for new students and their families Provides information on Academic Connections for Engagement (ACE), the first-year transition course, including student leadership opportunities within the program Oversees ongoing discussion and evaluation of new student programs Serves as a resource to administrative/faculty offices regarding new student issues Acts as an advisor to the Student Government Association first-year class officers 11

14 Registrar LOCATION: Administration Building, Room 340 PHONE: ( fax) M-Th: 8:30 a.m.-6:00 p.m. // F: 8:30 a.m.-4:30 p.m. Publishes course offering materials as well as academic calendar and final exam schedules Facilitates registration, add/drop and course withdrawals Records final grades Provides official transcript upon request Processes enrollment verifications, major declarations and major changes Coordinates cross-registration through the Colleges of the Fenway Assigns classrooms Determines students eligibility for graduation and collects graduation applications Acts as liaison with Veterans Administration Provides information about voter registration Residence Life and Housing Location: Phone: Hours: Resources: Provides information regarding: On-campus housing St. Ann Hall (Lower Level) - Main Office Each Residence Hall has an office in the lobby of their building as well ( fax) reslife@emmanuel.edu M-F: 8:30 a.m. 4:30 p.m. Front desk, office assistant and Resident Assistant (RA) employment positions Residence Hall Council Science Living Learning Community and Notre Dame Campus Living/Learning Community for Spirituality and Engagement Work request submissions for residence hall rooms Roommate mediation and consultation on homesickness and difficulty adjusting to campus living Student Activities and Multicultural Programs Location: St. Ann Hall (Lower Level) Phone: osamp@emmanuel.edu Blog: osamp.blogs.emmanuel.edu Resources: 12 Provides information on the following areas of student life and involvement: Student Government Association and 60+ additional student groups Commuter student life and support

15 Direction for getting involved and starting new clubs Weekly and monthly themed programming on culture, ethnicity and social justice Leadership development opportunities Discounted tickets to national athletic events and performing arts performances Co-curricular involvement within the Colleges of the Fenway The Corner Pocket (College s game room), located in St. Joseph Hall Weeks of Welcome, a six-week social/extracurricular welcome to the school year Home to Emmanuel s mascot Halo, the Saint Bernard Student Financial Services LOCATION: Administration Building, Room 341 PHONE: ( fax) financialservices@emmanuel.edu The Office of Student Financial Services (OSFS) serves as a resource for students and their families regarding all aspects of financial aid and billing. For more detailed information on the topics below, please visit the Tuition and Financial Aid section of the Emmanuel College website. How To Apply For Financial Aid Free Application for Federal Student Aid (FAFSA) Payment Options Student and Parent Loans Interest-Free Monthly Payment Plan Other Sources of Aid Private Scholarships Veterans Benefits Federal Work Study Eligibility Student Health Insurance Plan Commuter Meal Plans Vice President for Student Affairs LOCATION: Administration Building, Room 334 PHONE: Provides leadership and strategic direction to all Student Affairs departments Supervises the Dean of Students, Associate Dean of Students and the Director of Athletics and Recreation Partners with the Vice President of Academic Affairs and the Vice President for Mission and Ministry to develop and deliver experiences that promote the intellectual, spiritual, emotional and social development of students With the Associate Dean of Students, advises the Student Government Association Provides general student support and assistance/referral to campus offices Coordinates commuter parking ($375.00/semester - full-time students; $225.00/semester part-time students) Publishes online Student Guide (the Emmanuel Student handbook) Coordinates the completion of Dean s Certificates for transfer Serves on the President s Commission for Diversity and Inclusion Investigates sexual assault/harassment complaints 13

16 Bro 12 okl 4 ine 6 5 Ave way The Fen EMMANUEL COLLEGE CAMPUS MAP 1. Administration Building Academic Advising Academic Affairs Admissions Auditorium Business Office Campus Safety Chapel Copy Center Counseling Center Fenway Room Finney Reception Room Human Resources Information Technology/ Helpdesk International Programs Mailroom Marketing and Communications Mission and Ministry Muddy River Café President s Office Registrar Student Affairs Administration Student Financial Services Treasurer s Office 2. Maureen Murphy Wilkens Science Center Admissions Reception 3. Cardinal Cushing Library Academic Resource Center (ARC) Development and Alumni Relations Janet M. Daley Library Lecture Hall 4. Merck Research Laboratories - Boston 5. The Jean Yawkey Center and Marian Hall Athletics Atrium Café Bookstore Career Center Fitness Center Graduate and Professional Programs Gymnasium Jean Yawkey Center for Community Leadership Marian Hall Dining Room Maureen Murphy Wilkens Atrium 6. Site of our New Residence Hall OPENING IN FALL Saint Joseph Hall Residence Hall Fitness Center Health Services Student Government and Organizations 8. Saint Ann Hall Residence Hall Dean of Students Facilities New Student Engagement and Transition Residence Life Student Activities and Multicultural Programs 9. Loretto Hall Residence Hall 10. Roberto Clemente Field 11. Avenue Commons 12. Notre Dame Campus