Featuring the Mid Atlantic Software Expo (4/10&11) April 10, 11, & 12, 2007 Hershey Lodge & Convention Center

Transcription

1 Featuring the Mid Atlantic Software Expo (4/10&11) April 10, 11, & 12, 2007 Hershey Lodge & Convention Center

2 8:00 a.m.-7:00 p.m. Conference Registration Exhibit Hall Lobby Tuesday, April 10, :00 a.m.-10:00 a.m. Committee Meetings (Session I) Open to All PPTA Members Community Transportation Cynthia Zerbe, Chairman Marketing Jacqueline Sheader, Chairman Technology Mary Jo Morandini, Chairman Operations Gloria Shipley, Chairman 10:00 a.m.-10:15 a.m. Coffee Break 10:15 a.m.-11:15 a.m. Committee Meetings (Session II) Open to All PPTA Members Human Resources Michael Komara, Chairman Government Affairs Rich Farr, Chairman Maintenance Gary Williams, Chairman 11:30 a.m.-12:30 p.m. Committee Meetings (Session III) Open to All PPTA Members Operational Performance & Efficiency Committee David Kilmer, Chairman Financial Officers Melissa Gemelli, Chairman Membership Services Robert Fiume, Chairman PennTRAIN Advisory Eric Wolf, Chairman 11:00 a.m.-3:00 p.m. EXPO Set-Up (Buses 11:00-1:00; Booths 1:00-3:00) 12:30 p.m.-2:00 p.m. Luncheon & Annual Membership Business Meeting 2:15 p.m.-3:45 p.m. Three Concurrent Sessions 1. Policy and Regulatory Update Gain the most up-to-date information from PENNDOT, FTA, Aging, & DPW 2. Developing Standards for Bus & Paratransit Operators Presented By: Carmen Daecher, Michael Noel, Robert Schmitt 3. Keeping it Cool Learn the latest on air conditioning technology, design, maintenance and repair 4:00 p.m.-5:00 p.m. EXPO / Free Time 5:00 p.m.-6:00 p.m. Reception in the EXPO 6:00 p.m.-8:30 p.m. Annual Award Dinner Featuring the Super Stars of Transit and Honoring our PennSCORE Graduates 8:45 p.m.-9:45 p.m. Coffee and Dessert in the EXPO 10:00 p.m.-12:00 a.m. Peer-to-Peer Networking SHOW OFF YOUR MARKETING MATERIALS IN HERSHEY! The PPTA Marketing & Communications Committee invites your organization to share your materials. Of particular interest are target marketing materials aimed at senior citizens to encourage ridership and materials used in general branding campaigns (i.e., the introduction/continued brands, annual reports, etc.). All materials will be exhibited at the PPTA Expo and will be available for review by all those attending.

3 7:30 a.m.-6:00 p.m. Conference Registration Exhibit Hall Lobby Wednesday, April 11, 2007 Thursday, April 12, :15 a.m.-8:15 a.m. Continental Breakfast in the EXPO 7:15 a.m.-4:00 p.m. EXPO Open 8:30 a.m.-9:30 a.m. Welcome & Opening Remarks Dennis D. Louwerse, PPTA Chairman The Honorable Allen D. Biehler, PENNDOT Secretary 9:30 a.m.-10:30 a.m. Celebrating PPTA s Tenth Anniversary A Decade in Review 10:30 a.m.-12:00 p.m. Keynote Address: LIFE S A PITCH! By Soni Dimond Soni will give you an understanding of how to enhance your leadership skills and how to begin influencing change in people s thoughts, beliefs and actions 12:15 p.m.-2:00 p.m. Luncheon in the EXPO with Ice Cream Social and VENDOR RAFFLE PRIZES Enjoy a terrific luncheon while exploring all the products and services on display. Network with your peers as you enjoy your ice cream dessert. Win a prize from our vendor raffle drawings! 2:15 p.m.-3:30 p.m. Three Concurrent Workshops (Session One): 1. File Management & Documentation Requirements: The Info You Need & Where to Put it - Jill Nagy, Esquire 2. Technology in Public Transportation: What Will Work for You A panel discussion of the latest trends in technology 3. What Customers Want, Need & Expect from Us: How to Get it Right Robert P. Schmitt, RTR Associates 2:00 p.m.-3:00 p.m. EXPO Closes/Teardown 3:45 p.m.-5:00 p.m. Three Concurrent Workshops (Session Two): 1. Sharpening the Pencil: New Auditing Standards Learn how new standards and procedures will affect your transit system 2. TOD & Land Use Planning: Creating a Successful Transit Partnership Explore creative concepts and forward-thinking implementation plans 3. Marketing in Public Transportation: Making the Most of Your Resources Discover new techniques to maximize your marketing plans 5:45 p.m.-9:30 p.m. Big Night Out (Buses Depart at 6:00 p.m.) 10:00 p.m.-12:00 a.m. Peer-to-Peer Networking Thursday, April 12- GENERAL SESSION 8:45 a.m. 12:00 p.m. 7:30 a.m.-8:30 a.m. Breakfast Buffet 8:45 a.m.-12:00 p.m. FUNDING PUBLIC TRANSPORTATION A discussion of local, state, and federal support of public transportation, featuring APTA s Bill Millar & CTAA s Dale Marsico, FTA & PennDOT Staff

4 Tuesday, April 10, 2007 Wednesday, April 11, 2007 Thursday, April 12, 2007 LODGING INFORMATION Don t be left without a room-make your reservations NOW! Hershey Lodge and Convention Center (717) Be Sure to Request the PPTA Room Block Room Rate: $155 Single/Double NOTE: MEALS ARE NOT INCLUDED IN ROOM RATE Guarantee your overnight accommodations with any major credit card. Cancellations must be received 72 hours prior to arrival. European Plan - Rates are per person per day, subject to tax and gratuity. Check in at 4:00 p.m. / Check out by 11:00 a.m. Be Sure to Check Out the EXPO April 10 & 11! Featuring: --THE MID-ATLANTIC SOFTWARE EXPO --New & Improved Expanded Time --Dedicated Time 4/10 & 4/ Reception 4/ After Dinner Dessert & Coffee 4/ Breakfast 4/ Luncheon & Ice Cream Social 4/11-- CHECK THE PPTA WEB SITE FOR PROGRAM UPDATES AND DETAILS PPTA, 600 North Third Street, Harrisburg, PA / (fax) / mpierce@ppta.net / cconaway@penntrain.net

5 PPTA CONFERENCE ATTENDEE REGISTRATION Tuesday, April 10, Wednesday, April 11,and Thursday, April 12, 2007 Photocopy this form for additional registrants - One registrant per form Badge Name & Title: Organization: Address: City, State, & Zip: Phone: Fax: Spouse Registration--Badge Name: (Payment for meals required / no charge for conference attendance) STEP 1 - SELECT CONFERENCE PLAN: Full Three-Day Conference Registration Tuesday Conference Registration Wednesday Conference Registration Thursday Conference Registration EXPO ONLY x $185 = x $65 = x $105 = x $65 = x $30 = STEP 2 - SELECT MEALS - Meals Are Not Included in Conference or Room Registration: Tuesday Membership Luncheon x $30 = Tuesday Award Dinner & Graduation x $55 = Wednesday Luncheon x $30 = Wednesday Big Night Out & Dinner x $55 = Thursday Buffet Breakfast x $18 = STEP 3 - TOTAL ENCLOSED (payable to PPTA): = Credit Card Payment: Visa MasterCard Card #: Expiration Date: / Signature: STEP 4 - FAX TO PPTA ( ) and/or STEP 5 - MAIL WITH PAYMENT TO: PPTA 600 North Third Street Harrisburg, PA (Phone: )

6 PPTA EXPO EXHIBITOR INFORMATION PPTA EXPO DATES & LOCATION Tuesday & Wednesday, April 10 & 11, 2007 Hershey Lodge & Convention Center EXHIBITOR FEE PPTA Members - $600 Registration Fee Non-Members - $750 Registration Fee Make checks payable to PPTA / credit card EXHIBITOR FEE MUST BE PRE-PAID EXHIBITOR SET-UP & DISMANTLING BE ON TIME!!!!! Vehicle Exhibit Set-Up 11:00 a.m., Tuesday 4/10 Booth Exhibit Set-Up-- 1:00 p.m., Tuesday, 4/10 Set up must be completed by 3:00 p.m. Dismantle at 2:00 p.m., Wednesday, 4/11 (ONLY) Pick Up Badges/Material at PPTA registration desk. BOOTH ASSIGNMENTS All Indoors Booths will be assigned in the order registration and fees are received. PPTA members receive priority placement. PPTA reserves the right to assign booth locations. CONFIRMATION Confirmation via Fax or of booth registration to be forwarded to you, with forms for additional Furnishings/Drayage/Electric/Internet needs. BRING A GIFT FOR EXPO RAFFLE! The raffle prizes our exhibitors provide will be awarded during our Luncheon & Ice Cream Social, the closing EXPO event, on Wednesday, April 11, from 12:00 p.m. to 2:00 p.m. Collect business cards during the show while you promote your services and your prize(s). Each exhibitor participating will be invited to the stage to present a product overview prior to drawing their winner. Lunch, ice cream, prizes and an opportunity to make your last EXPO sale--what better way to make an impression on your customers!! EXPO SHOW HOURS & AGENDA Tuesday, April 10 11:00-1:00 p.m. Vehicle Display Set-Up--Be on Time! 1:00-3:00 p.m. Table Display Set-Up 4:00 p.m. EXPO Opens 5:00-6:00 p.m. Reception in EXPO 8:30-9:45 p.m. Dessert & Coffee in EXPO 10:00 p.m. EXPO Closes Wednesday, April 11 7:15-8:15 a.m. Breakfast in EXPO 12:00-2:00 p.m. EXPO Luncheon, Ice Cream Social & RAFFLE PRIZE DRAWINGS 2:00 p.m. EXPO Closes/Dismantle BOOTH SIZE & RENTAL PACKAGE Indoor vehicle and table-top displays 8' x 10' booth space One 6' skirted table / Two chairs Security during closed hours PROGRAM ADVERTISING INCREASES IMPACT Include an ad in the Conference and EXPO Program for increased impact from your EXPO investment. Even if you can't be with us, advertising puts you in the hands of participants. Each attendee receives a copy of this booklet, which describes conference activities. See the enclosed form for details and pricing. EVENT SPONSORS ARE IN THE SPOTLIGHT By sponsoring an event or activity, you receive recognition throughout the program guide, as well as recognition at the event. Your support contributes to a successful program. Plan to capitalize on this opportunity to be recognized as a PPTA supporter. See the enclosed form for information or call PPTA at REFUNDS & CANCELLATIONS Refunds are available, minus 20% fee, before 3/22/07. No refunds after 3/30/07. HERSHEY LODGE Don t be left without a room Make your reservations NOW! Dial (717) Request the PPTA Room Block Room Rate: $155 Single/Double Note: Meals Are Not Included in Registration Fee or Room Rate

7 PPTA EXHIBITOR DISPLAY AND CONFERENCE REGISTRATION PUBLIC TRANSPORTATION CONFERENCE & EXPO Tuesday, April 10, Wednesday, April 11, Thursday, April 12, 2007 (EXPO 4/10 & 4/11) NOTE: Display fee includes up to TWO conference registrations Badge Name & Title: Badge Name & Title: Additional Badge Names & Titles: (Add Additional Fee(s) Below) Organization: Address: City, State, & Zip: Phone: Fax: Identify Type of Display: Tabletop Display Vehicle Display Describe Product/List Vehicle Size, Type, etc.: Identify Display Needs: Electric Internet Access Phone Drayage (Forms will be forwarded with confirmation/also at ppta.net) 1. Identify Number of Display Spaces: x $600 (PPTA Member) = $ (Includes 2 Registrations per space) x $750 (Non-Member) = $ First-Time PPTA Membership + Display x $825 (New Member) = $ 2. Additional Registrants (#3 or more): x $185 (Three-Days) = $ x $65 (Tuesday) = $ x $105 (Wednesday) = $ x $65 (Thursday) = $ 3.Select Meals: x $30 (T-Lunch) = $ ( NOT INCLUDED in Exhibit Fee or Room Rate) x $55 (T-Dinner) = $ x $30 (W-Lunch) = $ x $55 (W-Dinner) = $ x $18 (Th-Breakfast) = $ 3a. Expo Registration & Meals Sub-Total = $ (CONTINUE EXHIBITOR REGISTRATION ON NEXT PAGE)

8 PPTA EXHIBITOR DISPLAY AND CONFERENCE REGISTRATION (Continued) 3a. Expo Registration & Meals Sub-Total from Previous Page = $ 4. Program Ad: Members Full Page $275 / Half Page $200 Non-Members Full Page $375 / Half Page $300 = $ Requests for ad copy will be honored on first come- first served basis. Rank Preferences: Inside Front Cover Inside Back Cover Outside Back Cover All ad copy must be submitted to PPTA either camera ready, as negatives, or via electronic submission (PREFFERED: disk or to mpierce@ppta.net) Full Page Dimensions: 7" x 10" border may be place around ad-trim size is 8"x 11" Allow additional 1/8" image on material that is to bleed Keep live matter 1/4" from bleed edge to allow for trim Half Page Dimensions: Horizontal-Size to fit 7" x 4" border 5. Sponsor Pledge - Get Recognition while you promote your products Tuesday Events Wednesday & Thursday Events $ Conference Gift $ Continental Breakfast $ Am Coffee Break $ Luncheon $ Luncheon $ Ice Cream Social $ Reception $ Big Night Out $ Award Dinner $ Hospitality Suite $ Dessert & Coffee $ THURSDAY Buffet Breakfast $ Hospitality Suite Total Sponsor Pledge = $ 6. Raffle Prizes: YES-I'll Bring Raffle Prize(s) = YES / NO 7. TOTAL ENCLOSED (payable to PPTA MUST BE PRE-PAID) = $ (If this presents a problem for your accounting department, please contact us!) Credit Card Payment: Visa MasterCard Card #: Expiration Date: / Signature: 8. FAX and/or MAIL WITH PAYMENT BEFORE 3/25/07 TO: PPTA 600 North Third Street, Harrisburg, PA (phone: / Fax: / cconaway@penntrain.net) Special Note to All Exhibitors - Hold Harmless Clause Covering Conference Exhibits Exhibitors assume entire responsibility for liability for losses, damages and claims arising out of personal injury or damage to the exhibitor's display, equipment and other property brought upon the premises of the Hershey Lodge and Convention Center and shall indemnify and hold harmless the Lodge, PPTA, and its affiliates and their agents, servants, and employees from any and all such losses, damages and claims. We Look Forward to Your Participation in Making this Year s Program a Success!

9 FOR PPTA MEMBERSHIP INFORMATION CONTACT: The Pennsylvania Public Transportation Association 600 North Third Street, Fourth Floor Harrisburg, PA (717) (phone) (717) (fax) ( ) LOOKING FORWARD TO SEEING YOU THIS YEAR! Be Sure to Plan to Join Us Next Year April 23-25, 2008 at The Hershey Lodge & Convention Center