JOINING INSTRUCTIONS 2013 COURSE CADETS

Transcription

1 HER MAJESTY'S CANADIAN SHIP QUADRA Royal Canadian Sea Cadet Summer Training Centre Comox BC JOINING INSTRUCTIONS 2013 COURSE CADETS

2 NOTE TO PARENTS/GUARDIANS We are pleased that your cadet has been selected to attend a summer training course at HMCS QUADRA. We hope that you are proud of their selection for this opportunity to learn valuable new skills along with hundreds of other Sea Cadets. These Joining Instructions contain important information to help you and your cadet prepare for their upcoming course. Please ensure that you read through these instructions in their entirety. Please be sure to check through the kit list carefully and help your cadet ensure that they have packed everything that they need for their course and that they are leaving extra items at home. All items brought to HMCS QUADRA must be properly labelled with the cadet s last name and first initial. Past experiences have proven that eyeglasses and running shoes are the most frequent casualties of kit, so please ensure that these articles are in good condition before your cadet leaves for HMCS QUADRA. Cadets sometimes experience symptoms of homesickness. We encourage cadets to stay in touch with their families through phone calls home. Sending them with the knowledge of how to make a collect or calling card call will provide them with some reassurance. When your cadet calls home feeling lonely, ask them about their friends here at HMCS QUADRA and encourage them to keep themselves busy. Help them to remember the highlights of the time that they have spent here and give them some encouragement to keep going. Usually these feelings pass when they stick it out. The staff at HMCS QUADRA are here to look after your cadet s well being and we do our very best to help them along their way. Our first priority is the safety of the cadets. As well, we want to make sure that they have an enjoyable experience as they learn and practice new skills. If you have any concerns, you are encouraged to contact HMCS QUADRA through the numbers provided in these Joining Instructions. Sometimes a cadet is unable to complete the training course for various reasons. If it is necessary for your cadet to be returned home for any reason, we will contact you first to make arrangements. In order to successfully pass their training course, cadets are required to complete the entire syllabus of training. This means that they must be present for the entire period of training. Cadets may be authorized a short period of time away from HMCS QUADRA in the company of an authorized adult (the adult must be authorized by the parent/guardian); however, this may only occur as the training schedule permits or in emergency situations. We appreciate your understanding and cooperation in this matter. We look forward to having your cadet aboard HMCS QUADRA this summer. If you have any questions after reading this package, please check with the officers at your cadet s corps. 2

3 INTRODUCTION 1. Congratulations on being selected to attend a summer training course at HMCS QUADRA! This booklet is intended to give you information on the operation of HMCS QUADRA, what is expected of you as a course cadet and the routine that you will be expected to follow. Please be sure to read through these joining instructions entirely. 2. HMCS QUADRA is a training establishment located on Vancouver Island British Columbia, just outside of the community of Comox. While here, you are expected to work very hard to accomplish a great deal. The daily routine is demanding and you will discover your personal strengths before you return home. Perhaps you, like thousands of other Sea Cadets who have attended before you, will discover that your potential is much greater than you ever realized. 3. The summer training programme is an integral and important part of every sea cadet s progression and complements the training that you receive at your home corps. As you advance through the programme gaining experience and promotion, you will continually be presented with new training challenges. The training carried out in HMCS QUADRA each summer consists of the following: 3 General Training 2 weeks; Basic courses of 3 weeks; Intermediate and Advanced courses of 6 weeks; Specialty Courses of 6 weeks or 8 weeks for Marine Engineer; and Advanced Training for Staff Cadets of up to 8 weeks. 4. The wise cadet will plan his or her sea cadet opportunities carefully and pursue them diligently in order to gain the maximum possible benefit. Your training onboard HMCS QUADRA, whether it is for two weeks or longer, will provide you with the opportunity to meet and make friends with young people from across Canada, exposing you to adventure and challenge. You are encouraged to make the most of it. COURSES IN 2013 COURSE DURATION DATES General Training (serial 1) 2 weeks 8 July 19 July General Training (serial 2) 2 weeks 22 July 2 August General Training (serial 3) 2 weeks 5 August 16 August Basic Sail, Seamanship, Musician and Drill & Ceremonial (serial 1) 3 weeks 8 July 26 July Basic Sail, Seamanship, Musician and Drill & Ceremonial (serial 2) 3 weeks 29 July 16 August Intermediate Sail and Musician, Ship s Boat Operator 6 weeks 8 July 16 August Sail Coach, Boatswain Mate, Drill & Ceremony Instructor, 6 weeks 8 July 16 August Advanced Musician Silver Sail 6 weeks 8 July 16 August Shipwright 6 weeks 8 July 16 August Marine Engineer 8 weeks 1 July 23 August IMPORTANT NOTICE Travel dates are always before and after the actual course dates shown above. Cadets are advised of their actual travel dates and details by the Movement Orders distributed to each Sea Cadet Corps Commanding Officer.

4 TRANSPORTATION AND IDENTIFICATION 5. The Regional Cadet Support Unit (RCSU) Movements staff arranges all transportation for cadets to and from HMCS QUADRA. Details will be forwarded to the corps Commanding Officers who will provide cadets with the necessary instructions and/or documents. Cadets traveling in groups are normally escorted and movements staff will meet cadets who must change aircraft, busses, etc during their journey. 6. Cadets shall travel to and from HMCS QUADRA in their C2 uniform (with ribbons) NO WEBBING or CHAINS. Appropriate dress and deportment (conduct) while traveling is of the utmost importance. 7. Cadets must carry one piece of valid Government-issued photo identification or two pieces of valid Government-issued non-photo identification. Examples of acceptable identification are Birth Certificates, Provincial ID cards or Passports. School ID cards are not acceptable. The name on the photo ID must match the name on the travel order and in Fortress. If the name does not match exactly, you may not be permitted to board commercial aircraft. The cadet must have the above ID with them no matter the method of transportation. Please be aware that photocopies of ID are not acceptable. 8. Cadets may have one piece of luggage weighing not more than 50 pounds and they should be able to carry their luggage on their own. Cadets may also have one piece of carry-on weighing not more than 21 pounds and which must conform to airline size standards. Hockey bags will be subject to an oversize charge and should not be brought. Rolling duffle bags should be of a similar size to the DND issued duffle bag. Each piece of luggage must have an identification tag (inside and outside). Cadets and their parent/guardian should ensure that they are familiar with items that may not be carried on board aircraft. 9. Cadets are not authorized to bring private motor vehicles of any type to HMCS QUADRA. Parents/guardians may transport cadets to and from HMCS QUADRA if prior arrangements are made with the appropriate Movements staff. If parental/guardian pick up is to be made at the end of the summer training period, a Request for Parental/Guardian Pick Up/Drop Off of Cadets form (Annex B) must be completed and signed by the same parent/guardian who signed the Acceptance and Consent form. Only the person authorized on this form will be permitted to transport the cadet away from HMCS QUADRA. The cadet will need to ensure that the proper out routine is done prior to departure. Photo identification will be requested from the person picking up the cadet. This is for the safety and security of all involved. IN ROUTINE 10. All cadet trainees will be processed through an in routine upon their arrival aboard HMCS QUADRA and will be required to provide the following information: Name/Address of next of kin; Corps Name/Number/Location; 4

5 Eyeglass prescription; Medications currently being used; Travel documents/tickets; and Provincial Health Plan Card. 11. During the in routine, all cadet kit will be inspected. This inspection is conducted to assure the sufficiency and suitability of clothing and equipment brought to HMCS QUADRA by the cadet and the maintenance of good order and discipline. If unsuitable items are found, they will be confiscated for the duration of the training and returned during out routine. A list of all required, optional and prohibited items is provided in these joining instructions. Any inspections that may be required will respect the privacy and dignity of individuals involved. ACCOMMODATIONS 12. Trainees are housed in barrack style accommodations with 40 cadets in each building wing. All bedding is provided. Rounds are carried out on a daily basis with Captain s Rounds being conducted twice throughout the summer to ensure the cadets are keeping their living quarters neat and tidy. Cleanliness of living spaces is a very important aspect of QUADRA life. MEALS 13. Meals are prepared by qualified staff and served cafeteria style. Cadets are provided three meals a day plus an evening snack (kye). All meals are supervised. The menu is pre-planned to provide a well balanced diet and menu items vary, allowing cadets a choice of dishes. 14. Please be aware that CF Food Services do not offer allergen-free foods or other food preparation conditions. CF Food Services do not have the resources and cannot cater to individual diner s food restrictions by ensuring avoidance of certain ingredients in food preparation. It remains the individual s responsibility to successfully monitor their food intake to avoid an allergen. LAUNDRY SERVICE 15. A free laundry service (dhobey) is available to all personnel onboard HMCS QUADRA. Times of operation are hours. This service operates under a claim check system and is located in the supply building across from the Ship s Office. As a large capacity of clothing is cleaned at any one time, all clothing is to be marked in permanent ink with the cadets last name and the last three digits of their Social Insurance Number or Health Insurance Number. Clothing that requires dry cleaning may be left at the Ship s Canteen where the prices are displayed. TELEPHONE 16. The telephone number for HMCS QUADRA is (250) This number is staffed 24 hours a day and is for official calls only. Pay phones are available throughout the Training Centre for use by all cadets and officers. Cadets may bring cell phones but these may only be used during 5

6 free time. Phone cards for calling long distance can be purchased at the Ship s Canteen in the Breezway (building Q22). OPEN HOUSE 17. Relatives and friends are invited to attend Ceremonial Divisions, which coincide with the Graduation of Two and Three Week Courses, the final parade and the Graduation of the Marine Engineers Course. The dates for 2013 are: Friday 19 July, Friday 26 July, Friday 2 August, Thursday 15 August (evening) and Friday 23 August for the Marine Engineers. An additional open house with family, friends and Alumni members is on Saturday 10 August and will include a Ceremony of the Flags. Relatives and friends who wish to visit HMCS QUADRA are encouraged to plan their visits accordingly. There is an opportunity to accompany your cadet for lunch at HMCS QUADRA galley at a nominal cost. Please keep in mind that the cadets will continue their normal activities in the afternoon and we ask that parental attendance after mid-day meal be limited. AUTHORIZED ABSENCE FROM QUADRA 18. Course Cadets may be permitted to leave HMCS QUADRA for a specified short period of time accompanied by a parent or pre-authorized family member or friend. They may request time off on Sundays between 0830 and 1230 hours. This time off is to be arranged by the Friday before with their Divisional Officer. Time off on shorter notice will delay the departure at least 45 minutes. Time off may not be granted if the cadet is participating in a required activity. Dress for all leave is C2 uniform. 19. In all cases, the only person(s) authorized to accompany a cadet from HMCS QUADRA for time off is the parent/guardian or family member/friend authorized by the parent/guardian. 20. An absence from training, other than scheduled shore leave, is strongly discouraged by HMCS QUADRA. When an absence occurs during a critical Enabling Check (EC) the cadet could be Returned to Unit (RTU) and receive a course failure. CANTEEN 21. HMCS QUADRA operates a canteen in the Breezeway (building Q22) that is open daily. Hours of operation are posted outside the canteen. It is stocked with such items as souvenirs, toiletries, stationary and snacks. Cash or debit card is accepted for purchases at the canteen. HMCS QUADRA - along with all other Cadet Summer Training Centres in Pacific Region is committed to the promotion of a healthy lifestyle for our cadets and are phasing out high sugar and fat content foods and snacks sold in the canteen. SPIRITUAL WELFARE 22. There are no chapels or religious facilities aboard HMCS QUADRA. Arrangements are made for cadets that wish to attend religious services at local places of worship. Attendance at religious ceremonies is voluntary. A CSTC Chaplain will be available for counselling and spiritual guidance if requested. 6

7 MEDICAL SERVICES 23. Cadets must be medically fit to attend summer training courses. All pre-existing medical conditions, medications being taken and special circumstances (including diet) must be disclosed. On arrival, the medical staff will screen each cadet to ensure that they are fit and to establish whether or not adequate treatment can be provided during their stay. If, after arrival at HMCS QUADRA, cadets are considered unfit for training because of injury, illness or special medical needs, they will be sent home after the parent/guardian has been notified. 24. HMCS QUADRA operates a Sick Bay for daily sick parades and minor injuries which is staffed by a doctor, registered nurses and military medical assistants. St Joseph s Hospital in Comox is nearby for illnesses or injuries that require additional medical treatment. Parents/Guardians are always advised if their cadet needs medical assistance beyond the limits of HMCS QUADRA personnel. The appropriate Provincial Medical Plan will pay for treatment received from civilian medical providers; therefore, cadets should be in possession of their Provincial Health Plan card. 25. Routine dental services are not provided at HMCS QUADRA; however, emergency dental treatment is arranged through Sick Bay. 26. Cadets using prescribed medication must advise HMCS QUADRA medical staff during the in-routine. Sufficient quantities of the prescription must be brought to last the duration of the course. It is strongly recommended that cadets taking multiple medications bring them to camp in blister packs. Blister packing is available through your pharmacist. Non-prescription medications such as aspirin or cough medicine shall not be brought to HMCS QUADRA. If such medicine is required, it will be provided through Sick Bay at no cost to the cadet. 27. Cadets that wear glasses must be in possession of their current eyeglass prescription in case replacement is required. Cadets should endeavour to bring a second replacement pair of possible. Retaining straps shall be worn for all on-water activities. Lost or damaged contact lenses will not be replaced so it is recommended that cadets bring sufficient lenses with them and carry required insurance. Sunglasses are an important piece of personal protective wear and are strongly recommended for all on-water activities. However, these cannot be provided by the CSTC and must be brought by cadets or purchased locally. 28. Cadets who suffer injury or illness which would make them unable to continue their training will be returned home. In these cases, the Medical Officer will provide the parent/guardian such information as is permitted by law and regulation. MAIL SERVICE 29. Outgoing mail may be deposited in a mailbox located at the Canteen for pickup at 1300 hours daily. Postage stamps, stationary and supplies are available from the canteen. Incoming mail for course cadets will be picked up and delivered daily to the cadets by their Course Officer. 7

8 30. The mailing address for HMCS QUADRA is: BANKING Rank, Name, Initials and Course HMCS QUADRA Comox BC V9M 8A1 31. HMCS QUADRA operates an on-board bank for safekeeping of personal funds. Withdrawals can be arranged through the Divisional staff. The Canteen is equipped to handle debit card transactions. Credit cards cannot be accepted. The QUADRA bank will also be able to process a limited amount of debit card transactions for cash. These transactions will have a daily limit imposed and all persons using this service will be responsible for a transaction fee. 32. Course cadets will receive a Cadet Training Allocation of $60.00 per week to a maximum of $ per course. The Training Allocation will be deposited directly into the cadets QUADRA bank accounts weekly on Fridays. SECURITY 33. Although HMCS QUADRA is staffed with a Regulating/Operations department operating 24-hours per day, everyone is responsible for securing their own belongings. Each cadet must bring with them two good quality combination locks and they must remember to keep their personal and issued gear secured at all times. HMCS QUADRA cannot be held responsible for money or items that go missing. Cadets are strongly encouraged not to bring attractive items such as jewellery, electronics etc. with them to HMCS QUADRA and are encouraged to use the QUADRA banking system for safekeeping to avoid keeping excess cash on hand. Should a cadet chose to bring valuables to HMCS QUADRA, we strongly recommend they complete the attached "Valuables Item Record Report and turn it in during their in-routine. LOCK IT OR LOSE IT! DAILY ROUTINE 34. The daily routine and training schedules will be published at HMCS QUADRA. 35. Sunday routine is wakey-wakey at 1000 hours with brunch scheduled for hours. Daily routine commences at 1300 hours. FITNESS 36. HMCS QUADRA is a physically active training establishment. Cadets are strongly encouraged to engage in some conditioning prior to arrival. This should reduce some of the time lost due to aches and sprains encountered when unused muscles are vigorously exercised during the first 8

9 days aboard HMCS QUADRA. A high level of physical activity commences when cadets arrive onboard. KIT REQUIREMENTS 37. There are very few opportunities for cadets under training to wear civilian clothing while at HMCS QUADRA. All cadets are therefore encouraged to bring only the bare minimum and not to bring EXPENSIVE CLOTHING, as there is minimal storage space to properly stow it. It should be noted that all clothing requirements not provided by the cadet corps is the responsibility of the cadet. Cadets must bring their corps issued Sea Training Uniform (STU). QUADRA may issue work dress uniform to each cadet for daily wear. GENERAL KIT REQUIREMENTS ALL CADETS ITEM QUANTITY TO BRING Combination Lock 2 Toothbrush/paste 1 each Soap/soap dish As required Face cloth/towels 3 each Toiletries/Shampoo As required Shaving kit As required Undergarments 7 changes Socks (not grey wool) 7 pairs Swimsuit 1 Running Shoes (issued or inexpensive) 2 pair Gym/sports shorts 3 pairs Warm sweater 1 Sweatshirt 1 Boot polishing kit 1 Sewing kit 1 Writing home materials As required Eyeglass prescription As required Eyeglass Safety strap As required Sunglasses strongly recommended for on-water 1 pr activities Prescription medications in sufficient quantities to last the As required entire time away from home and, preferably, blisterpackaged Shower sandals 1 pair Pyjamas 1 pair Raincoat 1 Sweat suit/jogging suit Optional Hangers Optional Water shoes Optional PACKED BY CADET 9

10 Camera Iron Small flashlight Optional Optional Optional ISSUED KIT (to be issued by the home corps and brought to QUADRA) ALL CADETS ITEM QUANTITY TO BRING ISSUED BY HOME UNIT PACKED BY CADET Uniform trousers 1 pair Seaman s Cap 1 Lanyard 2 Gunshirt 2 Black belt 1 Uniform Jacket 1 Socks, grey wool 2 pair Boots, ankle black 1 pair (NOTE: unaltered boots) Work Dress Shirt (Sea Trg Uniform) 2 Cadet ballcap (Sea Trg Uniform) 1 Kit Bag 1 Cadet Tilley hat 1 Cadet running shoes 1 pair Cadet gym shorts 1 pair Cadet T-shirt (gray and/or black) 1 **Fleece Liner of Cadet All- Weather Jacket (to be worn on cooler days)** 1 **Civilian hoodies and/or jackets shall not be worn over uniforms. If you do not have a Cadet All-Weather Jacket with fleece liner, please speak with your Corps Commanding Officer. ** RESTRICTED ITEMS 38. The following items SHALL NOT be brought onboard HMCS QUADRA. These items will be confiscated upon arrival. Altered parade boots (no extra soles) Pets Knives Laser pointers Felt tipped markers Glass containers Ammunition Non-prescription drugs (including Tylenol or Advil) Excessive electronic equipment Chewing gum Firearms/weapons (including toy replicas) Lighters or other fire starting items Tobacco products Pornographic materials Straight blade razors Alcohol or illicit drugs 10

11 DRESS AND DEPORTMENT 39. A high standard of dress and deportment is required from all cadets attending HMCS QUADRA. Cadets will be expected to maintain their own uniforms and will be inspected regularly. 40. Prior to arrival at HMCS QUADRA, cadets are to ensure that their hair is styled neatly in a military fashion in accordance with CATO Annex B. Male cadets are expected to be clean-shaven; reasonable medical or religious considerations will be accommodated. Cadets are required to maintain this standard throughout their stay at HMCS QUADRA. A barber will be available on a regular basis. Costs of haircuts are the responsibility of the individual cadet. DISCIPLINE 41. In order to maintain a safe and orderly environment, cadets are required to follow the rules set out for the Canadian Cadet organizations and for HMCS QUADRA. 42. Cadets will be made aware of the HMCS QUADRA rules. Cadets who choose to disregard these rules will be subject to a progressive disciplinary process. Continual poor behaviour or an incident of serious misconduct may result in a cadet being returned home. Stealing, bullying or sexual activity are unacceptable and may result in a return to unit. SMOKING 43. In the interest of providing a healthy environment, a strict no smoking policy is in effect at all Cadet Summer Training Centres in British Columbia. No cadet will be permitted to smoke and/or use any tobacco products on or off HMCS QUADRA at any time. If a cadet has a smoking addiction, any required cessation products (e.g. Nicorette, Habitrol and/or the patch ) will be the responsibility of the cadet and their parent/guardian. 11

12 Annex A to HMCS QUADRA Course Cadet Joining Instructions HMCS QUADRA VALUABLES ITEM RECORD REPORT File # Last Name: Department / Course: First Name: Q Rank: I have brought the following items to HMCS QUADRA: Item Brand Serial # Colour Age (years) Approx Value I fully understand the responsibility of safeguarding my own private property and will assume responsibility for the loss of these items should they be lost, stolen, or damaged. Recording the description and serial numbers does not shift responsibility to HMCS QUADRA or the Canadian Cadet Organization. If these items are lost, I will report their loss to the Operations Department immediately. The Operations Department will open a file for these items and monitor for them during kit checks. The Military Police will not become involved unless there is obvious Break-and-Enter. I agree to allow the Operations Department to electronically store the item descriptions and serial numbers. Date Operations Department Witness Owner s Signature Operations Department Signature 12

13 Annex B to HMCS QUADRA Course Cadet Joining Instructions REQUEST FOR PARENTAL/GUARDIAN PICK UP/DROP OFF OF CADETS SECTION "A" - CADET PERSONAL DATA CADET CORP/SQUADRON NO & NAME NO ET NOM DU CORPS/ESCADRON DE CADETS LOCALITY (CITY) - LOCALITÉ (VILLE) RANK - GRADE SURNAME NOM FIRST NAME PRÉNOMS SEX SEXE TELEPHONE - TÉLEPHONE ( ) ADDRESS - ADRESSE CITY VILLE PROV. POSTAL CODE EMPLOYMENT - COURSE - EXCHANGE - OTHERS EMPLOI - COURS - ÉCHANGE - AUTRES SECTION "B" - CADET ACTIVITY CSTC - COUNTRY OF EXCHANGE - OTHERS CIEC - PAYS D'ÉCHANGE - AUTRES SECTION "C" PICK UP/DROP OFF POINT DROP OFF POINT - LIEU DE DÉBARQUEMENT TIME AND DATE - HEURE ET DATE PICK UP POINT - LIEU D ÉMBARQUEMENT TIME AND DATE - HEURE ET DATE SECTION "D" AUTHORIZED PERSON NAME OF PERSON AUTHORIZED TO PICK -UP THE CADET TELEPHONE - TÉLEPHONE HOME-DOMICILE: ( ) (PRINT/LETTRES MOULLÉES) NAME OF ALTERNATE PERSON AUTHORIZED TO PICK-UP THE CADET WORK-TRAVAIL: ( ) TELEPHONE - TÉLEPHONE (SIGNATURE) (PRINT/ LETTRES MOULLÉES) SECTION "E" PARENT/GUARDIAN SIGNATURE HOME-DOMICILE: ( ) WORK-TRAVAIL: ( ) AUTHORIZING SIGNATURE - SIGNATURE D'AUTORITÉ TELEPHONE NUMBERS - HOME-DOMICILE: ( ) (PRINT/ LETTRES MOULLÉES) WORK-TRAVAIL: ( ) SECTION "F" SIGNATURE OF COMMANDING OFFICER/DESIGNATE CORP/SQUADRON COMMANDING OFFICER/DESIGNATE TELEPHONE NUMBER - HOME-DOMICILE: ( ) (SIGNATURE) (PRINT/ LETTRES MOULLÉES) WORK-TRAVAIL: ( ) SECTION "G" SIGNATURE OF PERSON PICKING UP CADET To be signed at time of pick up (SIGNATURE) (PRINT/ LETTRES MOULLÉES) (DATE TIME) 13

14 *** NOTES*** 1. DND is responsible for transporting the cadet from LHA (Local Headquarter Area) to authorized activity only. Any deviation from pre-authorized transport arrangements are the financial and administrative responsibility of the authorizing parent/guardian. 2. The completion of this form does not automatically guarantee that the movement staff will be able to accommodate the request. 3. Parent/Guardian authorizing signature (Section E) must be the same as the signature on the Application and Consent Form. 4. Person picking up the cadet must be the person(s) authorized in Section D, be at least 18 years old and must provide picture ID. 5. This form must only be completed if the pick up or drop off point differs from the pick up of drop off point assigned in the movement orders and/or if the person picking up the cadet differs from the person signing the Application and Consent Form. 14

15 HMCS QUADRA COMOX BC MAP OF CADET FACILITIES Q NUMBER Q20 Q22 Q33 Q34 Q35 Q38 Q46 Q52 Q53 Q67 Q70 Q71 Q73 Q91 BUILDING Operations Breezeway Female Cadet Barracks Male Cadet Barracks Male Cadet Barracks Sea Survival School Female Cadet Barracks Ship s Office Supply Male Cadet Barracks Galley and Dining Halls Boat Storage Training Office Officer Accommodation and Executive Offices

16 16 HMCS QUADRA Goose Spit (end of Hawkins Rd)