AGENDA. LISD Board of Trustees Regular Board Meeting Thursday, November 13, :30 p.m. LISD Board Room 1620 Houston St. Laredo, Texas 78040

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1 Page 1 of 9 AGENDA LISD Board of Trustees Regular Board Meeting Thursday, 6:30 p.m. LISD Board Room 1620 Houston St. Laredo, Texas A. Call to B. Roll Call C. Pledge of Allegiance D. Public Forum E. Superintendent s Report a. UISD Bond Presentation Bobby Santos REGULAR AGENDA 1. Discussion and possible action to name the Health Science Magnet after Dr. Dennis Cantu. Jose A. Valdez and Guillermina Montes 2. Discussion and possible action to adopt HB1440 which states that any teacher with a proficient evaluation or better does not have to be evaluated but once every five years. Guillermina Montes 3. Discussion and possible action regarding evaluation of standards and guidelines for LISD libraries and to bring all libraries up to State Board of Education exemplary library standards. Guillermina Montes and Dr. Dennis Cantu 4. Discussion and possible action regarding the State Comptroller s recommendations to cut 41 custodial positions. Jose A. Valdez 5. Discussion and possible action that LISD offer in-house ESL educational classes to employees that need to enhance learning for job performance. John Peter Montalvo 6. Discussion and possible action to make Monterrey Ave. a one-way street going south from Guerrero to Garfield during school hours at J.C. Martin Elementary and, if approved by the board, that this item be placed on the agenda of the Metro Government Committee Meeting. John Peter Montalvo

2 Page 2 of 9 7. Discussion and possible action that LISD initiate a safety program for children showing the safe way of walking, crossing streets, getting out of automobiles, safe driving, parking by parents and obeying the laws of the state and buy pamphlets, flyers, videos, etc., and that this plan be distributed to all LISD schools, T.V. educational channels and news media. John Peter Montalvo 8. Discussion and possible action that security officers be placed to protect the safety of our children and traffic from the Bruni Elementary pick-up area at Garden St. and San Francisco St. and that a canopy be installed to protect our children from inclement weather. -John Peter Montalvo 9. Discussion and possible action in changing the reporting of the auditor. John Peter Montalvo 10. Discussion and possible action to authorize the Laredo Independent District s participation in any litigation affecting the Alvarado Intervenors position on equity or adequacy issues and to authorize the Alvarado Intervenors Committee to select counsel for any such litigation. Presenter: R. Jerry Barber, Ed. D. 11. Discussion and possible action to approve a resolution that expresses district concern over lack of financial resources available to support full implementation of No Child Left Behind mandates. Presenter: Sylvia Bruni 12. Discussion and possible action regarding purchase of book/backpack pull carts for LISD students. Presenter: Dr. Dennis Cantu 13. Discussion and possible action regarding audit of inventories and expenditures for library books at LISD school libraries during school year Presenter: Dr. Dennis Cantu 14. Discussion and possible action on the contract with Spring Branch ISD for fiscal year for the sale of 500 (estimated) Weighted Average Daily Attendance credits (WADA) in the (approximate) amount of $180,000 which will be shared by LISD ($90,000) and Harris Department of Education ($90,000). Presenter: Jesus J. Amezcua 15. Discussion and possible action on the contract with Plano ISD for fiscal year for the sale of 9,609 (estimated) Weighted Average Daily Attendance credits (WADA) in the (approximate) amount of $4,268,146 for LISD. Presenter: Jesus J. Amezcua 16. Discussion and possible action on approval of a resolution declaring intention to reimburse certain expenditures with borrowing in an amount not to exceed $4,000,000 and authorize the Superintendent and Chief Financial Officer to proceed with a financing plan to issue $4 million in Public Property Finance Contractual Obligations to finance the remaining food service equipment and other miscellaneous equipment and furniture for the construction projects. Presenter: Jesus J. Amezcua

3 Page 3 of Discussion and possible action on a resolution to cast votes in favor of a candidate(s) to the Webb County Appraisal District s Board of Directors. Presenter: Jesus J. Amezcua 18. Discussion and possible action on the Employee Retirement Incentive Program for the current contracts ending in and authorize the Superintendent to implement said program. Presenter: Jesus J. Amezcua 19. Discussion and possible action on moving the December 11th Meeting to December 18 th 2003 to provide additional time to prepare financial reports for the fiscal year, the monthly reports and accept the guaranteed maximum price for Memorial Middle. Presenter: Jesus J. Amezcua 20. Discussion and possible action on superintendent s evaluation instrument. Presenter: Don P. Schulte, Ed. D. 21. Discussion and possible action to approve the recommendation to hire the following Professional Position. Possible Closed Session pursuant to Texas Government Code, Section Presenter: Don P. Schulte, Ed. D. Supervisor for Special Projects Division of Operations 22. Discussion and possible action to accept a Compromise Settlement Agreement for Gary P. b/n/f Leticia P. v. Laredo ISD. Possible Closed Session pursuant to Texas Government Code, Section Presenter: Tracy Cartas CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 23. Approval of Minutes Regular Board Meeting ~ October 16, 2003 Special Call Meeting ~ November 4, Approval of Disbursements 25. Approval of Donations and Investments 26. Approval of Tax Collection Report 27. Discussion and possible action to approve the requests for tax refunds: Jose Serna Jr. and WF Delia Sylvia ~ $ Bed Factory ~ $8,988.04

4 Page 4 of Discussion and possible action to approve the requests for waiver of penalty and interest: Esperanza P. Riojas ~ $ Discussion and possible action to approve program plan to the South Texas Workforce Development Board for a Youth Services Pilot Project Grant at Cigarroa High to train students in job preparation for the Spring 2004 semester. 30. Discussion and possible action to recommend approval of the Addendum with TDIndustries for the reduction of the yearly guaranteed savings in the amount of $259, and also the reduction of the yearly maintenance and support services in the amount of $5, Discussion and possible action on second reading of TASB Board Policy Update #69. Discussion is to review updated (LEGAL) policies and act on (LOCAL) policies (see attached list). 32. Discussion and possible action that the Board of Trustees approve the submission for a waiver request to Texas Education Agency for exceeding the 22:1 limit in a fourth grade classroom at Alma Pierce Elementary. 33. Discussion and possible action to approve the local textbook adoption committee. 34. Discussion and possible action on naming Elsa Arce as a hearing officer. 35. Approval of Budget Amendments: BA ~ Amending the General Operating Fund in the amount of $38,990 as a result of transfers between functions and authorizing the Superintendent to implement said budget. (This is a transfer with no effect on fund balance). BA ~ Amending the General Operating Fund in the amount of $260,109 for the following additional positions: 2 Special Education teachers, 3 bus drivers, 3 bus aides, 2 Secondary Education clerks, 3 Section 504 aides approved by the Board of Trustees on October 16, 2003 and authorizing the Superintendent to implement said budget. BA ~ Amending the General Operating Fund in the amount of $122,505 for the following additional positions due to increased enrollment: 3 elementary school K-3 teachers for Kawas Elementary, Ligarde Elementary, and Zachry Elementary approved by Board of Trustees on October 16, 2003 and authorizing the Superintendent to implement said budget. BA ~ Amending the General Operating Fund in the amount of $905,000 to fund the construction manager-at-risk contract with, for the construction of a field house for Cigarroa High, and authorizing the Superintendent to implement said budget.

5 Page 5 of 9 BA ~ Amending the Fund budget in the amount of $789,326 to decrease the construction budgets for Cigarroa High and Cigarroa Middle for the field house since this cost is non-ifa eligible, and authorize the Superintendent to implement said budget. BA ~ Amending the Fund budget in the amount of $23,727 to increase the construction budget for J.W. Nixon High for the demolition costs, and authorize the Superintendent to implement said budget. BA ~ Amending the General Operating Fund in the amount of $1,131,000 for increases in estimated revenues and expenditures for technology and library services and authorizing the Superintendent to implement said budget. BA ~ Amending the Technology Grant Fund 411 budget in the amount of $657,400 from Fund Balance on the acquisition of real property, Block 270 ED (2001 Cedar) to relocated facilities of the IT department, utilize Dell rebates for this purchase, and authorize the Superintendent to implement said budget. 36. Discussion and possible action to approve the following bids/proposals/quotations: Opening Date Description Recommendation Time Period Available Amount Proposal No Lumber and Building Supplies District-wide Primary vendor: Lowe s Home Improvement with 5% of the shelf discount Secondary vendor: Dr. Ike s Home Centers with 10% of the shelf items or more, repricing every three months November 14, 2003 thru November 13, 2004 Funding available in Building Repairs and Building and Other Supplies accounts October 17 Proposal No Employee Assistance Program Risk Management Deer Oaks Mental Health for an estimated $61,200 per year or $1.50 per employee per month. January 1, 2004 and terminate August 31, 2006 Funding available in General Operating Fund Balance

6 Page 6 of 9 August 27 Proposal No Educational Materials and Supplies District-wide Specialty, Kaplan Early Learning Imagine, Educational Innovations,, Novel Units,, ESC Learning Systems,, George F. Cram Co.,, ETA/ Crusenaire and Lakeshore Learning Materials November 14, 2003 thru November 13, 2004 Funding available in General Operating Fund account Proposal No E-Rate Round 6 Technology Department Global Data Systems for amount of $312,855 November 14, 2003 E-Rate will cover 90% of the cost and the 10% LISD will pay will come from WADA funds 37. Discussion and possible action to approve the following s and expenditures from the contingency betterment fund allowance related to the District Capital Improvement Bond Program construction projects: A. s: Project Contractor Funding Source Amount Comments Alma A. Pierce Elementary Bruni Elementary Bruni Elementary Bruni Elementary Bruni Elementary Cigarroa High CL Milton Elementary Inc $58,811.50* Fire Alarm and Security System. PCO # 6 $0.00 Increased contract time by 60 days due to delays caused by other governmental entities in securing right to public right a way (Garcia Street). $60,559.40* Complete Fire Alarm and Security System. PCO # 7 $13, $17, Amount not available at the time of posting of the agenda - amount will be presented at the meeting. $1, Installation of additional electrical outlet as per LISD Information Technology (Electrical connections for ceiling mounted digital projectors, wall network outlets, and electrical modifications to MDF and IDF rooms. PCO # 8 Installation of masonry features at windows (5) and doors (2) along the west building elevation. PCO # 10 Modification and conversion of existing vocational space into the new District Printing Department Reroute 3 4 PVC underground conduits 100 feet to property line for telephone and cable television service as required by Southwestern Bell Telephone and Paragon Cabling. PCO# 19

7 Page 7 of 9 CL Milton Elementary Kawas Elementary Kawas Elementary Macdonell Elementary $6, $4, $2, $0.00 Additional fire door complete with door hardware labor and materials installed as required by Fire Code Requirements PCO# 7 Upgrades and additional materials required to relocate an existing computer lab at the existing building. PCO # 4 Labor and material to install additional electrical receptacles in the MDF room # 210 and IDF room # 137. PCO # 22 Increased contract time by 60 days due to delays caused by other governmental entities in securing right to public right a way (Benavides Street). $67,952.50* Complete Fire Alarm and Security System. PCO # 7 $71,409.80* Complete Intercom Public Address. PCO # 8 ($ 50,933.30) & Installation of all rough-in electrical back boxes, conduits, with pull wire through masonry walls for special systems which includes the fire/security system, intercom, telephone. ($20,476.50) PCO # 2 Santo Nino Elementary Santo Nino Elementary Deductive $0.00 -$17, Increased contract time by 130 days due to delays caused by modifications to the existing driveway entrance, working around and salvaging existing pre-engineered canopy structure and existing concrete basketball area. Credit on re-design parking lot value engineering. Existing northwest parking lot paving was in excellent condition other than resurfacing and re-striping. Original architectural plans indicated to remove and replace completely the asphalt pavement. Savings to be allocated to the contingency betterment fund allowance of the campus. PCO # 17 * As per Board directive, special systems (Fire/Burglar Alarms, Intercom P/A Systems) shall be installed by the Building General Contractor. Price reflects preferred prices offered to the District by the special system installer. General Contractor will provide the construction management and administration as per the term of contract agreement. B. Expenditures from the : Project Contractor Funding Source Amount Comments Alma A. Pierce Elementary $ Installation of main court backboard from fiberglass to tempered glass PCO # 7 Bruni Elementary $ Installation of aluminum door finish from Bronze Anodized to a painted Redwood. PCO # 3 Bruni Elementary $1, Installation of main court backboard from fiberglass to tempered glass and height adjusters. PCO # 9 C. L. Milton Elementary ADA $2, Convert stainless steel lavatories from 6 to 4 basin at the classrooms to comply with ADA requirements. PCO # 6

8 Page 8 of 9 C. L. Milton Elementary $ Installation of electrical projection screens as supplied by campus administration and connect (hard wire) to electrical power source PCO # 23 HB Zachary Elementary $20, Service drive upgrades and improvements at south kitchen entrance. Concrete pavement and concrete curbs. PCO # 11 JW Nixon High Electrical $9, Installation of 240' of 4"PVC conduit to relocate primary electrical line under ground for the construction of Drive thru Loop. & Remove existing electrical aerial line and run under ground for the construction of Drive thru Loop. PCO # 49 JW Nixon High Electrical $2, Provide new under ground 4" PVC, 120' from Bartlett Ave. to Bldg. D in lieu of aerial electrical line. PCO # 50 JW Nixon High $2, Install one door and two windows at room V-10 to over look shop area at room V-9. (Modification to the existing vocational shop area to be converted and used by the FFA program.) PCO # 48 Lamar Middle Electrical $24, Electrical Modifications as required by building official during certificate of occupancy inspection PCO # 17 Lamar Middle $1, Installation of 20 outside fresh air dampers for the Direct Digital Control system PCO # 14 $1, Installation of (1) 60amp disconnect switch for A/C unit at the MDF room for computer system. PCO # 3 $ 18, Rough in of electrical conduits and back boxes on masonry walls for special systems not included in original plans and specifications. PCO # 2 $2, Additional door hardware to comply with the International Building Code IBC PCO # 5 $4, Installation of a dedicated A/C unit for MDF room. PCO # 6 $1, Installation of main court backboard from fiberglass to tempered glass and height adjusters PCO # 9 R&T Martin High $5, Remove existing tennis court fencing and curb for drainage and reinstall 120' of new fencing. PCO # 21 $2, Additional hollow metal frames, wood doors, and door hardware. PCO # 1 $1, Substitute 4" deep SS Sinks in lieu of 6" to comply with ADA. PCO # 5 $4, Modification to showers at Restroom no C104 and B 118. PCO # 8 $ Reroute the TV and telephone underground conduit as per SWB. PCO # 10B

9 Page 9 of 9 $ Provide a shunt trip breaker at Kitchen for additional oven. PCO # 14 $1, of drywall enclosure at room C111 Gym storage. PCO # Discussion and possible action on accepting as final completion and authorizing release of retainage on the following projects: Contractor KIVA Building & Design, Project Milton Elementary Santo Niño Elementary Kawas Elementary Sta. Maria Elementary Retainage Amount RFP No. $ 244,495.15* $ 243,362.66* $ 152,970.35* $ * PO# Scope of Work New replacement per approved contract documents. New replacement per approved contract documents. New program additions and renovations to existing facilities as per approved contract documents. New masonry screen wall enclosures at the a/c mechanical yards * An appropriate retainage amount could be withheld until all final project closeout documents, such as; release of liens, warrantee certificates, insurance certificates, as built sets, and other required documents, as per contract agreement, have been tendered to the District in approved format. 39. Communications 40. Adjournment If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex. Gov t Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent District not to discriminate on the basis of race, color, national origin, gender, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Noemi Bernal-Garcia at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at LISD Board Room, 900 Main.