3. Discussion and presentation to approve monthly reports for the Laredo I.S.D. Public Facilities Corporation:

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1 Laredo I.S.D. Board of Trustees Business and Support Services Committee Meeting Thursday, January 14, :30 PM Laredo ISD Board Room Houston St. Laredo, TX The Business and Support Services Committee of the Board will meet on the above date, time and location to discuss the following: A. Meeting called to order by Business and Support Services Committee Chairperson. B. Roll Call C. Pledge of Allegiance 1. Discussion and presentation of monthly disbursements to be approved and/or ratified at the regular meeting of the Board of Trustees, January Discussion and presentation to approve monthly reports, and other updates and/or status reports for Laredo Independent School District: A. Un-audited Financial Statements B. Donations Report C. Investment Report D. Tax Collection Report 3. Discussion and presentation to approve monthly reports for the Laredo I.S.D. Public Facilities Corporation: A. Un-audited Financial Statements B. Investment and Interest Report C. Change Order Report D. Disbursement Report

2 4. Discussion and presentation on the following budget amendments Date Description Fund Amount BA # Discussion and Financial Management Fund General presentation to approve the General / District Fund Operating Fund budget amendment in Wide Campuses the amount of Fifty-Five Thousand and/or s Seven Hundred Seventeen Dollars ($55,717.00) as a result of transfers between functions of pre-budgeted funds, with no effect on fund balance, and authorizing the Superintendent to implement said budget. A. January 14, 2010 Fifty-Five Thousand Seven Hundred Seventeen Dollars ($55,717.00) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 13, formal budget amendments are required in order to be in compliance with sections GAAP & Legal Compliance and Legal Requirements. B. January 14, 2010 BA # Discussion and Financial Management Fund Fifty-seven presentation on the Fifty-seven Million /District Million Dollar ($57,000,000.00) Bond Issue Wide Dollar($57,000,000.00) budget amendment in the amount of Bond Issue Forty-three Thousand Nine Hundred Ninety-six Dollars ($43,996.00) for Architect Fees to be transferred from the original twenty Early Childhood Classroom (ECC) projects to the three approved ECC projects for Farias, Alma Pierce, and Dovalina Elementary, and authorizing the Superintendent to implement said budget. Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 13, formal budget amendments are required in order be in compliance with sections GAAP & Legal Compliance and Legal Requirements. C. January 21, 2010 BA # Discussion and presentation to approve the General Operating Fund budget amendment in the amount of One Hundred Seventy Thousand Dollars ($170,000.00) from fund balance to appropriate the funding to provide six (6) portable classrooms to be placed in the east parking lot of Cigarroa Middle School adjacent to Louisiana Street, and authorizing the Superintendent to implement said budget. Financial Management /District Wide Campuses and/or s Fund General Fund Forty-three Thousand Nine Hundred Ninetysix Dollars ($43,996.00) One Hundred Seventy Thousand Dollars ($170,000) Purpose: Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 13, formal budget amendments are required in order be in compliance with sections GAAP & Legal Compliance and Legal Requirements.

3 5. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt (RFP) # Janitorial Supplies Division of Operations A. November 30, 2009 contract to Gulf Coast Paper, Prime Source, Pyramid School Products, Patria Office Supply and The Moore Group for an estimated amount of Five Hundred Thousand Dollars ($500,000.00). Purchase orders will be processed on an "as needed" basis. one year are Five Hundred Thousand Dollars ($500,000.00). Purpose: To comply with procurement requirements to procure janitorial supplies such as hand soap, paper towels and cleaning supplies. B. September 8, 2009 (RFP) # Instructional Consumable Supplies Division of Operations contract to Pyramid School Supplies, School Specialty, Gulf Coast Paper and Executive Office Supply for an estimated amount of One Hundred Twenty-five Thousand Dollars ($125,000.00). Purchase orders will be processed on an "as needed" basis. This contract will be in effect for a one year are One Hundred Twenty-five Thousand Dollars ($125,000.00). Purpose: To comply with procurement requirements to procure instructional consumable supplies such as gradebooks, scissors, staplers, pens, laminating film, labels, file folders, crayons and other items. C. December 16, 2009 (RFP) # Property and Casualty Insurance Risk Management contract to IBC Insurance Agency, LLC for an estimated amount of Four Hundred Ninety-five Thousand Four Hundred Seventy-seven Dollars ($495,477.00). Purchase orders will be processed on an "as needed" basis. This contract will be in effect for a March 3, 2010 March 2, 2011 Purpose: To comply with procurement requirements to procure property and casualty insurance. one year are Four Hundred Ninety-five Thousand Four Hundred Seventy-seven Dollars ($495,477.00).

4 5.Date Description Recommendation Time Period Avail Amt D. December 16, 2010 Texas Comptrollers of Public Accounts (TCPA) - of Information Resources (DIR) Managed Services for Computer Equipment/Software The evaluation recommends awarding a contract to Calence, LLC for an estimated amount of Seventy-nine Thousand Four Hundred Twelve Dollars ($79,412.00). Purchase orders will processed on "as needed" basis. year (second) beginning third, fourth and fifth one year are Seventy-nine Thousand Four Hundred Twelve Dollars ($79,412.00). Purpose: To comply with procurement requirements to procure managed services such as network security, implementation of software updates and monitoring overall system(s) performance. E. December 2, 2009 Request for Catalog Offer (RFCO) # Pre-Kinder Kits Curriculum & Instruction contract to National Educational Systems, Incorporated, and Hatch, Incorporated for an estimated amount of One Hundred Eighty Thousand Dollars ($180,000.00). Purchase orders will be processed on an "as needed" basis. one year are One Hundred Eighty Thousand Dollars ($180,000.00). Purpose: To comply with procurement requirements to procure pre-kinder kits that include memory cards, flash cards and other instructional items. F. January 07, 2010 Sole Source Vendor Web Hosting E-Rate 13 & 14 Standard Services contract to e-chalk for an estimated amount of Five Hundred Five Thousand Six Hundred Forty Dollars ($505,640.00). Purchase orders will be processed on "as needed" basis. period of two years beginning July 01, 2010 June 30, 2012 third (final) year year. Estimated expenditures for one year are Two Hundred Fifty-two Thousand Eight Hundred Twenty ($252,820.00). The District's portion will be an estimated Fifty Three Thousand One Hundred Seventy Seven Dollars ($53,177.00). The District must ensure that the appropriate matching and budget. Purpose: To comply with procurement requirements to procure campus web hosting and services.

5 5.Date Description Recommendation Time Period Avail Amt G. January 07, 2010 Request for Price Faxed Quote (RFPFQ) DIR( of Information Resources) Vendor # E- Rate Round 13 Wireless Communications contract to Sprint/Nextel for an estimated amount of Seven Hundred Forty-eight Thousand Two Hundred Seventy-two Dollars ($748,272.00). Purchase orders will be processed on an "as needed" basis. year (second) beginning July 1, 2010 and terminating June 30, 2011, with an option to renew for a third (final) year. year. Estimated expenditures for one year will be Seven Hundred Forty-eight Thousand Two Hundred Seventy-two Dollars ($748,272.00). The District's portion will be an estimated Seventy four Thousand Eight Hundred Twenty Seven Dollars ($74,827.00). The District must ensure that the appropriate matching budget. Purpose: To comply with procurement requirements to purchase wireless communication (cell phone) services. H. January 11, 2010 Request for Catalog Offer(RFCO) # E- Rate Round 13 Internal Connections and Maintenance Recommendation will be made for an estimated amount of Twenty-three Million Five Hundred Thousand Dollars ($23,500,000.00) at the District's Business and Support Services Committee Meeting and/or Regular Board Meeting in January July 01, 2010 June 30, 2011, Purpose: To comply with procurement requirements to procure internal connections and maintenance. I. January 11, 2010 (RFP) # E-Rate Round 13 Internet Services Recommendation will be made for an estimated amount of Two Hundred Seventy-five Thousand Dollars ($275,000.00) at the District's Business and Support Services Committee Meeting and/or Regular Board Meeting in January July 01, 2010 June 30, 2011, n Purpose: To comply with procurement requirements to procure internet services. year. Funding for the fiscal year is contingent on approval of E- Rate Round 13. The District must ensure that the appropriate matching budget. year. Funding for the fiscal year is contingent on approval of E- Rate Round 13. The District must ensure that the appropriate matching budget.

6 6. Change Orders, Allowance Funds, and Other Project Proposal Contractor Description Amount A. RFCSP # Utilization of Leyendecker Science Labs at contingency Construction, Cigarroa High allowance Inc. School, Martin fund High School and J.W. Nixon High School. Accept and approve the utilization of the contingency allowance fund from Leyendecker Construction, Inc. - RFCSP # Science Labs at Cigarroa High School, Martin High School and J.W. Nixon High School in the amount of Four Thousand Eight Hundred Dollars ($4,800.00) for the required labor, materials, equipment, and supervision for the relocation of existing sewer line which is encroaching the waterline and proposed slab at Martin High School Science Lab location. Purpose: Accept and approve the utilization of the contingency allowance fund. 7. Tax Refund(s) Four Thousand Eight Hundred Dollars ($4,800.00) Acct# Tax Year Tax Payer Description Amount A Josefina M. Palacios Staff recommends to approve the Seven Hundred Thirty-three Dollars 120 and Nineteen Cents ($733.19) B Graciela C. Gamez Staff Recommends to approve the 070 Purpose: To comply with the Texas Property Tax Code Section C International Bank 010 of Commerce Staff recommends to approve the D Juan F. Sanchez Staff recommends to approve the 010 E and Maria L. Paz Staff recommends to approve the 081for 2009 Six Hundred Seven Dollars ($607.00) Two Thousand Two Hundred Twentythree Dollars and Thirty Cents ($2,223.30) Eight Hundred Eighty-six Dollars and Five Cents ($886.05) Five Hundred Twenty-four Dollars and Four Cents ($524.04)

7 Other Items 8. Discussion and presentation to approve the first quarterly investment report as of November 30, 2009 required by the Public Funds Investment Act. 9. Discussion and presentation to approve the Annual Financial Audit report for fiscal year ended August 31, Discussion and presentation on the election results of a candidate(s) to the Webb County Appraisal District s Board of Directors. 11. Discussion and presentation to approve 6 portable classrooms for Cigarroa Middle School at a turnkey cost estimated at $170, Mr. Carlos Rios, Executive Director of Academic Compliance & Accountability 12. Communication and Updates 13. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main.