Owner s Meeting Minutes /03/08

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1 Owner s Meeting Minutes 234 Attendees: L. Spink L. McKenzie M. Bishop L. Heimgartner C. Jackson J. Smith M. Schoeppner A. Patterson A. Tomlinson B. Englert B. Young C. Muldoon B. McNeel Child Development Center PinnacleOne will verify that all systems are functional at the Interim CDC site and will notify Karen Crummer. Proposed groundbreaking ceremony to take place the week of July 7 th. A large scale rendering will be required. A date for the groundbreaking ceremony needs to be determined. A Patterson will discuss the summer session schedule with the CDC director and a decision will be made next week. Humanities Modernization Scope Issues PinnacleOne will verify that the shelving in the Scene Storage room is complete. An inventory of the temporary storage containers is required. A new group of FF&E requirements will be forwarded soon. Moving services for the Scene Shop and miscellaneous furniture will be scheduled for Wednesday, June 4 th, starting at 8:00 a.m. DSA has agreed that the Theatrical and Exterior projects may be treated as a design revision rather than new submissions. Build-LACCD is working on scheduling a review meeting with the Architect and the Structural Engineer at DSA on 5/23. The projects can be bid after DSA approves the revisions. 1

2 PinnacleOne will follow up on status of delivery of the appliances for the Drama/ Speech Bldg. PinnacleOne will research shop tool service and repair options for the Scene Shop equipment. Issues and Complaints J. Smith inquired about shelving above the desks in Student Services and about whether bookcases would be provided. 04/08/08 The small lot west of the Baseball Field has been donated to the Collage. 03/18/08 It was noted that a bench is needed at the bus stop north of the new Student Services building. Facilities will look at moving a bench to the area. The roof repair contract for the Admin. Building will be advertised on 3/24. A meeting was held to discuss space assignments for the Admin. Building once the new Student Services Building is occupied. Final assignments were agreed to. 03/04/08 Broken up pavement in the parking area near the Tech Bldg. site entrance will be repaired. Taisei will be requested to install lights along the temporary fencing at the north boundary of the site. Bronze plaques to be installed at the dedication of new projects are to be ordered through Build-LACCD and will contain the names of the campus administrators serving at the time of the project s dedication. Approximately six weeks are required for fabrication after approval of the design by the college. Funds for the plaques will be from the project. Central Plant 03/04/08 A briefing to discuss the Sequence of Operations with the Facilities staff will be held on 3/6. 02/26/08 Approval to operate the Broad chiller has been received from the AQMD. 2

3 11/27/07 Dr. Spink inquired about educational signage for the Central Plant equipment and the sundial proposed by the architect during their design proposal. M. Schoeppner stated that the contract does not include educational signage but he would follow up with the Designer. 10/23/07 Dr. Spink asked whether there will be any educational signage mounted on the equipment in the Central Plant. Tech. Building A proposal has been received from the Business Dept. to add Business to the building name. The Smith Group will make a presentation to the Core on Thursday, June 12 th. The presentation will include furniture fabric information as well as ground cover options. Permanent power is being energized today. Glazing at the curtain walls is being installed in advance of the DSA final approval. Grand Opening options were discussed. The Core requested a presentation of the IT plan. Verified that Len Glover does not require 480V. Shop furniture options are being reviewed with PinnacleOne. NEA/SS Directional signage has been finalized. Round tables will be supplied for the exterior furniture with knockouts for umbrellas included. Bonnie Easley will determine how many tables can be purchased via donations to the Foundation. A. Tomlinson will also be purchasing some. Nine individuals have been removed from the project during the month of May for safety violations. The number of mail boxes available can be increased by approximately 45 by breaking open some already constructed walls. PinnacleOne to determine the cost and present it to Core. 3

4 Design for providing television service will be completed and priced. Contract dispute settlement issues are being discussed with Malcraft along with a final agreed upon completion date. The Architect of Record is on site 16 hours per week until the project is substantially complete. The question of when the northeast entrance to the Music Building will be reopened was asked. PinnacleOne will report back. Computer requirements were discussed at length. I. Clark emphasized that there are many late model computers in use currently which can be brought over to the new building thereby reducing the need for new units. The survey conducted over the past week will be reviewed and discussed at next weeks meeting. The FF&E budget will be updated. This will dictate if we can order additional computers. Two refrigerators need to be purchased for the staff lounges in the Student Services Building. The room numbers are 123 and 227. The mailbox submittal has been rejected. The Campus would like combo locks entertained in lieu of the keyed cylinders if there isn't a big price difference. The Campus is concerned with the green paint color and wants confirmation that it matches what was approved. The design was to include cable television. PinnacleOne will research design meeting records for an explanation as to why it was not included. Steinberg is to provide a retrofit design and an estimate for the actual installation work. TV is to be run to all of the classrooms and to the President's and Vice-President's offices. Final directional and directory signage changes will be passed along to Core via . The most recent SS/NEA room name and numbering matrix was sent out for review and comment last week. It has been approved with the exception of the 209F/209G typo correction and a name change to room #140 in NEA. This room should now read: SOC / BEH SCIENCES CONFERENCE ROOM. Parking Attorneys for Recreation & Parks and the District are discussion options for leasing of a portion of the parking lot north of the campus. Dr. Spink has requested a review of various parking options be made to include use of the tennis courts when the ICV is vacated. Another meeting with Recreation & Parks has been scheduled for next week. Parking structure locations will be on the agenda for the next College Planning Council. 4

5 04/22/08 The proposed meeting with Recreation & Parks was cancelled. Dr. Spink will work to reschedule. Taisei has placed some fencing along the west side of the site that is blocking some parking spaces. The work is expected to continue through next week by P1 will attempt to mitigate the impact. 04/15/08 Possible sites for the proposed parking structures were discussed. A meeting with the College Planning Council will be scheduled to review and decide on options. 03/08/08 Dr. Spink and A. Tomlinson will meet with Janice Hahn s office and Recreation & Parks to discuss lease of the parking area north of the Campus. Pinnacle One was requested to report on the number of parking spaces that will be lost because of construction of CDC and PE & Wellness starting this summer. Subsequent to the meeting, it was determined that 31 spaces will be lost at Lot 2, 60 spaces at Lot 3 and 72 spaces at the CDC Lot. When NEA is complete, 38 spaces will be gained. 02/26/08 PinnacleOne will continue to assess the amount of culpability that can be assigned to Ford for damage to Parking Lot 8. M. Schoeppner noted that the parking area outside of the Sheriff s office would be impacted by the upcoming construction of the PE & Wellness Center. The parking area between the CDC and Student Services will be lost when the new CDC begins construction. The new parking at NEA will not be available until August based upon the current schedule. Connectivity Project 04/06/08 Funds have been identified and the project will be advertized for bid. FMO Building The Contractor has door hardware issues to address. Contractor has additional work to complete. Some punchlist items are still being worked on. 5

6 PinnacleOne will investigate again whether Ford can been forced to repair the parking lot. Easement for Outflow Drainage Maintenance 2/20/07 Mr. Bishop to follow up with Mr. McBearny. Physical Science Building A meeting was held with Steinberg last week to discuss their work on the design criteria. The design criteria will be set so that the future Life Sciences Bldg. can be constructed to form an integrated complex with Physical Sciences. Four firms have been shortlisted and will be preparing design submittals for evaluation. Steinberg will be preparing the design criteria. Alternative Energy 04/15/08 Chevron s energy proposal presentation to Core has been rescheduled to 4/29. 04/08/08 A meeting will be held on 4/17 to preview Chevron s proposals prior to them being presented to the Core on 4/22. PE Building A construction notice will be issued to notify the Campus of the upcoming parking lot closures. Bid Opening held on 5/20. Ford EC was low bidder at approximately $14 million. A meeting with held on 5/23 during which their bid was reviewed and they confirmed that all contract requirements were covered. A Notice of Intent to Award has been issued by Build-LACCD. The request to award will be forwarded to LACCD for submission to the State. 04/22/08 6

7 The Sheriff Dept. has requested an additional exit be provided and some changes to the door locations. 01/29/08 A meeting with the IBEW is scheduled for Monday, 2/4, to discuss their donation of scope boards for the new gymnasium. 12/04/07 M. Schoeppner informed the Group that the concession room is too small for equipment required to prepare food. He will review records of the design discussions to verify intent. ADA Transition Plan An ADA compliance meeting needs to be scheduled. 04/22/08 The Transition Plan is complete and copies are to be distributed. Library Presentation to the Infrastructure Committee is scheduled for June 11 th. B. Englert will discuss the raised floor options with WWCOT. The DWP easement through the proposed construction site needs to be vacated. District legal will be contacted. A meeting to review the Design Development is scheduled for 1:00 p.m. on May 29 th. 04/22/08 The Program is complete and has been submitted to the State. 03/18/08 Design meetings are continuing. Two meetings per week are planned over the next six weeks. 03/04/08 WWCOT has been selected as the architect for the new Library Building. A tour of various libraries will be conducted on Thursday, 3/6. 7

8 Nursing There is concern whether DSA s review will be completed in time. We intend to proceed with the bid prior to approval if necessary. DSA has stated that reviews would be complete within 4 weeks. C. Jackson has proposed going out to bid without DSA approval if necessary. 02/26/08 The DSA has indicated during preliminary reviews that over the counter approval is possible. 12/18/07 The contract has been released to the architect who is anxious to proceed. 12/11/07 Added to weekly minutes. Work limited to under $189,000; work to be done during summer. Neiman Group architects have appraised work at $328,689. Rescoping the project is required. Architect approved by the Board on December 12, Extension of grant received for November 30. Contract in the process. Tentative meeting on December 27th. Administration Roof Abatement work is scheduled to start on Friday, 6/6. A Construction Notice will be issued to notify building occupants of the upcoming demolition work. 8

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