The Operations Committee of the Board will meet on the above date, time and location to discuss the following:

Transcription

1 Laredo I.S.D. Board of Trustees Operations Committee Meeting Tuesday, May 05, :30 A.M. Amber Yeary Board Room Houston St. Laredo, TX The Operations Committee of the Board will meet on the above date, time and location to discuss the following: A. Meeting called to order by Operations Committee Chairperson. B. Roll Call C. Pledge of Allegiance 1. Discussion and Presentation on the Request for Proposals (REP)# for the procurement of instructional consumable supplies at an estimated amount of $465,000. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 2. Discussion and presentation on the Request for Proposals (RFP) # for the procurement of janitorial supplies at an estimated amount $640,000. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 3. Discussion and presentation on the procurement of building and material supplies through TCPN Co-op vendors at an estimated amount of $75,000. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 4. Discussion and presentation on the Request for Proposals (RFP) # Exterior disassembly of perimeter materials for the Nixon High School portable city. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 1

2 5. Discussion and presentation on the Request for Qualifications (RFQ) # Environmental Engineering Services for the renovation of Urbahn and Harding buildings. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 6. Discussion and presentation on the Request for Proposals (RFP) # for the procurement of grease traps and barrels cleaning services at an estimated amount of $71,350. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 7. Discussion and presentation on the Request for Proposals (RFP) # for the procurement of frozen dessert products at an estimated amount of $40,000. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 8. Discussion and presentation on the Request for Proposals (RFP) # Repair of appliances and kitchen equipment at an estimated amount of $30,000. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 9. Discussion and presentation on the procurement of food safety and sanitation monitoring services at an estimated amount of $90,500. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 10. Discussion and presentation on Summer Food Service Program (SFSP) Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 11. Discussion and presentation on the proposed plan for the sale of portable buildings that are no longer useful to the district. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 12. Discussion and update on campus preparedness drills and procedures. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 13. Discussion and presentation on potential land acquisition for Bruni Elementary. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 14. Discussion and presentation on proposed amendments and funding repurposing for the Capital Improvement Plan. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 15. Discussion and presentation on relocation plans for staff located at the Old Lamar facility. Mr. Angel E. Velazquez, Executive Director for Plant Facilities and Support Services 16. Communication and Updates 2

3 17. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. It is the policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Josie Z. Rodriguez at (956) at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the Amber Yeary Board Room, 900 Main. 3

4 Discussion and presentation of the Request for Proposals (RFP) # for the procurement of instructional consumable supplies at an estimated amount of $ 465,000. 1

5 Consumable Instructional Supplies RFP # Committee recommends to award contract to AFP Industries, Executive Office Supply and Pyramid School Products as vendors Effective for a period of one year (first) beginning, June 15, 2015 and ending June 14, 2016, with an option to renew for a second and third (final) year. Estimated amount: $465,000 Purchase orders are assigned on an as needed basis.

6 Discussion and presentation on the request for Proposals (RFP) # for the procurement of janitorial supplies at an estimated amount of $ 640,000.

7 Janitorial Supplies RFP # Committee recommends to award contract to Gulf Coast Paper and Pyramid School Products Effective for a period of one year (first) beginning June 15, 2015 and ending June 14, 2016, with an option to renew for a second and third (final) year. Estimated amount: $640,000 Purchase orders are assigned on an as needed basis.

8 Discussion and presentation on the procurement of building and materials supplies through TCPN Co-op vendors at an estimated amount of $75,000.

9 Building and Material Supplies - TCPN Committee recommends to award contract to Lowe s, Home Depot and Grainger Effective for a period of one (third) year beginning July 25, 2015 and ending July 24, 2016 for a third (final) year. Estimated amount: $75,000 Purchase orders are assigned on an as needed basis.

10 Discussion and presentation on the Request for Proposals (RFP) # Exterior disassembly of perimeter materials for the Nixon High School portable city.

11 RFP # Portable city perimeter dismantling Committee recommends to award contract to American Contracting USA. Scope of work timeframe: June 8, 2015 through July 3, Estimated amount: $135,000. Contract includes but is not limited to: Electrical and plumbing disconnections, removal of perimeter fencing, concrete flatwork, decks and ramps, etc. around all portables currently located at Nixon High School.

12 Discussion and presentation on the Request for Proposals (RFP) # for the procurement of grease traps and barrels at an estimated amount of $71,350.

13 RFP # Cleaning of grease traps and barrels Committee Recommends to award contract to South Texas Waste Water. Scope: To remove grease from all interceptors located outside of school cafeterias and at the Child Nutrition Center The Child Nutrition Program is estimating to spend an estimated amount of $71,350

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17 Discussion and presentation on the Request for Proposals (RFP) # for the procurement of frozen dessert products at an estimated amount of $40,000.

18 Frozen Products RFP # Committee recommends to award contract to Blue Bell Creameries. Part of the South Texas Cooperative with Region One; only Region One ice cream vendor available for Laredo ISD through South Texas Cooperative- (frozen desserts products proposal ) Frozen products comply with the federal nutrition guidelines and are analyzed and are on the menu two-three times a year in the elementary schools; these items are also sold as a la carte items. The Laredo ISD Child Nutrition Program is projected to spend an estimated $40,000 in school year

19 Discussion and presentation on the Request for Proposals (RFP) # Repair of appliances and kitchen equipment at an estimated amount of $30,000.

20 RFP # Kitchen equipment repairs Committee recommends to award contract to VMW Maintenance Solutions. Specializes in repairing commercial food preparation and restaurant equipment as well as bakery, ware room and waste equipment To date, the CNP has spent about $8,000 on repairs to the bakery equipment, overwrap machine and cook-chill equipment. For school year, the contract cost for 12 months to service all kitchen equipment and appliances not only at the CNC, but also at all of the school cafeterias will be about $30,000

21 Discussion and presentation on the procurement of food safety and sanitation monitoring services at an estimated amount of $90,500.

22 SFSPac Services Region One Co-op Delivers a complete food safety & sanitation program that includes: education, Just-intime delivery of detergents and Hazard Analysis Critical Control Points (HACCP) verification reports. Food Safety & Sanitation Reports submitted electronically to the CNP Administration. Service technician will visit on a 30 day rotation. SFSPac Technicians conduct on site training on food safety and sanitation at every visit. From August through May estimated cost is $90,500 The price for SFSPac program based on average daily participation, includes delivery of food safety & sanitation system on set cost basis of ($0.019 cents) as specified in Region One Cooperative Purchasing Agreement

23 Discussion and presentation on Summer Food Service Program (SFSP) 2015.

24 Summer Food Service Program 2015 Provides free, nutritious meals to children from 1 to 18 years old. Federally funded program, but is administered by Texas Department of Agriculture. Open to feeding sites that include: schools/colleges, city libraries, camps, parks & leisure recreational centers, city pools, boys & girls clubs, housing projects, churches and water parks. Two meals per child, per day. Camps and migrant sites may claim up to 3 meals per day. Sites must operate a minimum of 5 consecutive days. Meals must meet USDA standards. SFSP 2015 will begin June 8 th and will run through August 7 th (45 days).

25 Summer Participation SFSP 2014 Operated: Served: Grand Total: 85 feeding sites 82,916 breakfasts 160,689 lunches 27,241 snacks 270,846 meals served SFSP 2015 (PROJECTED) Operate: 90 feeding sites Serve: 83,916 breakfasts 161,689 lunches 27,441 snacks Grand Total: 273,046 meals Serving Meal Days: 45 days

26 Participation History 180, , , , , , , , ,000 80,000 60,000 40,000 77,553 77,676 42,269 78,108 73,850 83,543 30,948 50,239 40,750 50, ,000 18,302 - Breakfast Lunch Snack

27 Discussion and presentation on the proposal plan for the sale of portable buildings that are no longer useful to the district.

28 Update on sale of portable buildings Sale Process and Timeline Sale will be executed through a sealed bid # Minimum bids were established by fair market values from prior portable sales and appraisals. Newspaper advertisement of sealed bid will be published for several weekends. Portable building information and videos posted online at Bid will be open for approximately 20 days. Bid results will be presented to our Board of Trustees during the June board meeting. Sale transaction to take place after approval in June Board meeting. Removal of portables from sites tentatively scheduled for July 6 September 4.

29 Portable Buildings Available Nixon High - Bandhall / ROTC Area Building Barcode Classrooms Restrooms Utility Room / Closet Number Units Total Building Dimensions Total Sq. Ft. Minimum Bid # N/A ' X 65' 1560 $3, # N/A ' X 65' 1560 $3, # N/A ' X 65' 1560 $3, # N/A ' X 65' 1560 $3, Nixon High- Portable City Complex Unit Building Barcode Classrooms Restrooms Utility Room / Closet Number Units Total Building Dimensions Total Sq. Ft. Minimum Bid # ' X 180' 12,420 $24, Nixon High- North Area Portables - Lockers Building Barcode Classrooms Restrooms Utility Room / Closet Number Units Total Building Dimensions Total Sq. Ft. Minimum Bid # N/A 2 24' X 45' 1080 $2, # N/A 2 24' X 45' 1080 $2, Lamar Middle - South Parking Lot Building Barcode Classrooms Restrooms Utility Room / Closet Number Units Total Building Dimensions Total Sq. Ft. Minimum Bid # N/A N/A 1 24' X 60' 1440 $1, # N/A 1 14' X 44' 616 $ Fixed Assets - South Lot Building Barcode Classrooms Restrooms Utility Room / Closet Number Units Total Building Dimensions Total Sq. Ft. Minimum Bid # N/A N/A 1 24' X 60' 1440 $1, # N/A N/A 1 24' X 60' 1440 $1,440.00

30 Discussion and update on campus preparedness drills and procedures.

31 Campus Preparedness Drills All District Campuses Must Practice Emergency Preparedness and Response Drills During the School Year Drills Include: Fire Drills (Evacuation) Mandatory Lockdown Drills Mandatory Automated External Defibrillators (AED) Mandatory Severe Weather Drills Recommended Reverse Evacuation Drills Recommended Mock Emergency Preparedness and Response Drills (Summer) Active Shooter Drills Hostage Rescue Drills

32 Campus Preparedness Drills Our District Must Perform Fire Drills Once a Month at Each Campus as per Fire Code Our District Must Perform Two Lockdown Drills per School Year as per Texas Schools Safety Center Our District Must Perform Two AED Drills per School Year All Campuses Have Performed Mandatory Requirements for Fire Drills, Lockdown Drills and AED Drills Plan to Increase District Preparedness with: Severe Weather Drills Run, Hide, Fight Training (Lockdown)

33 Discussion and presentation on potential land acquisition for Bruni Elementary.

34 Bruni Elementary Proposed South Properties

35 Webb County Appraisal District Estimates

36 LAREDO INDEPENDENT SCHOOL DISTRICT CAPITAL IMPROVEMENT PLAN PROPOSED - YEAR Category Sub Cat Location Project Information Source Estimated Cost Facilities Canopies Martin High School * cafeteria area Local-F $ 38,000 $ 38,000 Equipment Machines Martin High School Purchase of CTE Equipment Local-S $ 35,000 $ 35,000 Equipment Furniture/Fixtures Martin High School 100 faculty chairs and 20 faculty desks Local-E $ 27,000 $ 27,000 Equipment Machines Nixon High School Purchase of CTE Equipment Local-S $ 35,000 $ 35,000 Facilities Improvement Nixon High School Replacement of Nixon Band Hall chiller system Local-F $ 170,000 $ 170,000 Equipment Vehicles Cigarroa High School Purchase of golf cart for custodial staff Discretionary D-7 $ 9,000 $ 9,000 Equipment Machines Cigarroa High School Purchase of CTE Equipment Local-S $ 35,000 $ 35,000 Facilities Canopies Cigarroa High School new track facility Local-F $ 70,000 $ 52,000 Equipment Instruments VMT Magnet Purchase of instruments for new VMT facility Local-E $ 180,000 $ 180,000 Equipment Computers VMT Magnet Purchase of 2 specialized CPU's with AVID software Local-E $ 7,000 $ 7,000 Equipment Furniture/Fixtures F.S. Lara Academy *Replacement of hardware locksets throughout the campus Local-E $ 27,000 $ 27,000 Equipment Instruments Christen Middle School * Replacement of band instrument for the campus Local-E $ 174,500 $ 40,000 Equipment Vehicles Cigarroa Middle School Purchase of golf cart for custodial staff Discretionary D-7 $ 9,000 $ 9,000 Facilities Canopies Lamar Middle School 25 x 60 canopy between band hall and Mier St. Local-F $ 42,000 $ 42,000 Facilities Cameras Memorial Middle School Purchase and installation of cameras Discretionary D-3/D-5 $ 7,500 $ 7,500 Equipment Other Memorial Middle School Purchase of wall padding for gymnasium Discretionary D-2 $ 5,308 $ 5,308 Facilities Maintenance Memorial Middle School *Paint throughout the campus and other maintenance needs Local-F $ 33,500 $ 33,500 Equipment A/V Bruni Elementary Purchase of TV's for classrooms Discretionary D-3 $ 5,000 $ 5,000 Facilities Canopies Bruni Elementary Awnings at south side entrances Local-F $ 17,000 $ 17,000 Equipment A/V Heights Elementary New promethean/smart board for classrooms Federal $ 28,500 $ 28,500 Facilities Canopies Tarver Elementary Canopies (West side exit of the campus) Local-F $ 43,000 $ 43,000 Facilities Canopies Macdonell Elementary *Installation of canopies on North and South side walls of school Local-F $ 54,000 $ 54,000 Facilities Maintenance Milton Elementary Replacement of carpet with VCT at Library and office B-102 Local-F $ 16,000 $ 16,000 Facilities Playground Milton Elementary New playground Local-F $ 47,000 $ 47,000 Facilities Improvement Alma Pierce Elementary Construction of (1) basketball court Local-F $ 65,000 $ 65,000 Equipment Machines Farias Elementary Purchase of (1) laminating machine and (1) cut-out machine Discretionary D-1 $ 7,140 $ 7,140 Facilities Canopies Ryan Elementary Canopies pick-up/drop-off areas Local-F $ 78,000 $ 58,000 Facilities Canopies Santa Maria Elementary Canopy Local-F $ 53,000 $ 53,000 Equipment Marquee Santo Nino Elementary Purchase of new LED marquee (including installation) Discretionary D-3/D-4/D-6 $ 25,000 $ 25,000 Facilities Canopies Santo Nino Elementary Canopy (Playground area) Local-F $ 75,000 $ 75,000 Facilities Maintenance Kawas Elementary Roofing repairs (connection between cafeteria and main bldg) Local-F $ 42,000 $ 42,000 Facilities Canopies Kawas Elementary Canopy Local-F $ 47,000 $ 47,000 Facilities Canopies Ligarde Elementary Canopy along the sidewalk Local-F $ 58,000 $ 58,000 Facilities Playground Sanchez/Ochoa Elementary New Playground Local-F $ 47,000 $ 47,000 Page 1 2/9/2015 3:07 PM

37 LAREDO INDEPENDENT SCHOOL DISTRICT CAPITAL IMPROVEMENT PLAN PROPOSED - YEAR Category Sub Cat Location Project Information Source Estimated Cost Equipment Machines Fixed Assets & Custodial Services Funding for custodial equipment Local-E $ 942,500 $ 150,000 Facilities Maintenance Textbooks & Records Management * Repairs to roofing system Local-F $ 26,500 $ 26,500 Equipment Vehicles Textbooks & Records Management * 2 vans, towing truck and enclosed trailer Local-E $ 70,000 $ 40,000 Equipment Computers Information Technology Additional replacement of projectors campus-wide Local-S $ 400,000 $ 400,000 Computers Information Technology Replacement of projectors per replacement schedule Local-T $ 2,756,000 $ 356,000 Equipment Software Information Technology Virtual Desktop infrastructure, District wide software licensing, PC desktop replacements. Local-T $ 5,344,000 $ 844,000 Equipment Computers Information Technology Replacement of aging administrative printers Local-T $ 400,000 $ 400,000 Computers Information Technology Replacement of campus instructional classroom printers Federal $ 900,000 $ 300,000 Equipment Computers Information Technology Replacement of student laptops (High Schools) Federal $ 7,000,000 $ 1,400,000 Equipment Computers Information Technology Replacement of student i-pads (Middle Schools) Federal $ 5,500,000 $ 1,100,000 Equipment Vehicles Division Of Operations *Replacement of 2 maintenance vehicles (vans or trucks) Local-E $ 320,000 $ 40,000 Equipment Other Division Of Operations Purchasing of 8 cu.yd.recycling containers (district-wide) Local-E $ 16,000 $ 8,000 Facilities Maintenance Division Of Operations *Painting needs district wide (2014 and 2015) Local-F $ 157,000 $ 77,000 Equipment Vehicles Pupil Transportation *Purchase of (1) new school bus Local-E $ 100,000 $ 100,000 Equipment Vehicles Pupil Transportation Purchase of (4) new school buses Local-E $ 500,000 $ 500,000 Equipment Machines Child Nutrition Program Equipment: warmers, freezers, portable unit and kitchen truck CNP $ 850,000 $ 160,000 Grand Total $ 264,183,350 $ 7,341,448 Legend CNP $ 160,000 Local-S ( ) $ 1,185,000 Unfunded $ 400,000 Federal $ 2,828,500 Local-E $ 439,000 Local-F $ 1,061,000 Local-T $ 1,200,000 Discretionary D-7 $ 18,000 Discretionary D-3/D-4/D-6 $ 25,000 Discretionary D-3/D-5 $ 7,500 Discretionary D-2 $ 5,308 Discretionary D-3 $ 5,000 Discretionary D-1 $ 7,140 Page 2 2/9/2015 3:07 PM

38 Discussion and presentation on proposed amendments and funding repurposing for the Capital Improvement Plan.

39 Discussion and presentation on relocation plans for staff located at the old Lamar facility.