CITY COLLEGE OF SAN FRANCISCO

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1 CITY COLLEGE OF SAN FRANCISCO 50 PHELAN AVENUE BOX E200 SAN FRANCISCO, CA NOTICE OF REGULAR MEETING OF THE FACILITIES, INFRASTRUCTURE AND TECHNOLOGY COMMITTEE OF THE BOARD OF TRUSTEES OF THE SAN FRANCISCO COMMUNITY COLLEGE DISTRICT Facilities, Infrastructure, and Technology Committee of the Board of Trustees of the San Francisco Community College District will meet on Thursday, September 9, 2010 BEGINNING AT 6:00 P.M. GOUGH STREET AUDITORIUM CITY COLLEGE OF SAN FRANCISCO 33 GOUGH STREET, SAN FRANCISCO Facilities, Infrastructure, and Technology Committee Members: Trustee John Rizzo, Chair Trustee Anita Grier Trustee Chris Jackson Agenda 1. Roll Call 2. Pledge of Allegiance 3. Report from Chinese for Affirmative Action regarding meeting local hiring goals 4. Discussion of possible refinancing of bond debt and potential future capital financing options 5. Report from San Francisco Recreation and Parks Department regarding charges to the District 6. Update on Chinatown project 7. Update on Soccer Field project 8. Report from Chief Information Technology Officer regarding IT Department 9. Discussion of correction needed for allocation of Bond Interest 10. B1 - Authorization for five (5) new construction contracts that are no more than $15,000 and new construction related service contracts that are no more than $60,000. Contracts not subject to the formal bidding requirements of the Public Contract Code. (The Committee may choose to vote and forward the results to the Board of Trustees.) 11. B2 - Authorization for three (3) contract modifications totaling $144,704 for Special Services Contracts and Construction Contracts. (The Committee may choose to vote and forward the results to the Board of Trustees.) 12 B3 - Authorization to Award Contract to Interstate Grading & Paving, Inc. for $3,463,000 for the Ocean Campus Practice Field Project. (The Committee may choose to vote and forward the results to the Board of Trustees.) 11. Adjournment Members of the public shall have an opportunity to speak in accordance with Government Code and Education Code Moreover, the public shall have the opportunity to speak at each teleconference location in accordance to Government Code and Education Code The San Francisco Community College District does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Persons who wish to request disability-related accommodations including sign language interpreters should contact Linda R. Jackson, District ADA Coordinator, Office of Affirmative Action, 31 Gough Street, Room 16, San Francisco, CA 94103, Phone: (415) , Fax: (415) Please request accommodations as early as possible prior to the date of the Board meeting in order to assure the best possible arrangements. Notice to Public: Periodically, writings that are public records which relate to an agenda item for an open session of a regular meeting of the Board of Trustee are distributed less than 72 hours prior to that meeting. Any such writings are available for public inspection at the time these writings are distributed to at least a majority of the Board. The address where such writings will be available for public inspection is: BOARD OF TRUSTEES MILTON MARKS III, PRESIDENT JOHN RIZZO, VICE PRESIDENT DR. NATALIE BERG DR. ANITA GRIER CHRIS JACKSON STEVE NGO LAWRENCE WONG, ESQ. JEFFREY FANG, STUDENT TRUSTEE DR. DON Q. GRIFFIN, CHANCELLOR

2 50 Phelan Avenue 33 Gough Street Conlan Hall and San Francisco, CA San Francisco, CA Copies can be made at the cost of $.15 per page

3 The Facilities, Infrastructure & Technology Committee on September 9, 2010 reviewed and. DATE: September 23, 2010 B1 TO: FROM: SUBJECT: Board of Trustees Dr. Don Q. Griffin, Chancellor CAPITAL OUTLAY Authorization for five (5) new construction contracts that are no more than $15,000 and new construction related service contracts that are no more than $60,000. Contracts not subject to the formal bidding requirements of the Public Contract Code. (Resolution No B1) BACKGROUND INFORMATION: A GRANTOR/ CONTRACTOR Fehr & Peers Transportation Consultants REQUESTED CONTRACT AMOUNT COMMENTS $15,600 Conduct traffic demand management (TDM) monitoring in fall 2010 and assist the Facilities Department in preparing the annual TDM report. The monitoring and reporting are required by the District Facilities Master Plan and Environmental Impact Report. Fehr and Peers were the transportation consultants on the team of consultants that prepared the original 2004 Facilities Master Plan. B Green Building Certification Institute C Q Builders $15,000 ADA Upgrades at Ocean, Downtown, Evans & Civic Center Campuses - Miscellaneous new work generated during access consultant s final punch-list inspections, including new door, frame and hardware at Civic Center Room 203 to accommodate accessible book sales & future library space. PROJECT BUDGET TOTAL PROJECT FUNDS COMMITTED WITH THIS ACTION $15,600 $15,600 $6,295 Chinatown North Beach Campus LEED application fee. $139M $126M D Stephen Wirtz Gallery $30,000 Chinatown North Beach Campus. Provide exclusive right to images for use on two art mural panels that are to be located on the exterior glass walls of the main building. E Dovetail DCI $5,000 Multi-use Building. Assist the District in design, furniture lay-out and furniture ordering in the Counseling Center and Center for Language and Academic Development. Departments have an urgent and immediate need to change the arrangement and operation of several areas after move-in. $17.9M $17.9M $139M $126M $10K $10K

4 RECOMMENDATION: RESOLVED: That the Board authorizes and approves the specified new contracts as indicated in the table, and FURTHER BE IT RESOLVED: That the Chancellor, Vice Chancellor of Finance and Administration, and/or their designee are hereby authorized to execute any and all documents on behalf of the District to effectuate this resolution. Peter Goldstein: Originator w/ David Liggett

5 The Facilities, Infrastructure & Technology Committee on September 9, 2010 reviewed and. DATE: September 23, 2010 B2 TO: FROM: SUBJECT: Board of Trustees Dr. Don Q. Griffin, Chancellor CAPITAL OUTLAY Authorization for three (3) contract modifications totaling $144,704 for Special Services Contracts and Construction Contracts (Resolution No B2) BACKGROUND INFORMATION: ORIGINAL RESOLUTION NUMBER GRANTOR/ CONTRACTOR CURRENT CONTRACT AMOUNT CM # REQUESTED CONTRACT MODIFICATION AMOUNT NEW CONTRACT AMOUNT COMMENTS A B4 EHDD Architects $14,173,180 8 $107,602 $14,280,782 Chinatown North Beach Campus. Chinatown North Additional architectural and Beach Campus engineering services for : rooftop mechanical enclosure due to extend public design review process and specific requirements and planning approval; request by PG&E to re-calculate foundation system and shear walls at Lot-5 transformer; structural recalculation of the substitution rebar material submitted by subcontractor to meet the design and DSA requirements. B B2 Chinatown/North Beach Campus Treadwell & Rollo $429,800 7 $36,000 $465,800 Additional geotechnical services for main building to observe excavation and foundation subgrade preparation, geotechnical consulting, provide documentation as required by DSA, observe groundwater and wet sub-grade, additional documents needed for sections of sub-grade; annex building; observe unknown conditions arising during underpinning and foundation installation, cistern removal due to PROJECT BUDGET TOTAL PROJECT FUNDS COMMITTED WITH THIS ACTION $139M $127M $139M $127M

6 C B3 Welding Classroom at Evans foundation and sub-grade condition, soil sampling and testing by required bypg&e. GECO, Inc. $105,013 3 $1,102 $106,115 Provide and install closers at two doors as required. Closers were called out as existing in bid documents but were not actually existing. $17.9M $17.9M RECOMMENDATION: RESOLVED: That the Board authorizes the specified modifications to the resolutions as indicated in the table, and FURTHER BE IT RESOLVED: All of the contract modifications contained in this resolution comply with Public Contract Code Section 20659, and FURTHER BE IT RESOLVED: That the Chancellor, Vice Chancellor of Finance and Administration, and/or their designee are hereby authorized to execute any and all documents on behalf of the District to effectuate this resolution. Peter Goldstein: Originator w/ David Liggett

7 City College of San Francisco 50 PHELAN AVENUE SAN FRANCISCO, CA ) The Facilities, Infrastructure & Technology Committee on September 9, 2010 reviewed and. DATE: September 23, 2010 B3 TO: FROM: Board of Trustees Dr. Don Q. Griffin, Chancellor Subject: CAPITAL OUTLAY Authorization to Award Contract to Interstate Grading & Paving, Inc. for $3,463,000 for the Ocean Campus Practice Field Project (Resolution No B3) BACKGROUND INFORMATION: The Ocean Campus Practice Field Project includes selective demolition, site preparation and grading, installation of retaining walls, field drainage system, base, road realignment, lighting, signage, fencing and railings, and landscaping and irrigation. This project is funded with the proceeds from CCSF s agreement with Lick Wilmerding High School. Pursuant to Public Contract Code competitive bidding requirements, on August 4, 2010 and August 11, 2010, the District began legal advertisement to solicit bids for the Ocean Campus Practice Field. A mandatory pre-bid conference was held on August 12, 2010, and 10 people attended. On August 19, 2010, four (4) bids were received for the Ocean Campus Practice Field Project. Bid packages were opened publicly on August 19, Staff reviewed all bids and determined that Interstate Grading & Paving, Inc. is the lowest responsive and responsible bidder. Bid Results 1. Robert A. Bothman $3,500, O.C. Jones & Sons $3,597, Ghilotti Brothers $3,221,500 (Non-Responsive) 4. Interstate Grading & Paving, Inc. $3,463,000 Staff has verified appropriate licenses to perform the work and compliance with all other requirements to contract with these firms, per the Public Contract Code. The contractor will submit the required performance and payment bonds after the Board authorizes contract award. BOARD OF TRUSTEES MILTON MARKS, PRESIDENT JOHN RIZZO, VICE PRESIDENT DR. NATALIE BERG DR. ANITA GRIER CHRIS JACKSON STEVE NGO LAWRENCE WONG, ESQ JEFFREY FANG, STUDENT TRUSTEE DR. DON Q. GRIFFIN, CHANCELLOR

8 SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION: The 25% SBE subcontracting goal was met by Interstate Grading & Paving, Inc. exceeded the SBE goal with a proposed 45% SBE participation. They SHARED GOVERNANCE REVIEW: Yes ; No X ; if yes, which committee: RECOMMENDATION: Peter Goldstein, originator w/ David Liggett Date of Review: RESOLVED: Authorization to Award Contract to Interstate Grading & Paving, Inc. for $3,463,000 for the Ocean Campus Practice Field Project, and FURTHER BE IT RESOLVED: That the Chancellor, Vice Chancellor for Finance and Administration and/or their designee are hereby authorized to execute any and all documents on behalf of the District to effectuate this resolution. 09/23/2010 B3 page 2

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