WATER DEPARTMENT Justin Armstrong, Superintendent. WATER POLLUTION CONTROL DEPARTMENT Jon Herrick, Superintendent. Documents: WPC.

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1 1. 2. WATER DEPARTMENT Justin Armstrong, Superintendent WATER POLLUTION CONTROL DEPARTMENT Jon Herrick, Superintendent Documents: WPC.PDF 3. SANITATION DEPARTMENT Arlyn Rasmussen, Superintendent Documents: SANITATION.PDF 4. STREET OPERATIONS DEPARTMENT Tom Kirkman, Superintendent Documents: STREET.PDF

2 City of Pocatello Water Pollution Control Collections Systems, Operations, Maintenance, Laboratory and Pretreatment

3 WPC Mission statement To collect and treat wastewater at the lowest practical cost while meeting regulations and providing excellent customer service

4 Employee Count: 27 Full-time 4 Seasonal Budget Account: WPC Operation/Maintenance Budget Account: WPC Lab Pretreatment Budget Account: WPC Lift Stations Budget Accounts: WPC Operation/Maintenance Sludge Reuse

5 Budget comparison FY 15 vs FY 2016 FY 15 Revenue $10,770,661 Expenses $10,876, $5,813, $2,615, $1,292, $698, $455,735 FY 16 Revenue $10,321,338 Expenses $10,372, $6,899, $1,035, $1,235, $710, $490,765

6 Millions WPC Financial Plan for FY15 FY19 Revenue Produced $15.0 Revenues Revenue Requirements Reserves Minimum Reserves $10.0 $5.0 $ $5.0 -$10.0 5

7 WPC Cost of Service Recognizes industry standard rate making principals of WEF Manual of Practice No. 27 Identifies annual cost to provide wastewater service to customer classes Recognizes differing service characteristics Flows Strengths 6

8 Rate comparison Area Sewer Rates FY16 Residential Monthly $60.00 $54.95 $50.00 $40.00 $30.00 $48.58 $45.00 $39.43 $33.79 $29.00 $26.40 $25.90 $21.66 $20.00 $10.00 $0.00 Chubbuck Nampa Ammon Meridian Post Falls Pocatello Coure de alene Blackfoot Idaho Falls 7

9 Collection Systems Supervisor 1 Engineering Tech 5 Collections Operators 2 Seasonal Laborers 23 Lift Stations 269 Miles of Sewer Line

10 Collection-Sewer line cleaning The collection crew annually cleans 231 miles of 15 inch and under sewer lines Additional trouble spots semi, quarterly, and monthly Big line cleaning 18 inch sewer and larger Staffed 8 hours/day but on call 24/7

11 Lift Stations 23 lift stations Low lying areas along the river typically McKinley LS by Costco 5.5 mile force main Typically two to three pumps Alarms SCADA Level controlled

12 Problems that occur Roots Grease

13 Additional duties CCTV sewer lines New construction Problems Manholes raising

14 Additional duties Cure in Place Pipe (CIPP) Point repair

15 Dig Line Pocatello Dig Line Notifications Year Jan Feb Mar Apr May June July August Sept Oct Nov Dec

16 Pretreatment and Laboratory Full time employees 1 Supervisor 1 Lead lab/pretreatment 1 Laboratory technician 1 Pretreatment technician

17 Pretreatment 40CFR, Part 403 Federally approved in 1985 Ensure public safety Protect the WPC facility Protect the Portneuf River Public education

18 Pretreatment 1,957 permitted facilities on file 429 facilities have pretreatment equipment Pretreatment staff works closely with the Collection crew by investigating discharges, spills, and complaints that are found by the collection crew On average inspections on these facilities are performed each year

19 Pretreatment There are 7 Significant Industrial Users that have monthly monitoring and sampling requirements along with twice yearly inspection and sampling requirements Annual report to EPA detailing pretreatment activities and data collected On Semiconductor UPRR Amy s Kitchen Great Western malt

20 Laboratory Provide laboratory services in support of the WWTP Collects samples in accordance with NPDES Permit #ID Runs analysis of wastewater in accordance with NPDES permit #ID Report results to EPA to ensure compliance Administers Quality Assurance program to meet Federal Regulations (40CFR,Part 136) and State regulations (NR149)

21 Laboratory Provides drinking water testing for City of Pocatello Provides plant process testing Provides testing for Industrial users

22 Water Pollution Control Facility

23 Plant Treats all wastewater from Pocatello 6 million gallons/day Chubbuck 1 million gallons/day Treats 800,000 gallons of septage per year from Bannock, Power, and Bingham counties

24 Operation and Maintenance Superintendent 1 Administrative assistant 2 Supervisors 5 Operators 1 Maintenance tech 1 Instrumentation tech 1 Electrician 2 Seasonal laborers Staffed 8 hours/day 7 days/week but on call 24/7

25 Plant history Built in 1958 Upgrade in 1974 to secondary treatment per Clean Water Act- New NPDES permit Upgrade in Chlorine/Sulfur Dioxide and #3 Digester caused by new NPDES permit

26 Plant history 1996 Headworks facility upgrade 1997 Selector basin upgrade for filament control 2001 upgrade for DAF thickener/primary clarifier rehab 2004 upgrade for Nitrification caused by New NPDES permit

27 Plant history 2015 Phase 1 WPCF Phosphorus project caused by new NPDES permit in 2012 New NPDES permit after September 2017, what will come next?

28 Capital 3011 For Capital outlay Infrastructure Sewer line problems CIPP projects Lift station projects Fixed equipment rebuild consulting services Engineering design services

29 Land Treatment Maintenance tech 1 Operator 1 Building and grounds

30 Biosolids CFR 40,Part 503 Beneficial reuse on agricultural lands City owned lands WPC=786 acres Airport=1099 acres Not able to be used=135 acres Promised=701 acres Promised to development

31 Issues moving forward Development at airport reducing land available for Biosolids application-future cost to WPC of $10M to dewater/thickening Land available in NPDES permitted area Business licenses for move in/move out

32 SANITATION REVIEW OF SERVICES

33 AGENDA FOR SANITATION REVIEW OF SERVICES Employee Information Activity or Services the Department Provides How Sanitation is Funded Sanitation s Budget Future Needs

34 AGENDA ITEM 1 EMPLOYEES BY SERVICE PROVIDED Residential 7 employees 2 working leads 5 residential route drivers Commercial/Temps Retriever 16 employees 10 commercial route drivers 4 temporary route drivers 1 retriever route driver 1 cart delivery/removal Residential/Commercial Roll-off 4 employees 4 roll-off route drivers Recycling 3 employees 2 curbside recycling route drivers 1 yard waste route driver

35 EMPLOYEES BY SERVICE PROVIDED Administration 4 employees 2 supervisors 1 administrative assistant 1 recycling coordinator/administrative assistant Weld 2 employees 1 welder 1 service worker Maintenance 5 employees 1 working lead 3 heavy mechanics 1 service worker The total number of employee`s for the Sanitation Department is 41

36 AGENDA ITEM 2 ACTIVITY OR SERVICES PROVIDED Mission Statement: Our mission is to improve the quality of life for the citizens of Pocatello by providing efficient and cost effective refuse removal and recycling services. The Sanitation Department supply s all Garbage, Recycling, and Yard Waste collections and disposal for the City of Pocatello. Operation Hours Monday Friday Limited Weekend Holiday services

37 AVERAGE DAILY SERVICES Residential daily service 6 residential trash routes per day Carts trash carts per day Commercial daily service 5 commercial routes per day 3 yard containers 500 containers per day 2 daily temporary container routes Public demand 3 yard containers Average 45 containers per day

38 AVERAGE DAILY SERVICES Roll-off daily service 4 daily roll off routes (17-32yd boxes/compactors) 20 pulls per day Recycling daily service 2 daily recycling routes Carts 850 recycle carts per day 2 weekly yard waste routes Average 300 carts per routes

39 AGENDA ITEM 3 HOW SANITATION SERVICES ARE FUNDED The Sanitation Department is 100% supported by user fees. These fees are determined by our outside consultant every 5 years. Area Residential Rates FY 15 $25.00 $22.80 $20.00 $15.00 $14.45 $15.25 $15.65 $15.86 $16.40 $17.25 $10.00 $5.00 $0.00 Idaho Falls Nampa Logan Bannock County Pocatello Meridian Chubbuck Idaho Falls rate is $9.45 and $5.00 for optional curbside recycling. Bannock County does not offer curbside recycling. Chubbuck`s rate is $17.80 and $5.00 for optional curbside recycling.

40 FY 16 Expenditure AGENDA ITEM 4 SANITATION S BUDGET FY 2016 FY 16 Revenue Rate Study Guide Expenditure Rate Study Guide Revenue $7,356,959 $7,307,473 $7,497,513 $7,151,000 Department Finances as of August 2015, 92% of the budget year FY 15 Budgeted Expenses at 92% FY 15 Budgeted Revenue At 92% FY 15 Actual Expenses At 92% FY 15 Actual Revenue At 92% Rate Study Guide Expense s at 92% Rate Study Guide Revenue at 92% $6,763,028 $6,528,374 $5,540,109 $6,528,487 $6,860,686 $6,340,272

41 SANITATION S BUDGET FY CONTINUED What this all means: The projected revenues given in the rate study are close when compared with the actual numbers for the year. The biggest difference is in the actual expenses so far this year. The reasons are lower market costs in fuel, vehicles, equipment, etc. with respect to the rate study and our budget. These markets are dynamic in nature while we may see a surplus of revenue and a reduction in expenses this year following years may not indicate the same trend. Market Values vs. Rate Study $682, $647, $443, $247, Projected Fuel Cost Actual Fuel Cost Projected Vehicle Cost Actual Vehicle Cost

42 AGENDA ITEM 5 SANITATION FUTURE NEEDS The sanitation department is going to have to expand our yard waste and recycling programs in order to meet public demand. An increase in those will require additional manpower and equipment. The study has the cost of 2 additional employee built into the rate structure thus enabling us to meet these demands but additional equipment may have to be purchased using reserves. I am concerned with the changes in the recycling markets. There has been a national trend toward having to pay to recycle instead of receiving revenue for the material collected. Since they were implemented the recycling programs have saved the department thousands of dollars which are placed in reserves, but due to the market conditions this may not be the case in the near future. This could cost an additional $50,000 - $100,000 per year. This expense is not covered in the rate study, we may be using those reserves to cover this expense until the market returns to a more favorable price.

43 FUTURE NEEDS - CONTINUED $70.00 $60.00 Market Value of Comingle Recycling $50.00 $40.00 $30.00 $20.00 $10.00 $- $(10.00) $(20.00) $(30.00)

44 STREET OPERATIONS Tom Kirkman, Street Superintendent October 2015

45 MISSION To provide public services related to the safe and efficient movement of traffic on the 265 centerline miles of City maintained streets, within the incorporated city limits.

46 (1) Street Superintendent (Pay Grade 28) (1) Craftsman Supervisor (PayGrade 22) (1) Craftsman Supervisor (Pay Grade 22) (1) Senior Engineering Tech (Pay Grade 20) (1) Traffic Operations Supervisor (Pay Grade 22) (2) Craftsman 3B (Mechanic) ( Pay Grade 17) (3) Equipment Operator Heavy B ( Pay Grade 17) ( 1) Equipment Operator Heavy A ( Pay Grade 16) (8) Equipment Operator Medium C ( Pay Grade 15) (5) Lead Equipment Operators ( Pay Grade 18) (1) Admin Assistant 5 ( Pay Grade 15) (1) Admin Assistant 4 ( Pay Grade 13) Street Operations Organizational Chart 32 Full-Time Positions (3) Journeyman Electrician ( Pay Grade 19) (1) Street & Traffic Technician ( Pay Grade 18) (1) Craftsman Lead B ( Pay Grade 18) (1) Craftsman 3 A ( Pay Grade 16)

47 Employee Classification Administrative 4 Employees Street Division 2 Supervisors 19 Employees Traffic Division 1 Supervisor 6 Employees Majority of Employees are Cross-Trained for Both Divisions 24 Hour, 7 Days a Week, On-Call Department

48 Street Operations Budget FY15 Expenditures = $5,787,536 % of Budget Supported by Taxes = 77% Property Taxes County Road Tax Franchise Fee for Gas & Electric Highway User Fees % of Budget Supported by Fees = 23% ROW Maintenance Fees Misc. Revenues

49 Measures of Workload/ Outputs Completed Work Orders 103 Call Outs 750 Street Maintenance 497 Signal & Light Maintenance 422 Sign & Pavement Markings Maintenance 75 Levee Maintenance 205 Storm Water Maintenance 364 Locating Infrastructure 505 Fleet 226 Miscellaneous 329 Working for Others

50 Services Provided Street Division Pavement Management Right Treatment, at the Right Time, on the Right Road Price Per Mile Treatment Type Fog Sealing = $6, Preventative Chip Sealing = $21, Preventative Micro Sealing = $48, Rehabilitation Overlay-Paving Thin Overlay = $90, Rehabilitation Thick Overlay = $150, Rehabilitation Crack Sealing Patching

51 Services Provided Street Division Levee Maintenance General Maintenance Vegetation Removal Rodent Removal Silt Removal 90-day Inspections Bi-annual Reports ACOE FEMA

52 Services Provided Street Division Storm Water Maintenance Cleaning/Repairing Inlets Jetting Pipes Closed Circuit TV (CCTV) Pipe Inspections Retention Pond Maintenance Pump Maintenance Blading & Grading

53 Services Provided Street Division Street Sweeping Air Quality Storm Water Quality Beautification

54 Services Provided Street Division ROW Maintenance Mowing Weed Spraying Tree Trimming Alley Maintenance-Patching, Paving, Sweeping Sidewalk, Curb & Gutter Repairs Sweeping Divider Island Maintenance/Repair

55 Services Provided Street Division Snow Removal Sanding Plowing Hauling Sand/Salt Making & Applying Salt Brine Sweeping Spring Cleanup after Winter Season

56 Services Provided Street Division City Fuel Site Maintenance Daily Maintenance Operations Inspections Repairs Fuel Ordering Monthly Fuel Billing

57 Services Provided Street Division Fleet Maintenance Street Department Fleet General Maintenance Complete Overhaul Fabricating New Equipment Various City Department Vehicles General Maintenance

58 Services Provided - Traffic Division Traffic Signals Signal Maintenance Signal Lights Pedestrian Signals Signal Poles/Mast-arms Control Cabinets Traffic Management Center Operated and Maintained by Street Operations City Owned = 21 Signals Co-Op Owned = 37 Signals City of Pocatello City of Chubbuck State of Idaho

59 Services Provided - Traffic Division Signs Signs All signs have been surveyed and will be placed in an asset management database with a GIS map. General Maintenance Fabrication of New Signs Accident & Vandalism Repairs

60 Services Provided - Traffic Division Pavement Markings Crosswalks, Arrows, Stop Bars Paint Thermoplastic Striping Contracted through Idaho Traffic Safety Yellow Paint per Gallon = $10.03 White Paint per Gallon = $10.13 Contract Labor Price per Gallon = $7.80

61 Services Provided - Traffic Division Street Lighting Decorative Lighting Intersection Lighting Idaho Power City Owned Lighting Steel Poles IPC Owned/Maintained Lighting Wood Poles

62 Services Provided Street & Traffic Divisions Locating Infrastructure Storm Sewer Electrical Fiber Optic Digline Notifications Received = 1800 Work Orders Issued = 364

63 Street Operations Department Future Needs Establish Key Performance Indicators for All Tasks Fleet Continue to Fund Upgrades to Essential Equipment Adequately Fund Our Pavement Management Program Create a Capital Improvement Plan for Storm Water Treatment Develop a Master Plan for the Levee Continue to Expand Traffic Operations Center