Sponsorship & Exhibitor Opportunities

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1 INTERNATIONAL ASSOCIATION OF C O N F E R E N C E C E N T R E S Sponsorship & Exhibitor Opportunities Americas Conference 2015 April Bonaventure Resort And Spa Fort Lauderdale, Florida Your Opportunity to Share your products and services with Conference Centre operators Value for Your Company menu 1

2 IACC is a community of passionate people and organizations delivering innovative and exceptional meeting experiences. 2

3 Welcome The IACC-Americas Conference is the flagship annual event. Every year we create a compelling program of Education and Learning events, to bring together our communities across the Americas and also Worldwide, providing a forum for discussion and debate and an environment in which our members can co-operate to address the common challenges they face will be no different, IACC will once again run an insightful conference and business forum in April 2015 in Florida. We will bring wider hundreds of key decision makers from IACC Conference Centers and the Meetings Industry and we invite you to join us to participate in this important event, to engage and be part of shaping the future of conference centers and our industry. At IACC we recognize the importance of our partners in helping to make it possible for us to run so many forums and conferences for our members, and we are grateful for the support you give us. I look forward to meeting you at the IACC-Americas Conference, and thank you in advance for your interest in participating in this popular event. Mark Cooper Chief Executive Officer International Association of Conference Centres 3

4 Value For Your Company The thought leader on the meeting experience IACC represents its members by defining and promoting the IACC Meeting Concept and providing learning opportunities. There are meetings and there are IACC Meetings. Membership IACC has more than 350 member conference centers in 3 chapters: Americas, Australia Asia Pacific and Europe. IACC s membership represents the leading brands in the industry, who look to membership of IACC for inspiration and innovation and to ensure they remain focused in developing their products to meet the future needs of their customers. IACC members have to meet the minimum IACC Quality Standards before they can claim to be an IACC Certified Conference Center. Member Footprint IACC estimates that its 350 conference center members are responsible for delivering 650,000 events per year. Operating in 20 countries, the global representation of IACC is significant. Meeting Planners take great confidence knowing that the standard of meeting they can expect from an IACC conference center will offer the very best delegate experience k Communications IACC maintains a comprehensive web site that features a searchable database of all IACC members around the world, plus other tools for meeting professionals and an array of resources for members. Members refer to IACC s website for a variety of trends and information. IACC-News delivers regular communications and is published regularly to members and in turn is circulated to members staff. Copper Skillet Competition This competition is designed to highlight the artistry and skills of IACC-Member conference center chefs from around the world and to honor their contributions to IACC s shared goal of providing an outstanding conference experience. The Copper Skillet Final is a real showcase event and offers a chance for F&B suppliers to associate their products with culinary Excellence. Code of Sustainability IACC is a leader in creating environmental awareness among its member properties and their clients. We do this by communicating the initiatives that we have researched and identified as having a lesser environmental impact. Through IACC s Green Star program we encourage IACC members to adopt these environmentally responsible practices into their operations. 4

5 Overview of Sponsorship IACC Exhibition and Sponsorship : Network with industry leaders and experts. Meet innovative companies and talents from all over the Americas and from 18 other countries overseas. Build your profile and brand awareness amongst this niche conference center industry. Position your organization and brand to key industry players. Be a part of IACC initiatives and events which promote industry innovation and research and development. Conference Registrations Featured Banner on Conference APP Listing on IACC online Conference Pages Banner display at conference 1 year logo listing (on IACC online for next year s conference) Diamond (For non-members only) 3 Emerald (For non-members only) Platinum (only open to member management companies) 1 5 Gold (only for IACC members) 2 Silver 1 Bronze (only for IACC members) 1 Copper Skillet 1 Exhibitor 1 Opportunity Listing in the conference APP Logo on item Logo recognition in General Session PROMOTIONAL SPONSORSHIP Badges & Lanyards Sponsor Conference App Sponsor WiFi Internet access Sponsor 5

6 IACC s Americas Conference allows your organization to selectively demonstrate the key features and benefits of your products and services. Diamond SPONSORSHIP $15,000 Includes THREE conference registrations. For non-members only Use of corporate logo in published recognition. Full-page ad or listing on conference Display Screens in Public Areas. Feature Listing on conference App. One Complementary Exhibition Package. Two Blasts to IACC Members. WEBSITE One year s Diamond Sponsor logo listing on IACC Online. Logo listing on website for following year s conference. Delivery of one Blog to IACC Membership listed on website Hyperlinked logo on 2 IACC Members News s. Inclusion in Diamond Sponsor slide show at conference. Recognition at the presidents speech during conference General Session. Personalized plaque mailed to your office after the conference. Place one item in Conference bags or guest rooms to promote products/service. EMERALD SPONSORSHIP $10,000 Includes ONE conference registrations. For non-members only Use of corporate logo in published recognition. Full-page ad or listing on conference Display Screens in Public Areas. Listing on conference App. One Blast to Members. Inclusion in Emerald Sponsor slide show at conference. Recognition from podium during conference General Session. Personalized plaque mailed to your office after the conference. WEBSITE One year s EMERALD Sponsor logo listing on IACC Online. Logo listing on website for following year s conference. 6

7 PLATINUM SPONSORSHIP $12,500 Includes FIVE conference registrations. Only open to member management companies. Use of corporate logo in published recognition. Full-page ad or listing on conference Display Screens in Public Areas. Listing on conference App. One Blast to members. WEBSITE One year s Platinum Sponsor logo listing on IACC Online. Logo listing on Conference website. Logo listing on website for following year s conference. ONLY for member management companies. Inclusion in Platinum Sponsor slide show at conference. Recognition from podium during conference General Session. Personalized plaque mailed to your office after the conference. PLATINUM CIRCLE At your direction, we ll reserve a table for you and you guests at the Annual Banquet GOLD SPONSORSHIP $5,000 New! Includes TWO conference registration. Reserved for IACC members only. Use of corporate logo in published recognition. Full-page ad or listing on conference Display Screens in Public Areas. Listing on conference App. One Blast to members. Inclusion in Gold Sponsor slide show at the conference. Recognition from podium during conference General Session. Personalized plaque mailed to your office after the conference. WEBSITE One year s Gold Sponsor logo listing on IACC Online. Logo listing on website for next year s conference. Logo listing on Conference website. SILVER SPONSORSHIP $3,000 New! Includes ONE conference registration. Reserved for IACC members only. ½-Page ad or listing on conference Display Screens in Public Areas. Silver Sponsor roster listing in next year s conference brochure. Listing on conference App. WEBSITE One year s Silver Sponsor listing on IACC Online will include small logo. Listing on website for next year s conference. Inclusion in Silver Sponsor slide show at conference. Recognition from podium during conference General Session. 7

8 BRONZE SPONSORSHIP $2,000 Includes one conference registration. Reserved for IACC members only. Bronze Sponsor roster listing in next year s conference website. Listing on conference App. Inclusion in Bronze Sponsor slide show at the conference. WEBSITE One year s Bronze Sponsor listing on IACC Online. Listing on website for following year s conference. EXHIBITOR PACKAGE $2,500 Includes table top to showcase the product/service, 2 chairs and complimentary WiFi internet access throughtout the conference period (electrics subject to additional cost). Listing on conference App. ON-SITE BENEFITS Network with industry leaders and experts. Meet innovative companies and talents from all over Americas and globally. Build your profile and brand awareness amongst the Hospitality industry. Position your organization and brand to key Recognition from podium during conference General Session. PRE-EVENT BENEFITS Delegate list shared two weeks prior the event date. Sponsorship Agreement Click on the button 8

9 ENHANCE YOUR SPONSORSHIP Available for IACC Americas Conference 2015 Add any of the following choices to one of the traditional sponsorship levels below, or opt for as many as you d like without committing to a level. Please remember that sponsoring opportunities are limited to provide optimum exposure, and are confirmed on a first come, first served basis. $1,000 Limit 4 Webinar: IACC markets your educational webinar to all members in one quarter of the year following the conference, and we will credit you at the conference for post conference continuing education. (Subject to IACC s approval of webinar content.) $1,000 Limit 1 - Newcomers event: IACC Allows you two minutes at the podium to introduce the Newcomers Luncheon and displays event host poster with your company name and logo. $1,000 Limit 4 - E-blast Promo: In one quarter of the year following the conference and using your as the from address, IACC electronically distributes a promotional message to members. (Subject to IACC s approval of promotion.) $2,000 Limit 1 - Conference Badge & Lanyard: Sponsor the closest thing to a delegate s heart for the duration of their conference, their name badge and lanyard! A unique new opportunity for 2014 to have your name featured on the badge and lanyard $4,000 Limit 1 - Conference App: The Conference App allows attendees to download the conference information directly to their PDA and smartphone device. Your organisation will receive consistent and widespread exposure seen by attendees. $1,000 Limit 15 Individual Workshop: Sponsor a individual workshop which is closely aligned to your product or message. Workshop themes include F&B, Innovation, Sales & Marketing, Operations Excellence and Technology. Recognition of your sponsorship displayed on the conference App and in the room on the day. $5,500 Limit 3 Copper Skillet Final: Sponsor IACC s flagship culinary event. Including Logo on all event marketing and IACC allows you a tabletop Exhibitor of Products. $750 Limit 10 - Social Media: During the year following the conference, IACC will post up to two educational articles you write on our blog, and will credit you at the conference for post-conference continuing education. (Subject to IACC s approval of article content.) $1,000 Limit 1 - Property WiFi: Sponsor the next closest thing to a delegates heart, their WiFi access during the conference! Your company name or name of your choice will be the WiFi access code for the duration of the conference in the meeting room areas of Pacific Palms. Don t $2,000 miss this unique opportunity to raise Limit your 1 - Property company s WiFi: profile. Book your Sponsorship Opportunity today their WiFi access during the conference! Your by contacting: company na Leslie Vanderzwet or call

10 2015 IACC-AMERICAS ANNUAL CONFERENCE Partnership Application Form INTERNATIONAL ASSOCIATION OF C O N F E R E N C E C E N T R E S We would like to book the following partnership items PARTNERSHIP ITEM VALUE SELECT HERE Diamond Sponsorship 15,000$ Platinum Sponsorship 12,500$ Emerald Sponsorship 10,000$ Gold Sponsorship 5,000$ Silver Sponsorship 3,000$ Bronze Sponsorship 2,000$ Exhibitor Package 2,500$ Copper Skillet Sponsorship 5,500$ Webinar 1,000$ Newcomers event 1,000$ E-blast Promo 1,000$ Limit 15 - Individual Workshop Food & Beverage 1,000$ Marketing 1,000$ Customer Service 1,000$ Technology 1,000$ Innovation 1,000$ Social Media 750$ Wifi Internet & Access Sponsor Badges & Lanyards Sponsor 1,000$ 2,000$ PROMOTIONAL SPONSORSHIP Conference App Sponsor 4,000$ By signing, I declare that I agree with the General Terms and Conditions. Company Representative: Authorised Signature: Company Printed Name: Date: 1

11 INTERNATIONAL ASSOCIATION OF C O N F E R E N C E C E N T R E S Partnership Application Form To apply for partnership opportunities, please complete and send this form to the IACC office by Leslie Vanderzwet or by fax: , or by mail to: IACC 35 East Wacker Drive, Suite 850, Chicago. IL After receipt of this Partnership Application Form, we will invoice you for the corresponding amount. Partner Contact Information Please print the information exactly as you would like it to appear in all acknowledgements. The person listed as Contact Person will receive all correspondence regarding the sponsorship/exhibition. Last name: Company: Address: First name: Tax Number: Zip/Post Code & City: Phone: Website: Country: Fax: Deadline Dates Your advertisement for the display screens should reach us by no later than six weeks prior to the related event. Your logo and website link for the conference website should reach us by no later than six weeks prior to the related event. The brief description of your organization should reach us by no later than four weeks prior to the related event. 2

12 IACC 2015 SPONSORSHIP AGREEMENT Terms and Conditions INTERNATIONAL ASSOCIATION OF C O N F E R E N C E C E N T R E S This agreement contains information that is useful to plan the sponsorship, and the rules and regulations you must observe. 1) Because of the limited availability of some of the sponsorship packages, please note that all sales are final only upon invoice issuance and payment remittance. Thank you. 2) Sponsor logo A brief description and the logo of your company will be published in the event programme. Company logo in EPS format with a minimum size of 1500 pixels. Company / product description (Max. 100 words in English). By providing the logo and description, you authorise IACC to publish those in the event programme. 3) Registration and hotel booking Full agenda of the conference and practical information can be found by clicking here 4) Participants list Participants list will be sent out 2 weeks before the event to all confirmed exhibitors. This list includes addresses of delegates who have agreed to have their contact details passed to third parties for the sole purposes of this specific conference networking, preparation, follow-up and marketing of the exhibitors own products and services. By accepting the participants list, the exhibitor agrees it will not use it for any other purposes (such as conducting surveys or editing another participants list) nor transfer the list onward to any third party (including its customers, partners and suppliers). The sponsor acknowledges that any unauthorized use of the list would violate IACC s data protection commitments towards participants and would seriously harm IACC s reputation. 5) Rules and regulations 6) Invoicing and methods of payment To apply for partnership opportunities, please complete and send the form to the IACC Event office by by fax: , or by MAIL to: IACC, attention Leslie Vanderzwet, 35 East Wacker Drive, Suite 850, Chicago. IL After receipt of this partnership application form, IACC will invoice you for the corresponding amount. Invoices are payable immediately following receipt, in full and without any reduction, set-off or counter claim whatsoever. The invoice number should always be quoted on the payment. All payments will be in USD. 7) Cancellation of Partnership agreement a. Cancellation by the Partner All cancellations must be made by to or in writing to the following address: IACC 35 East Wacker Drive, Suite 850, Chicago. IL Should the partnership be cancelled after it is confirmed, then 100% of cancelled space fee will be due to indemnify IACC if cancellation is received on or after six (6) weeks before the event. 3

13 b. Cancellation by IACC If IACC unilaterally cancels the conference, IACC shall reimburse all amounts paid by the partner to IACC. This will be the sole and exclusive right and remedy of the exhibitor in the respect unless such termination is due to a fault of the partner or for a cause of force majeure. 8) General (The partner) is fully aware and accepts all terms and conditions mentioned in this document and in the IACC Sponsorship opportunities package document in annex. INTERNATIONAL ASSOCIATION OF C O N F E R E N C E C E N T R E S For the Partner (company name): Date: Name: Title: Signature: 4

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