Program & Date. Band Night (November 10, 2011) MEChA de UCLA s General Body Retreat (November 11-13, 2011) World AIDS Day (November 16, 2011)

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1 To: Council Date: 1 November 2011 Re: Contingency Fund Allocation Recommendations Dear Council: The following is a list of Contingency Programming Requests that were submitted to the Finance Committee for consideration. A total of $15, was ed from contingency of that, a total of $7, is recommended for allocation for this week. There is a total of $35, left in the Contingency Programming Fund. Organization/ 1 Music Club 2 MEChA de UCLA Contact Name & Program & Date Band Night MEChA de UCLA s General Body Retreat (November 11-13, 2011) Total Amount Requested Supplies: $ Total: $ Food: $500 Transportation: $430 Facilities: $1000 Honorarium: $500 Total Amount Recommended Food: $0 Transportation: $0 Facilities: $325 Honorarium: $0 Supplies: $125 3 AIDS Awareness 4 5 American Institute of Chemical Engineers (AIChE) Random Acts of Kindness* 6 BSSA 7 Afrikan Student Union 8 Social Dance Club* World AIDS Day (November 16, 2011) Fall 2011 Retreat (November 4-6, 2011) Positivity Conference at UCLA (November 13, 2011) Info Session (November 17-19, 2011) Dinner with all Orgs (November 21, 2011) Swing Dance and Armenian Culture Night Total: $2730 Graphics: $69.95 Incentives: $ Total: $ Food: $400 Facilities: $500 Transportation: $100 Total: $1000 Food: $ Supplies: $ Total: $ Transportation: $900 Total: $1150 Total: $250 Honorarium: $360 Advertising: $136 Total: $450 Graphics: $69.95 Total: $ Food: $75 Facilities: $325 Transportation: $0 Total: $400 Food: $150 Supplies: $150 Honorarium: $100 Honorarium: $150 Advertising: $0 1

2 Facilities: $23 Facilities: $ Volunteer Income Tax Assistance Mentors for Academic and Peer Support Chi Alpha Christian Fellowship 12 Roosevelt Institute Global Dance Club* USAC Internal Vice President USAC Academic Affairs * USAC General Representative 1 USAC Facilities USAC Academic Affairs Casa Heiwa & Angelina Mentorship Program (CHAMPs) VITA Community Service Auction Event Jordan High Site Visits (November December 2011) Contextualization for a Christian in a Pluralistic World (November 14-15, 2011) Professional Policy Writing Seminar Swing Dance and Armenian Culture Night Strathmore Safe Rides (November 3, 10, 17 & Dec. 1, 2011) Positivity Conference at UCLA (November 13, 2011) The Kick Off DJ Contest (November 17, 2011) Safety Day Social Entrepreneurship Kickoff CHAMPs Field Trip Site Visit (November 19, 2011) Total: $669 Facilities: $116 Supplies: $ Total: $ Total: $250 Honorarium: $ Advertising: $255 Total: $ Total: $755 Honorarium: $500 Advertising: $100 Graphics: $100 Total: $700 Graphics: $ Lanyards: $ Total: $ Food: $ Advertising: $255 Parking Pass: $44 Total: $ Graphics: $ Total: $ Safety Tubes/First Aid Kits: $ Total: $ Food: $ Graphics: $ Total: $ Food: $75 Facilities: $116 Supplies: $150 Total: $341 Honorarium: $250 Advertising: $100 Total: $550 Advertising: $340 Total: $690 Honorarium: $150 Advertising: $150 Graphics: $0 Graphics: $300 Lanyards: $0 Total: $655 Food: $150 Advertising: $150 Parking Pass: $0 Graphics: $400 Total: $400 Safety Tubes/First Aid Kits: $450 Total: $450 Graphics: $ Bruin Partners Fall 2011 Field Trip: Food: $112 Food: $125 2

3 *Co-Programming with another Organization California Science Center (November 19, 2011) IMAX: $ Total: $ IMAX: $75 3

4 These were comments regarding each of the proposals submitted to the Finance Committee when the s were reviewed. (0-missing, 1-poor, 2-satisfactory, 3-good, 4-very good, 5-excellent) Organization/ Description of Program Goals & Objectives Statement of Need Documentation Music Club MEChA de UCLA AIDS Awareness American Institute of Chemical Engineers (AIChE) Random Acts of Kindness BSSA Afrikan Student Union Social Dance Club Volunteer Income Tax Assistance Mentors for Academic and Peer Support Chi Alpha Christian Fellowship Roosevelt Institute Comments Old ; no other sources of funding; excessive ; sloppy documentation Excessive ; no printed documentation and lacking for some line items Other sources of funding did not specify expenses; Incentives -> Supplies Excessive ; lacking a good description; documentation not included for all line items Co-Programming with USAC AAC; reflects half of total amount allocated to the event Excessive ; no other sources of funding; Transportation -> Honorarium Satisfactory ; other sources of funding does not complement Global Dance Club; reflects half of total amount allocated to the event Multiple sources of other funding; reasonable Documentation insufficient; reasonable ; budget should be more detailed Excessive ; no other sources of funding; misinformation in budget breakdown Excellent ; multiple sources of other funding; reasonable 4

5 Global Dance Club USAC Internal Vice President USAC Academic Affairs USAC General Representative USAC Facilities USAC Academic Affairs Casa Heiwa & Angelina Mentorship Program (CHAMPs) Bruin Partners Social Dance Club; reflects half of total amount allocated to the event Application verbose (should stay within word count); multiple sources of other funding; great Random Acts of Kindness; reflects half of total amount allocated to the event SoN should be more descriptive for ; no other sources of funding G&O should be more in depth; no other sources of funding; innovative event Excellent ; other source of funding indicated Reasonable Request; Great Slightly incorrect budget breakdown; Great 5